RFQ MOD 36C26125Q0098 0001 - Fire Testing - Fire Suppression Services.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 18

0001 01-14-2025

662-25-2-6048-0002

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

5342 Dudley Blvd., Bldg. 98

McClellan CA 95652

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

5342 Dudley Blvd., Bldg. 98

McClellan CA 95652

To all Offerors/Bidders

36C26125Q0098

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 01-20-2025 1:00 PM PST

See CONTINUATION Page

X 1

**Please see pages 2 - 18**

36C26125Q0098 0001

CONTINUATION PAGE

Solicitation 36C26125Q0098 is amended as follows:

a. THE DUE DATE AND TIMES FOR RECEIPT OF REVISED QUOTE IS EXTENDED TO

JANUARY 20, 2025, AT 1:00 PM PST.

b. B.2 Price/Cost Schedule has been updated, replaced and effective during this Modification

(see attached).

c. B.3 Performance Work Statement has been updated, replaced and effective during this modification

(see attached).

d. SECTION D CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS has been updated, replaced and effective during this modification (see attached).

e. D.2 ATTACHMENT 2 DOL WAGE DETERMINATION 2015-5637, REV.27 – SAN

FRANCISCO-SAN MATEO has been replaced with D.2 ATTACHMENT 2 DOL WAGE

DETERMINATION 2015-5637, REV.28 – SAN FRANCISCO-SAN MATEO (see attached).

f. D.4 ATTACHMENT 4 – EXHIBIT B – VASF FA TEST DEVICE COUNT has been replaced and effective during this modification (see attached).

g. D.6 ATTACHMENT 6 – EXHIBIT D – DAMPER REPORT [2018] has been replaced and effective during this modification (see attached).

h. D.7 ATTACHMENT 7 – STANDARD EP LIST AND FREQUENCY had been included, attached and effective during this modification (see attached).

i. D.8 ATTACHMENT 8 – SFVA STANDPIPE – 5-YEAR BUILDING INSPECTINS has been included, attached and effective during this modification (see attached).

j. Please include this amendment with your quote.

REVISED PRICE/COST SCHEDULE

B.2 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Fire Alarm Maintenance, Test and Repair Services

Contract Period: Base

POP Begin: 02-01-2025

POP End: 01-31-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and

Rebuilding of Equipment - Fire Control Equipment

(Fire alarm repairs, including parts and labor, are included for each year)

Fire Alarm Suppression/Fire Damper Testing

(For any monthly cost from ITM and Repair of the Fire Dampers and Fire

Suppression System as necessary (noted deficiencies) for each option year

(i.e., rusted valves, PIV, sprinkler heads, etc.)

Contract Period: Base

POP Begin: 02-01-2025

POP End: 01-31-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

Fire sprinkler/suppression repairs are NOT included and may be billed against CLIN 0003 at the discretion of the COR and/or Engineering

Services Management.

1.00 JB __________________ __________________

Supplemental cost for additional repairs outside of the PWS

(For jobs not to exceed (NTE) for the entirety of the option year for repair cost and service outside of the PWS NTE $50,000 each option year)

POP End: 01-31-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

Additional cost of Proprietary Programming of the Fire Alarm Panels

(Not to Exceed (NTE) $15,000 each option year)

POP Begin: 02-01-2029

POP End: 01-31-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

1.00 HR __________________ __________________

6yr Smoke and Fire Damper Testing

POP End: 01-31-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

Contract Period: Option 1

POP Begin: 02-01-2026

POP End: 01-31-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

(For any monthly cost from ITM and Repair of the Fire Dampers and Fire

Suppression System as necessary (noted deficiencies) for each option year

(i.e., rusted valves, PIV, sprinkler heads, etc.)

POP End: 01-31-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

(Fire sprinkler/suppression repairs are NOT included and may be billed against CLIN 1003 at the discretion of the COR and/or Engineering

Services Management)

POP End: 01-31-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

POP End: 01-31-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

Contract Period: Option 2

POP Begin: 02-01-2027

POP End: 01-31-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

(For any monthly cost from ITM and Repair of the Fire Dampers and

Fire Suppression System as necessary (noted deficiencies) for each option year (i.e., rusted valves, PIV, sprinkler heads, etc.)

