38359_Aug_24_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of East Lyme, Connecticut, for the design, furnish, installation, testing, and commissioning of a replacement Uninterruptible Power Supply (UPS) system. The Town seeks qualified, manufacturer-authorized UPS integrators and licensed Connecticut electrical contractors to replace a failed 40 kVA, 480 VAC three-phase UPS system serving the Public Safety Building Server Room and Remote Dispatch Center. The project scope encompasses a modern, enterprise-class redundant system designed to support mission-critical public safety and information technology infrastructure, including emergency communications, 911 operations, dispatch radio consoles, computer-aided dispatch, public safety servers, virtualization infrastructure, storage systems, core network infrastructure, telecommunications equipment, security systems, and the remote dispatch center. The RFP allows multiple proposals for this single line item. The solicitation period runs from August 6, 2026 at 10:00 a.m. EDT through August 17, 2026 at 10:00 a.m. EDT. No specific site visit or bidder's conference dates are identified in the documentation.

Pricing proposals must include itemized costs with alternate pricing for extended battery runtime options (45 and 60 minutes at full load versus the minimum 30-minute requirement) and extended warranty and preventive maintenance agreements (five and seven-year 24/7 agreements). Payment terms are vendor-specified with Free On Board Destination delivery. Contractor eligibility requires Connecticut licensure, factory authorization from the UPS manufacturer, and demonstrated experience installing at least five comparable mission-critical UPS systems within the last five years with references from municipal, healthcare, emergency services, or enterprise data center projects. Minimum warranty requirements include five years for UPS electronics and batteries and one-year minimum labor warranty. Evaluation criteria prioritize technical compliance (30 percent), system reliability and redundancy (25 percent), contractor qualifications and experience (15 percent), engineering approach (10 percent), warranty and support (10 percent), and cost (10 percent). The design philosophy supports ten to fifteen years of operation. Contact Mitchell Nixon at 860-449-9928 or mnixon@eltownhall.com for inquiries.