2018.01.04_Scope_of_Work.pdf

RFP #: 47PF-0018R-0042

Masonry and Stone Repair Project Paul Findley FB & USCH Page 1 - 23

Scope of Work January 4, 2018

I. General Information

A. GSA Staff GSA Project Manager: Phil Hermanek 217-492-4235 GSA Historic Preservationist: Mariah McGunigle 312-353-4886

GSA Contracting Officer: Katie Musselman 312-983-1811 GSA Contracting Specialist: Joe Loersch 312-886-0895 GSA Property Manager: Phil Heimlich 217-494-8723

B. Project schedule. The GSA’s goal is to complete the project in 2018. The GSA will consider contractor proposals to “fast track” the project to ensure it is completed in 2018 at no additional cost to the government.

C. References. Government issuances (handbooks, guidelines, regulations, etc.) private sector issuances (codes, standards, guidelines, etc.) referenced in this scope of work shall be obtained by the Offeror at no cost to the Government.

II. Project Requirements

A. Overview The Paul Findley Building was constructed in 1930. It is constructed with a load bearing concrete frame and limestone and facebrick masonry cladding. The parapet is capped with a terracotta cornice. The National Register listed building has undergone various exterior maintenance projects including masonry repointing, limestone repair, cleaning, recoating terracotta, window replacement, and roof replacement. The purpose of this project is to design and build the restoration of exterior finishes at the Findley U.S. Courthouse and should include but is not limited to: spot repointing of the limestone and facebrick, removing the existing coatings from the terracotta cornice and repairing/replacing damaged units, perform dutchman’s repairs on limestone, replace perimeter sealant on windows, repair perimeter limestone on grade level window wells. All work shall conform to strict requirements for repairing and maintaining historic buildings and the Secretary of the Interiors Standards for Rehabilitation. “Design Intent” sketches are included in this Statement of Work to assist in describing desired outcomes but are not intended to specify exact quantities.

B. Goals The goals for this project include, but are not limited to, providing a detailed design solution and a full set of construction documents that accomplishes the restoration of exterior architectural elements in critical need of repair at the Paul Findley Federal Building and U.S. Courthouse in a cost effective, historically appropriate manner, within the Project Budget, and in accordance with the basis-of-design documents and all applicable codes and standards.

In addition, the team shall provide construction services that accomplish the

Page 2 - 23 restoration of exterior architectural elements in accordance with the approved final design documents and all applicable codes, industry standards and U.S.

Department of the Interior requirements for repairing and maintaining historic masonry, limestone and terracotta.

1. Cleaning:

a) Clean areas of masonry to be repaired to determine the original color of materials and surfaces.

b) Upon completion of repair/restoration activities, clean exterior masonry of the entire building.

c) Clean all exterior windows after completion of masonry cleaning activities.

2. Facebrick masonry:

a) Repointing - Replace cracked head joints and bed joints.

Remove existing mortar to a depth of ¾” or to solid material.

New mortar shall match original material in composition, color and profile.

• Contractor’s base proposal shall include material and labor to spot-repoint a minimum of 8,000 s.f. distributed throughout the building. For cost estimation purposes, the contractor should anticipate each area to be 10 s.f.

b) Replace damaged masonry units to match existing

• Contractor’s base proposal shall include material and labor to replace a minimum of (50) facebrick units distributed throughout the building.

c) Rebuild and restore masonry to a level and plumb condition

• Contractor’s base proposal shall include material and labor to rebuild and restore approximately 30 s.f. of south parapet wall.

3. Limestone Masonry:

a) Repointing - Replace cracked head joints and bed joints.

Remove existing mortar to a depth of ¾” or to solid material.

New mortar shall match original material in composition, color and profile. Locations include limestone masonry, columns, limestone cornice, frieze, detail work, etc.

• Contractor’s base proposal shall include material and labor to spot-repoint a minimum of 10,000 l.f. of limestone joints distributed throughout the building. For cost estimation purposes, the contractor should

Page 3 - 23 anticipate each area to be 10 l.f.

b) Install patch material to damaged areas of limestone.

• Contractor’s proposal shall include material and labor to install (55) 1s.f. patches to limestone distributed throughout the building.

c) Install Dutchman’s repair to areas of stone that cannot be effectively patched.

• Contractor’s base proposal shall include material and labor to install (20) <1s.f. Dutchman’s repairs to limestone distributed throughout the building.

labor to install (20) 1s.f. and (5) 2s.f. Dutchman’s repairs to limestone distributed throughout the building.

d) Rebuild and restore masonry to a level and plumb condition labor to rebuild and restore the upper southwest and upper southeast corners. Approximately 120 sf. each corner.

4. Scrape and repaint:

a) Steel window lintels

b) Decorative metal panels along the north elevation

c) The paint has been tested and found to contain lead.

Contractor shall address lead paint in accordance with Attachment 4 of this SOW.

