4-Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Solicitation number
- 26/0008
- Issued by
- Harris County, Texas
About this file
This is a Bid Bond Confirmation and Bid Check Return Authorization Form for Harris County, Texas, used in conjunction with the Invitation to Bid for Landscape Architecture Development for the ForUsTree Planting Plan (Phase 1) for Harris County Precinct 4. The form establishes the requirements and procedures for bidders submitting either a bid bond or a cashier's check as a guarantee of their bid. Bidders may elect to submit a cashier's check in lieu of a bid bond; if choosing this option, the check must be physically delivered in a sealed envelope referencing the Job Number to 1111 Fannin, 12th Floor, Houston, TX 77002 prior to the bid due date. All bid checks must be in the required amount and made payable to Harris County rather than to any individual. For standard bids, the County Clerk may retain the bid checks of the three lowest bidders until after contract award, approval, and receipt of performance and payment bonds, with all other bid checks returned within 72 hours of bid opening. For RFPs, the Office of the Purchasing Agent retains all bid checks until after award, approval, and receipt of required bonds.
The form authorizes Harris County to return bid checks via regular mail without liability to the bidder's designated mailing address under three conditions: if the bidder is unsuccessful, if performance and payment bonds replace the bid check, or upon contract completion. Bidders must complete either Section A (for bid bond submission) or Section B (for cashier's check submission) and provide their business information, mailing address, contact details, and signature. The form includes spaces for county administrative use to document the date the check was mailed, processing department information, and ledger entries. This authorization streamlines the bid security return process and protects both the county and bidders by establishing clear procedures for handling bid guarantees.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
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