36C77625R0044.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1-89

36C77625R0044

X

05-22-2025

TBD

635-21-700

36C776

Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence OH 44131

Department of Veterans Affairs

Program Contract Activity Central

Aline Cruthers 216-447-8300

In accordance with 38 U.S.C. § 8127 (Public Law 109-461), this project is a competitive Service-Disabled Veteran - Owned

Small Business (SDVOSB) Set-Aside.

The contractor will be required to provide all labor, project management, materials, tools, supplies, and equipment as required by drawings and specifications to complete the scope of work.

The Location of the Project :

Oklahoma City VA Medical Center

921 NE 13th St

Oklahoma City, OK 73104

This project must be completed in accordance with specifications, drawings and supporting attachments included in the solicitation package.

NAICS Code: 236220

Normal working hours for the contract will be from 7:00 AM to 4:30 PM Mountain time Monday through Friday except for for weekends and established Federal Holidays

Please reference the VAAR Magnitude of Construction cost for the actual projected cost of this construction effort.

VAAR Magnitude of Construction: Between $10,000,000 and $20,000,000.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations.

Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and

Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

10 730

X X 52.211-10

X 10 Calendar days

0 (zero) 2:00 PM CT

06-30-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C776

Department of Veterans Affairs

Program Contracting Activity Central

VAFSC

Department of Veterans Affairs

Financial Services Center

Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135

877-353-9791 512-460-5429

Jessica Hicks

Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS

1.1 BID MATERIAL:

1.2 BID GUARANTEE:

1.3 PAYMENT & PERFORMANCE BONDS:

1.4 TAXES:

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

2.2 REQUEST FOR PROPOSAL:

2.3 SDVOSB SET-ASIDE

2.4 PRE-PROPOSAL SITE VISIT:

2.5 TECHNICAL QUESTIONS:

2.6 AMENDMENTS

2.7 PREPARATION OF PROPOSALS

2.8 PROPOSAL REQUIREMENTS

2.9 DETERMINATION OF RESPONSIBILITY

2.10 VETS 4212

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

2.12 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

2.13 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

2.14 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT

MANAGER

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

3.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN

2025)(DEVIATION FEB 2025)

3.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.6 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.7 52.216-1 TYPE OF CONTRACT (APR 1984)

3.8 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

3.9 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

3.10 52.228-1 BID GUARANTEE (SEP 1996)

3.11 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

3.12 52.233-2 SERVICE OF PROTEST (SEP 2006)

3.13 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

3.14 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

3.15 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

3.16 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

3.17 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

3.18 VAAR 852.236-92 NOTICE TO BIDDERS—ADDITIVE OR DEDUCTIVE BID LINE

ITEMS (APR 2019)

3.19 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.4 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.5 52.222-6 CONSTRUCTION WAGE RATE REQUIREMENTS (AUG

2018)[(DEVIATION FEB 2025)]

4.6 52.222-11 SUBCONTRACTS (LABOR STANDARDS) (MAY 2014)[(DEVIATION

FEB 2025)]

4.7 52.222-12 CONTRACT TERMINATION—DEBARMENT (MAY 2014)[(DEVIATION

FEB 2025)]

4.8 52.223-20 AEROSOLS (MAY 2024)

4.9 52.223-21 FOAMS (MAY 2024)

4.10 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2023)

4.11 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN

1997)

4.12 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.13 52.228-11 INDIVIDUAL SURETY—PLEDGE OF ASSETS (FEB

2021)(DEVIATION APR 2020)

4.14 52.228-15 PERFORMANCE AND PAYMENT BONDS—CONSTRUCTION (JUN

2020)(DEVIATION APR 2020)

4.15 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013)

Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

4.16 52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025)[(DEVIATION FEB 2025)]

4.17 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.18 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.19 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.20 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.21 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.22 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.23 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.24 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.25 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899.

