Amendment+5_RIO-Sagitec+-+signed.pdf

CONTRACT AMENDMENT

CONTRACT NAME AND NUMBER: Retirement Pension Administration System #330

AMENDMENT NUMBER: 5

This amendment is made to Retirement Pension Administration System #330 (Contract) between the State of North Dakota, acting through its North Dakota Retirement and Investment Office (STATE), and Sagitec Solutions LLC (CONTRACTOR).

The parties agree to the following terms and conditions and expressly agree that if any of the following terms and conditions conflict with any of the terms and conditions of the Contract, then, notwithstanding any term in the Contract, the following terms and conditions govern and control the rights and obligations of the parties.

The parties agree to amend the Contract as follows:

Renewal and Extensions Contract Section 6 (six), Term of Contract. The Contract commenced on March 29, 2022, and specified that the implementation phase ends upon Final Acceptance. For the ongoing maintenance phase, the Term includes 5 (five) options to renew the Contract for a period of 12 months each and 1 (one) option to extend, not to exceed 12 months.

The parties agree that the implementation is on schedule and Final Acceptance should occur no later than February 25, 2025.

The parties have agreed to renew the Contract for a period of 12 months; therefore, the Contract is amended to change the expiration date to February 25, 2026, 12 months after the expected date of Final Acceptance. The Contract has 4 (four) renewals remaining. The Contract can be extended for an additional 12 months.

Insurance Pursuant to 2021 House Bill 1057, the statutory caps on State liability (N.D.C.C. § 32-12.2-02) increase each year starting July 1, 2022, through July 1, 2026. Therefore, the insurance requirements for this Contract are being amended.

Contract Section 16, Insurance. Insurance requirements are hereby amended as follows, listed by subsection:

1) Replace Subsection 16a, with: Commercial general liability, including premises or operations, contractual, and products or completed operations coverages (if applicable), with minimum liability limits of $2,000,000 per occurrence.

2) Replace Subsection 16b, with: Automobile liability, including Owned (if any), Hired, and Non-Owned automobiles, with minimum liability limits of $500,000 per person and $2,000,000 per occurrence.

3) Replace Subsection 16d, with: Employer’s liability or “stop gap” insurance of not less than $2,000,000 as an endorsement on the workers compensation or commercial general liability insurance.

Third-Party Risk Management Program

The Third-Party Risk Management (TPRM) program helps to classify, evaluate, and monitor all third-party Vendors to provide reasonable assurance that inherent and overall risk associated with each third-party Vendor relationship is understood and aligned to the overall security objectives at NDIT.

TPRM went into effect on July 1, 2023. The contract is hereby amended to include the following TPRM section:

CONTRACTOR shall undergo the third-party security questionnaire provided by STATE on an annual basis at no cost to the STATE, unless CONTRACTOR has received FedRAMP, StateRAMP, or HiTrust certification. CONTRACTOR shall provide complete questionnaire within twenty-one (21) calendar days of receiving a written request. CONTRACTOR shall undergo the third-party security questionnaire provided by STATE when a breach has occurred.

Scope of Work and Price Adjustments

The parties agreed to add the Return-to-Work Member Self-Service Calculator to Exhibit A – Scope of Work as Deliverable and to add $13,250.00 in additional funding as per Change Request 9. The work for the Return-to-Work Member Self-Service Calculator, including but not limited to requirements gathering, design, development, testing, and implementation will occur during the 1 (one) year warranty as per Section 27. The new deliverable will not be part of the Final Acceptance.

1. Contract Exhibit B - Compensation Details, Table 5A: Warranty Period Change Requests is hereby added as follows:

5A. WARRANTY PERIOD CHANGE REQUESTS

CR# Change Request Change

Request Value Invoice

9 Return-to-Work Member Self- Service Calculator

$13,250.00 $13,250.00

2. Contract Exhibit B - Compensation Details, 9. Ongoing maintenance and Hosting Total is hereby amended as follows: Delete $4,707,300.87 and replace with $4,720,550.87.

3. Contract Exhibit B - Compensation Details, 10. Grand Total of All Sections is hereby amended as follows: Delete $10,529,084.87 and replace with $10,542,334.87.

4. Contract Exhibit A – Scope of Work is hereby amended as follows:

19. CHANGE REQUEST 9: RETURN TO WORK MEMBER SELF SERVICE CALCULATOR

a. Description:

CONTRACTOR shall work with STATE to design, configure, test and release to myTFFR a benefit estimate calculator for the Member Self-Service portal for retirees to estimate their additional benefits for service earned by going back to teach.

b. Expectations of CONTRACTOR:

1) CONTRACTOR shall collaborate with STATE to setup and conduct configuration and collaboration sessions to elaborate on the confirmed requirements for the Return-to- Work Member Self Service Calculator.

2) CONTRACTOR shall prepare the design specifications containing a set of configurations and/or customization design artifacts for the Return-to-Work Member Self Service Calculator.

3) CONTRACTOR shall configure the Return-to-Work Member Self Service Calculator as per the approved design.

4) CONTRACTOR shall test the configured application against approved design specifications for the Return-to-Work Member Self Service Calculator.

5) CONTRACTOR shall demonstrate Return-to-Work Member Self Service Calculator functionality prior to commencement of user acceptance testing by

STATE.

6) CONTRACTOR shall provide template to document testing results.

7) CONTRACTOR shall provide testing support to identify, troubleshoot, and resolve issues for the Return-to-Work Member Self Service Calculator.

