5-P2218 Security Enhancements - CMF-D2-D4 Div01 Issued for Bid 2026-06-29.pdf

AC TRANSIT DIVISION 01 – GENERAL REQUIREMENTS

OAKLAND, CA IFB # 2027-1711

PROJECT No.: P2218 SECTION 01 00 00 – GENERAL REQUIREMENTS PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 1

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. All Division 00 Sections, the Contract, all Division 01 Specification Sections, and All Division 02—49 technical specifications apply to this Section.

1.2 SUMMARY

A. Section includes:

1. 01 10 00 Project Information

2. 01 11 13 Work Covered by Contract Documents

3. 01 11 16 Work by District and Under Separate Contracts

4. 01 12 00 Delegated Design Work

5. 01 14 00 Work Restrictions

6. 01 14 13 Access to Site

7. 01 14 16 Coordination with Occupants

8. 01 14 19 Use of Site

9. 01 14 33 Work in Rights of Way

10. 01 18 00 Utility Sources

1.3 01 10 00 PROJECT INFORMATION

A. Project Identification: Districtwide Security Enhancements, IFB # 2027-1711

B. Project Location: Multiple Locations

1. Central Maintenance Facility (CMF) 10626 International Blvd.

Oakland, Ca. 94603

2. Division 2 (D2) 1147 47th St.

Emeryville, Ca. 94608

3. Division 4 (D4) 1100 Seminary Ave.

Oakland, Ca. 94621

C. Owner and Address: AC Transit (District), 1600 Franklin Street, CA 94612

1. Owner’s Designated District Representative (DDR): Paul Ortiz, Project Manager

PROJECT No.: P2218 SECTION 01 00 00 – GENERAL REQUIREMENTS PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 2

D. Design Firm and Address: CHOW Engineering 7770 Pardee Ln #100 Oakland, CA 94621

E. Specification and Drawing Conventions

1. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, phrases when used in particular situations. These conventions are as follows:

a) Imperative mood and streamline language are generally used in the

Specifications. The words “shall,” “shall be,” or “shall comply with,” depending on the context, are implied where a colon(:) is used within a sentence or phrase.

b) Specification requirements are to be performed by the Contractor unless specifically stated otherwise.

2. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

3. Drawing Coordination: Requirements for materials and product identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

a) Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

b) Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD (Computer Aided Drafting) Standard and Scheduled on Drawings.

c) If brand or trade names are given, they are used for “Basis of Design.”

1.4 01 11 13 WORK COVERED BY CONTRACT DOCUMENTS

A. The work of the project is defined by the contract documents and consists of the following:

1. This project shall include upgrading all badge access control systems and associated equipment, removing existing security cameras and installing new camera systems, replacing designated doors and hardware, and rekeying the facility to the Primus Master Key system.

See Plan and specifications for detailed scope of work.

B. Type of Contract:

1. Project will be constructed under a single prime contract, in up to three (3) phases.

PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 3

2. This project will be executed in three (3) phases

a. Phase 1 CMF

b. Phase 2 D2

c. Phase 3 D4 (Add-Alternate)

C. Construction Schedule Constraints

1. This Section describes the Contract Time for the overall completion of the entire work and this section describes the Contract Time for the overall completion of the entire Project and Intermediate milestones and their associated liquidated damages.

2. The Contractor shall complete the entire work under this Contract within five hundred forty (540) calendar days, one hundred eighty (180) calendar days per phase, for the Base Bid and any Add Alternates awarded by the District, commencing on the start date of the Notice-to-Proceed (NTP). This includes all work up to Substantial Completion / Beneficial Occupancy. Failure to complete any awarded phase of the work within the specified Period of Performance, will result in the assessment of Liquidated Damages in the amount of $500 per calendar day until the Work is completed to the satisfaction of the Designated District Representative (DDR).

3. The Contractor shall achieve Final Completion prior to the contract expiration.

1.5 01 11 16 WORK BY THE DISTRICT AND UNDER SEPARATE CONTRACTS

A. Cooperate fully, with District and separate Contractors, so work may be carried out smoothly, without interfering with or delaying work under this contract or other contracts.

Coordinate the work of this contract with work performed under separate contracts and the District.

B. Work under other contracts, including but not limited to those listed in this section, may be underway during the time of performance of this contract. The Contractor must coordinate its work other contracts as required by Section 01 31 00, Project Management and Coordination (if applicable).

C. Information regarding work under other contracts may be obtained by inspection of documents at the District’s Office, and copies may be obtained at the cost of reproduction and handling upon the Contractor’s request and payment. These documents are not part of the contract documents.