POP End: 01-31-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths) against CLIN 2003 at the discretion of the COR and/or Engineering

POP End: 01-31-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

POP End: 01-31-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

Contract Period: Option 3

POP Begin: 02-01-2028

POP End: 01-31-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

(For any monthly cost from ITM and Repair of the Fire Dampers and Fire

POP End: 01-31-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths) against CLIN 3003 at the discretion of the COR and/or Engineering

POP End: 01-31-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

POP End: 01-31-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

Contract Period: Option 4

POP End: 01-31-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

(For any monthly cost from ITM and Repair of the Fire Dampers and Fire

POP End: 01-31-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths) against CLIN 4003 at the discretion of the COR and/or Engineering

POP End: 01-31-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

(Not to Exceed (NTE) $15,000 each option year)

Contract Period: Option 4

POP Begin: 02-01-2029

POP End: 01-31-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

1.00 YR __________________ __________________

FA Fire Suppression (5 year) Standpipe and Sprinkler Testing/Fire

Damper Testing

Contract Period: Option 4

POP Begin: 02-01-2029

POP End: 01-31-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

GRAND TOTAL

REVISED PERFORMANCE WORK STATEMENT

B.3 PERFORMANCE WORK STATEMENT

1. GENERAL INFORMATION

1.1. General: This is a non-personal services contract to perform a variety of services related to the fire alarm, fire sprinkler and fire suppression systems and Fire Damper Testing at the VA San Francisco

Health Care System.

1.2. Place of Performance:

VA Medical Center 4150 Clement Ave, San Francisco CA 94121

Transitional Housing 1627 Lombard Street, San Francisco CA 94123

Transitional Housing 994 Burnet Street, San Francisco CA 94131

1.3. Hours of Operation:

1.3.1. The Contractor shall perform all scheduled maintenance services during regular business hours defined as 7:00 AM to 3:30 PM, Monday through Friday excluding Federal Holidays.

1.4. General Scope:

1.4.1. The Contractor shall test all fire alarm and fire protection systems campus wide including

Buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 16, T-19, 22, 24, 30, 31, T-37, T-38, 41, 42, 200, 203, 204, 205, 207, 208, 209, 210, 211, 212, Lombard, and Burnett.

1.4.2. The Contractor shall test one fire alarm panel at transitional housing locations listed in Section

1.2.

1.4.3. The Contractor shall furnish all labor, tools, and material necessary to provide inspection, testing, and maintenance of fire alarm equipment; and inspection and testing only of sprinkler and suppression equipment; collectively known as “ITM.” This shall include all non-emergency and emergency fire alarm service and repair work. All ITM work shall be in accordance with National Fire Protection Association (NFPA) 101 “Life Safety Code”, NFPA-

72 “National Fire Alarm Code”, NFPA- 99 “Health Care Facilities”, and NFPA-25, “Standard for Inspection, Testing and Maintenance of Water-based Fire Protection Systems” and The

Joint Commission (“TJC”) accreditation standards for hospitals and Long-Term Care Facilities.

1.4.4. All ITM work performed, and documentation recorded shall be in accordance with The Joint

Commission Life Safety & Environment of Care Document List and Review Tool, EC.02.03.05

“Fire Protection and Suppression Testing and Inspection”.

1.4.5. The ITM Price Structure shall include:

1.4.5.1. Fire Alarm Testing, Maintenance, and Repair Services

1.4.5.2. Fire Alarm Suppression - Fire Damper Testing

1.4.5.3. FA Fire Suppression – 5yr Standpipe and Sprinkler Testing – Fire Damper Testing

1.4.5.4. Supplement cost for additional repairs outside of the Performance Work Statement (PWS)

1.5. Staffing, Service and Support:

1.5.1. The Contractor shall be required to provide a 24-hour/7 days per week emergency service coverage with a maximum on-site response time of four (4) hours. Additionally, the Contractor shall provide unlimited service(repair) calls. If technical personnel do not answer the

Contractor’s telephones, a technical maintenance representative shall respond by telephone to the Contracting Officer’s Representative (COR) or designated representative within one hour of a service call from the COR or designated representative. The COR shall provide a list of individuals authorized to make calls for service.

1.5.2. Offerors shall have field service representatives located in the local area in order to provide rapid responses to repair critical issues 24/7. Offerors shall have the required training and experience to work on the specific systems referenced in Section 2.0 “Contractor

Qualifications/ Work Requirements.”