(DEVIATION) (APR 2025)

4.26 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.27 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.28 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.29 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.30 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.31 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.32 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.33 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.34 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

4.35 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.36 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..87

4.37 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.38 MANDATORY WRITTEN DISCLOSURES

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 JB _______________

ITEM I, GENERAL CONSTRUCTION: BASE BID: Work includes general construction, alterations, demolition, etc. for necessary removal of existing structures and construction and certain other items. The intent of this project is to replace the Telecommunication infrastructure to meet current VA design manual requirements. This includes the fiber connections from the existing server rooms to the new telecom rooms and enclosures and out to the individual outlets. Refer to Architectural, Mechanical, Electrical, Technology, and Plumbing requirements as defined in the drawings and specifications for specific information.

Contract Period: Base

GRAND TOTAL _______________

NOTICE

1. Line Item 0001 (Base) contains all the work for this project.

2. Offerors must provide a lump sum price for Line Item 0001 (Base). Failure to do so may render their offeror as unacceptable.

3. Award will be made on Grand Total (Line Item 0001- Base).

4. Pricing shall be submitted in whole dollar values. Please do NOT include pricing in cents.

5. Contractor is required to fill in their Unique Entity Identifier number associate with SAM.gov in

Block No. 14 on Standard Form (SF) 1442.

6. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

INFORMATION REGARDING PROPOSAL MATERIAL, BID

GUARANTEE AND BONDS

1.1 BID MATERIAL:

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposal (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from https://www.gsa.gov/forms.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Copies of SFs 25A and 25 may be obtained from https://www.gsa.gov/forms.

1.4 TAXES:

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gsa.gov%2Fforms&data=05%7C02%7C%7C7197924ab06b4510c2cb08dd1867cd0b%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638693556286629207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MT5QogE1p45j8KY7G3NL%2BRIn0UgyKEY8mmn8Lp5c5oQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gsa.gov%2Fforms&data=05%7C02%7C%7C7197924ab06b4510c2cb08dd1867cd0b%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638693556286629207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MT5QogE1p45j8KY7G3NL%2BRIn0UgyKEY8mmn8Lp5c5oQ%3D&reserved=0

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO

OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/.

2.2 REQUEST FOR PROPOSAL:

This is a Request for Proposal (RFP) in accordance with FAR Part 15. Award will be made to the offeror whose proposal represents the “best value” to the Government Utilizing the Lowest

Price Technically Acceptable (LPTA) method of evaluation. In order to receive consideration for award, a rating of ACCEPTABLE must be achieved for both Factor 1 Professional Qualifications

(Technical Capability), Factor 2 Key Subcontractors (Technical).and Factor 3 Past Performance, Experience, and Project Execution. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors. All proposals shall be subject to evaluation by a team of Government personnel. The Government reserves the right to award without discussions based upon the initial evaluation of the proposals.

Evaluations will be based on the following evaluation factors:

1. Professional Qualifications (Technical Capability)

2. Key Subcontractors (Technical)

3. Past Performance and Experience

4. Project Execution

5. Price

2.3 SDVOSB SET-ASIDE

This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSBs will not be considered. All SDVOSBs must be listed as “certified” by the Small Business Administration (SBA) Veteran Small Business Certification (VetCert). Offerors must be certified in the SBA VetCert database (Veteran Small Business Certification (sba.gov)) at the time of proposal submission through the time of award. Failure to be certified from the time of proposal submission through the time of award will result in the offeror’s proposal being rejected.

2.4 PRE-PROPOSAL SITE VISIT:

A formal site visit has been scheduled for this project. This will be the only opportunity for potential offerors to visit the site. See FAR Clause 52.236-27 of this solicitation for further information.

All potential offerors, subcontractors and suppliers are strongly encouraged to attend this site visit.

https://sam.gov/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fveterans.certify.sba.gov%2F&data=05%7C01%7C%7C8e7e79ec26e24b76315a08dafed3d7c1%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638102483047735633%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=A6miKyttg2IAFGmDSciek4gm%2FPoHYc%2F0Uqk6dvC9Wlg%3D&reserved=0

2.5 TECHNICAL QUESTIONS:

Questions of a technical nature must be submitted by prospective offerors via e-mail to:

aline.cruthers@va.gov and Jessica.Hicks1@va.gov . The subject line of each e-mail must read:

Project 635-21-700 Construction EHRM Infrastructure Upgrades Oklahoma City-OK- Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS June 12 , 2025, at 2:00 PM Central Time.