D. In the event that the performance of work on contracts other than those listed herein shall occur and the performance of work on such other contracts materially increases or decreases the Contractor’s costs, the work and the amount to be paid therefore will be appropriately adjusted as determined by the DDR.

PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 4

1.6 01 12 00 DELEGATED DESIGN WORK

A. Delegated Design Work Items: Portions of the Work indicated as such in the Contract

Documents, and identified as such in the Agreement, to be performed by the Contractor on a “Delegated Design” basis.

1. The Contractor, rather than the Architect, is solely responsible for:

a) The design of such systems;

b) The coordination of the Delegated Design subcontractors, who shall be the engineers of record for such systems;

c) The coordination of Delegated Design work with the Architect’s design;

d) The coordination with, and determination of, requirements by local jurisdiction;

e) Submittal preparation and presentation to local jurisdiction for approval (permit process).

B. Design Loads: Calculate design loads for systems engineered by Contractor in accordance the Drawings, the CBC and other applicable regulations.

C. Submittals

1. General Requirements: Review of Delegated Design submittals by Architect shall not constitute acceptance of the Delegated Design system and shall not diminish the responsibility of the Delegated Design subcontractor and its sub-subcontractors as "Engineers of Record”.

2. Product Data, Shop Drawings, Samples and Calculations: These submittals and others describing Delegated Design work, will be reviewed by the Architect in a cursory manner and solely for the purpose of assessing the visual or aesthetic aspects of such designs.

a) Review of these submittals by the Architect’s or Architect’s consultants shall be solely for the purpose of evaluating the general compliance of the design with those aspects of the performance specifications which are required by the Contract Documents to be determined at a submittal stage. Any such review by the Architect or the Architect’s consultants, shall not diminish the responsibility of the Delegated Design contractors.

3. Quality Assurance Submittals: Submit a statement, signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional, indicating that the products and systems are in compliance with performance and design criteria indicated. Include list of codes, loads, and other factors used in performing these services.

a) If required, submit calculations, prepared and signed by a professional engineer licensed in the State of California.

b) Review of calculations, drawings, test reports, and certificates that are required by the Contract Documents to have professional certification will be only to extent of ensuring compliance with this requirement. The adequacy, accuracy and

PROJECT No.: P2218 SECTION 01 00 00 – GENERAL REQUIREMENTS PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 5 completeness of the calculations, drawings and certificates remain the Contractor's responsibility.

4. Coordination Drawings: Submit Coordination Drawings when required to show the interrelationship of Delegated Design components with the rest of the Work. Indicate the following:

a) Relationship with adjacent work which is not part of the Delegated Design components, such as utility connections, structural supports, etc.

b) Dimensions and location of Delegated Design work in a manner that shows clearly the fitness of Delegated Design components to adjacent Work.

c) Delegated Design work installation requirements, such as power, structural supports, etc.

d) Required installation sequences.

e) Coordinate with electrical, mechanical, fire protection and plumbing Delegated

Design work for specific Coordination Drawings requirements.

2. Professional Liability Insurance Certification: Submit certification that professional engineer responsible for the design and calculations holds professional insurance.

Include complete information on coverage type, insuring company, and insurance amounts.

3. Other Submittals: Submit warranties, maintenance instructions, and other informational submittals as required for each item of Delegated Design work.

D. Quality Assurance

1. Requirements and Standards: Perform design build work to comply with:

1. Reference standards and requirements indicated for the Work.

2. Special performance standards and regulatory requirements applicable to the particular Delegated Design work item.

2. Architect's Documents: Drawings, specifications and other documents provided by the Architect to the Contractor to facilitate Contractor’s design of the Delegated Design work are only for reference. The accuracy and completeness of the Delegated Design work remains the Contractor’s responsibility.

1. Architect’s design includes the necessary provisions (structural, dimensional, electrical, mechanical, or as applicable) to incorporate Delegated Design work as indicated.

2. If changes to Architect’s design are required because of the design of the Delegated Design work items, the cost of those changes shall be paid by the Contractor.

3. Permit Requirements: Contractor is responsible for preparation of the required documentation (including preparing drawings or other documentation required by authorities) and administrative work, including submitting, attending meetings, and other requirements to obtain permits and approvals for the Delegated Design work.

PROJECT No.: P2218 SECTION 01 00 00 – GENERAL REQUIREMENTS PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 6

4. Mock-ups: If required by the sections describing the items of Delegated Design work, construct mock-ups or field samples, which will be reviewed by the Architect for compliance with visual or aesthetic requirements only.