1.5.3. Any reference to “Training” shall include understanding of programming aspects of the systems. In the case of proprietary network communication cards in existing Notifier panels, the Contractor shall document issues requiring proprietary work and request approval by the

COR.

1.5.4. Contractor’s service technicians shall be certified by the National Institute for Certification in

Engineering Technologies (NICET) Level 2 or greater. Provide copy of certification(s) when submitting quote. In addition, Offerors shall provide evidence of appropriate training and certification of any field service representatives providing services under the terms of this contract on demand when requested by the COR or Engineering Services Management.

1.6. Contract Term and Business Hours:

1.6.1. The Period of Performance shall be Base year plus four option years. (See Price Schedule)

1.6.2. Normal business hours are from 7:00 AM to 4:30 PM Monday through Friday excluding

Federal Holidays. Testing and routine repair work outside this time must be requested and approved by the COR.

1.7. Scheduling and Response

1.7.1. Requests for non-emergency work, which shall be defined as any equipment failure not requiring ILSM and/or Fire Watch, must be submitted to the COR and scheduled at a mutually acceptable time. Repair of non-emergency system problems shall be initiated not more than (5) working days following notification, and/or completed as soon as possible, including after normal business hours and on weekends if approved in advance by the COR. “Initiated” shall mean the issue is identified, quantified, and a repair technician has been scheduled.

1.7.2. Requests for emergency service, which shall be defined as any equipment failure requiring

ILSM and/or Fire Watch, shall be “initiated” not more than (4) hours following notification, with work commencing not more than (1) calendar day following notification, and work shall continue until substantially complete. “Substantially complete” shall be defined as system is generally operating according to manufacturer’s guidelines and ILSM and/or Fire Watch is no longer necessary by mutual agreement of the Contractor and the COR, although follow up work may still be required to achieve full completion.

2. CONTRACTOR QUALIFICATIONS/ WORK REQUIREMENTS

2.1. The Offeror (‘the Contractor”) shall provide a primary dedicated, locally-based W-2 employee, and a back-up as necessary for scheduling and contract coverage, (collectively, ”the PM”) acceptable to the COR and VASF Engineering Service Management to supervise all activity as well as the necessary level of professional, technical, and administrative support required to facilitate the contract’s operation objectives within time limits established by NFPA, TJC, LTCI, and this contract.

2.1.1. The Contractor’s Program Manager (PM) shall personally supervise all work performed under this contract.

2.2. The PM shall meet with the COR on-site daily during at least one (1) full work week five (5) consecutive workdays unless otherwise approved by the COR for each of four (4) test months. The

PM shall conduct bi-monthly in-person review meetings with the COR to review all aspects of

Contractor performance.

2.2.1. The Contractor’s PM shall meet with the COR on-site on any additional days when requested by the COR, according to a mutually agreeable schedule, to supervise inspections, testing, maintenance, repairs and/or installations of any type, as well as to review work plans, survey and assessment findings, documentation, corrective actions, and any other issue deemed necessary by the COR and VA San Francisco (VASF) Engineering Service Management.

2.3. The services to be provided by the Contractor under this agreement shall consist of Fire Alarm and

Fire Suppression System Inspection and Testing at all sites listed in Section 1.2, and Maintenance of the Fire Alarm systems, and Sprinkler and Suppression repairs of the Price Schedule. The

Contractor shall conduct all testing in accordance with NFPA and Joint Commission requirements within stipulated time frames, maintain on site documentation and reports for periodic inspections from outside entities, conduct the specified on-site in-person reviews of all activity and documentation, and furnish all materials associated with the required fire alarm inspection, testing and maintenance activities.

2.3.1. To be considered eligible for consideration, offerors shall have been engaged in maintaining and servicing the specified systems or their equivalent in complexity for a minimum of five (5) years. The experience shall include the ability to legally perform programming functions.

2.3.2. This work will not be more than 50% sub-contracted without advance written approval from the COR.

2.4. Offerors shall have all field service representatives located in the local area in order to provide rapid responses to repair critical issues 24/7. No out-of-state technicians shall be allowed. Offerors shall have the required training and experience to work on the specific systems referenced in

Section 3.0 Scope of Work. Training shall include understanding of programming aspects of the systems as shown in 1.7.1 above.

