H2-Final_Construction_Documents_-_Specifications_USMS_Sec_Barrier.pdf

Security Barrier Replacement Project GSA Contract No.: 47pf-0018F-0230

Project: N1689268

For the Melvin Price Federal Courthouse

750 East Missouri Avenue East Saint Louis, IL 62201

Final Construction Documents Vol. 1: Divisions 1-34

10/10/2018

GUIDON DESIGN INC.

BCCLT, CONSULTING ENGINEERS

TERRACON CONSULTING, INC.

PROJECT CONTACTS:

OWNER: MELVIN PRICE FEDERAL COURTHOUSE

Attn: Brett Etling GSA/PBS Southern Service Center Operations Division 508 S. Eighth Street Springfield, IL 62703 Phone: 217-801-9743 Email: brett.etling@gsa.gov

ARCHITECT &

CIVIL ENGINEERS: GUIDON DESIGN INC.

Attn: Stacey Paul, PM, Civil Eng.

905 N. Capitol Ave., Suite 100 Indianapolis, Indiana 46204 Phone: 317-800-6388-104 Email: spaul@guidondesign.com

ELECTRICAL ENGINEER: BCCLT, CONSULTING ENGINEERS

Attn: James E. Meadows 9100 Marksfield Road #200

Louisville, KY, 40222 Phone: 812-4523-4407 Email: meadows@bcclt.com

ENVIRONMENTAL TERRACON CONSULTANTS, INC.

CONSULTANT: Attn: Eric Schatz

11600 Lilburn Park Road St. Louis, MO 63146

Phone: 314-569-9367 Email: Eric.Schatz@terracon.com mailto:brett.etling@gsa.gov mailto:spaul@guidondesign.com mailto:meadows@bcclt.com mailto:Eric.Schatz@terracon.com

GSA Task Order 47pf-0018F-0230 October 10, 2018

Security Barrier Replacement Project at the Final Construction Documents

Melvin Price US. Courthouse, E. St. Louis, IL

Table of Contents 000110-1

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

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TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS

00 01 10 Table of Contents

00 01 15 List of Drawing Sheets

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 14 00 Work Restrictions

01 25 00 Substitution Procedures

01 29 00 Payment Procedures

01 30 00 Electronic Project Management

01 31 00 Project Management and Coordination

01 31 20 Critical Path Method Scheduling for Small Projects

01 32 00 Construction Progress Documentation

01 32 20 Photographic Documentation

01 33 00 Submittal Procedures

01 35 26 Safety and Health

01 40 00 Quality Assurance and Control

01 42 00 References

01 50 00 Temporary Facilities

01 59 30 Security Regulations

01 60 00 Product Requirements

01 70 00 Execution Requirements

01 73 10 Cutting and Patching

01 73 20 Selective Demolition

01 73 50 Fire Prevention Precautions for Hot Work

01 74 10 Construction Indoor Air Quality

01 74 19 Construction Nonhazardous Waste Management & Disposal

01 77 00 Closeout Procedures

01 78 22 Operation & Maintenance Documentation

01 82 00 Demonstration & Training

Division 26 - Electrical

26 05 00 Common Work Results for Electrical

26 05 19 Low-Voltage Electrical Power Conductors and Cables

26 05 23 Control-Voltage Electrical Power Cables

26 05 26 Grounding and Bonding for Electrical Systems

26 05 29 Hanger and Supports for Electrical Systems

26 05 33 Raceways and Boxes for Electrical Systems

26 05 53 Identification for Electrical Systems

Table of Contents 000110-2

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26 27 26 Wiring Devices

26 28 13 Fuses

26 28 16 Enclosed Switches and Circuit Breakers

DIVISION 31 – EARTHWORK

31 20 00 Earthwork

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements

32 17 23 Pavement Markings

32 90 00 Planting

DIVISION 34 – Transportation

34 75 13 Active Anti-Ram Crash Barrier

Asbestos Survey and Lead-Based Paint Sampling

Impacted Soils Specification Letter

Soil Management Plan

List of Drawing Sheets 000115 - 1

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SECTION 00 01 15

LIST OF DRAWING SHEETS

Drawing No. Title

GENERAL INFORMATION

GI001 Cover Sheet

GI002 General Notes

GI003 Phasing Plan

SITE PLANNING

CD101 Demolition Plan

CS101 Site Plan – New Work

CS102 Loop Detector Layout Plan – New Work

CS501 Site Details – New Work

CS502 New Ram-Proof Barrier Gate Details – New Work

CG101 Grading Plan – New Work

EP101 Electrical Legend and Demolition Plan

EP102 Electrical Power Plan – New Work

EP103 Electrical Details – New Work

- - - END - - -

FY15 Update Oct. 1, 2014 Summary 011000 - 1

PROPERTY OF THE UNITED STATES GOVERNMENT

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SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: Security Barrier Upgrade at the Melvin Price FB East St Louis, IL

B. Project Summary Description: The project includes the removal of an existing hydraulic bollard system, access control equipment, pavement and all associated appurtenances. This system will be replaced by 2 Ram-Proof Gates, new access control equipment and loop wires, concrete drive, sidewalk and retaining wall, and all other items shown on the Final Construction Documents.

C. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by: Guidon-BCCLT JV, 905 North Capitol Ave Suite 100, Indianapolis, IN 46204

D. Project Delivery Method: Traditional

E. Key Consultants:

1. Guidon Design, Inc.

2. BCCLT

3. Terracon

F. The Contracting Officer for the project is: Katie Musselman.

1.2 WORK SEQUENCE

A. The work shall be conducted in phases in these buildings: Melvin Price FB. The building is occupied and care shall be taken to reduce noise levels of construction work during normal business hours. Occupancy notifications will be posted in a prominent location in the work area.

Before work is started, the Contractor shall arrange with the Contracting

Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of drive approach and interior spaces.

1. Phase 1: Contractor to remove existing equipment, conduit not called for reuse, and ram proof bollard system. Due to expected noise level, bollard system shall be removed during weekend hours. Contractor to coordinate with the GSA representative. One lane of entrance ramp must be kept operational during working hours, defined as Monday through

Friday, 8:00 AM to 4:30 PM. Maintain existing concrete in drive, card readers, and intercom

FY15 Update Oct. 1, 2014 Summary 011000 - 2

PROPERTY OF THE UNITED STATES GOVERNMENT

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as long as possible. Coordinate card reader deactivation with GSA. Removal of security wiring and equipment to be performed by others. Equipment stand is responsibility of the contractor.

2. Phase 2: Excavate additional area as necessary to accommodate the new Ram-Proof

Barrier Gate Foundations. Backfill as necessary, per Earthwork specification, any disturbed area not necessary for the new foundations. Coordinate weekend work with GSA representative. One lane of entrance drive to garage must be kept operational during working hours.

3. Phase 3: Remove remaining concrete on the entrance drive to garage called out to be replaced. Placement of new concrete will be phased in order to maintain one lane of the entrance drive to the garage for use during working hours.

4. All work shall be substantially complete, ready for occupancy, within 90 calendar days after notice to proceed:

1.3 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

F. Contractor to work with Government Security Vendor to schedule their work on this project.

Government Security Vendor is responsible for the removal of the existing access control equipment and wiring. They will also install new access control equipment in contractor provided

FY15 Update Oct. 1, 2014 Summary 011000 - 3

PROPERTY OF THE UNITED STATES GOVERNMENT

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stands, wiring in contractor provided conduit, and connect new cameras and run wiring in contractor installed conduit. See Final Construction Documents for additional information.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

FY15 Update Oct. 1, 2014 Work Restrictions 011400 - 1

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SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises. Provide documentation to the Government prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for

Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 8:00 a.m. and 4:30 p.m.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

FY15 Update Oct. 1, 2014 Work Restrictions 011400 - 2

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10. Smoking is not permitted in or around the building, see Facilities Management Regulation

(FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part

102-74.

11. Parking will be available on site during working hours for workers on this project. The

Contractor shall coordinate the available parking spaces and location with the COR.

12. Cell Phones: Contractor is to provide company cell phone during this contract. All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold until the end of the working day prior to the con-tractor leaving the property. Cell phones are only permitted in construction area and contractor’s office space.

13. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

14. Permits: Refer to FAR 52.236-7

15. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

16. Coordinate with the GSA Building Manager and the COR for site access.

17. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

18. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

19. Protect building site from flying debris.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

FY15 Update Oct. 1, 2014 Work Restrictions 011400 - 3

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1.3 WORKING HOURS:

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established

Government Holidays 8-AM to 4:30-PM.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during

Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

2. While U.S. Courts are in session.

3. Demolition of the existing bollard system.

4. Work that requires the entire ramp into the parking garage to be shut down to traffic.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting

Officer's approval at least 48 hours before proceeding with any work during Government

Unoccupied Hours.

1. Exterior work after hours will not require clearances. Majority of interior work to be completed during occupied hours with escort clearance. Contractor to coordinate with

GSA for clearance to work on interior after hours on a case-by-case basis.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 01140

FY15 Update Oct. 1, 2014 Substitution Procedures 012500-1

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SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the

Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

2. Divisions 02 through 49 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to

Contractor or Owner

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1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through ePM of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

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2. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR) Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days.

1.5 Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.6 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

1.7 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the Contracting Officer (CO) will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

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c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan. .

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The Contracting Officer (CO) will consider requests for substitution if received within 30 days after the Notice of Award. Requests received after that time may be considered or rejected at discretion of the Contracting Officer (CO) or the

Contracting Officer Representative (COR).

1. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution does not require extensive revisions to the Contract

Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

FY15 Update Oct. 1, 2014 Payment Procedures 012900 - 1

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SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the

Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

1. Coordination: Submit completed Schedule of Values no later than [14] calendar days prior to scheduled date of initial Requests for Payment.

2. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

A. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values

Workbook and compile the values into electronic Project Management (ePM) System. Contractor will enter values into workbook prior to ePM input and provide associated electronic baseline copy to contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support ePM upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

FY15 Update Oct. 1, 2014 Payment Procedures 012900 - 2

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2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of

Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent.

Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

(i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. resubmit the schedule of values before the next Request for Payment when

Modifications result in a change in the Contract Sum

g. Line item for mobilization and de-mobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

4. Revise and update workbook in ePM with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer.

Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next

Request for Payment when Modifications result in a change in the Contract Sum

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous

Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final

Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA by the 15th of the month. The period covered by each Request for Payment is one month, ending on the30th.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the CO or enter in ePM along with construction progress report seven days prior to due date for review by GSA.

Provide documentation evidencing the cost of work performed to be included in the Request for

Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

FY15 Update Oct. 1, 2014 Payment Procedures 012900 - 3

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D. Request Preparation: All payments must be executed by a person authorized to legally bind the

Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by

Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

b. Value of previously stored materials put in place after effective date of previous Request for Payment and on or before effective date of current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submittal for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

13. Initial progress report.

14. Report of preconstruction conference.

G. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial

Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

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1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

FY15 Update Oct. 1, 2014 ELECTRONIC PROJECT MANAGEMENT 013000 - 1

PROPERTY OF THE UNITED STATES GOVERNMENT

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SECTION 013000 - ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

1.1 PURPOSE

A. The Contractor shall use GSA’s web-based electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction Management

Software. Click on this link for the ePM minimum requirements:

https://insite.gsa.gov/portal/category/517870

1.2 DEFINITION

A. ePM is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects. ePM is integrated with

GSA’s gBUILD (Green Building Upgrade Information Lifecycle Database ) to share project creation and data storage information.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document

Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review ePM to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in ePM. If a subcontractor or vendor does not obtain an ePM license, the contractor will be responsible for uploading and processing documents in ePM on their behalf.

B. Contents of ePM https://insite.gsa.gov/portal/category/517870

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PROPERTY OF THE UNITED STATES GOVERNMENT

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1. The Contractor shall use ePM as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract

Documents. The current ePM Minimum Requirements can be found at:

http://www.gsa.gov/epm.

1.4 SCHEDULING REQUIREMENTS

1. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule and is compatible with

Meridian Proliance.®

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up to date ePM desktop requirements: http://www.gsa.gov/epm.

B. ePM Training

1. GSA will provide no cost training to familiarize team members with the ePM system. The

GSA Project Manager will ensure that appropriate personnel should attend training and what roles they will be set up within the system based on their project responsibilities.

C. ePM Support

1. GSA will provide ePM system administration and end user support, for the duration of the project.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access ePM. Project Team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an ePM username and password will be provided. For up to date GSA http://www.gsa.gov/epm http://www.gsa.gov/epm

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PROPERTY OF THE UNITED STATES GOVERNMENT

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HSPD-12 information: www.gsa.gov/hspd12. Obtaining clearances vary in length and may take time to receive them.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

1.8 DOCUMENT SECURITY

A. ePM security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013000

http://www.gsa.gov/hspd12

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SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the

Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space.

Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

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1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal

Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

8. Project closeout activities.

9. Startup and adjustment of systems.

1.3 COORDINATION DRAWINGS

A. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in

Division 1 Section "Submittal Procedures."

B. Refer to Divisions 26 Electrical for specific coordination drawing requirements for electrical installations.

C. Provide coordination drawings for equipment and system installations in electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

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D. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

E. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

3. GSA will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

a. GSA makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

b. Digital Data Software Program: AutoCAD Civil 3D 2017,

c. Execute a data licensing agreement in a form acceptable to the GSA, if required for

Project.

1.4 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operation.

Salvage materials and equipment involved in the performance of, but not incorporated into, the

Work.

B. Comply with Green Purchasing Plan requirements.

1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

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4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

C. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division 1 Section "Safety and Health."

D. Add additional staff and respective duties as necessary for your specific project

1. If needed, Mechanical Electrical Plumbing (MEP) Coordinator

2. If needed, Systems/IT Coordinator

1.6 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. The conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Government.

b. Architect.

c. Major design consultants.

d. Contractor.

e. Major subcontractors.

f. Major suppliers.

g. Other concerned parties.

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

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i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Security.

p. Housekeeping and progress cleaning.

q. Working hours.

r. Energy and resource efficiency / sustainability

B. Progress Meetings: The Government or designee shall conduct progress meetings at the Project

Site every week. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last progress meeting. Determine where each activity is in relation to the Contractor's Construction

Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. Provide

(3) week schedule look ahead.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

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9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

3. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

C. Project Closeout Conference: GSA will schedule and conduct a Project closeout conference, at a time convenient to Contractor, CM and Architect, but no later than 90 days prior to the scheduled date of

Substantial Completion.

Attendees: Authorized representatives of GSA, CM, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

4. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Coordination of final commissioning requirements and submittal of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's…