5. Design Professional Qualifications: For design of work items required to comply with performance requirements which necessitate calculations by a design professional, the designer must be a structural engineer licensed in the State of California and must carry professional liability insurance acceptable to the Owner and the Architect.

E. Project Conditions

1. Field Measurements: Where Delegated Design work is indicated to fit to other construction, check actual dimensions of other construction by accurate field measurements before fabrication; show recorded measurements on Coordination and Shop Drawings.

1. Coordinate fabrication schedule with construction progress to avoid delaying the

Work.

1.7 01 14 00 WORK RESTRICTIONS

A. On-site Work Hours: Limit work in the facility to normal business working hours of 7:00 A.M. to 5:00 P.M., Monday through Friday, unless otherwise indicated.

1. Outside Normal Business Hours of 7:00 A.M. to 5:00 P.M. with the DDR’s written approval, at least seventy-two (72) hours in advance, to schedule extended work.

B. The Contractor and Sub-Contractor Representative will check-in with Guard prior to the start of work each day, provide the required information, which may include and not be limited to:

1. Contractor Name

2. Contractor’s Representative

3. Number of Employees on site

a) At the District’s discretion, the District may provide identification tags for the

Contractor personnel working on Project site. When provided, personnel are required to use identification tags at all times.

C. Do not interrupt utilities serving facilities occupied by the District or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify the DDR not less than three (3) days in advance of proposed utility interruptions.

2. Obtain the DDR’s written permission before proceeding with utility interruptions.

PROJECT No.: P2218 SECTION 01 00 00 – GENERAL REQUIREMENTS PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 7

D. Noise, Vibration and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to the District occupancy with the District.

1. Hours for core drilling or other noisy activities—notify the DDR three (3) days in advance of start of Core drilling to allow time to notify the District employees and the public, as well as to allow for coordination with on-going District operations within the building.

2. Notify the DDR not less than three (3) days in advance of proposed disruptive operations.

3. Obtain the DDR’s written permission before proceeding with disruptive operations.

E. Smoking is only allowed in designed smoking areas.

1.8 01 14 13 ACCESS TO SITE

A. The Contractor shall have use of project site for construction operations as indicated on drawings by the Contract limits and as indicated by requirements of this Section.

1. Maintain portions of existing building affected by construction operations in a weather-tight condition throughout construction period. Repair damage caused by construction

1.9 01 14 16 COORDINATION WITH OCCUPANTS

A. The District will occupy site and existing building(s) during entire construction period.

Cooperate with the District during construction operations to minimize conflicts and facilitate District usage. Perform the Work so as not to interfere with the District’s day-to-day operations. Maintain existing exits, unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the District and approval of AHJ.

B. Notify the District not less than seventy-two (72) hours in advance of activities that will affect the District’s operations.

1.10 01 14 19 USE OF SITE

A. Limit use of project site to work in areas indicated. Do not disturb portions of project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways and entrances serving premises clear and available to the District, and the District’s employees and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

PROJECT No.: P2218 SECTION 01 00 00 – GENERAL REQUIREMENTS PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 8

a) Schedule deliveries to minimize use of driveways and entrances by construction

b) Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.11 01 14 33 WORK IN RIGHTS OF WAY

A. Comply with limitations on use of public streets and rights of way and other requirements of AHJ.

1.12 01 18 00 UTILITY SOURCES

A. Electrical services by P.G.&E.

B. Gas Services by P.G.&E.

C. Water Services

1. D2 EBMUD

2. D4 City of Oakland, EBMUD

3. CMF City of Oakland, EBMUD

D. Sewer Services

1. D2 EBMUD

2. D4 EBMUD

3. CMF EBMUD

PART 2 – PRODUCTS (Not Used)

PART 3 – EXECUTION (Not Used)

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PROJECT No.: P2218 SECTION 01 20 00 – PRICE AND PAYMENT PROCEDURES

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

1.1 SUMMARY

1. 01 23 00 Alternates

2. 01 29 73 Schedule of Values

3. 01 29 76 Application for Payments

4. 01 29 76.1 Stored Materials

1.2 RELATED SECTIONS

A. Section 00 40 13 Bid Form B. Section 00 43 21 Allowance Form C. Section 00 60 00 Project Forms D. Section 00 72 00 General Conditions E. Section 01 21 00 Allowances F. Section 01 26 00 Contract Modification Procedures G. Section 01 33 00 Submittal Procedures H. Section 01 60 00 Product Requirements I. Section 01 70 00 Execution and Close-out Procedures

1.3 01 23 00 ALTERNATES

A. If the Project Bid Form has included Alternate Bid Components that must be priced out as a part the Project Bid, the District may or may not exercise any or all of the alternates as part of the contract award.

