Attachment+1+Task+Order.docx
DOCX document 26 KB Posted
- Contract number
- 329
- Issued by
- North Dakota
About this file
This document is a Task Order Request under State Term Contract #329 for On-Site Event Production and Staging Services, issued by the State of North Dakota. The contract appears to be a statewide master agreement for event production services, allowing state agencies to request specific event support through a standardized task order process. The document provides a template for vendors to submit proposals for event production services, with space for detailed scoping, pricing, and project specifications.
The contract covers comprehensive event production services including stage design, lighting, sound, video production, and technical labor. Vendors are required to provide itemized quotes covering custom scenery, event details, lighting, sound, video production, and associated labor costs. The task order allows for both hourly and fixed-bid project structures, with evaluation criteria focusing on the contractor's project proposal solution (30 points), draft design concepts (30 points), and cost (40 points). The document outlines specific requirements such as providing stage conceptual imagery at least four weeks prior to the event, accommodating potential additional work through pre-approved hourly rates, and requiring detailed staffing and mileage rate breakdowns.
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| File | Type | Posted |
|---|---|---|
| 329_State+Contract+Summary.docx | DOCX document | |
| Attachment+2+Change+Order.docx | DOCX document |
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Text version
TERM CONTRACT #329 TASK ORDER REQUEST
AGENCY NAME
TASK ORDER REQUEST NUMBER
ISSUE DATE
AGENCY CONTACT
E-MAIL ADDRESS
TELEPHONE NUMBER
ADDRESS
CITY
STATE
ZIP
In accordance with the terms and conditions of the State Term Contract #329 On-Site Event Production and Staging Services Contract Pool master agreement between State and Vendor, this Task Order Request authorizes delivery of the Deliverables described in accordance with the Scope of Work, Schedule, and Terms specified below.
Scope of Work
PRE-EVENT TIMELINE
Electrical, sound, stage and lights Set-up and pre-check Date: MM/DD/YYYY The contracted days run 6 am-8:00 pm; however, if the awarded AV company needs to setup earlier than 6:00 am the contractor will be accommodated and needs to inform the POC of this request.
Set-up and rehearsal Date: MM/DD/YYYY
EVENT DETAILS
Date: MM/DD/YYYY Time: 8:00 AM CT – 5:15 PM CT Location: City
SCOPE OF WORK
The State is seeking on-site event production and staging services for (fill in the details). This event will feature on-site services, streaming, and recording of all (insert # of stages) presentations.
1. Attendance at (virtual or in person)
1. Design and provide stage conceptual imagery for one main stage and sound and lights for (# of stages) side-stages, including description of background imagery, podium, seating, lighting, etc. for approval by (agency) . This must be provided at least four weeks prior to the event.
Awarded contractor must be able to provide all the necessary equipment (including tools and labor) for production of the event.
If additional work is requested within the scope of the Task Order due to an unforeseen circumstance, State shall provide the successful contractor a description of the additional work and request the successful contractor to submit a cost for accomplishing the work based on the hourly rates provided in Section 2 of the Bid Response plus any additional equipment costs. The successful contractor shall not commence additional work without the State’s approval.
Contractors must complete Sections 1-4 in their entirety by providing an itemized quote and draft design concepts. Pricing must be quoted per the rate identified in the Task Order Response. Contractor is responsible for providing rates in the requested format. The STATE is not responsible for calculating Contractor’s rate if Contractor fails to provide the STATE with a rate in a format other than what is requested.
TASK ORDER SECTION 1
CONTRACTOR MUST INCLUDE AN ITEMIZED QUOTE REFLECTING THEIR RESPONSE SECTIONS 1-6 BELOW
SECTION 1
ITEM
| EVENT TASKS |
| SPECIFICATIONS |
| TOTAL PRICE |
| 1. |
| SCENERY |
| CUSTOM SCENERY |
1. This event is for the (please list event and link to event). Contractors are to provide creative development and direction which may include but is not limited to the following: Staging, pipe and drapery, or other related materials to aid in the staging.
| 2. |
| EVENT |
| EVENT DETAILS |
1.
| 3. |
| LIGHTING |
| LIGHTING |
| 4. |
| SOUND |
| SOUND |
1.
| 5. |
| VIDEO PRODUCTION |
| VIDEO PRODUCTION |
1.
| 6. |
| LABOR |
| LABOR – All labor costs associated with completion of items 1, 2, 3, 4, and 5 as listed above. |
1. Set-up/Tear-down of equipment
1. Travel to and from location.
1. Monitoring and operation of systems
1. Breakout rooms tech support
1. At least two (2) pre-production planning meetings
| GRAND TOTAL (Items 1 – 6): |
| $ |
TASK ORDER SECTION 2
For Item 6 (above in Section 1), provide labor rates with total hours for staff. Customize and add activities, as necessary.
| Activity |
| Hourly Rate - $/Hour |
| Total Hours |
| Total Cost |
| Lighting Technician |
| $ |
| Audio Technician |
| $ |
| Admin Support/Clerical |
| $ |
| Rehearsal Day Before Event |
| $ |
| Breakout room tech support |
| $ |
| Pre-production planning meetings |
| $ |
| Video Production editing, etc. |
| $ |
For Item 6 (above in Section 1), provide mileage rates with total miles traveled by all staff below.
| Activity |
| Mileage Rate - $/mile |
| Total Miles |
| Total Cost |
| Miles Traveled |
| $ |
3. Agreement Type |_|Hourly |_|Fixed Bid Project
4. Agency Point of Contact
5. Vendor Project Proposal Due Date
| 6. Evaluation Criteria (For Competitive Task Orders) The criteria below will be used to select the most advantageous proposal. |
| Points |
(100 total)
| Contractor Project Proposal Solution |
| 30 |
| Draft Design Concepts |
| 30 |
| Cost |
| 40 |
Contractor Project Proposal: Vendor shall attach its proposal to this Task Order Request when responding. The Contractor Project Proposal will include, at a minimum, the following items:
| 1. | Contractor Project Proposal – Vendors must describe their strategy for accomplishing the work. |
| 2. | Draft Design Concepts- Provide design mockups for stage layout and set up for consideration as part of the Bid Response. |
| 3. | Cost |
| a. | Hourly – Propose a Service Rate per hour for each proposed Vendor staff. If the Project dates span more than one year of the Contract term, provide rates for each effective year. Service rates may not exceed the rates originally proposed in response to this RFP; however the rates may be less. |
| b. | Fixed Bid Proposals - Provide a fixed price to accomplish the Statement of Work. |
Execution: The parties through their authorized agents have executed this Task Order Request and attached Contractor Project Proposal under terms of the On-Site Event Production and Staging Services Contract Pool master agreement, subject to amendments in this Task Order, for the project price and on the dates set out below.
The total dollar contractual amount specified below for this Task Order and attached Project Proposal shall not be exceeded unless a written Change Order is appended to this Task Order, duly executed by the authorized representative of both parties.
Total Dollar Contractual Amount
SIGNATURE
PRINTED NAME
TITLE
DATE
SIGNATURE
PRINTED NAME
TITLE
DATE
STATE OF NORTH DAKOTA VENDOR
If vendor is unable to bid this task order, please return the task order to requesting agency and provide the reason.
File details come from the government source that posted it. Updated .