2.6 AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in a proposal being considered ineligible for award as incomplete.

2.7 PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in the preparation and submission of proposals.

2.8 PROPOSAL REQUIREMENTS

A. General:

1. Proposal Submission: Offerors must submit their proposals via e-mail to aline.cruthers@va.gov and Jessica.Hicks1@va.gov. Proposals must be based on solicitation documents issued for RFP number 36C77625R0044. Proposals will be in the format set forth in this document. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals. Only proposals submitted by email will be accepted. Hard-copy proposals will not be accepted.

B. Proposal Format:

1. Technical, Price and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror must submit the proposal in three

(3) Volumes: Volume I Technical, Volume II Price and Volume III Administrative.

Offerors must send Volumes I, II and III as attachments in separate e-mails.

Each volume must be labeled with the Offeror's organization, business address, and VA Solicitation Number. Each volume must be submitted as searchable PDF documents attached to an e-mail. Portions of proposals submitted via drop-box, hyperlink, or format rather than a searchable PDF attached to an email will not be considered, which may render the proposal incomplete. The proposal, in its entirety, shall not exceed three (3) e-mails (one e-mail for each volume). Each e-mail, including its attachments, must be less than 5MB in size. Offerors must Include page numbers and its company name in the header or footer of each page of all attachments.

2. Volume I Technical: Offerors shall format Volume I Technical proposal as listed below. The specific evaluation criteria and methodology is below.

a. Volume I, Technical must include a title page, detailed table of contents and preface Volume I Technical shall be submitted in one

(1) PDF document for Volume I Technical and shall not exceed a total of FIFTEEN (15) pages. The title page, table of contents and preface are excluded from the page limits. Offerors must not include any price or price related material in the Volume I Technical mailto:aline.cruthers@va.gov mailto:Jessica.Hicks1@va.gov https://sam.gov/ mailto:aline.cruthers@va.gov mailto:Jessica.Hicks1@va.gov proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

b. A page is defined as each face of an 8.5 X 11-inch sheet of paper with 1-inch margins around the page perimeter containing information. Submission of the project schedule can be submitted by utilizing larger paper (11 X 17 inch). The background color of each page of the submission shall be white or ivory stock and each page shall count as one (1) page. Excess pages will not be evaluated.

Text lines must be single-spaced, and proposals shall be submitted using Times New Roman, with font no smaller than 12 point with normal proportional spacing. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Times New Roman are permissible in the presentation of graphic material only.

c. The Offeror’s proposal must address each evaluation factor listed in this solicitation. Failure to submit a proposal in the format required that addresses each factor may result in the proposal being deemed ineligible for award.

3. Volume II Price: Offerors shall format the Volume II Price proposal as listed below. The specific evaluation criteria and methodology is below.

a. Volume II Price shall not exceed a total of TWENTY (20) pages in Times New Roman size 12 font.

b. Offerors shall complete the Price Schedule in part A of this solicitation.

c. Offerors shall ensure the Signed Standard Form (SF) 1442 is provided.

Offerors shall acknowledge receiving amendments by filling out section 19 of the SF 1442.

d. In addition to the Price Schedule, offerors shall submit a complete breakdown of the Division Pricing for Line Items (0001)

e. Bid Guarantee: The Offeror shall furnish a bid guarantee as set forth in the solicitation (see FAR 52.228-1). Pricing shall be Firm Fixed Price.

The bid guarantee shall be provided on Standard Form 24. The bid bond shall be submitted as part of the electronic submission. In accordance with Class Deviation from the Federal Acquisition Regulation to Eliminate Hard Copy Original Documents, Signatures, Notarization, Seals on Bonds, and Other Seals for Certain Contract Requirements issued by the VA Executive Director, Office of Acquisition and Logistics and the Senior Procurement Executive on May 11, 2020, the requirement for an original bond, with the original signatures, notarization and seals has been eliminated.

f. Failure to furnish the required bid guarantee on the proper form and for the proper amount by the time specified in Block 13 of SF 1442, may result in rejection of the proposal.