B. Project Alternates not awarded with the bid, may at the District’s option be exercised any time during the contract, via the District’s Contract Change Order Process.

1.4 01 29 73 SCHEDULE OF VALUES

A. Contractor must submit the Schedule of Values on AIA 703G or Equal. The Schedule of

Values will be Submittal #001, for DDR’s review.

B. The Schedule of Values must reflect the Contractor’s work scope divided into logical cost components representing the manner in which work will be implemented.

1. Identify each line-item number, title of the work, and description.

PROJECT No.: P2218 SECTION 01 20 00 – PRICE AND PAYMENT PROCEDURES PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 2

C. The Schedule of Values may not contain a value in excess of 5% (five percent) of contract value for Mobilization.

D. The Schedule of Values must contain at least 5% (five percent) of contract value for

Contract Closeout Documentation.

E. All Allowances and Selected Alternates will be listed as specific line items in the Schedule of Values.

F. DDR must approve the Schedule of Values prior to Mobilization.

G. The Contractor must be responsible for accuracy of quantities and subtotals submitted for approval in the Schedule of Values.

1. No adjustment will be made in the Contract lump sum prices paid due to any difference between the quantities shown in the Schedule of Values furnished by the Contractor and the quantities required to complete the Work.

2. The sum of the amounts (subtotals) of the units of work listed for each lump sum item must be equal to the Contract lump sum price bid for the work.

3. Include a direct proportional amount of Contractor’s overhead, profit, and all other expenses in each individual line listed in the Schedule of Values.

C. Approved Schedule of Values will be used to determine partial payments during the progress of the Work.

D. Revise Schedule of Values to list approved Change Orders as additional line items on each

Application for Payment.

1.3 01 29 76 APPLICATION FOR PAYMENTS

A. Submit each application on the form American Institute of Architect (AIA) G702 or Equal.

B. Utilize Schedule of Values (AIA G703) for listing items in Application for Payment. The Contractor must meet with the DDR prior to submittal of Applications for Payments to agree on percent of work complete with total dollar sums of each item of work being agreed upon before final pay application submittal.

C. Payment Period: Submit application for payment monthly prior to the tenth (10th) day of the subsequent month.

D. Submit with transmittal letter in a form acceptable to the DDR.

E. Submit substantiating information, as required by the District, including the following with the application:

1. Current construction photographs when requested as specified in Section 01 33 00.

PROJECT No.: P2218 SECTION 01 20 00 – PRICE AND PAYMENT PROCEDURES PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 3

2. Submit certification signed by the Contractor and verified by the DDR that the Record Documents, as specified in Section 01 70 00, are being kept current with construction activities.

3. Affidavits and invoices attesting to off-site stored products.

4. Certified payroll records entered into the District specified online system.

5. Copies of Sub-Contractor and Vendor invoices, when requested.

6. Buy America Certifications and Certificate of Compliance for all materials installed, when requested.

F. Defect Assessment

1. Replace the work, or portions of the work, not conforming to specified requirements as identified by the Design Firm or the DDR.

2. If, in the opinion of the DDR, it is not practical to remove and replace the work, the

DDR will direct an appropriate remedy or adjustment.

3. If the DDR determines that the defective work may remain or if, the DDR allows defective work to remain and requires that the defective work be partially repaired, the Contract Price will be adjusted to a new sum at the discretion of the DDR.

4. The individual specification sections may modify these options or may identify a specific formula or percentage sum reduction.

5. The authority of the District to assess the defect and identify payment adjustment is final.

6. Non-Payment for Rejected Products: Payment will not be made for rejected products for any of the following. Products are used in this paragraph include materials, products and completed items of work.

a) Products wasted or disposed of in a manner that is not acceptable.

b) Products determined as unacceptable before or after placement.

c) Products not completely unloaded from the transporting vehicle.

d) Products placed beyond the lines and levels of the required work.

e) Products remaining on hand after completion of the work.

f) Loading, hauling and disposing of rejected products.

g) Work installed and not passing inspections.

h) Products with incomplete certifications (for which certifications are specified or otherwise required).

PROJECT No.: P2218 SECTION 01 20 00 – PRICE AND PAYMENT PROCEDURES PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 4

1.4 01 29 76.1 STORED MATERIALS

A. Invoices for Stored Materials:

1. Partial payments for Contractor-furnished materials not yet installed may be made only after such materials have been furnished and stored for use in the work, provided they are stored in an area approved by the District, in accordance with Section 00 60 00 Product Requirements.

