47QMCA21R0013 Pre-Proposal Conference slides 09_02_2021.pptx
PPTX presentation 4 MB Posted
- Attached to
- 2022 Transit Bus Program
- Solicitation number
- 47QMCA21R0013
- Issued by
-
GSA Federal Acquisition Service
About this file
This document provides details for a federal solicitation seeking transit buses. The solicitation number is 47QMCA21R0013 issued by the GSA Federal Acquisition Service. Offerors must submit proposals through FedConnect and pricing through AutoBid by the closing date. The solicitation seeks to award indefinite delivery, indefinite quantity contracts for 60 months for the acquisition of transit buses from multiple OEMs. Key changes from the previous solicitation include removal of option periods and addition of open season periods to allow for model year and pricing updates. Offerors must meet minimum vehicle standards and address administrative, technical, and pricing proposal requirements. Evaluation will be based on technical acceptability and price. Awards are expected to result in contracts for the ordering of transit buses through AutoChoice by federal agencies on an as-needed basis.
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2022 Transit Buses Pre-Proposal Conference GSA Vehicle Purchasing Solicitation
47QMCA21R0013
September 2, 2021 10am-12pm EDT
THIS MEETING WILL BE RECORDED
U.S. General Services Administration
Craig, Greg
AGENDA
Introductions - Craig Yokum, CO, Light Vehicles Acquisition Branch Welcome - Leonard Fedoruk, GSA Vehicle Purchasing Director RFP Overview; Section 889 Parts A & B Prohibited Telecomm Equipment; & Significant Changes since 2018 – Craig Yokum Proposal Submission - Transit Buses Contracting Team: Craig Yokum, Brandon Posey, and Zach Shepard Engineering Information – Russ Miller, Engineer AutoBid Instructions - Joan Summers, GSA Operational Systems Branch
Federal Acquisition Service
Craig, Len
Section 889 at GSA: Removing Prohibited Telecom from Government and Contract Supply Chains Ban unrolls in stages – Part A:
Effective August 13, 2019, the Government cannot obtain (through a contractor or other instrument) certain telecommunications equipment or services produced by the following companies and their subsidiaries and affiliates:
Huawei
ZTE
Hytera Hikvision Dahua
THE GOVERNMENT CANNOT OBTAIN BANNED TELECOM
Craig
Section 889 at GSA: Removing Prohibited Telecom from Government and Contract Supply Chains Ban unrolls in stages – Part B:
Effective August 13, 2020, the Government cannot contract with an entity that uses covered telecommunications equipment or services Applies to every sector: automotive, banking, building services, construction, general supplies and services, health care, higher education, information technology, leasing, nuclear power, OCONUS operations, professional services, travel and transportation, etc.
No matter what your company makes or sells, any technology your company uses must be checked to ensure that it does not include banned components
CONTRACTORS CANNOT USE BANNED TELECOM
Craig
RFP OVERVIEW
AND PROPOSAL SUBMISSION
Acquisition Lifecycle Update - Craig Solicitation Package Review - Craig Key Changes from FY18 Proposal Submission – Brandon FedConnect - Zach Evaluation - Brandon Award - Brandon Contract Administration - Brandon
Craig
ACQUISITION LIFECYCLE UPDATE
AutoStandards AutoBid AutoChoice
Requirements Development Solicitation Proposal Submission** Evaluation Award/Order Placement **In addition to other proposal submission requirements of the RFP (Administrative Requirements/Technical Proposal)
Craig
SOLICITATION PACKAGE REVIEW
Significant Changes since FY18 Program Period of Performance: 60-month base period w/ no options All proposal documents MUST be submitted through FedConnect AutoBid is still used for pricing submission Open Seasons will replace Option Period process New Schedules of Items: BYD, El Dorado National Co, Gillig, and Proterra. [New Flyer of America and NOVA-Volvo retained].
New Weekly Status Reporting requirements DOD RapidGate Requirements added.
New DIT procedures Removal of: Admin Fees, Option 1611, & Econ Price Adjustment
Craig
OPEN SEASONS
New process taking the place of option period extensions* Existing contractors (once contracts are awarded) can:
Update model year and pricing on awarded models Propose entirely new models New offerors to the program can:
Propose entirely new models Propose the next model year for models on contract Federal Standards through Purchase Descriptions process will be used AutoStandards AutoBid Timing – target may be Q4 each fiscal year, but TBD
*Purpose is to allow 60-month contracts to keep pace with changes in the commercial market place
Craig
SOLICITATION PACKAGE REVIEW
Other Key Points Alternative Models will NOT be considered during this AutoBid cycle New models may be proposed during open seasons More than one model may be submitted and awarded per offeror per Standard Item Number (SIN) Proposal Template MUST be used (Attachment E1)
Craig
SOLICITATION PACKAGE REVIEW
All announcements/amendments are posted to SAM.gov Each solicitation contains its own unique:
General Information Schedule of Items Due date/time Periods of Performance Additional Requirements Clauses/Provisions Instructions to Offerors Evaluation Methods
Contracting Office is only POC after solicitation issuance
Each RFP is unique!