5. Sealant:

a) Remove all existing window perimeter sealant and backer rod. Replace with backer rod and approved sealant.

b) Remove existing sealant along the edges of window sills.

Replace with approved sealant.

c) Remove existing sealant along joints and horizontal pins of capstones. Replace with approved sealant. Approximately 200 capstones.

d) Remove all existing expansion joints and backer rod.

Replace with backer rod and approved sealant.

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6. Terracotta:

a) Remove existing netting from terracotta cornice and repair cornice and façade where netting anchors were installed.

b) Repointing - Replace cracked head joints and bed joints.

Remove existing mortar to a depth of ¾” or to solid material.

New mortar shall match original material in composition, color and profile.

c) Remove all coatings from terracotta units while preserving the original terracotta.

d) Rebuild and restore terracotta to a level and plumb condition

• Contractor’s base proposal shall include material and labor to rebuild and restore the upper southwest and upper southeast corners. Approximately 40 sf. each corner.

e) Where possible, repair damaged terracotta units

• Contractor’s base proposal shall include material and labor to repair (40) 1s.f. areas, (20) 2s.f. areas

f) When repair is not possible, replace terracotta unit in kind.

• Contractor’s base proposal shall include material and labor to replace (20) damaged or missing small scallops, (10) damaged or missing medium scallops. (1) damaged or missing large scallop.

• Contractor’s base proposal shall include material and labor to replace (5) damaged or missing coping cap units.

III. Professional Services

A. General

1. Provide the services of professional Architect(s) and Engineer(s) (A/E) registered in the State of Illinois, experienced in the type of work described within this scope of work, to fully detail work to be accomplished for the Masonry and Limestone Repair at the Findley US Courthouse, including but not limited to furnishing design, calculations, field survey, drawings, and specifications covering the proposed work.

2. The primary intent of the professional services for this project is the creation of a thorough, accurate, detailed, and complete set of construction documents that fully describes the scope of construction requirements which most effectively achieves this project’s primary objective.

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3. The primary objective for this project is to provide a historically appropriate solution to restore/repair exterior elements in need of repair.

4. Provide the services of Construction Contractors experienced in construction in historic buildings, terracotta masonry restoration/repair/repointing, limestone repair/repointing, sealant installation, masonry cleaning, facebrick repair/repointing, lead paint remediation, painting, maintaining a safe work zone, and facilitating the uninterrupted occupancy and use of the building.

5. The design/builder shall investigate the site to the extent necessary to fully understand and thoroughly, completely, and accurately document all conditions associated with or necessarily related to the proposed project.

B. Pre-Design Services, Site Investigation, and Documentation

1. The GSA shall provide limited floor plans and elevations in *.dwg format. It will be the responsibility of the design/builder to verify the accuracy of all drawings provided by the GSA.

2. Perform preliminary code research. A/E shall review OBC, OSHA, GSA P-100, NFPA, NPS Preservation Briefs, and all other applicable codes and standards for incorporation into the project design.

3. Perform material testing as required to complete design documents and perform construction services in accordance with applicable codes and standards, including but not limited to mortar analysis.

4. Identify materials to be potentially diverted from the construction waste stream for recycling.

5. Verify the feasibility of the design intent and construction budget.

Prepare a survey of repairs intended to be accomplished.

6. Identify a prioritized list of repairs recommended to be accomplished within the Project Budget.

C. Design Services

1. Develop all necessary design documents for the Exterior Repairs to meet the performance, functional intent, and budget as described herein.

a) Develop a sequence for the work and mobilization strategy to achieve the most effective solution.

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b) Provide review documents and submittals that include a description of repair techniques and materials appropriate to existing building conditions and in compliance with applicable standards, including but not limited to NPS Preservation Briefs.

c) Repair, restoration, and preservation are the preferred techniques, however, provide recommendations and design solutions for limited in-kind replacement when an element is discovered to be beyond repair or repair is not cost-effective;

replacement will be considered only in extreme cases and on a unit-by-unit basis.

d) Provide solutions to unique problems that may arise during the design of this project. Maintain a Project Design Record that includes a history of significant events (changes, comments, meeting minutes, etc.) which influenced the development of the design documents, dates of submittals, and receipt of information.

2. Final Design Documents

a) Provide final design documents that reflect the 100% completed design of each work package, inclusive of all comments and accepted actions. Final design documents include but are not limited to drawings, specifications, construction cost estimates, calculations, and project design record.

b) Documents shall comply with GSA Region 5 CAD standards.

Cost estimates shall be formatted on the GSA Region 5 Cost Estimate Worksheet. Templates and CAD standards shall be provided by the GSA project manager.

3. Design Reviews

a) Design/builder shall submit review documents for work packages and product submittals to the GSA project manager for review and approval prior to commencement of construction activities.

b) Review documents for work packages shall include but not limited to: location of work as well as means and methods to perform work.

c) Anticipate 14 calendar days for GSA review and approval of all submittals.

