ATTACHMENT C - SCOPE OF WORK - 664-18-320.docx

Statement of Work Energy Management Controls Integration 1 664-18-320 17 February 2021 San Diego, California VA Health Care System (664)

B.1 INTRODUCTION:

The intent of this plan is to replace all existing pneumatic controlled terminal units with new DDC terminal units and all existing pneumatic controls on the existing AC units with new DDC devices which include but not limited to control valves, air damper, and all other associated devices.

B.2 BACKGROUND / DESCRIPTION OF WORK:

The Veterans Affairs Healthcare System located in San Diego, California (664) requires construction services to

5. The existing control system, Metasys, is to be evaluated to determine if a replacement system would provide more functionality for our facility. The latest software should be specified. It is required to design redundancy into the system to ensure we have remote controls available during emergencies.

6. Phasing for the mechanical controls installation to ensure no interruption of services or impact to hospital operations is critical.

7. Reference attached Construction Documents and Specifications. The construction Scope Building 1 – Basement level, Third level, and Fourth level.

8. All work shall be constructed and phased to limit disruptions to the existing medical center. This will require weekend and after-hours work. The contractor is to provide a plan that minimizes impact to the service prior to commencement of work.

9. Project site and overall medical campus has very limited laydown areas. Project should be executed with close coordination and just in time delivery of materials.

10. Contractor’s work and responsibility shall include all necessary planning, scheduling, programming, administration, and management necessary to provide all construction and related services as required. Sub Contractor’s shall conduct the work in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives. Sub Contractor’s shall insure that all work provided meets, or exceeds the scope of work, the project plans, and the contract specifications.

11. Before commencement of work, the Contractor shall confer with the VA COR and agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

12. The contactor shall comply with all EPA, OSHA, and VA criteria. This includes energy management requirements and infection control requirements. The San Diego VAMC is a smoke free campus to include the designated construction site.

13. The Contractor shall take all precautions to ensure that no damage will result from his operations to private or public property. All damages shall be repaired or replaced by the Contractor at no cost to the Government.

14. The Contractor shall be responsible for providing all work site protective barriers and site control devices. This includes, but is not limited to: barriers protective tapes, and protective signage. The Contractor shall be responsible for providing all necessary traffic control as required for each specific task/delivery work order, at no additional cost to the VA.

15. At the beginning of the project, the Contractor project superintendent and alternate shall sign in at Building 1 to obtain visitors badges.

B.3 CONSTRUCTION DOCUMENT:

Contractor shall furnish all labor, equipment, certification, supervision, and materials necessary to perform all operations in connections with this order. Contractor shall perform work in strict accordance with the General Specifications, Statement of Work, schedule, and all other supporting documents for this contract to include, but not limited to the following documents:

SHOULD READ “REFER TO SECTION D” WHEN ENTERED INTO SOLICITATION

FINAL CONSTRUCTION DOCUMENTS

PROJECT # 644-18-320

VA SAN DIEGO HEALTHCARE SYSTEM

PROJECT: Energy Management Controls Integration 1

FINAL CONSTRUCTION DOCUMENTS

PROJECT # 644-18-320

VA SAN DIEGO HEALTHCARE SYSTEM

PROJECT: Energy Management Controls Integration 1

B.4 SPECIFICATIONS

A. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications must be used as the basis for project designs.

B. A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov. Specifications which address EOSH requirements include, but are not limited to, the following:

a. SECTION 01 00 00 – General Requirements

b. SECTION 01 57 19 – Temporary Environmental Controls

c. SECTION 01 74 19 – Construction Waste Management

d. SECTION 02 82 11 – Traditional Asbestos Abatement

e. SECTION 02 82 13.13 – Glovebag Asbestos Abatement

f. SECTION 02 82 13.19 – Asbestos Floor Tile and Mastic Abatement

g. SECTION 02 82 13.31 – Asbestos Transite Abatement

B.5 SPECIFIC REQUIREMENTS

A. General Requirements

a. Refer to specifications and drawings that apply to the Basement level, Third level, and Fourth level. The drawings are included but not limited to the below:

B. Existing Conditions

a. Refer to plans and specs

B.6 CONFORMANCE STANDARDS:

A. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction startup.

a. VA Master Construction Specifications

· https://www.cfm.va.gov/til/spec.asp#01

b. VA Construction Standards

c. VA Seismic Design Handbook

d. VA Space Planning Criteria

e. VA Design Manuals

f. VA CADD Standards

g. NFPA 101, Life Safety Code

h. NFPA 70, National Electric Code

i. NFPA 99, Health Care Facilities

j. NFPA 12, Installation of Sprinkler Systems

k. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide)

l. AIA Guidelines for Construction and Equipment of Hospital and Medical Facilities

m. International Building Codes

n. State and Local codes and guidelines (as applicable)

B.7 HOURS OF COVERAGE:

A. All work shall be constructed and phased to limit disruptions to the existing medical center. This will require weekend and after hours work. The contractor is to provide a plan that minimizes impact to the service prior to commencement of work.

B. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

C. Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

D. Federal Holidays observed by SDVAHCS are:

Juneteenth Day

B.8 IDENTIFICATION, PARKING, NO SMOKING POLICY, & VA REGULATIONS:

The Contractor's FSEs shall wear visible identification issued by VAHCS Police Section at all times while on the premises of VAHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. VAHCS will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is strictly prohibited anywhere on the Veterans Affairs Health Care Facilities, to include main facility, and any other buildings at on the premises. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

B.9 INFORMATION SECURITY:

In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected.

B.10 POINTS OF CONTACT AND PHYSICAL LOCATION:

Access to worksite shall be coordinated through:

Point of Contact – VA Contracting Officer Representative (VA COR)

SAN DIEGO VA HEALTH CARE SYSTEM

(SDVAHCS):

3350 La Jolla Village Drive, San Diego, CA 92161

B.11 PERIOD OF PERFORMANCE:

A. Commencement of work shall begin within 10 days after receipt of written Notice to Proceed (NTP) and should last no longer than a duration of 12 months after date NTP is issued.

B.12 SUBMITTALS:

B. Contractor shall submit all required material/shop drawing submittals to the Contracting Officer within 10 calendar days of award, or as agreed to by the Contracting Officer for approval. No materials shall be installed prior to approval.

C. All material submittals and shop drawings shall contain, and have the Project Title, Project Number, and Contract number clearly indicated.

D. Material submittals and shop drawings shall be checked and signed by the Contractors Quality Control Manager prior to submission to the Government.

E. Submittals shall be legible and shall include all technical data needed to verify that the item meets requirements of listed specifications, and applicable codes.

B.13 COMMENCEMENT, COMPLETION, AND PAYMENT FOR WORK:

A. The Contractor shall be required to commence work required at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

B. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with minimal interference to Government operations and personnel.

C. The Contractor will be paid monthly upon submission of proper invoices for work completed. If the performance period exceeds 30 days and a progress schedule (approved by the Government) has been submitted, partial payment(s) may be authorized. Final payment will be withheld until all discrepancies are corrected and as-built drawings are approved by the Government.

D. The contractor shall attend no less than weekly progress meetings with the COR and/or Contracting Officer to discuss at a minimum; progression of work, projected progress versus actual progress, action items due from the contractor, action items due from the government, and any other significant issues that require attention. The contractor also shall document the meeting minutes and forward a signed copy to the COR for concurrence of the documentation. Copies of all minutes will be forwarded to the Contracting Officer. In the event of any discrepancies the Contracting Officer will be notified immediately for clarification.

B.14 MODIFICATIONS:

Modifications for this project must be submitted to the assigned COR who will then submit a formal request to the Contracting Officer (CO). New work is not allowed to commence prior to Contracting Officer’s signed and written approval via fully executed Standard Form (SF) 30 modification.

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