Always refer to the terms/conditions of each individual RFP
Brandon -Register as an interested party (for notification of Amendments, other important info)
SOLICITATION PACKAGE REVIEW
Schedule of Items Outlines Government’s minimum requirements Includes applicable Federal Standards (Purchase Descriptions) Estimated Quantities Other regulatory information Substantial Transformation Determinations
Brandon
SOLICITATION PACKAGE REVIEW
Other Requirements Includes administrative deliverables Points of contact/authorities Status reporting requirements Invoicing instructions Other submission requirements Notification of Vehicle Defects reporting requirement Recalls Technical Service Bulletins (TSBs) Warranty Extensions
Brandon
SOLICITATION PACKAGE REVIEW
Clauses and Provisions Mandated by FAR/GSAM (supplemented as necessary) Clauses Terms or conditions applying after contract award, or both before and after award Become part of any awarded contract
CAN BE APPLICABLE TO PRIME’S SUBCONTRACTORS
Provisions Terms or conditions used only in solicitations and applying only before contract award Do not become part of awarded contract Full-text or Incorporated by Reference (IBR)
Brandon -OEMs may be subcontractors to Dealers in which case Dealers need to be aware that there are some flowdown clause requirements to their subcontractors.
SOLICITATION PACKAGE REVIEW
Instructions to Offerors Provide instructions for proposal preparation Submission Content / Format of Proposals Read Section F.1 carefully Generally two separate submission requirements Electronic submission via FedConnect Volume 1 – Administrative Requirements Volume 2 – Technical Proposal Volume 3 – Electronic Printout of AutoBid AutoBid submission via AutoVendor portal Volume 3 – Pricing Proposal
Always refer to the instructions of each individual RFP
Brandon
SOLICITATION PACKAGE REVIEW
Evaluation Methods Evaluation Criteria Rating Structure Method of Award for Master Contract Lowest Price/Technically Acceptable (LPTA) No consideration of tradeoffs Method of Award for Delivery Orders AutoChoice Best Value Tradeoffs considered May not be lowest price
Always refer to the evaluation methods of each individual RFP
Brandon
PROPOSAL SUBMISSION
DOs
USE THE PROPOSAL CHECKLIST
Read the entire RFP Follow ALL Instructions to Offerors Format/content/submission Follow prescribed File Naming Ensure your proposal addresses all requirements Ensure your AutoBid submission is accurate/complete Submit all Volumes as prescribed in the RFP
Brandon
PROPOSAL SUBMISSION
DON’Ts Don’t submit late Late offers will not be considered Don’t submit one aspect (AutoBid) without all other requirements (Administrative/Technical) Don’t submit Administrative/Technical requirements as one document Instructions to Offerors outline file naming protocols
Brandon
PROPOSAL SUBMISSION
DO NOT WAIT UNTIL LAST MINUTE
Brandon
FEDCONNECT
Vendors must register in FedConnect to submit proposals www.fedconnect.net FedConnect resources attached to RFP Ready, Set, Go! guide
Zach
EVALUATION
Proposal documents will be downloaded from FedConnect Review of Administrative Requirements (responsiveness) Subcontracting Plans, Letters of Supply, Reps/Certs, EEO Clearances, etc.
Past Performance Evaluation CPARS, offeror-supplied past performance information Responsibility Determination Financials, Delivery Schedule, Performance, Facilities, etc.
This list is not exhaustive; each RFP has its own requirements
Brandon
EVALUATION
Technical Proposal Evaluation Technical Evaluation Board Evaluation procedures in the RFP Contracting Officer may ask for proposal Clarifications Price Analysis
This list is not exhaustive; each RFP has its own requirements
Brandon
EVALUATION
The Government reserves the right to award without discussions Be sure initial submission is complete, technically acceptable, and represents your firm’s best offer
Discussions may be conducted at CO’s discretion Competitive Range will be established based on initial proposals Discussions (negotiations) conducted as necessary Final Proposal Revisions (FPR) requested, if applicable Offeror will submit FPR, if applicable AutoBid will only reopen if discussions are conducted Final Evaluation and Price Analysis Recommendation for Award
Brandon
AWARD
Source Selection authority makes award recommendation(s) Multiple Award Single Award Solicitation Clauses, Technical Proposal, Pricing Proposal, other Terms/Conditions become part of final award Award notices posted to SAM.gov AutoBid information is merged into AutoChoice Any approved technical exceptions are updated AutoChoice is opened for ordering
Brandon
CONTRACT ADMINISTRATION
Ship vehicles in accordance with contract terms/conditions Weekly Status Reports including new reporting requirements Monthly Status Meetings, as applicable Notification of Vehicle Delays Notification of Vehicle Defects Vehicle Availability Listing (VAL) updates Other contract administration actions as necessary 85% on-time shipment performance benchmark
Brandon
HELPFUL RESOURCES
www.gsa.gov – GSA website www.gsa.gov/automotive – Vehicle Buying website www.SAM.gov – Government point-of-entry website www.acquisition.gov – FAR/GSAM website www.fedconnect.net – Submitting offer
Brandon
DO NOT WAIT UNTIL LAST MINUTE
The CO will take questions on the RFP up to Sept 13, 2021 and publish responses shortly thereafter through a solicitation amendment.