(1) Purpose: GSA will provide reviews of Contractor design submissions to verify adherence to contract requirements and design intent. Design reviews by GSA are not to be interpreted as resulting in an approval of the Contractor’s apparent progress toward meeting contract requirements but are intended to discover any information

Page 7 - 23 which can be brought to the Contractor’s attention which might prevent costly errors and/or misdirection. The Contractor shall remain completely responsible for designing and constructing the project in full accord with the requirements of this contract.

(2) Resolution of Comments: The Contractor shall resolve all design review comments in writing indicating one of the following: (1) Adoption and action taken, (2) Adoption with modifications and action taken, (3) Alternate resolution and action taken, or (4) Rejection. In cases other than unqualified adoption, the Contractor shall provide a statement as to why the reviewer’s objection and/or recommendation is inappropriate. Design review comments shall not relieve the Contractor from compliance with terms and conditions of this contract. Contractor’s comment resolution shall be transmitted to GSA within fourteen (14) calendar days of review comment receipt.

4. Onsite Review Meetings:

a) One pre-design review meeting to discuss design/builder’s findings and recommendations prior to the start of the design development.

b) On-site review meetings shall be required to review the submittal of work packages.

5. Deliverables shall be conveyed electronically to the GSA project manager.

a) One week prior to the pre-design review meeting, the design/builder shall submit an Investigation Report to the GSA project manager. Information in the report shall include:

(1) Narration of findings and recommendations

(2) Photographs

(3) Anticipated cost estimates for recommendations

(4) Sketches or drawings

b) Design Submittals: Design/builder shall submit 60%, 90% and 100% design review documents for GSA review and approval.

Review submittals shall be submitted electronically when possible.

(1) Drawings and specifications must depict/describe all construction work and shall be in final submittal to fully support the minimum needs of the construction contractor.

Drawings - Sheets shall include site and architectural drawings. Drawing shall include temporary support methods

Page 8 - 23 for building mounted fixtures and conduit. They shall also include proposed means to maintain exterior building surveillance and pedestrian protection.

(2) Material analysis - Materials such as mortar, shall be analyzed to ensure replacement material shall match in color, consistency and historic composition of ingredients.

(3) Fire Protection & Life Safety. Design/builder must consider pedestrian safety, protection of building occupants, maintaining all egress paths and ensure the building remains in compliance with National Standards NFPA 13 & 72, per GSA P-100. Contractor shall also maintain full compliance of all OSHA requirements.

c) Work Package Review submittal documents

(1) Drawings shall be drafted in CAD. Drawings formatted larger than 11 x 17 shall be submitted as ½ size hard copy plots. Submit one hard copy and one *.pdf format file.

(2) Specifications shall be submitted in *.pdf, 8 1/2x11 format file

(3) Cost estimates submitted in *.pdf format, compliant with PBS-120: Project Estimating Requirements for the Public Buildings Service. The Design/builder shall format estimates using the most recent version of the PBS Region 5 Cost Estimating Workbook (CEW) provided by GSA. The CEW template will be provided by the GSA project manager.

d) Final Work Package Final submittal documents

(1) Registration Seals. Each drawing and submitted specification and calculation document shall be signed by, bear the seal of, and show the State Certificate Number of the Architect and/or Engineer who prepared the document and/or is responsible for its preparation.

(2) Drawings formatted larger than 11 x 17 shall be submitted as ½ size hard copy plots. Submit one hard copy and one *.pdf format file. Design/builder shall also submit electronic copy of drawings in *.dwg format.

(3) Specifications shall be submitted in *.pdf, 8 1/2x11 format. Design/builder shall also submit electronic copy of specification in *.doc format.

(4) Cost estimates submitted in *.pdf format, Design/builder shall also submit electronic copy of the cost estimate in *.xls format.

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6. General Requirements for Drawings and Specification Sections

a) Submission Format.

(1) Specifications/Calculations. All numerical references to length, temperature, pressure, energy, mass, weight, work, power, etc. shall be presented in English units. Project specifications shall be sufficiently detailed and edited to direct the construction contractor to execute the scope of work, outlined in this scope of work. The specifications shall be the latest version of the CSI MasterFormat and shall include the GSA Supplement for Div 00 10 00 and 00 20 00.