2. All such material must be covered by insurance and once paid for must have a

Contractor Letter identifying said materials as belonging to the District. Said invoice may include the amount and value of such acceptable material as has been furnished and delivered to the site and such acceptable material as has been furnished and stored for use in the work, provided it is stored within the San Francisco Bay Area and is segregated and designated for exclusive use of the District.

3. Invoices from the Suppliers and proof of payment by the Contractor must be furnished to substantiate the cost.

PART 2 – PRODUCTS (Not used)

PART 3 – EXECUTION (Not used)

PROJECT No.: P2218 SECTION 01 21 00 – ALLOWANCE

SECTION 01 21 00

ALLOWANCES

1. Allowance Draw Request, as described on the Bid Form.

2. General Definition.

3. Administrative and procedural requirements governing allowances.

4. Certain items are specified budget values established in the contract documents as allowances. Allowances are administered by the DDR.

5. Types of allowances include but may not be limited to the following:

a) Permits

b) Unforeseen Conditions

c) District Specified Equipment, not included in the lump sum bid.

d) Other items as needed (i.e., Work by Utilities)

A. Section 00 31 46 Permits B. Section 00 41 13 Bid Form C. Section 00 43 21 Allowance Authorization Form D. Section 00 60 00 Project Forms E. Section 00 72 00 General Conditions F. Section 00 73 00 Supplemental Conditions G. Section 01 20 00 Price and Payment Procedure H. Section 01 26 00 Project Modification Procedure I. Section 01 31 00 Project Management and Coordination J. Section 01 32 00 Construction Progress Documentation K. Section 01 33 00 Submittal Procedures L. Section 01 41 00 Regulatory Requirements

1.3 ALLOWANCE DRAW REQUEST

A. Submit request for authorization to use allowances in accordance with Section 01 26 00, Contract Modification Procedures.

PROJECT No.: P2218 SECTION 01 21 00 – ALLOWANCE PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 2

B. Submit invoices to show actual costs incurred in fulfillment of each allowance, as requested.

C. Coordinate and process the request for allowance items in same manner as for other portions of the work.

1.4 GENERAL

A. At project closeout, unused amounts remaining in each Allowances will not be paid.

1.5 UNFORESEEN CONDITIONS ALLOWANCES

A. Use the Unforeseen Conditions allowance only as directed by the DDR for the District’s purposes and only by change orders that indicate amounts to be charged to the allowance.

B. The Contractor’s overhead, profit and related costs for work under the Unforeseen

Conditions allowance are part of the contract sum and not part of the allowance.

1.6 PERMITS, TESTING AND INSPECTION ALLOWANCES

A. Permits, testing and inspecting allowances include the cost of engaging testing agencies, actual tests and inspections and reporting results.

1. All direct costs for permits and inspections will be reimbursed, no markups are authorized per Section 00 71 00, General Conditions.

B. The permits and fees allowance includes the costs of required permits and fees, in accordance with Section 01 41 00, Regulatory Requirements.

C. The allowance does not include incidental labor required to assist the testing agency or costs for retesting if previous tests and inspections result in failure. The cost for incidental labor to assist the testing agency shall be included in the contract sum.

D. Costs of services not required by the contract documents are not included in the allowance.

PART 4 – MEASUREMENT AND PAYMENT (Not Used)

PROJECT No.: P2218 SECTION 01 25 00 – SUBSTITUTION PROCEDURES

SECTION 01 25 00

SUBSTITUTION PROCEDURES

A. Section includes administrative and procedural requirements for substitutions.

1. Related Documents

2. Section 01 33 00 Action Submittals

3. Quality Assurance

4. Procedures

5. Substitutions

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including Division General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. Section 01 60 00 Project Requirements

1.3 DEFINITIONS

A. Substitutions for Cause: Changes proposed by the Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

1. Substitutions for Convenience: Changes proposed by the Contractor or the District that are not required in order to meet other Project requirements by may offer advantage to the Contractor and/or the District.

1.4 ACTION SUBMITTALS

A. Submit electronic PDF of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers.

1. Provide documentation that shows compliance with requirements for substitutions and the following, as applicable:

a) Statement indicating why specified product, fabrication, or installation cannot be provided, if applicable.

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b) Coordination information, including a list of changes or revisions needed to other parts of the work and to construction performed by the District and separate the Contractors, that will be necessary to accommodate proposed substitution.

c) Detailed comparison of significant qualities of proposed substitution with those of the work specified. Include annotated copy of applicable specification section.