Craig
Engineering Information – Russ Miller Federal Vehicle Standards:
https://vehiclestd.fas.gsa.gov/CommentCollector/Home https://vehiclestd.fas.gsa.gov/CommentCollector/Documentation
Russ
Russ
Russ
Russ
GSA Office of Motor Vehicle Management Center for Automotive Acquisition
FY 2022
AutoBid https://AutoVendor.fas.gsa.gov
| Joan Summers, Program Analyst |
| Operational Systems Branch |
Joan
AutoBid is a secure online application for submitting offers to GSA Automotive.
Vendors must have a Dun & Bradstreet (DUNS) number and should be registered in the System for Award Management (SAM).
AutoBid Opening and Closing dates are determined by GSA’s Office of Acquisition Operations.
Vendors are responsible for the accuracy of data submitted.
After Final Closing, vendors cannot make changes to their offers in AutoBid.
About AutoBid
How do I access AutoBid?
To access AutoBid, log into AutoVendor: https://AutoVendor.fas.gsa.gov To request an AutoVendor Account, email automotiveedi.partnerships@gsa.gov with the following information.
Company Name DUNS Number Address Business Size (small or large) User’s Name(s) Telephone Fax (unless an EDI vendor, this is the number orders will be faxed to) Email
Selecting a Vehicle Type From the Main Menu, select AutoBid Then select the vehicle type
Selecting a Schedule Line A list of schedule lines will appear for the vehicle type, select one to view details
TAB 1: Minimum Vehicle Requirements Displays the GSA minimum standards and OEM provided data for each item. This information cannot be modified in AutoBid. Contact the appropriate GSA engineer if you have any concerns about this data.
TAB 2: Bid Detail Some notes:
The “Current Price” (this price should include the Destination Charge), and the Destination Charge is also entered separately for analysis purposes.
TAB 4: Optional Equipment Click the OEM Option Type drop-down list box to update the Option Type, and enter a price for the new model year. (The package option includes, excludes, or requires other options).
TAB 5: Conflicts - Excludes, Includes and Requires Options defined as a “package” in the Optional Equipment” tab will display in the drop down list boxes. You will be able to build conflicts that exclude, require or include other options. This can assure that the customer orders a buildable vehicle.
TAB 6: ENGINE AND FUEL DATA COLLECTION
| Fuel Type is a mandatory field for all vehicle types. Only fill in the column "CARB Fuel Type if Different," if a different fuel type will be delivered to CARB states than to non-CARB states. |
| Fuel Economy Data (MPG and GPM) is mandatory for all vehicles under 8,500 lbs GVWR except for overseas programs. |
TAB 7: Clarifications You may type out additional clarifications under this tab. Only use this tab for clarifications that do not involve Conflicts (inclusion, exclusion, requirements of other options). Examples include but are not limited to: delayed build dates, special instructions for delivery outside of the continental US, or limitation on options going to specific states. Do not use this tab to list your exceptions.
TAB 8: Colors Enter colors offered to the customer at no cost. If a cost is associated with a color, an option code must be created for the color in the “Optional Equipment” tab.
TAB 9: Pictures and Documentation
1. You can enter up to 10 pictures or load documentation.
2. The pictures must be in JPEG format. If you upload a picture in GIF format, it will upload as a document and will not be converted to a thumbnail.
3. The first picture, sequence number 1, will be the picture you will see as a thumbnail in the AutoChoice screen.
4. You can rearrange the sequence of the pictures and upload/delete pictures.
General AutoBid Notes The “Checklist Report” will list the items you have been submitted to GSA and which items are still pending.
“Print All (Proof Copy)” provides a report of all items. Use this report to proof your items before submitting to GSA.
“Print All (Final Copy)” provides the hard copy submission of all items that you are required to submit to GSA. Print this report after submitting your items to GSA.
joan.summers@gsa.gov or AutomotiveEDI.Partnerships@gsa.gov or CARS Line: (844) 472-1200 or Vehicle Buying: vehicle.buying@gsa.gov
Still have Questions or Need More Information?
QUESTIONS?
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