The A/E shall develop the specifications in accordance with the GSA Region 5 DELIVERABLES POLICY. The project specifications shall completely encompass the scope of work and reflect the design of the project. Extensive editing and additions to the listed guide specifications will be required to tailor them to this scope of work. The cover page of the project specifications must contain the following text in a minimum of 14-point bold type: “PROPERTY OF THE

UNITED STATES GOVERNMENT. COPYING,

DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS, PLANS, OR SPECIFICATIONS TO

UNAUTHORIZED PERSONS IS PROHIBITED.” All other pages of the specifications must contain the following text in a minimum of 14-point bold type: “PROPERTY OF THE

UNITED STATES GOVERNMENT – FOR OFFICIAL USE

ONLY.” Drawings. Drawing levels of detail and quality of representation shall adhere to the AIA guideline "Architectural Graphic Standards." All original drawings shall be at least 24 x 36 inch, with each sheet offering North-arrows, Key Plans and graphic scales. Minimum lettering height shall be 3/32 inch. The A/E shall develop the drawings in accordance with the GSA Region 5 CAD DELIVERABLES POLICY. The cover page of the project drawing set must contain the following text in a minimum of 14 point bold type: “PROPERTY OF THE UNITED STATES

GOVERNMENT. COPYING, DISSEMINATION, OR

DISTRIBUTION OF THESE DRAWINGS, PLANS, OR

SPECIFICATIONS TO UNAUTHORIZED PERSONS IS

PROHIBITED.” All other pages of the drawings must contain the following text in a minimum of 14- point bold type:

“PROPERTY OF THE UNITED STATES GOVERNMENT –

FOR OFFICIAL USE ONLY.”

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b) Contractor Initiated Design Changes. Following award, Contractor initiated design changes from this scope of work are subject to Government approval. All Contractor initiated design changes must be separately documented and not presented as normal design submission material. Government acceptance of normal design submission documents shall not be deemed as approval of a contractor initiated design change. The Contractor must provide all information and materials necessary to satisfy the Government as to need, benefit, and/or comparability.

c) Computer Aided Design (CAD). All drawings, specifications, and estimates shall conform to the GSA Region 5 CAD Deliverables Policy. GSA shall provide contractor with Region 5 CAD policy.

d) Building Codes and Standards. All design and construction work shall comply at a minimum with the most recent editions of PBS P100 “Facility Standards for the Public Building Service, International Building Code, US Department of Interior Standards for maintenance and repair of historic masonry. PBS P100 may be obtained at www.gsa.gov/P100, Buildings, Public Buildings, Design and Construction, Architecture & Engineering and the Secretary of the Interiors Standards

D. Construction Services

The design/builder shall provide all the necessary labor, materials, supervision, management, quality control plan, and testing to produce work conforming to the contract documents

1. After acceptance by the Government of the Final review submittals, those documents shall become the contract documents for this project and shall govern all aspects of construction:

2. Personnel Qualifications:

a) General Contractor shall confirm that all workers understand the job’s requirements. All workers shall be fully supervised to ensure that the work is accomplished to meet or exceed the highest standards of the trade

b) A qualified site superintendent shall be onsite at all times to ensure work is accomplished to meet or exceed the highest standards of the trade.

c) Qualifications of Workmen: Use adequate numbers of skilled workmen thoroughly trained and experienced in the necessary crafts.

3. Repeated failure or excessive delay by the Contractor to provide

Page 11 - 23 qualified personnel that meet the project requirements and are acceptable to the Government to perform services contracted for may be deemed sufficient reason by the Contracting Officer to terminate work as provided in the Termination for Default clause of this contract.

4. The QCP is intended to document those inspections necessary to assure the Government that product quality and performance are as required. It also serves as an inspection coordination tool between the Contractor and the Government.

a) Quality Control Plan. The QCP shall be complete in all respects addressing all types of inspections/tests and mock-ups for work covered by Final Document submissions.

(1) Mock-ups: Full-size physical assemblies that are constructed on-site unless otherwise directed by GSA.

Mock-ups are constructed to verify selections made under Sample submittals; to demonstrate aesthetic effects as well as qualities of materials and execution; to review coordination, testing, or operation; to show interface between dissimilar materials; and to demonstrate compliance with specified installation tolerances. Mock-ups may be done on the interior or exterior. Mock-ups are not Samples. Approved mock-ups establish the standard by which the Work will be judged.

(2) Such mock-ups shall include removal of limestone joints, removal of terracotta joints, repair of terracotta units, mortar installation in facebrick, terracotta and limestone, limestone area patch, limestone dutchman repair, facebrick replacement, window perimeter sealant replacement.

(3) Each mock-up inspection shall be included in the overall construction schedule.

(4) The Contractor is not relieved from required performance tests should these not be included in the plan.

b) The QCP shall include a Shop Submittal Schedule identifying each shop drawing package to be submitted and approved.

c) Submissions. The QCP shall be prepared during final design development and submitted with the Construction Documents. The QCP may be rejected as incomplete and returned for resubmission if there is any performance, condition or operating test that is not covered therein.

d) Updating. During construction, the Contractor must update the plan if any changes are necessary due to any changes or schedule constraints. The Government's Contracting Officer's

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Representative (COR) and the CM must be notified immediately of any schedule and/or procedural changes.

E. The contractor shall maintain accurate redline drawing on site during the construction phase. The GSA reserves the right to review redlines drawings at any time. After completion of construction phase, contractor shall submit drafted "Record Drawings" that comply with GSA CAD requirements.

