ATTACHMENT B1 - Revised 01 00 00 General Requirements - Amendment 0008.pdf

DEPARTMENT OF VETERANS AFFAIRS

VA SAN DIEGO HEALTHCARE SYSTEM

PROJECT No.: 664-17-303

DESIGN REPLACE ROOF DRAIN STORM WATER PIPING DEFICIENCIES

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SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 RESTORATION

1.10 AS-BUILT DRAWINGS

1.11 WARRANTY MANAGEMENT

1.12 USE OF ROADWAYS

1.13 TEMPORARY USE OF EXISTING ELEVATORS

1.14 TEMPORARY TOILETS

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

1.16 TESTS

1.17 INSTRUCTIONS

1.18 CONSTRUCTION SIGN

1.19 SAFETY SIGN

1.20 PHOTOGRAPHIC DOCUMENTATION

1.21 ADDITIONAL GENERAL REQUIREMENTS

ATTACHMENT B1 - REVISED SECTION 01 00 00 - GENERAL REQUIREMENTS

AMENDMENT 0008 TO SOLICITATION 36C26223B0004

PROJECT No.: 664-17-303

DESIGN REPLACE ROOF DRAIN STORM WATER PIPING DEFICIENCIES

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing building components, and furnish labor and materials and perform work for the repair and replacement of the storm drain piping deficiencies as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

Medical Center Engineering Officer.

1. All bidders are required to visit the site to become thoroughly familiar with the working conditions and restrictions necessary to accomplish the work prior to submitting bids.

2. All personnel entering the interstitial spaces are required to wear respirators and protective clothing and have completed the VA training course for access to the interstitial spaces.

C. Offices of SC Engineers, Inc. as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the Resident Engineer COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the Resident Engineer COR.

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E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. Item No.1: Optional Bid Item No.1 - Base Bid. Includes all labor, material, equipment and supervision to perform all work for this project included in the construction documents including the work required in the optional bid items Nos. 2 thru 9 that follow.

B. Item No.2: Optional Bid Item No.2. Includes all labor, material, equipment and supervision to perform all work for this project associated with Storm Drain Riser NW-R1 as shown on these construction documents.

C. Item No.3: Optional Bid Item No.3. Includes all labor, material, equipment and supervision to perform all work for this project associated with Storm Drain Riser NW-R2 as shown on these construction documents.

D. Item No.4: Optional Bid Item No.4. Includes all labor, material, equipment and supervision to perform all work for this project associated with Storm Drain Riser WT-R1 as shown on these construction documents.

E. Item No.5: Optional Bid Item No.5. Includes all labor, material, equipment and supervision to perform all work for this project associated with Storm Drain Riser WT-R2 as shown on these construction documents.

F. Item No.6: Optional Bid Item No.6. Includes all labor, material, equipment and supervision to perform all work for this project associated with Storm Drain Riser WT- R3 as shown on these construction documents.

G. Item No.7: Optional Bid Item No.7. Includes all labor, material, equipment and supervision to perform all work for this project

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01 00 00 -3 associated with Storm Drain Riser WT-R4 as shown on these construction documents.

H. Item No.8: Optional Bid Item No.8. Includes all labor, material, equipment and supervision to perform all work for this project associated with Storm Drain Riser SW-R1 as shown on these construction documents.

I. Item No.9: Optional Bid Item No.9. Includes all labor, material, equipment and supervision to perform all work for this project associated with Storm Drain Riser SW-R2 as shown on these construction documents.

J. Item No.10: Optional Bid Item No. 10. Includes all labor, material, equipment and supervision to perform all work associated with horizontal Storm Drain piping repairs on the 2nd, 5th, and 6th floors as shown on these construction documents. Includes all work associated with the repair of the horizontal piping located in the interstitial space and above the ceilings on the 2nd, 5th, and 6th floors. This Bid

Item does not include work associated with the repair of any vertical pipe risers on any floors.