4. Volume III Administrative Information: If an offeror fails to include all of the below information in its proposal, then the proposal may be deemed incomplete and ineligible for award.

a. Representations & Certifications:

As the provision at FAR 52.204-7 is included in the solicitation, FAR 52.204-8 (d) applies and the fill-in for FAR 52.204-8 (b)(2) does not need to be completed. The offeror is required to complete the annual representations and certifications electronically at https://www.sam.gov.

b. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment:

https://www.sam.gov/

Offeror shall provide their response to FAR 52.204-24 (d) Representation.

c. Information Regarding Responsibility Matters:

Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

d. Violation of Arms Controls Treaties or Agreements:

Offeror shall provide their response to FAR 52.209-13 (b) Violation of Arms Controls Treaties or Agreements.

e. Tax on Certain Foreign Procurements – Notice and Representation:

The offeror shall provide their response to FAR 52.229-11 (d).

f. Post Award Small Business Program Representations:

Offeror shall provide their response to FAR 52.219-28 (h), if applicable.

g. Limitations on Subcontracting:

The offeror shall complete and sign the VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction required in VAAR 852.219-75 and return it with their proposal submission attached as a separate document (Limitations on Subcontracting). The completed and signed form will become part of the official award documentation.

h. Notice to SDVOSB Joint Venture/Mentor Protegee: Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture

(1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal, may result in the rejection of the proposal.

C. Technical Proposal Requirements: The proposal must address the following submission requirements for Professional Qualifications (Technical Capability) , Factor 2 Key Subcontractor (Technical), and Factor 3 Past Performance and Experience, and Factor 4 Project Execution.

Factor 1: Professional Qualifications (Technical Capability).

The following professional qualifications are required for this contract’s key personnel.

Provide resumes for the positions outlined below. The Site Safety and Health Officer is required to be a separate individual with no collateral duties. The Project Manager, Superintendent, Quality Control Manager, and Scheduler positions are to be fulfilled by individuals appropriately qualified for that position (no dual hat roles permitted).

a. Project Manager and Superintendent

i. OSHA 30 hours of Certification Training within past five (5) years

ii. At least five (5) years of experience on projects of similar size.

b. Site Safety and Health Officer

i. OSHA 30 hours of Certification Training within past five (5) years

ii. Seven (7) years of construction industry safety related experience.

iii. OR have a safety and health degree from an accredited university or college and five (5) years of construction industry safety related experience.

iv. OR hold as current, a Certified Safety Processional (CSP) or a Construction Health and Safety Technician (CHST) certification and five

(5) years of construction industry safety related experience.

c. Quality Control Manager

i. Graduate engineer, graduate architect, or a graduate of construction management, with a minimum of five (5) years construction experience in construction similar to the scope of this contract (commercial healthcare experience within active, currently occupied, medical or healthcare facility required).

d. Scheduler

i. The Contractor's scheduling representative shall have a minimum of five

(5) years of construction industry experience and provide in their resume examples of three (3) projects they have been the scheduler on with a minimum construction value of $3 million dollars each.

Standard for Acceptability: Acceptable evaluation ratings will be achieved when the offeror submits all requested information in a clear and concise manner and demonstrates the ability to meet specification requirements for this level and size of project.

Factor 2: Key Subcontractors (Technical).

The offeror shall provide list of proposed key subcontractors, to include at minimum, telecommunications, electrical, mechanical/HVAC, and project associated construction trades, unless the trade is provided in-house. Information to include the following: Name of company, location of their home office, trade(s) being provided, and the ability of the subcontractor to meet specification minimum requirements. Minimum requirements are identified in the following:

a. Telecommunications

i. Five (5) years of experience with Data Center Telecommunications (IT) closet construction and design layout understanding.

ii. At least five (5) years of experience on projects of similar size.

b. Electrical

i. Three (3) years of experience with Data Center Telecommunications (IT) closet construction and design layout understanding to include critical power distribution.

