043_StateContractSummary-PacificCoast-Updated.docx
DOCX document 50 KB Posted
- Attached to
- Flags- ND State, United States, POW & MIA
- Contract number
- 043-PACI
- Issued by
- North Dakota
About this file
This document is a North Dakota state contract for flags, established with Pacific Coast Flags, a vendor based in Coeur d'Alene, Idaho. The contract (Term Contract Number: 043-PACI) is a cooperative purchasing agreement that extends to state entities, higher education institutions, government bodies, nonprofit organizations, tribal agencies, transportation providers, and the International Peace Garden across North Dakota.
The contract covers the procurement of North Dakota state flags, US flags, POW/MIA flags, with specific delivery requirements of 28 days for state flags and 14 days for other flags. Pricing is firm for the first 365 days, with orders over $160 receiving free freight to destinations in North Dakota. The contract mandates that North Dakota state flag reproductions must adhere to official design and color specifications from the State Historical Society. Agencies can place orders via purchase order or purchasing card, with no additional processing fees. Current manufacturing challenges are noted, with potential extended lead times due to labor, raw material, and trucking shortages.
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Other files
| File | Type | Posted |
|---|---|---|
| PC+Flags+Contract+Executed.pdf | ||
| ND+Flags+Exhibit+A.xlsx | XLSX spreadsheet | |
| scan0059.pdf |
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Text version
ND STATE CONTRACT INFORMATION
| Term Contract Name: |
| Flags – US, State of ND and POW/MIA |
| Term Contract Number: |
| 043-PACI |
| Term Contract Vendor: |
| Pacific Coast Flags |
2881 E Winter Pines CT Coeur d’Alene, ID 83815 Contact: James Giraudo, jgiraudo@msn.com 800-453-3524
CONTRACT INTRODUCTION
This contract is for the purchase of flags. State law requires that reproductions of the flag of North Dakota adhere to the official design and industry color chart codes provided by the State Historical Society. Additionally, flags purchased by a state entity or a political subdivision must substantially meet the requirements of N.D.C.C. § 54-02-02.
TERMS AND CONDITIONS
ND State Flags - State law requires that reproductions of the flag of North Dakota adhere to the official design and industry color chart codes provided by the State Historical Society. Additionally, flags purchased by a state entity or a political subdivision must substantially meet the requirements of N.D.C.C. § 54-02-02.
COOPERATIVE PURCHASING
This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code Section 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C. § 39-04.2, and the International Peace Garden.
MANDATORY
This is a mandatory state contract. If this state contract does not meet your needs, submit a SFN 54202 Contract Exemption Form for approval by the Contract Administrator using the Purchasing Work Request system or email. Procurement procedures apply if agencies elect to not use an optional state contract.
DELIVERY AND ORDERS
Delivery of North Dakota State flags must be made within 28 days after the contractor receives an order from the Purchasing Agency or Entity by issuance of a purchase order or use of a purchasing card. Delivery of US, POW and MIA flags must be made within 14 days after the contractor receives an order from the Purchasing Agency or Entity by issuance of a purchase order or use of a purchasing card. If delivery requirements cannot be met within the specified time, the contractor must notify the Purchasing Agency in writing of the delay and the approximate date delivery may be expected.
DELIVERY DELAYS
Currently the manufacturers of flags are experiencing labor shortages, raw material shortages, and trucking shortages. Please expect extended lead times when placing orders for flags.
F.O.B. POINT AND FREIGHT
Delivery and passage of title under this contract shall be as follows:
a. Orders that meet the minimum order amount of $160 will be F.O.B. Destination to the various locations in North Dakota. The freight is to be included in the price of the products.
b. Orders that do not meet the minimum order amount will be F.O.B. Destination, Freight Prepaid and Added. CONTRACTOR will prepay all freight and handling and add to the Ordering Agency invoice.
c. Title will pass to the Purchasing Agency or entity upon delivery to the specified destination.
TAXES
The State does not pay sales tax or federal excise tax. The state sales tax exemption number is E-2001. The federal tax-free transaction number is 45-70-0010K. The Purchasing Agency will furnish a tax exempt certificate upon request.
PURCHASING CARDS
The Purchasing Agency or Entity may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Agency or Entity.
PRICING
Pricing shall be firm for the first 365 days of the contract period. All shipments are to be billed at prices in effect at the time of the order, not the date the shipment is made.
ND Flags: see Exhibit A for pricing.
US, POW, MIA Flags: see Exhibit B for pricing.
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