50001-2862-1.pdf

INVITATION TO BID BID DUE DATE AND TIME

BOARD OF SUPERVISORS OF

LOUISIANA STATE UNIVERSITY

AND AGRICULTURAL & MECHANICAL COLLEGE

07/28/2026 11:00 AM CT

SOLICITATION RFQ-0000002862

SUPPLIER #

SUPPLIER NAME AND ADDRESS

RETURN BID TO

lsubids@lsu.edu

Buyer Erica Pino

Buyer Phone

Buyer Email epino2@lsu.edu

Issue Date 07/05/2026

TITLE: Burden Museum & Gardens LA Light Show Lights and Accessories

Addendum 01: Notice is given to all parties that this Solicitation is amended by the University as stated herein. This Addendum is hereby made an official part of this solicitation. See attached Supplier Inquiries and Responses.

To Be Completed By Supplier

1. _______"No Bid" (sign and return this page only).

2. _______My Company does not wish to receive future solicitations for this spend category.

3. Specify your Delivery: To be made within ____________________ days after receipt of order.

4. If applicable, Supplier's Addendum Acknowledgement/Response:

As an authorized agent/signatory of the supplier, I/we acknowledge receipt of this Addendum, and _______submit no alterations/clarifications to our original bid.

_______submit superseding revisions/clarifications to our original bid as written herein or attached hereto.

General Instructions to Suppliers

1. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by LSU Procurement at the "Return Bid To" address stated above, until the specified due date and time.

2. Read the entire solicitation, including all terms, conditions and specifications.

3. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit price are to be initialed by the supplier.

4. Bid prices are to be quoted FOB LSU/Destination and inclusive of any and all applicable shipping and handling charges unless otherwise specified in the solicitation. Any invoiced delivery charges not quoted and itemized on the LSU purchase order are subject to rejection and non-payment.

5. Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is later.

6. By signing this solicitation, the supplier certifies compliance with all general instructions to suppliers, terms, conditions and specifications; and further certifies that this bid is made without collusion or fraud.

SUPPLIER NAME MAILING ADDRESS

AUTHORIZED SIGNATURE CITY, STATE ZIP

PRINTED NAME PHONE #

TITLE FAX #

E-MAIL FEDERAL TAX ID #

LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY Rev. 2/25

RFQ-0000002862

Addendum 01

Supplier Inquiry and Response

Q1. Are suppliers required to bid all 10 line items, or may suppliers bid selected line items only?

A1. Yes. It is the intent of the University to award all items on the bid to the lowest responsible and responsive supplier for all items; however, the University reserves the right to not award all items if it’s determined to be in the best interest of the university due to budgetary reasons. Regardless of which items are awarded, award can only be made to the overall lowest responsive and responsible bidder for all items.

Q2. The solicitation states that Items 7 and 8 require a technician on site at the time of installation. Is the awarded supplier responsible for providing this technician, or is LSU requesting manufacturer/supplier technical support only?

A2. The awarded supplier is required to supply the technician.

Q3. Are equivalent products accepted if they meet or exceed the listed certifications, IP ratings, dimensions, connector types, voltage requirements, and performance requirements?

A3. Equivalent products are accepted. All products must meet the written specifications. Products cannot exceed requirements as we have specified exactly what each activation needs.

Q4. For custom content, audio-synchronized content, Loop HQ, Pixel Controllers, and related control systems, is LSU requiring a specific manufacturer ecosystem, or may suppliers propose equivalent systems with supporting technical documentation?

A4. Suppliers may propose equivalent systems if all requirements are met with supporting technical documentation.

Q5. Is installation labor included in the scope, or is the scope limited to delivery of products plus technician support as specifically noted?

A5. The scope is limited to delivery plus technical support as specifically noted. A separate supplier has already been awarded the contract for installation.