ii. Five (5) years of electrical construction related to medical hospital standards and industry experience.

iii. High level of understanding of the requirements of the Infection Control Risk Assessment (ICRA) and Pre-construction Risk Assessment (PCRA) requirements for conducting construction activities within project site location. Identify how this was achieved.

iv. At least five (5) years of experience on projects of similar size.

c. Mechanical/HVAC

i. Three (3) years of experience with Data Center Telecommunications (IT) closet construction and design layout understanding.

ii. Five (5) years of Mechanical/HVAC construction related to medical hospital standards and industry experience.

iii. High level of understanding of the requirements of the Infection Control

Risk Assessment (ICRA) and Pre-construction Risk Assessment (PCRA) requirements for conducting construction activities within project site

iv. At least five (5) years of experience on projects of similar size.

d. Associated Construction Trades

• One (1) year experience with Data Center Telecommunications (IT) closet construction and design layout understanding.

• High level of understanding of the requirements of the Infection Control Risk Assessment (ICRA) and Pre-construction Risk Assessment (PCRA) requirements for conducting construction activities within project site

• At least one (1) year of experience on projects of similar size.

Standard for Acceptability: Acceptable evaluation ratings will be achieved when the offeror submits all requested information in a clear and concise manner and demonstrates the ability to meet specification requirements for this level and size of project.

Factor 3: Past Performance and Experience

The contractor shall provide recent and relevant projects that includes previous experience to include each of the four (4) types of specialized work listed below.

Relevant Projects shall include a minimum value of $5,000,000.00 and be at least 25% completed as of the date of issuance of this solicitation. Projects submitted for the

Offeror shall have been worked on within the past six (6) years of the date of issuance of this solicitation. If the Offeror is a Joint Venture (JV), past performance can be submitted for projects performed by the individual entity, or by the Joint Venture itself.

To highlight experience in each of these four (4) types of work, the offeror shall submit a minimum of one (1) and a maximum of four (4) construction projects that best demonstrate their experience. These same projects highlighting relevant experience shall also be evaluated for successful past performance.

a) Utility site prep/site utility work involving a minimum of two site utilities at an active, currently occupied, medical, or healthcare facility.

b) Renovation of a medical/healthcare facility area contained within an active, currently occupied, medical, or healthcare facility with infection control risk assessment (ICRA) provisions.

c) An expansion/ addition on to an active, currently occupied, medical, or healthcare facility, or Government facility.

d) A project with phasing where one phase required completion and relocation of occupants before the next phase could commence while maintaining uninterrupted patient care.

The contractor shall provide a completed past performance evaluation, either a

Contractor Performance Assessment Rating System (CPARS) or a Past Performance

Questionnaires (PPQ), for each example project identifying a minimum overall rating of

Satisfactory with a recommendation for similar work. If a completed CPARS or PPQ with a minimum of a Satisfactory rating and favorable recommendation for future work is available and not provided the proposal will be found unacceptable.

offeror submits a project schedule, phasing narrative, communication narrative and safety narrative that demonstrates the ability to meeting solicitation specifications.

Factor 4: Project Execution.

Regarding Project Execution, the contractor shall provide a draft schedule in accordance with the solicitation specifications and period of performance that demonstrates a logical sequence of all divisions of work (mobilization through demobilization), the submittal process to include VA review, the procurement and installation of long lead items, anticipated shutdowns. Provide a phasing narrative that demonstrates the ability to meet phasing requirements outlined in the solicitation specifications. Provide a communications narrative that demonstrates the ability to meet reporting requirements outlined in the solicitation specifications. Provide a narrative that demonstrates the ability to meet Occupational Safety and Health Administration (OSHA) standards, National Fire Protection Association (NFPA) and Veterans Administration (VA) requirements outline in solicitation specifications.

Factor 5: Price

a. The offeror shall submit the price of the base bid in the solicitation/ contract documents and show pricing breakdown using the bid breakdown sheet that is attached to the solicitation.

b. The total price will be evaluated to determine if it is fair and reasonable based on the Offeror's price provided on the Price Schedule for the base item.

