2018.01.17_Pre-propsal_Meeting_Minutes.pdf

GSA, PBS, Acquisition Management Division

Pre-proposal Meeting Minutes RFP 47PF-0018F-0042: Masonry and Stone Repair Project – DB Services

Location: Paul Findley Federal Building and U.S. Courthouse, Conference Room 004

Springfield, IL 62701

Date: Wednesday, January 17, 2018

Time: 11 AM Central Time

The purpose of the pre-proposal conference was to discuss the RFP reference above. The goal was to answer any questions regarding the Request for Proposal (RFP) as well as allow potential contractors the opportunity to tour the project site.

No oral or written statement made by a Government representative during the pre-proposal conference can add to, modify or otherwise vary from the written provisions of the solicitation and/or amendments. Any changes or clarifications made as a result of the meeting will be issued as a formal written amendment to the solicitation. All amendments must be acknowledged by the time/date proposals are due. Currently there are no amendments to the solicitation.

1. INTRODUCTIONS

a. GSA

i. Contracting Officer – Katie Musselman

ii. Project Manager – Phil Hermanek

iii. Contracting Officer’s Representative – Phil Hermanek

iv. Property Manager – Phil Heimlich

2. REQUEST FOR PROPOSAL – OVERVIEW

a. The estimate price range is between $1mil - $3mil.

b. The performance period for this contract is 230 calendar days from contract award.

c. This is a negotiated procurement and proposals are required to include a price and a technical package; the technical factors are identified in the RFP. Technical factors include:

i. Past Performance on Similarly Complex Projects

ii. Experience providing similar construct services

iii. Technical and management approach

iv. Specialized experience and technical competence of Design Team

d. The price proposal shall include the following forms; each form should be fully executed with original signatures:

i. SF1442 with prices and/or rates for each element shown on the attached pricing form

ii. Offeror’s Representations and Certifications

iii. Standard Form 24 – Bid Guarantee

iv. GSA Form 527 – Contractor’s Qualifications and Financial Information

v. Subcontracting Plan (if applicable)

e. Proposals are due Thursday, February 8, 2018 by 3:00 PM Eastern Time.

f. Security clearances are required for all personnel requiring access into the building.

3. PROJECT OVERVIEW

a. Project Scope Description

i. Design/Build project delivery

ii. Work includes:

1. Repair and repointing of Limestone masonry

2. Repair and repointing of standard brick masonry

3. Replace perimeter sealant on windows

4. Remove coatings from terracotta, repoint and repair/replace as required

5. Clean all masonry

6. Scrape loose lead paint from steel lintels and repaint.

iii. Building is a fully function federal courthouse and federal building. Contractor shall not impact building functions or building occupants

b. Contractors Use of the Premises

i. Site protection, barricades & pedestrian protection

ii. Maintain building and site security

iii. Stockpiling

Note: Contractor shall access all areas of work in accordance with the specifications developed by project designer working with contractor.

If offerors would like to view the space again, please contact Mr. Philip Hermanek at Philip.hermanek@gsa.gov or at (217) 685-0232.

4. QUESTIONS AND ANSWERS

5. SITE WALK THRU