5-Non Submittal- fillable.pdf

This is a Non-Submittal Response Form used by school districts in Missouri to collect feedback from vendors who choose not to submit bids for contract opportunities. In this case, the form relates to a roof project at an Ashland facility under the Springfield-area school district's procurement process. The form requests that non-responsive bidders indicate their reasons for declining to participate, with options including inability to meet project requirements, inability to meet established start and completion timelines, late receipt of solicitation materials, or other specified reasons. Respondents are asked to provide their company information, including authorized signature, title, date, company name, address, telephone, facsimile, and email address.

The district uses this feedback mechanism to evaluate and improve future procurement practices by identifying barriers to participation and competition. Vendors may also request removal from future solicitation lists for similar project types through this form. All non-submittal responses are filed with the contract documentation and reviewed to determine what process modifications may increase vendor participation and ensure the procurement remains fair and non-restrictive in its approach.