E. Volume II – Price Proposal Requirements

a. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation Offer and Award (Construction, Alteration, or Repair) and the Pricing Schedule located on PAGE 6 when submitting price offers. Submit a bid guarantee as set forth in the solicitation.

b. In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for Line Items 0001 The Division Pricing will be used to determine price reasonableness. The Government also reserves the right to use this Division Pricing breakdown as part of discussions during the competitive range, if they are required.

c. This Solicitation will result in the award of a Firm Fixed Price contract. The Offeror must take care not to include remarks that take exception to the Government’s Specifications/Drawings or pricing requirements or otherwise preclude the Government from evaluating the offer, which may result in the offeror’s proposal being rejected.

F. Evaluation Methodology:

All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. Specifically, the Government may first evaluate the total proposed price of all Offerors. Thereafter, the Government will evaluate the technical proposal of the lowest priced Offeror only. If the lowest priced Offeror’s technical proposal is determined to be rated as Acceptable, the Government may make award to that

Offeror without further evaluation of the remaining Offerors’ technical proposals, provided the price is determined to be fair and reasonable.

If the lowest priced Offeror’s technical proposal is determined to be rated as Unacceptable, then the Government may evaluate the next lowest priced technical proposal, and so forth and so on, until the Government reaches the lowest priced technical proposal that is determined to be rated as acceptable, with fair and reasonable pricing. However, the Government reserves the right, in its sole discretion, to evaluate all Offerors’ technical proposals should it desire to conduct discussions, or otherwise determine it to be in the Government’s best interest.

To received consideration for award, a rating of ACCEPTABLE must be achieved for Factor 1

Professional Qualifications (Technical Capability), Factor 2, Key Subcontractors (Technical), and Factor 3, Past Performance and Experience, and Factor 4, Project Execution.

ACCEPTABLE is defined as the Offeror demonstrated the ability to meet all the Government’s minimum requirements as identified in the solicitation.

UNACCEPTABLE is defined as the Offeror failed to demonstrate the ability to meet all of the

Government’s minimum requirements as identified in the solicitation. Proposal is not awardable.

• Factor 1 Professional Qualifications (Technical Capabilities): The minimum requirements for an Acceptable Rating are as follows:

Acceptability is determined when the Site Safety & Health Officer is a separate individual with no collateral duties.

• Acceptability is determined when the Superintendent, Quality Control Manager, and Scheduler positions are fulfilled by either three or two appropriately qualified individuals (one dual hat permitted)

• Acceptability is determined when the Superintendent has OSHA 30 within past five (5) years and at least five (5) years of experience on projects of similar size.

• Acceptability is when the Site Safety & Health Officer has OSHA 30 within past five (5) year. Seven (7) years of construction industry safety related experience OR have a safety and health degree from an accredited university or college and five (5) years of construction industry safety related experience OR hold as current, a Certified Safety Processional (CSP) or a Construction Health and Safety Technician (CHST) certification and five (5) years of construction industry safety related experience.

• Acceptability is determined when the Quality Control Manager is an graduate engineer, graduate architect, or a graduate of construction management, with a minimum of five (5) years construction experience in construction similar to the scope of this contract (commercial healthcare experience within an active, currently occupied, medical or healthcare facility required).

• Acceptability is determined when the Scheduler, (the Contractor’s scheduling representative) has a minimum of five (5) years of construction industry experience and provide in their resume examples of three (3) projects they have been the scheduler on with a minimum construction magnitude of $3 million dollars each.

offeror submits all requested information in a clear and concise manner and demonstrates the ability to meet specification requirements for this level and size of project.

Factor 2: Key Subcontractors (Technical): The minimum requirements for an Acceptable

Rating are as follows:

• Acceptability is determined when the Telecommunication Subcontractor demonstrates a minimum Five (5) years of experience with Data Center Telecommunications (IT) closet construction and design layout understanding along with five (5) years background in projects of this size and complexity (schedule integrity/planning).

• Acceptability is determined when the Electrical Subcontractor demonstrates Three (3) years of experience with Data Center Telecommunications (IT) closet construction and design layout understanding to include critical power distribution along with five (5) years of electrical construction related to medical hospital standards and industry experience.