Significant qualities may include attributes such as performance, weight, size and durability.

d) Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e) Samples, where applicable or requested.

f) Certificates and qualification data, where applicable or requested.

g) List of similar installation for completed projects with project names and project’s addresses, and names and addresses of the District and the Design Firm.

h) Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i) Research reports evidencing compliance with building code in effect for project.

j) Detailed comparison of the Contractor’s construction schedule using proposed substitution with products specified for the work, including effect on the overall Contract Time.

k) Cost information, including a proposal of change, if any, in the Contract Sum.

l) The Contractor’s certification that proposed substitution complies with requirements in the contract documents.

m) The Contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

B. If necessary, the DDR will request additional information of documentation for evaluation.

The DDR will notify the Contractor of acceptance or rejection of proposed substitution.

1. Acceptance of substitution may result in the issuance of a Contract Change Order or Field Change Notice.

2. Use product specified if the DDR does not issue a decision on the use of a proposed substitution within fifteen (15) calendar days.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials.

PROJECT No.: P2218 SECTION 01 25 00 – SUBSTITUTION PROCEDURES

B. Engage a qualified testing agency to perform compatibility tests recommended by

Manufacturers.

1.6 PROCEDURES

A. Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.7 SUBSTITUTION

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than fifteen (15) days prior to time required for preparation and review of related submittals.

1. The DDR will consider the Contractor’s request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the DDR will return requests without action, except to record noncompliance with these requirements:

a) Requested substitution is consistent with the contract documents and will produce indicated results.

b) Requested substitution provides sustainable design characteristics that specified product provided.

c) Substitution request is fully documented and properly submitted.

d) Requested substitution will not adversely affect the Contractor’s construction schedule.

e) Requested substitution has received necessary approvals of AHJ.

f) Requested substitution is compatible with other portions of the work.

g) Requested substitution has been coordinated with other portions of the work.

h) Requested substitution provides specified warranty.

i) If requested substitution involves more than one Contractor, requested substitution has been coordinated with other portions of the work, is uniform and consistent, is compatible with other products, and is acceptable to all Contractors involved.

B. Substitutions for Convenience: the DDR will consider requests for substitution if received within thirty (30) days after commencement of the work. Requests received after that time may be considered or rejected at discretion of the DDR.

1. Conditions: the DDR will consider the Contractor’s request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the DDR

PROJECT No.: P2218 SECTION 01 25 00 – SUBSTITUTION PROCEDURES PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 4 will return requests without action, except to record noncompliance with these requirements:

a) Requested substitution offers the District a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities District must assume. The District’s additional responsibilities may include compensation to the Design Firm for redesign and evaluation services, increased cost of other construction by the District, and similar considerations.

b) Requested substitution does not require extensive revisions to the contract documents.

c) Requested substitution is consistent with the contract documents and will produce indicated results.

d) Requested substitution provides sustainable design characteristics that specified product provided.

e) Substitution request is fully documented and properly submitted.

f) Requested substitution will not adversely affect the Contractor’s construction schedule.

g) Requested substitution has received necessary approvals of AHJ.

h) Requested substitution is compatible with other portions of the work.

i) Requested substitution has been coordinated with other portions of the work.

j) Requested substitution provides specified warranty.

k) If requested substitution involves more than one Contractor, requested substitution has been coordinated with other portions of the work, is uniform and consistent, is compatible with other products, and is acceptable to all Contractors involved.

2. The Contractor shall pay for costs of Design Firm to review substitution request at the

Design Firm’s normal hourly rate for other services on this project.

PROJECT No.: P2218 SECTION 01 26 00 – CONTRACT MODIFICATION PROCEDURES

SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

1.1 The Contractor shall not accept direction for additional work unless issued by the DDR or

Designer of Record. Additional work will be issued via Field Order, Work Change Directive, or approved Change Orders that have been negotiated and executed. The Contractor will not be compensated for additional work without the formal Administrative Change Order procedure being followed as issued by the DDR.

1.2 SUMMARY

A. Section Includes:

1. Administrative and procedural requirements for handling and processing contract modifications.

a) 01 26 13 Request For Information (RFI)

b) 01 26 39 Field Change Notice / Minor Changes in the Work

c) 01 26 49 Work Change Directive

d) 01 26 53 Request for Change Proposal

e) 01 26 57 Contract Change Order Request

f) 01 26 63 Contract Change Order

1.3 RELATED SECTIONS:

2. Section 00 60 00 Project Forms

3. Section 00 72 00 General Conditions

4. Section 01 21 00 Allowances

5. Section 01 25 00 Substitution Procedures

6. Section 01 32 00 Construction Progress Documentation

1.4 01 26 13 REQUEST FOR INFORMATION (RFI)

A. Upon the discovery of the need for additional information or interpretation of the contract documents, the Contractor shall prepare and submit an RFI in the form specified.