K. Item No.11: Optional Bid Item No. 11. Includes all labor, material, equipment and supervision to perform all work associated with only the horizontal Storm Drain piping repairs on the 1st floor including the

2nd floor drains as shown on these construction documents. Includes all work associated with the repair of the horizontal piping located above the 1st floor ceiling space and in the interstitial space below the 2nd floor. This Bid Item does not include work associated with the repair of any vertical pipe risers on any floors.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

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1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements and escort if required, can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Guards:

1. The General Contractor shall provide unarmed guards any open areas at the project site 24 hours a days, 7 days a week after construction hours.

2. The Contractor shall provide the guards and VA police with communication devices as directed.

3. The general Contractor shall install equipment for recording guard rounds to ensure systematic checking of the premises.

D. Key Control:

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1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR)

Resident Engineer COR for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

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a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by

01 00 00 -7 the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space Available for storing materials shall be as determined by the Resident Engineer COR.

E. Workers are subject to rules of The Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by Resident Engineer COR.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

F*. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by Resident Engineer COR. All such actions shall be coordinated with the COR involved:

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G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To ensure such executions, Contractor shall furnish the Resident

Engineer COR with a schedule of approximate phasing dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the

Resident Engineer COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center

Director, Resident Engineer COR and Contractor, as follows:

Contractor shall phase the project to work on piping associated with one storm drain riser system at a time. Work shall not proceed to the next riser system until the previous system has been fully tested and accepted without written approval of the resident engineer COR.

H. The building will be occupied during performance of work; but immediate areas of alterations will be vacated.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and

01 00 00 -9 equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

J. When a building construction area is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing utilities or fire protection systems, they shall be cut and capped at suitable places, where directed by

Resident Engineer COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of Resident Engineer COR Chief of

Facilities Management. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the

Medical Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to

Resident Engineer COR, in writing, 14 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

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3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 21 calendar days prior to the desired time and shall be performed as directed by the Resident Engineer COR.

5. In case of a contract construction emergency, service will be interrupted on approval of Resident Engineer COR. Such approval will be confirmed in writing as soon as practical.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing piping and building components must be approved by the

Resident Engineer COR.

N. Coordinate the work for this contract with other construction operations as directed by Resident Engineer COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

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1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the Resident Engineer COR and a representative of

VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, ceilings, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and Resident Engineer

COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of

Resident Engineer COR and/or Supply Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and Resident Engineer COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, 01 00 00 -12 doors, ceilings, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

2. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

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1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

Resident Engineer COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the Resident

Engineer COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.10 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be

01 00 00 -14 made available for the Resident Engineer's COR review, as often as requested.

C. Contractor shall deliver two approved completed sets ofas-built drawings in the electronic version (scanned PDF) to the Resident

Engineer COR Chief of Facilities Management within 15 calendar days after each completed phase and after the acceptance of the project by the Resident Engineer COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.11 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the

Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

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2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, and storm drain systems.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

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6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for

Contractor response, and other details deemed necessary by the

Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address

01 00 00 -17 of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

Code 1-Life Safety Systems

a. Fire suppression systems.

b. Fire alarm system(s).

Code 1-Electrical

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a. Power failure (entire area or any building operational after 1600 hours).

b. Smoke detectors.

Code 2-Electrical

a. Power failure (no power to a room or part of building).

b. Receptacles and lights not operational (in a room or part of building).

Code 1-Heat

a. Power failure affecting heat.

Code 2-Plumbing

a. Fixture drain, supply line or any water pipe leaking.

b. Toilet leaking at base.

Code 3-Interior

a. Floors damaged.

b. Paint chipping or peeling.

c. Casework damaged.

Code 1-Roof Leaks

a. Damage to property is occurring.

Code 3

a. All work not listed above.

E. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting

Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

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1.12 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property.

1.13 TEMPORARY USE OF EXISTING ELEVATORS

A*. Use of existing elevator for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the Resident Engineer COR for use of elevators. The Resident Engineer COR will ascertain that elevators are in proper condition. Contractor may use for special nonrecurring time intervals when permission is granted. Personnel for operating elevators will not be provided by the Department of

Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

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a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

3. Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, they shall be removed and replaced by new hoisting ropes at the contractors expense.