8) CONTRACTOR shall provide the testing environment, technical assistance with testing, verification, and classification of issues for the Return-to-Work Member Self Service Calculator.

9) CONTRACTOR shall correct validated issues based on priorities and severities based on a mutually agreed approach for the Return-to-Work Member Self Service Calculator.

10) CONTRACTOR shall participate, contribute, and collaborate with STATE for implementation preparations access for the Return-to-Work Member Self Service Calculator.

11) CONTRACTOR shall make any fixes required in a timely manner for the Return-to- Work Member Self Service Calculator.

c. Expectations of STATE:

1) STATE shall collaborate with CONTRACTOR to provide necessary information for the configuration and collaboration sessions requirements for the Return-to-Work Member Self Service Calculator.

2) STATE shall ensure STATE testing occurs according to the project schedule, and test results and resolutions are documented for the Return-to-Work Member Self Service Calculator.

3) STATE shall create test scripts according to the approved design specifications for the Return-to-Work Member Self Service Calculator with assistance from CONTRACTOR.

4) STATE shall provide adequate and knowledgeable system users to participate in testing. STATE shall perform user acceptance testing for the Return-to-Work Member Self Service Calculator.

5) STATE shall document any identified issues, assign priority and severity, and provide results to CONTRACTOR for troubleshooting for the Return-to-Work Member Self Service Calculator.

6) STATE shall participate, contribute, and collaborate with CONTRACTOR for implementation preparations for the Return-to-Work Member Self Service Calculator.

7) STATE shall monitor the implementation and notify CONTRACTOR of any issues for the Return-to-Work Member Self Service Calculator.

8) STATE shall provide support to CONTRACTOR as needed for implementation efforts for the Return-to-Work Member Self Service Calculator.

d. Acceptance Criteria:

For the acceptance of this change request to occur, the following criteria must be met for the Return-to-Work Member Self Service Calculator:

1) Design specifications detailing the agreed upon configuration requirements.

2) Successful demonstration according to the approved design specifications.

3) Development completion certificate.

4) Completion of for the Return-to-Work Member Self Service Calculator system testing and system integration testing by CONTRACTOR.

5) CONTRACTOR shall provide a completion certificate and a summary report for the completed system testing and system integration testing. for the Return-to-Work Member Self Service Calculator

6) Successful completion of user acceptance testing as defined in the Testing Management Plan.

7) Successful implementation as defined in the Implementation & Transition plan.

All other terms of the Contract remain in effect. This Contract Amendment is not effective until fully executed by all parties.

EXECUTION

CONTRACTOR STATE OF NORTH DAKOTA

Sagitec Solutions LLC Acting through its North Dakota Retirement and Investment Office

Signature: Signature:

Printed Name: Piyush Jain Printed Name: Jodi Smith

Title: CEO Title: Interim Executive Director

Date: Date:

STATE OF NORTH DAKOTA

Acting through its Information Technology Department Signature:

Printed Name: Greg Hoffman

Title: Deputy Chief Information Officer

Date:

03/11/2025 03/11/2025

03/11/2025 https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAbVo5gww8xER7LyZCbieas-LqlwO6NMSy https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAbVo5gww8xER7LyZCbieas-LqlwO6NMSy https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAbVo5gww8xER7LyZCbieas-LqlwO6NMSy

Amendment 5_RIO-Sagitec Final Audit Report 2025-03-11

Created: 2025-03-04

By: Sowmya Karumanchi (skarumanchi@nd.gov)

Status: Signed

Transaction ID: CBJCHBCAABAAbVo5gww8xER7LyZCbieas-LqlwO6NMSy

"Amendment 5_RIO-Sagitec" History Document created by Sowmya Karumanchi (skarumanchi@nd.gov) 2025-03-04 - 10:45:35 PM GMT- IP address: 165.234.252.245

Document emailed to Piyush Jain (piyush.jain@sagitec.com) for signature

2025-03-04 - 10:48:39 PM GMT

Email viewed by Piyush Jain (piyush.jain@sagitec.com) 2025-03-05 - 11:19:48 AM GMT- IP address: 200.45.144.170

Document e-signed by Piyush Jain (piyush.jain@sagitec.com) Signature Date: 2025-03-11 - 4:29:25 PM GMT - Time Source: server- IP address: 76.16.6.98

Document emailed to jansmith@nd.gov for signature

2025-03-11 - 4:29:27 PM GMT

Email viewed by jansmith@nd.gov 2025-03-11 - 7:35:21 PM GMT- IP address: 104.47.64.254

Signer jansmith@nd.gov entered name at signing as Jodi Smith 2025-03-11 - 7:47:20 PM GMT- IP address: 165.234.253.23

Document e-signed by Jodi Smith (jansmith@nd.gov) Signature Date: 2025-03-11 - 7:47:22 PM GMT - Time Source: server- IP address: 165.234.253.23

Document emailed to Greg Hoffman (gahoffman@nd.gov) for signature

2025-03-11 - 7:47:23 PM GMT

Email viewed by Greg Hoffman (gahoffman@nd.gov) 2025-03-11 - 9:31:51 PM GMT- IP address: 104.47.64.254

Document e-signed by Greg Hoffman (gahoffman@nd.gov) Signature Date: 2025-03-11 - 9:32:09 PM GMT - Time Source: server- IP address: 165.234.248.3

Agreement completed.

2025-03-11 - 9:32:09 PM GMT