1. The DDR will return the RFI submitted by Subcontractors, Suppliers, or Vendors with no response.

2. Coordinate and submit RFI in a prompt manner to avoid delays in the Contractor’s work or work of the Sub-Contractors.

PROJECT No.: P2218 SECTION 01 26 00 – CONTRACT MODIFICATION PROCEDURES PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 2

B. Frivolous RFIs include requests for information shown in the contract documents or resulting from the Contractor’s failure to study and compare contract documents or to coordinate its own work; requests for approval of submittals, substitutions, changes in the work, or adjustment of the contract price or the contract time; and RFIs that are incomplete, contain errors, or include unrelated items. If reviewed, the cost in time and materials on the part of the Design Firm and related design professionals to review unnecessary or frivolous RFIs will be assessed to the Contractor.

C. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project Name and Project Number

2. Project / Contract Number

3. Date

4. Name of Contractor

5. Name of Design Firm

6. RFI number, numbered sequentially

7. RFI subject

8. Specification section number, title, and related paragraphs, as appropriate

9. Drawing number and detail references, as appropriate

10. Field dimensions and conditions, as appropriate

11. Contractor’s suggested resolution

a) If the Contractor’s solution(s) impacts the contract time or the contract price, Contractor shall state impact in the RFI.

12. The Contactor’s Signature

13. Attachments: Includes sketches, descriptions, measurements, photos, product data, shop drawings, coordination drawings and other information necessary to fully describe items needing interpretation.

a) Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

D. The DDR will review each RFI, determine action required and respond. Allow seven (7) working days for the response for each RFI. RFIs received by the DDR after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a) Requests for approval of submittals

b) Requests for approval of substitutions

c) Requests for coordination information already indicated in the contract documents

d) Requests for adjustments in the contract time or the contract price

e) Requests for interpretation of actions on submittals

f) Incomplete RFIs or inaccurately prepared RFIs

2. The DDR’s action may include a request for additional information, in which case the time for response will date from time of receipt of additional information.

PROJECT No.: P2218 SECTION 01 26 00 – CONTRACT MODIFICATION PROCEDURES PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 3

3. The DDR’s action on RFIs that may result in a change to the contract time or the contract price.

a) If the RFI response warrants change in the contract time or the contract price, notify the DDR in writing within ten (10) days of receipt of the RFI response.

E. On receipt of the DDR’s response, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify the DDR within seven (7) days if the Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Use a software log with not less than the following:

1. Project name and contract number

2. Name and address of Contractor

3. Name and address of the Design Firm

4. RFI number including RFIs that were dropped and not submitted

5. RFI description

6. Date and time stamp the RFI was submitted

7. Date and time stamp the response was received

8. Identification of related Minor Change in the Work/Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.5 01 26 39 FIELD CHANGE NOTICE/MINOR CHANGES IN THE WORK

A. The DDR may issue a Field Change Notice for the purpose of relaying information in a timely manner that directs a course of action to be taken immediately by the Contactor.

1. Field Change Notice may include a Not to Exceed amount, which may be negotiated while work is being conducted.

2. Field Change Notice may result in an Allowance Draw Authorization or a Contract Change Order.

B. The DDR may issue supplemental instructions authorizing minor changes in the work, not involving adjustment to the contract price or the contract time, in written form.

1.6 01 26 49 WORK CHANGE DIRECTIVE

A. The DDR or Designer of Record may issue a Work Change Directive. A Work Change Directive instructs the Contractor to proceed with a change in the work, for subsequent inclusion in a Contract Change Order or Allowance Draw Authorization.

1. Work Change Directive contains a complete description of change in the work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

2. The Contractor is to proceed with Extra Work as directed by the AC Transit Project on a Time and Material Basis until a Change Order can be approved. The Contractor will

PROJECT No.: P2218 SECTION 01 26 00 – CONTRACT MODIFICATION PROCEDURES PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 4 submit a daily work record of Manpower, Equipment, and Materials for said Extra Work for the DDR’s review and signature until a lump sum or unit price is agreed upon and a Contract Change order or Allowance Draw Authorization is issued.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the contract.

1.7 01 26 53 REQUEST FOR CHANGE PROPOSAL

A. AC Transit-Initiated Request for Change Proposal: the DDR will issue a detailed description of proposed changes in the work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised drawings and specifications.

1. Proposal Requests issued by AC Transit (District) are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or seven (7) days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a) Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b) Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c) Include costs of labor and supervision directly attributable to the change.

d) Include an updated the Contractor’s construction schedule that indicates the effect of the change, including but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e) Quotation Form: Use Contractor’s standard proposal forms.

1.8 01 26 57 CONTRACT CHANGE ORDER REQUEST

A. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the contract, the Contractor may initiate a claim by submitting a Contract Change Order Request to the DDR.

PROJECT No.: P2218 SECTION 01 26 00 – CONTRACT MODIFICATION PROCEDURES PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 5

1. Include a statement outlining reasons for the change and the effect of the change on the work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credit to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor’s construction schedule that indicates the effect of the change, including but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 01 60 00, Substitution Procedures, if the proposed change requires substitution of a product or system for product or system specified.

7. Proposal Request Form: Use Contractor’s standard proposal form.

1.9 01 26 63 CHANGE ORDER PROCEDURES

A. Upon the DDR’s approval of any Contract Modifications, the DDR will issue an Allowances Draw Authorization or Contract Change Order for signatures by the Contractor’s Representative and the District’s Final Approval. Then returned to the Contractor for final processing.

PART 4 – MEASUREMENT AND PAYMENT (Not Used)

PROJECT No.: P2218 SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

A. Section includes administrative provisions for coordinating construction operations on project including but not limited to, the following:

1. Key Personnel

2. 01 31 13 Project Coordination

3. 01 31 14 Coordination Drawings

4. 01 31 19 Project Meetings

5. 01 31 26 Electronic Communication Protocol

A. Section 00 73 00 General Conditions B. Section 01 26 00 Contract Modification Procedures C. Section 01 32 00 Construction Progress Documentation D. Section 01 33 00 Submittals E. Section 01 70 00 Execution and Closeout Procedures F. Section 01 74 00 Cleaning and Waste Management G. Section 01 77 00 Closeout Procedures H. Section 01 78 39 Project Record Documents I. Section 01 79 00 Demonstration and Training J. Individual Technical Specification Sections

A. RFI: Request For Information from AC Transit (District), Design Firm, or Contractor seeking information, specifically interpretation of the contract documents.

B. Designated District Representative (DDR) and AC Transit Project Manager are all used interchangeably throughout the body of the project specifications.

1.4 KEY PERSONNEL

A. Before starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and email address.

PROJECT No.: P2218 SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 2

1. Provide names, addresses and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to project.

2. Post copies of list in project meeting room and in temporary field office. Keep list current at all times.

1.5 01 31 13 PROJECT COORDINATION

A. Coordinate construction operations with those of other Contractors and entities. The Contractor is responsible for progress and performance of the work and shall provide direction to others as required to properly coordinate trades and processes.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Coordinate and facilitate with the Contractor for proper equipment installation requirements and to prevent delays.

a) Acknowledge, accommodate, and respect equipment Contractors’ needs for access to the work for the periods required to complete equipment installation.

b) Incorporate these periods into the construction progress schedule and work plan before commencing work.

B. Prepare memoranda for distribution to each party involved (including the District and separate Contractors) outlining special procedures required for coordination. Include such items as required notices, actions, reports, and list of attendees at meetings.

C. Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other Contractor to avoid conflicts and to ensure orderly progress of the work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor’s construction schedule

2. Preparation of the schedule of values

3. Installation and removal of temporary facilities and controls

4. Delivery and processing of submittals

5. Regulatory Compliance Reporting:

a) Certified Payrolls for Prime and Sub-Contractors

b) Prompt Payment to Sub-Contractors, Suppliers and Vendors

c) Lien Releases

6. Progress meetings

PROJECT No.: P2218 SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION PROJECT NAME: DISTRICTWIDE SECURITY ENHANCEMENTS Page 3

7. Pre-installation conferences

8. Startup and adjustment of systems

9. Training activities

10. Project closeout activities

D. Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

E. Salvage materials and equipment involved in performance of, but not actually incorporated into, the work. Refer to other sections for disposition of salvaged materials that are designated as the District’s property.

1.6 01 31 14 COORDINATION DRAWINGS

A. General: Included in this contract are items that have Performance elements identified in the respective Specification Sections. Prepare coordination drawings in accordance with requirements in individual’s sections, where installation is not completely shown on shop drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a) Use applicable drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations and details as needed to describe relationship of various systems and components.

b) Coordinate the addition of trade-specific information to the coordination drawings by multiple Contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c) Indicate functional and spatial relationships of…