4. If brake lining of elevators are excessively worn or damaged during temporary use, they shall be removed and replaced by new brake lining at the contractors expense.

5. All parts of main controller, starter, relay panel, selector, etc., worn or damaged during temporary use shall be removed and replaced with new parts at the contractors expense, if recommended by elevator inspector after elevator is released by Contractor.

6. Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by Contracting Officer.

1.14 TEMPORARY TOILETS

A*. Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by Medical Center

Cemetery. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to

01 00 00 -21 the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the

Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at Resident Engineer's COR discretion) of use of water from Medical Center's system.

G. Fuel: Fuel is not available from the Medical Center for this project.

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1.16 TESTS

A. The contractor shall provide a written testing plan. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer.

Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

C. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.17 INSTRUCTIONS

A. Contractor shall furnish Maintenance manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance manuals and one compact disc (four hard copies and one electronic copy each) for each separate system shall be delivered to the Resident Engineer COR . Manuals shall be complete, detailed guides for the system maintenance.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the complete maintenance for each system. All such training will be at the job site. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the Resident Engineer COR and shall be considered

01 00 00 -23 concluded only when the Resident Engineer COR is satisfied in regard to complete and thorough coverage. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the Resident Engineer COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.18 CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by the Resident Engineer

COR. All wood members shall be of framing lumber. Cover sign frame with

0.7 mm (24 gage) galvanized sheet steel nailed securely around edges and on all bearings. Provide three 100 by 100 mm (4 inch by 4 inch) posts (or equivalent round posts) set 1200 mm (four feet) into ground.

Set bottom of sign level at 900 mm (three feet) above ground and secure to posts with through bolts. Make posts full height of sign. Brace posts with 50 x 100 mm (two by four inch) material as directed.

1.19 SAFETY SIGN

A. Provide a Safety Sign where directed by Resident Engineer COR. Face of sign shall be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm (three feet) into ground. Set bottom of sign level at

1200 mm (four feet) above ground.

B. Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design shall be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by Resident Engineer COR.

D. Standard Detail Drawing Number SD10000-02(Found on VA TIL) of safety sign showing required legend and other characteristics of sign is attached hereto and is made a part of this specification.

E. Post the number of accident free days on a daily basis.

1.20 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide photographic documentation of construction progress and at selected milestones

01 00 00 -24 including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications. The commercial photographer or the subcontractor used for this work shall meet the following qualifications:

1. Demonstrable minimum experience of three (3) years in operation providing documentation and advanced indexing/navigation systems including a representative portfolio of construction projects of similar type, size, duration and complexity as the Project.

2. Demonstrable ability to service projects throughout North America, which shall be demonstrated by a representative portfolio of active projects of similar type, size, duration and complexity as the

Project.

B. Photographic documentation elements:

1. Each digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing

200x250mm (8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels. Provide approximately 250 photographic images.

2. Indexing and navigation system shall utilize actual AUTOCAD construction drawings, making such drawings interactive on an on-line interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

3. Documentation shall combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at critical milestones.

Documentation shall be accessible on-line through use of an internet connection. Documentation shall allow for secure multiple-user access, simultaneously, on-line.

7. As-built conditions of plumbing and all other systems shall be documented post-inspection and pre-insulation, sheet rock or dry wall installation. This process shall include all finished systems

01 00 00 -25 located in the walls and ceilings of all buildings at the Project.

Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings.

10. Miscellaneous events that occur during any Contractor site visit, or events captured by the Department of Veterans Affairs independently, shall be dated, labeled and inserted into a Section in the navigation structure entitled “Slideshows,” allowing this information to be stored in the same “place” as the formal scope.

11. Customizable project-specific digital photographic documentation of other details or milestones. Indexing and navigation accomplished through interactive drawings.

14. Regular (8 max) interior progressions of all walls of the entire project to begin at time of substantial framed or as directed by the

Resident Engineer COR through to completion.

16. Detailed Interior exact built overlapping photos of the entire building to include documentation of all plumbing systems in every wall and ceiling, to be conducted after rough-ins are complete, just prior to ceilings drywall, or as directed by Resident Engineer COR.