• Acceptability is determined when the Mechanical/HVAC Subcontractor demonstrates three (3) years of experience with Data Center Telecommunications (IT) closet construction and design layout understanding along with the following:

• Five (5) years of Mechanical/HVAC construction related to medical hospital standards and industry experience.

• High level of understanding of the requirements of the Infection Control Risk Assessment (ICRA) and Pre-construction Risk Assessment (PCRA) requirements for conducting construction activities within project site location.

Identify how this was achieved.

• At least five (5) years of experience on projects of similar size.

• Acceptability is determined when Associated Construction Trades demonstrate at least a minimum of one (1) year experience with Data Center Telecommunications (IT) closet construction and design layout understanding along with the following:

• High level of understanding of the requirements of the Infection Control Risk Assessment (ICRA) and Pre-construction Risk Assessment (PCRA) requirements for conducting construction activities within project site location.

Identify how this was achieved.

• At least one (1) year of experience on projects of similar size.

Standard for Acceptability: Acceptable evaluation ratings will be achieved when the offeror submits all requested information in a clear and concise manner and demonstrates the ability to meet specification requirements for this level and size of project.

Factor 3 Past Performance and Experience:

The minimum requirements for an Acceptable Rating include all the following:

• Acceptability is determined when the offeror has previously performed utility site prep/ site utility work involving a minimum of two site utilities at an active or currently occupied medical/healthcare facility.

• Acceptability is determined when the offeror has previously performed renovation of an active or currently occupied medical/healthcare facility with infection control risk assessment (ICRA) provisions.

• Acceptability is determined when the offeror has previously performed an expansion/ addition on to an active or currently occupied medical/healthcare facility or Government facility.

• Acceptability is determined when the offeror has previously performed a project with phasing where one phase required completion and relocation of occupants before the next phase could commence while maintaining uninterrupted patient care.

• Acceptability is determined when the offeror has previously performed projects demonstrating scope in the four areas of experience detailed above that have a minimum value of $5,000,000.00, are at least 25% completed and worked on within the past six (6) years of the date of issuance of this RFP.

• Acceptability is determined when the offeror provides a completed past performance evaluation, either a Contractor Performance Assessment Rating System (CPARS) or a Past Performance Questionnaires (PPQ), for each example project identifying a minimum overall rating of Satisfactory with a recommendation for similar work.

Factor 4: Project Execution

Regarding Project Execution, the contractor shall provide a draft schedule in accordance with the solicitation specifications and period of performance that demonstrates a logical sequence of all divisions of work (mobilization through demobilization), the submittal process to include VA review, the procurement and installation of long lead items, anticipated shutdowns. Provide a phasing narrative that demonstrates the ability to meet phasing requirements outlined in the solicitation specifications. Provide a communications narrative that demonstrates the ability to meet reporting requirements outlined in the solicitation specifications. Provide a narrative that demonstrates the ability to meet Occupational Safety and Health Administration (OSHA) standards, National Fire Protection Association (NFPA) and Veterans Administration (VA) requirements outline in solicitation specifications.

Factor 5: Pricing

The total evaluated price will be determined by the Offeror's price provided on the Price

Schedule. The Offeror who provides the lowest price will be determined to be the lowest priced

Offeror.

Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter discussions with those offerors who are determined to be within the competitive range, if establishing a competitive range is determined to be in the interest of the VA.

If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

2.9 DETERMINATION OF RESPONSIBILITY

A Determination of Responsibility will be conducted for the apparent successful offeror prior to award of the project. The above information, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. NOTE: Any information received by the Government that would be cause for a negative Determination of Responsibility may make the offeror ineligible for award.

2.10 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding the project.

http://www.dol.gov/vets/vets4212.htm

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/ and enter all mandatory information into the system. Offerors are required to be registered in SAM from the time an offer is submitted through award in order to comply with the annual representations and certifications requirements (see FAR 52.204-7).

2.12 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement, VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS is available to all Federal agencies and is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438- 1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.13 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT

CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor.