5-26DB33-5 - IFB -Asphalt Repair.docx

INVITATION FOR BID

ASPHALT REPAIR

DISTRICT WIDE

SOLICITATION # 26DB33-5

BID DUE

Tuesday, June 9, 2026 2:00 p.m. MDT

QUESTIONS DUE

Thursday, June 4, 2026 2:00 p.m. MDT

Purchasing Department Auxiliary Services Building 7905 South Redwood Road West Jordan, Utah 84088-4601

ASPHALT SWEEPING

DISTRICT WIDE

Invitation for Bid # 26DB33-5

You are invited to submit bids to the Jordan School District relating to Asphalt Repair. The bid will be awarded to the lowest responsive and responsible Bidder(s). This award may or may not be split by region depending on Jordan School District deems is in the best interest of the District. Responsiveness to the bid will be established only if the bid meets the following requirements:

All information requested must be completed and submitted by Tuesday, June 9, 2026, at 2:00 p.m. (MDT). If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.

All inquiries relative to this bid need to be submitted by Thursday, June 4, 2026, at 2:00 p.m. (MDT), and will be answered through U3P Bonfire.

The preferred method of submitting your bid is electronically through Utah Public Procurement Place (U3P) Bonfire at utah.bonfirehub.com. Neither faxed nor emailed bids will be accepted.

Vendors must respond in each and every area as specified in the bid documents (such as pricing, etc.), and the bid must be returned in its entirety.

The agreement shall commence on the date of bid acceptance and continue for one (1) year. Each bid must include an option whereby the Jordan School District, at its sole discretion, can extend the contract for up to four (4) annual renewals on the same terms, prices, and conditions set forth in the bid, for a total of five (5) maximum contract years. Requests for price adjustment must include sufficient documentation supporting the request. Any adjustment or amendment to the contract will not be effective unless approved by the Jordan School District Purchasing Director. The negotiation may only occur within sixty (60) days before the contract renewal.

Any early payment discounts offered to the Jordan School District are encouraged. Discounts shown may be evaluated as part of the bid award. Discounts offered for fewer than ten (10) working days will not be acceptable.

The Jordan School District Purchasing Department reserves the right to reject any or all proposals and to waive any informality or technicality in any proposal in the best interest of the Jordan School District.

Results of the bid evaluation will be available on our website purchasing.jordandistrict.org, and on U3P Bonfire.

TAX EXEMPT FORMS

Please note that sales made to Utah School Districts are exempt from sales tax according to Utah Code 59-12-104. Bidders must use the Tax Exemption Certificate form TC-721G when purchasing construction materials for Jordan School District projects. A tax-exempt form will be provided upon request.

LIABILITY INSURANCE

The Bidder shall purchase and maintain such insurance as will protect them from claims under Workers’ Compensation Acts and other employee benefit acts; from claims for damages because of bodily injury, including death; and from claims for damages to property which may arise out of or result from the Bidder’s operations under this contract, whether such operations be by themselves or by any subcontractor or anyone directly or indirectly employed by any of them. This insurance shall be written for not less than any limits of liability specified as part of this contract or required by law, whichever is greater, and shall exclude contractual liability insurance as applicable to the Bidder’s obligations.

BIDDER REQUIREMENTS

The Bidder must have a minimum five (5) years of experience. The Bidder shall supervise and direct all work, using their best skill and attention. The Bidder shall be solely responsible for all means, methods, techniques, sequences, and procedures and for coordinating all portions of the work under the contract.

Unless otherwise specifically noted, the Bidder shall provide and pay for all labor, materials, equipment, tools, machinery, and services necessary for the proper execution and completion of the work.

The Bidder warrants to the owner that all materials and equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects, and in conformance with the bid documents. All work not conforming to these standards may be considered defective.

JSD STANDARD CONTRACT TERMS AND CONDITIONS,

EXCEPTIONS, AND NEGOTIATIONS

A contract or purchase order(s) that result from this IFB will include Jordan School District’s Standard Terms and Conditions (“Standard Terms and Conditions”). It is the responsibility of the Bidders to review the Standard Terms and Conditions, whether attached to this IFB (see Attachment A) or at purchasing.jordandistrict.org

PRICE GUARANTEE PERIOD

All pricing must be guaranteed for one (1) year. Following the guarantee period, any request for price adjustment must be for an equal guarantee period.

Requests for price adjustment MUST include sufficient documentation supporting the request that demonstrates a logical mathematical link between the current price and the proposed price. If price adjustments can be linked to a specific index, please list the index.

Any adjustment or amendment to the contract will not be effective unless approved by the JSD Purchasing Director. JSD will be given the immediate benefit of any decrease in the market or allowable discount.

WORK SCOPE

We are requesting bids per square foot, based on size of holes, or area to be patched.

· 100 sq. ft. (or less) hole

· 101 sq ft. to 1,000 sq ft.

· 1,001 sq ft. to 5,000 sq ft.

· 5,01 sq ft. to 25,000 sq ft.

· Unit price for filling cracks, cost per linear foot

· Unit price for excavating

· Backfill, and compaction per cubic yard

APPLICATION AND MATERIALS USED:

· Patched Areas: 3” asphalt. Areas of patching deeper than 3” to be filled and compacted to 95% with road base.

· Overlay: 1-1/2” overlay thickness of asphalt. Unless otherwise stated, material must be 6% oil, #3 bin mix.

· Materials, application temperature, placing and rolling shall meet Utah State Road commission specifications for class of work in this contract. Leave surface smooth and clean *Note: A 24-hour response time is required for all holes/patches of 1 square feet or less.

**NOTE: MUCH OF THE WORK MUST BE COMPLETED DURING HOURS THAT SCHOOL IS NOT IN SESSION, TO PROTECT CHILDREN AND PATRONS OF JORDAN SCHOOL DISTRICT.

COST SHEET

Location:

District Wide

Name of Bidder:

The undersigned, having carefully examined the contract documents, hereby proposes and agrees to provide asphalt repair District Wide.

100 sq ft. (or less) hole __________ per sq. ft

101 sq ft. to 1,000 sq. ft. __________ per sq. ft.

1,001 sq. ft. to 5,000 sq ft. __________ per sq. ft.

5,001 sq. ft. to 25,000 sq. ft. __________ per sq. ft.

Filling Cracks __________ per linear ft

Excavation __________ per cu. yd.

Imported backfill and compaction __________ per cu. yd.

Removal and disposal of old asphalt and replace with 3” of new asphalt with minor re-grading and compaction. __________ per sq. ft.

This bid shall be valid for a period of thirty (30) days after the date set for receipt of bids.

Submitted by:

Vendor Name

Authorized Signature

Name and Title

Date

Asphalt Repair

IFB # 26DB33-5

Due June 9, 2026, at 2:00 p.m. MDT image1.png