18. In event a greater or lesser number of images than specified above are required by the Resident Engineer COR, adjustment in contract price will be made in accordance with clause entitled "CHANGES" (FAR

52.243-4 and VAAR 852.236-88).

C. Images shall be taken by a commercial photographer and must show distinctly, at as large a scale as possible, all parts of work embraced in the picture.

D. Coordination of photo shoots is accomplished through Resident Engineer

COR. Contractor shall also attend construction team meetings as necessary. Contractor’s operations team shall provide regular updates regarding the status of the documentation, including photo shoots concluded, the availability of new Progressions or Exact-Builts viewable on-line and anticipated future shoot dates.

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E. Contractor shall provide all on-line domain/web hosting, security measures, and redundant server back-up of the documentation.

F. Contractor shall provide technical support related to using the system or service.

G. Upon completion of the project, final copies of the documentation (the

“Permanent Record”) with the indexing and navigation system embedded

(and active) shall be provided in an electronic media format, typically a DVD or external hard-drive. Permanent Record shall have Building

Information Modeling (BIM) interface capabilities. On-line access terminates upon delivery of the Permanent Record.

1.21 ADDITIONAL GENERAL REQUIREMENTS

The contractor shall comply with the following requirements and restrictions in addition to the requirements indicated on the construction drawings and elsewhere in these specifications.

A. General

1. All bidders shall visit the site during the bid phase to determine the full extent of demolition required and to verify all existing conditions, including above ceiling area, interstitial areas, and areas under construction.

2. Contractor shall submit request for information (RFIs) regarding any known discrepancies with the contract documents or unforeseen site conditions to the VA COR for clarification before bids are submitted.

3. At the end of each day, remove all trash from the building. Provide fire extinguishers as requested by VA life safety officer.

4. Where construction is required beyond the renovation area, coordinate activities with VA representative. After completion of construction restore all finishes, light fixtures, mech diffusers and similar devices to their original location and condition. All activities to be schedules with VA life safety officer.

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5. If approved by VA, designate minimum 44" wide clear path of egress thru construction area or zones where barrier walls obstruct the work.

6. Maintain uninterrupted access and fully functional MEP services for all occupied areas during construction.

B. Clean Attire

1. The contractor and all subcontractor(s) that perform services as a service provider to the veterans and veteran affairs healthcare shall wear appropriate attire, i.e. clean clothing in all areas of the hospital areas excluding the construction work area.

C. Demolition

1. Warning: asbestos and other hazardous material are present in flooring and other areas. Refer to hazardous material report in specifications.

2. All noisy work shall be scheduled after normal business hours, since the hospital functions are ongoing.

3. Coordinate all demolition work with required revised construction.

4. Conduct debris removal to ensure minimum interference with occupied areas of the building and site areas such as walks & roadways.

5. For any demolition or removal, provide adequate protection of adjacent surfaces not included in the demolition.

6. All existing areas to remain that are damaged by demolition or new construction work shall be patched as required to match adjoining area in material, finish, color, unless otherwise noted.

7. Coordinate with VA representative for work in floors below and above the floor under construction. Exercise extreme care to minimize impacts on hospital operation these floors.

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8. The area of work is to be kept clean, clear and free of debris.

Conduct all work to assure that construction material & partially installed work cannot interfere with the owner's operation or create a hazard.

9. The building shall remain operational during construction.

10. Construct one-hour resistive construction barrier to separate areas under construction from adjacent areas with exits as required.

Temporary partitions shall be constructed as required during construction for infection control and to minimize the spread of dust and noise.

11. Contractor shall coordinate the removal of temporary partitions after completion of work. Patch and repair all damaged surfaces.

Contractor shall coordinate the removal of the temporary partitions upon approval from the safety office and COR.

12. The contractor shall sweep vacuum and mop construction areas clean at the end of the workday. Keep noise and dust to a minimum at all times. Use filtered vacuums. Wet mop areas with disinfectant as applicable. Comply with additional VA infection control requirements.

13. All demolition and renovation work shall be conducted under negative pressure, using vacuum with HEPA filter.