IV. Shop Drawings / Product Data

A. Submissions. The Contractor shall submit shop drawings and product data, catalog cuts, etc. as stipulated herein. Shop Drawing/product data submissions to the Government shall be made after review and approval by the Contractor's designer of record. This is in addition to and separate from specification submission material. Shop drawings and product data and material sample submissions shall be made to the Contracting Officer's Representative in an electronic format.

B. Reviews. Reviews of shop drawings and product data by the Government are not to be interpreted as an approval of the Contractor's selections or progress toward meeting contract requirements but are intended to discover problems/errors which may avoid costly redirection during construction. The Contractor shall remain completely responsible for design and construction in accordance with contract requirements.

1. Review Period. The Government shall be allowed 2 weeks to review these submission materials from the date of receipt.

2. Resolution of Comments. The Contractor shall resolve all design review comments in writing, indicating one of the following: (1) Adoption and action taken, (2) Adoption with Modifications and action taken, (3) Alternative Resolution and action taken, or (4) Rejection. In cases other than unqualified adoption, the Contractor shall provide a statement as to why the reviewer's objection and/or recommendation is inappropriate.

Design review comments shall not relieve the Contractor from compliance with terms and conditions of this contract. Contractor's comment resolution shall be transmitted to the Government and the CM within fourteen (14) calendar days of comment receipt.

3. Changes. Should shop drawing and/or product changes take place after initial Government review, the Contractor shall resubmit the altered product data material and shop drawings within 2 weeks of the change. The contractor shall be responsible for costs incurred for submittals that require more than three GSA reviews.

C. Products for Submission. The Contractor shall provide shop drawings and product data for all processes and materials referenced within the Final Document submission.

D. Manuals. The Contractor shall combine all product data submission

Page 13 - 23 material into hard copy manuals for reference during all phases of construction.

Shop drawings shall be bound with product data or separately bound in drawing racks.

V. Construction Phase Management and Coordination

A. Contractor shall submit weekly progress reports by close of business each Friday. Report shall include:

1. Description of work and locations performed

2. Identify hours of operations for each day

3. List of tradesmen on site each day

4. Describe issues or concerns that were address and the final resolution or corrective action.

5. List RFI’s submitted

6. Identify the progress of the project compared to the construction schedule

B. Weekly coordination meeting/conference calls

1. To be attended by Designer, Constructor’s site superintendent, GSA property manager and GSA project manager

2. Contractor shall provide a description of anticipates activities and locations of work for each day.

3. GSA shall provide tenant scheduling concerns that could conflict with construction activities.

VI. INSPECTIONS AND TESTS

A. General. The Contractor shall perform inspections and tests throughout the design and construction process, including: design support (existing conditions/needs assessments), construction installation (placement/qualification measurements), and final inspections/tests (commissioning/performance certification). Periodic "Quantity" inspections shall also be conducted to support progress payments.

B. Government Witness. All inspections and tests called for in this RFP and/or required to verify documented contract assumptions, to establish work accomplishment, or to certify performance attainment shall be witnessed by the Government and coordinated through the Quality Control Plan (QCP). The contractor shall notify the Contracting Officer’s Representative (COR) in writing at least two weeks prior to conducting.

C. Site Investigations. The Designer and government shall conduct site condition inspections/tests to verify the Constructor’s adherence to the construction documents and project goals.

D. Photo documentation. The Design/builder shall provide photographic documentation throughout the duration of the project. Documentation shall include location on building, date, and a description of the work performed or the existing condition to be identified.

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E. Construction Inspections and Tests. Refer to FAR 52.246-12 "Inspection of Construction".

F. Final Inspections and Tests. Unless otherwise identified, manufacturer recommendations shall be followed for all inspection and test procedures.

G. Documentation. The Design/builder shall provide a PDF format files of documents containing all test reports/findings and photo logs. Moch-up inspection reports shall include location and description of mock-up, contractor Inspector/Government witness, and notes or comments from inspection. When complete, the inspections/tests documents shall be turned over to the COR to complete the project's documentation.

VII. Project Closeout

A. Record Documents. Submit Record Drawings/Specification, manuals and analysis reports. Drawings shall indicate all "As-Built" conditions.

1. Progress photo log. Submit progress photo log.

2. Record Drawings. The Contractor shall provide "Record Drawings" and documents based upon actual site installation, as should be reflected within latest Record Drawings/documents. Should the Government determine that variations exist between finished construction and the Record Drawings, the Contractor shall correct drawings to the satisfaction of the Government, at no additional cost. Provide 1 complete set of full-size record drawings to the GSA Property Manager and 1 electronic copy to the GSA Project Manager. Provide completely detailed documents of all work.

3. CAD. In addition to the hard-copy version referenced above, the Contractor shall provide all Record Drawings in CAD format, conforming to the GSA Region 5 CAD Deliverables Policy.

4. Manuals. The Contractor shall provide manuals/documentation reflecting "As-Built" constructed building features, including specifications reports and shop drawings. One manual shall be bound in a three ring binder and fitted with tab sheets to identify major text divisions. All content shall be legible, first generation photocopies or prints of published material.

Each manual shall be appropriately titled and provided with an introduction and table of contents. Should the Government establish that a submitted manual/document fails to represent installed conditions, the document shall be returned and corrected by the Contractor to the satisfaction of the Government, at no additional cost.

5. Shop Drawing/Product Data Manual. The Contractor shall provide 1 copy of all shop drawings and product data manuals, containing all approved shop drawing and product/catalog data submissions.

6. Warranties. The design/build contractor shall provide to the COR a

Page 15 - 23 current and complete list of all warranted items and equipment responsibilities, specific warranties and guarantees, final certifications, and similar documents at the time of acceptance/substantial completion.

VIII. Contract Administration

A. Roles and Responsibilities

1. Contractor. The Contractor is solely responsible for the management (planning, supervision and contract coordination), design (professional) services and construction (including all labor, equipment, materials and inspections) to meet requirements of this contract.

2. Management. The Contractor shall provide individuals in the capacities of Principal, Project Manager, Construction Supervisor, and Inspection/Testing Agent(s). The Principal or Project Manager shall have legal authority to represent the Contractor. The Project Manager shall be the single point of contact for coordinating with the Government. The Construction Supervisor shall coordinate construction work and associated contracts. Inspection and testing agents must certify delivery and functional/operating performance of contract work.

(a) The Contractor’s Construction Supervisor will be required to be onsite throughout all construction activities to provide proper oversight and supervision.

(b) The construction superintendent shall perform management and supervision functions. The superintendent shall not perform tradesman functions.

3. Tradesmen. All tradesmen shall have a minimum of five years of experience working on historical masonry and terracotta projects.

4. Professional Services. The Contractor shall provide required design and consultant services. Design and specialty consultant principals shall have legal authority to represent associated firms. Chief Designers have design signature authority for involved disciplines. Senior architects and engineers are those who have significant influence over design development. Design Professionals shall have a minimum of ten years of experience designing and working on historic masonry and terracotta repair/restoration projects.

IX. Scheduling

A. Milestones. Within 14 calendar days after contract award, the design/builder shall submit to the COR a proposed project schedule indicating all work to be performed under this contract, from Notice to Proceed through project completion. At a minimum the schedule shall include: Site evaluation period, Pre – Design conference, Design Start, Design submittals and reviews, Design

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Completion, Construction Start, Construction work packages, Mock-up review and approval, Substantial Completion and Construction Completion Project Completion.

Following a two (2) week Government review, the finalized schedule is to be submitted within 7 calendar days. The Government may request monthly schedule updates. As this building is an active federal courthouse, the schedule may be required to be altered at various times to coordinate with court activities.

B. Timelines. With each schedule update, the design/builder shall provide a critical path method (CPM) or timeline graphic representation of delivery actions.

The level of representation shall detail event sequences for each design/construction phase, and sub-contractor work.

X. Project Coordination

A. Design Meetings

1. The design/builder shall attend an initial project kick-off conference call after award of the contract.

2. The design/builder shall attend meetings for each design submittal.

3. The design/builder shall attend biweekly design progress conference calls (approximately 1 hr. each).

B. Construction Meetings

1. The design/builder shall attend an on-site Preconstruction meeting.

2. The design/builder shall attend monthly pay/progress meetings.

3. The design/builder shall attend weekly coordination conference calls.

XI. Schedule for Payment

A. Payment. The Government shall pay the design/build contractor partial monthly payments according to the design/build contractor’s submitted, and GSA approved, progress schedule and schedule of values.

B. Prior to final payment, the design/build contractor shall furnish the Contracting Officer a release of all claims against the Government under this portion of the contract other than such claims as the design/build contractor may except by description and stated amount of each claim.

C. Monthly progress payments will be processed only after the GSA Project Manager has verified the level of completion. Progress payments will be made in accordance with applicable contract provisions and as outlined above. Additional funds may be withheld by the Government to ensure the correction of contract deficiencies. All original invoices shall be sent to the Contracting Officer whose name appears on the signature block of the contract, and a copy emailed to the

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General Services Administration’s Project Manager. The Design/Builder shall submit the following documentation with the pencil copy of each pay request:

1. Contractor’s invoice

2. Contractor’s invoice breakdown (continuation sheet)

3. Certified Payrolls

4. GSA form 2419, Certification of Progress Payments

5. Revised project schedule

6. Partial lien waivers

D. Schedule of Values Provide a detailed Schedule of Values. Detail the schedule of values in line items which are consistent with the Construction Specifications Institute divisions. The schedule of Values shall be in spread sheet form. Provide separate entries for labor and for materials with each item. Included in this Schedule of Values shall be at least one line item for each significant portion of work. Include all aspects of survey work, design work and construction in the Schedule of Values. This Schedule of Values and the progress schedule will be used by the Government to determine appropriate progress payments.

XII. Contractor Use of Premises

A. Pre-Construction Survey. Prior to installing scaffolding and start of construction, the design/builder shall conduct a pre-construction survey to document the existing conditions surrounding the project premises. Photographs must be taken in order to document conditions prior to construction.

B. Contractor Use of Site. The contractor shall limit use of the premises to the work in areas indicated, to allow for Government occupancy and public use:

C. Confine operations at the site to areas indicated by the Government. Do not disturb portions of the site beyond the areas in which Work is indicated.

D. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees, and visitors. Do not use these areas for parking or storage of materials.

E. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site. Deliveries shall be made in an expeditious fashion and cannot interfere with traffic or public use.

F. Maintain existing building in a safe and weather tight condition throughout the construction period. Repair damage caused by construction operations. Take precautions to protect the building, its occupants and the public during the construction period. These precautions shall be reviewed and approved by the

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Life/safety division and property management. Time for notification to building occupants shall also be required.

G. Access to the building interior beyond designated ingress and egress routes is prohibited unless authorization is provided by the Government.

H. Minimal space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government. Arrange and gain approval for use of this space through the Contracting Officer and Building Manager

I. The contractor may also coordinate with the City of Springfield, Streets Department for storage of materials and equipment along city streets.

J. Use of the existing loading dock facilities will be permitted but must be scheduled through the GSA Building Manager.

K. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government or other's property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site. Use of existing on site dumpsters for trash removal is strictly prohibited.

L. Dust and pollution shall be captured to minimize potential health and safety hazards. Dust and debris shall not be allowed to enter the building or impact any building systems.

M. The Design/builder and employees shall make their own arrangements for vehicle parking off site. There will be no parking spaces available.

N. The Design/builder shall provide restrooms for contractor use.

O. Government Occupancy. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts and facilitate Government usage. Perform the work in a manner that does not interfere with the Government's operations. Excessive noise, vibration, or offensive odors will not be permitted during normal working hours.

P. Contractor Working Hours

1. Design/builder's General Working Hours. The Design/builder working hours shall be established to occur anytime providing such work will not impair government operations. As the building is an active federal courthouse, the Design/builder will be required to coordinate his work around court operations. All work involving noise, or vibrations shall be performed during Unoccupied Hours.

2. Government Occupied Hours. Government personnel are scheduled to occupy the building during normal business hours 7:30am

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– 4:30pm, Monday through Friday, except for established Government Holidays.

Q. Utility Interruptions

1. Utility Service Interruption Plan. Contractor shall submit a utility service interruption plan for the project within 15 calendar days of construction authorization. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

a) Schedule interruptions during times when the facility is unoccupied.

b) Plan must be approved in writing by the Building Manager and the Contracting Officer or the Contracting Officer's representative. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

c) Keep interruptions and periods of interruption to a minimum

2. Coordination of Interruptions. Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Property Manager and Contracting Officer's representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

R. Temporary Utilities

1. Water Service. The Contractor may use water from the Government's existing water system, without metering and without payment of use charges. Accommodations needed to provide water to the Contractor will be installed and removed at the contractors expense and will require coordination with the building O&M contractor.

2. Electric Power Service. Contractor may use electric power from the Government's existing electric power system, without metering and without payment of use charges. Accommodations needed to provide electricity to the Contractor will be installed and removed at the contractors expense and will require coordination with the building O&M contractor. Contractor will insure that any electrical connection made will not compromise installed circuit overload protection.

XIII. Safety and Health

A. References. In addition to publications referenced in the Construction Contract Clauses, the following Code of Federal Regulations (CFR) publications designate and define hazardous materials and conditions, and establish procedures for handling these materials and conditions.

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1. 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards.

2. 29 CFR, Part 1926: OSHA Construction Industry Standards.

3. 40 CFR, Part 61: National Emission Standards for Hazardous Air Pollutants.

4. 40 CFR, Part 261: Environmental Protection Agency (EPA) Characteristics of Hazardous Waste.

B. Acquisition of Publications. Referenced CFR publications may be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402.

C. Contractor Responsibility. The Contractor shall assume full responsibility and liability for compliance with all applicable codes, standards and regulations pertaining to the health and safety of personnel during execution of the Work, and shall hold the Government harmless for any action on the Contractor's part, or that of the Contractor's employees or subcontractors, that results in illness, injury or death. The specifications shall contain the appropriate Safety and Health section.

D. The Contractor shall have written safety and health programs in compliance with 29 CFR Parts 1910 and 1926.

E. Submittals

1. Safety and Health Programs: The Contractor shall submit, for approval, copies of the site specific project safety and health programs, as applicable to the work scope, including but not necessarily limited to the following:

a) Occupational Noise Exposure.

b) Control of dust.

c) Pedestrian protection.

d) Fall Protection.

e) Personnel Protective Equipment.

f) Control of Hazardous Energy. (Policy for Lock Out Tag Out needs to be reviewed for integration / coordination with Building O&M contractor policy)

g) Electrical Safety Related Work Practices.

2. Contractor's Safety Plan. In addition to specific safety and health programs applicable to the project, Contractor shall submit firm's general safety plan listing emergency procedures and contact persons with home addresses and telephone numbers. Include cell phone numbers.

3. Accident Reporting. Submit to the GSA property manager, a copy of each accident report that the Contractor or Subcontractors submits to their insurance carriers, within seven calendar days after the date of the accident.

F. Personnel Protective Equipment. Special facilities, devices, equipment

Page 21 - 23 and similar items used by the Contractor in execution of the Work shall comply with 29 CFR Part 1910, Subpart I and other applicable regulations.

G. Hazardous Materials

1. Exterior materials such as mortar, sealant, roofing and paint were tested for hazardous materials. The testing report in provided in Attachment #3. No ACM was identified; however, the paint on the lintels and decorative metal panels contains lead.

2. The Contractor shall bring to the attention of the Contracting Officer, or the Contracting Officer's authorized representative, any material encountered during execution of the Work that the Contractor suspects could be hazardous.

3. The Contracting Officer shall determine whether the Contractor shall perform tests to determine if the material is hazardous.

4. If the Contracting Officer directs the Contractor to perform tests and the material is found to be hazardous, or if the material is found to be hazardous without Contractor testing, a change to the Contract price may be provided, subject to the applicable provisions of the Contract.

5. MSDS should be kept on-site for any materials of construction requiring them.

H. Emergency Suspension of Work. When the Contractor is notified by the Contracting Officer, or the Contracting Officer's authorized representative, of non-compliance with the safety or health provisions of the Contract, the Contractor shall immediately, unless otherwise instructed, correct the unsafe or unhealthy condition.

I. If the Contractor fails to comply promptly, all or part of the Work will be stopped by notice from the Contracting Officer or the Contracting Officer's authorized representative.

J. When, in the opinion of and by notice given by the Contracting Officer or the Contracting Officer's authorized representative, satisfactory corrective action has been taken by the Contractor, work shall resume.

K. The Contractor shall not be allowed any extension of time or compensation for damages in connection with a work stoppage for an unsafe or unhealthy condition.

L. Protection of Personnel. The Contractor shall take all necessary precautions to prevent injury to the public, occupants, or damage to property of others. The public and occupants includes all persons not employed by the Contractor or a subcontractor.

1. Wherever practical, the work area shall be fenced, barricaded or

Page 22 - 23 otherwise blocked off from the public or occupants to prevent unauthorized entry into the work area.

a) Provide traffic barricades and traffic control signage where construction activities occur in vehicular areas.

b) Corridors, aisles, stairways, doors and exit ways shall not be obstructed or used in a manner to encroach upon routes of ingress or egress utilized by the public or occupants, or to present an unsafe or unhealthy condition to the public or occupants.

Contractor shall provide pedestrian protection in areas adjacent to sidewalks or entrances.

c) Store, position and use equipment, tools, materials, scraps and trash in a manner that does not present a hazard to the public or occupants by accidental shiftings, ignition or other hazardous activity.

d) Store and transport refuse and debris in a manner to prevent unsafe and unhealthy conditions for the public and occupants. Cover refuse containers, and remove refuse on a frequent regular basis acceptable to the Contracting Officer. Use tarpaulins or other means to prevent loose transported materials from dropping from trucks.

M. Fire Prevention Precautions for Hot Work. The GSA Property Manager must receive notification of hot work at least 96 hours prior to the hot work commencing.

The Contractor shall ensure that operations involving the use of open-flame or electrical ARC equipment are not conducted until a “Permit for Welding, Cutting, and Burning” has been completed and signed by the Buildings Manager. Prior to commencing operations, a positive determination shall be made that it is impractical to conduct the hot work in a shop area or outside of the building. This determination shall be made by the Government Engineer, Buildings Manager, or responsible Government supervisor at the job site.

XIV. Key Sustainable Products and Waste Management

A. Construction and Demolition Waste Management. The specifications shall include the appropriate Construction Waste Management section. The goal should be to divert up to 50% of Construction and Demolition Waste from landfills through recycling efforts. The offeror shall document the amount of material recycled and reused in relation to the total amount of material disposed of and report this to the Government. The contractor must comply with the PBS Great Lakes Region Construction and Demolition Waste Management Requirements document. This document and the associated C&D Waste Management Report will be provided by the GSA contracting officer.

B. Key Sustainable Products Requirements: The contractor must comply with any applicable key sustainable product requirements identified in the PBS Great Lakes Region Construction Green Product Requirements. This document and the

Page 23 - 23 associated Key Sustainable…