43ADG-S3918_SoW_Service Contract_HVAC Maintenance_REV 30 June 2026.pdf

Nevada Army National Guard Office of Installations and Environment Scope of Work Summary

Date: June 30, 2026 Project (LOCATION-OBJECT-ACTION): Southern Nevada Facilities – HVAC Maintenance Services

General Intention: This Scope of Work is intended to include all work required to complete the project described below. Contractors who submit proposals are required to include and disclose in their proposal all work deemed necessary to complete the services.

Task(s):

The State of Nevada, Office of the Military, is seeking bids from qualified vendors to provide as-needed maintenance, repair, and installation services for commercial Heating, Ventilation, and Air Conditioning (HVAC) systems and associated equipment for Nevada National Guard (NVNG) facilities. Emergency repair services are to be provided as needed. The contract will be dependent on the availability of funding provided by the National Guard Bureau and State each year. All work conducted will be on an as-needed basis with no guarantee of specific funding amounts each year. The Office of the Military is currently seeking bids for the following locations: Las Vegas, North Las Vegas, and Henderson.

Scope of Work:

The scope of work covers a wide range of HVAC services for the Office of the Military. Services under this contract shall include troubleshooting, repairs, replacement, and installation of various types of commercial HVAC systems.

The Contractor shall be responsible for all labor, materials, and equipment required to repair or replace existing equipment and systems, including but not limited to Rooftop Units (RTUs), package units, split systems, heat pumps, chillers, boilers, fan coil units, Variable Air Volume (VAV) and Variable Refrigerant Flow (VRF) systems. This responsibility extends to all associated components, such as compressors, motors, evaporators, heat exchangers, exhaust fans, piping, and ductwork.

The Contractor shall perform all necessary diagnostics to identify the root cause of equipment failures and execute repairs or replacements to restore systems to full operational capacity. This includes tracing electrical faults, resolving mechanical issues, and procuring and installing all necessary replacement parts. The Contractor will serve as an augmentation to in-house personnel, providing robust support for complex system replacements, major component repairs, and installation projects as dispatched by facility management.

An important component of this scope includes the management of and adherence to advanced control systems.

The Contractor must be capable of installing, programming, troubleshooting, and optimizing Building Management Systems (BMS), Energy Monitoring Systems (EMS), and associated sensors and control modules. The objective is to ensure all HVAC equipment communicates effectively with front-end interfaces, allowing for efficient system monitoring and management.

All work involving refrigerants must be performed in strict accordance with Environmental Protection Agency (EPA) regulations. The Contractor shall utilize specialized equipment to locate and repair refrigerant leaks, properly evacuate and reclaim gases to prevent environmental release, and accurately recharge systems to optimal levels.

Formal refrigerant tracking logs must be generated and submitted for every applicable service call.

The Contractor shall be available to provide emergency and on-call services to address urgent repair requests necessary to maintain mission-critical operations and facility safety. The Contractor must be capable of providing an expedited response for critical failures. For any deficient conditions observed during the performance of work that exceed the original service request, the Contractor shall document and report them to the Office of the Military/NVNG Project Manager with recommended corrective actions prior to proceeding. The provision of parts, materials, and chemicals, as well as purchasing from the Contractor shall also be included.

Scope of Work Summary

The intent of this contract is to establish a reliable agreement with experienced contractors capable of supporting ongoing facility needs. The geographical locations the Contractor is willing and able to serve must be clearly identified in the bid proposal.

Schedule:

TBD. Work will occur on an as needed basis and is subject to available funding.

Services may be required on a one-time, monthly, quarterly, or annual basis. Work is normally completed during business hours M-F 8am to 5pm.

Conditions to Work on National Guard Property:

All vendors are hereby notified that prior to entering any National Guard site that they are subject to have their persons, vehicles, and equipment searched at any time. All vendors must have a valid, government issued ID (State Driver’s License) to gain entrance to National Guard sites and they must keep it on their persons at all times while on National Guard property. Vendor are also required to have their vehicles legally registered and insured and to be prepared to show the vehicles registration and insurance to gain access to the base. Vendors with employees who have felonies, sex offences, and/or warrants may be denied access to the base. The Nevada National Guard reserves the right to deny access to any person at any time. Vendors who are awarded contracts will be required to have a Nevada National Guard Annex D (Background Check) form filled out, submitted and approved by the Nevada National Guard before entry onto the base to perform services. This form is required for all personnel who will be working on site.

Safety Requirements:

Existing/ongoing army military operations/facilities. All vendors shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. All work shall be performed in strict accordance with the most current edition of the State of Nevada Occupational Safety and Health Standards as applicable. Vendors shall take all necessary precautions for the safety of, and shall provide all necessary protection to prevent damage, injury or loss to; all employees on the project and all other persons who may be affected thereby, all of the work, whether in storage on or off site, and all property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, and utilities. Vendors shall comply with all applicable laws, ordinances, rules, and regulations of any public authority having jurisdiction for the safety of persons or property, or to protect them from damage, injury, or loss.

Warranty Requirements:

Provide a minimum of one (1) year warranty covering labor, workmanship, and installation-related defects.

Materials and equipment shall carry the manufacturer’s standard warranty

Location(s):

Floyd Edsall Training Center (FETC) – All Facilities 6600 N Range Road North Las Vegas, NV 89115

Speedway Readiness Center (SRC) 7005 N Hollywood Blvd North Las Vegas, NV 89115

Henderson Readiness Center 151 E Horizon Ridge Parkway Henderson, NV 89002

Anthony Cometa Complex (ACC) – All Facilities 4500 W Silverado Ranch Blvd Las Vegas, NV 89139

Scope of Work Summary

Proposals Should Include:

• A copy of your Contractors License

• A copy of your State Business License (this is the license you get from the Nevada Secretary of State’s office), contact person and telephone number for service inquiries.

• Include confirmation of the scope of work and cost for the work.

• Hourly rates, including after hours, weekend hours, and holidays; and any fees such as but not limited to:

Service charges for coming out to the facility, Driving time, Travel time, etc. All fees the vendor wants to bill for MUST be broken down and listed in their proposal.

Proposals Due By:

Proposals are due by 11:59pm – 31 July 2026

Point(s) of Contact:

Contract Support/Questions – Chris Snidow (775) 887-7280 Project Manager(s) – Paul Toups (775) 634-5089 Isaac Fuentes (775) 781-7880

Reason why this work cannot be accomplished by agency:

Lack of time, equipment, tools or in-house capabilities and skillset with Facilities staff.

Attachments:

N/A

End of Summary

Instructions to bidders: The following documents are required prior to contract approval: State of Nevada business license. Vendor must provide proof of liability and worker’s compensation insurance. The certificates must name the Office of the Military (2460 Fairview Drive, Carson City, NV 89701), its officers, employees, and immune contractors as defined in NRS 41.0307 as the certificate holder. Vendor must be a registered vendor with State of Nevada. Vendor must use electronic transfer for payment.