2.5. Contractor’s service technicians shall be certified by the National Institute for Certification in

Engineering Technologies (NICET) Level 2 or greater. Provide certification when submitting proposals.

2.5.1. Offerors shall provide evidence of appropriate training and certification of any field service representatives providing services under the terms of this contract, when requested by the COR.

2.5.2. The COR reserves the right to reject any and all personnel presented to perform work under this contract.

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.1. The VA San Francisco Medical Center campus at 4150 Clement Street, San Francisco, CA 94121 currently has JCI/Simplex modified Notifier Fire Alarm Control Panels in all buildings except #41, which has a Siemens MXL panel. The Transitional Housing sites both have Fire-Lite Fire Alarm

Control panels.

3.2. All inspection, testing and fire alarm maintenance, including all parts and labor for non-emergency and emergency service, shall be covered under Fire Alarm and Fire Sprinkler /Suppression.

3.3. The Government will provide for the parts and labor for any repair work outside the scope of this contract, including but not limited to sprinkler/suppression work, which has a related Life Safety impact, at its discretion.

3.4. The Government will provide the parts and labor for any repair work requiring programming of the proprietary Notifier control panels. The Contractor will be required to notify the Government and document when and why such repairs are needed. The contractor will also be required to inspect and ensure that the repaired equipment is operational and complete, to the satisfaction of the COR and/or Engineering Service Management.

4. CONTRACTOR FURNISHED PROPERTY, EQUIPMENT AND SERVICES

4.1. Fire Alarm Systems: The Contractor shall provide labor to test and inspect the following VASF equipment:

4.1.1. Fire Alarm Voice Evacuation Panels, Supervisory

4.1.2. Auxiliary Field Module Devices

4.1.3. Control Field Modules, Indicating

4.1.4. Initiating Field Devices

4.1.5. Notification Field Devices

4.1.6. Manual Alarm Stations

4.1.7. Smoke Detectors

4.1.8. Heat Detectors

4.1.9. Duct Smoke Detectors

4.1.10. Water flow Devices

4.1.11. Tamper Switches

4.1.12. Power Supplies

4.1.13. Strobes

4.1.14. Speakers

4.1.15. Voice Evacuation

4.1.16. Batteries & Fire Alarm System components

4.1.17. Fire Dampers

4.2. The Contractor shall provide all replacement parts required to keep the fire alarm systems performing within the manufacturer’s specifications. All parts must meet or exceed factory specifications to maintain compatibility with systems presently in place and with future performance/reliability upgrades. Parts or components that are not specific to the manufacturer/model of fire alarm system must meet current NFPA requirements. Removed parts replaced by the Contractor shall become the property of the Contractor.

4.3. The Contractor shall coordinate in advance all repairs anticipated to exceed eight (8) consecutive hours in duration and secure the required pre-approved Interim Life Safety Measure and notifications in communication with the COR and/or Engineering Service Management.

4.4. The contract shall include comprehensive scheduled testing and related maintenance activities.

Maintenance shall include adjustment, calibration, and cleaning of the fire alarm systems, i.e.

maintenance and component replacement of the control panel, field devices, UPS, batteries and testing of all interfaced equipment including but not limited to elevator recall, HVAC shutdown, smoke/fire door and damper releases, audible and visual signaling devices and extinguishing systems. Smoke detection devices shall be cleaned as needed utilizing manufacturer’s recommended procedures. Additionally, complete fire alarm system testing shall be performed per the schedule shown in Exhibit B.

4.5. Fire Protection (Sprinkler and Suppression) Systems:

4.5.1. The Contractor shall maintain the necessary manpower and supervision to properly execute comprehensive testing of fire protection systems to include all quarterly, semi-annual, and annual testing, of all fire sprinkler and suppression systems in accordance with the latest edition of NFPA 25, in addition to the current Joint Commission (TJC) LTCI, and VA standards as of

December 2024. The Contractor shall also provide 1-business-day response coverage for repairs to confirm any fire alarm system issue and to help coordinate repair scheduling response as noted in Section 1.7 above. This contract covers fire protection system repairs on approval by the COR and/or Engineering Service Management.

4.5.2. The Contractor shall provide all replacement parts when approved as required to keep the systems performing within the manufacturer’s specifications. All parts must meet or exceed factory specifications to maintain compatibility with systems presently in place and with future performance/reliability upgrades. Parts or components that are not specific to the manufacturer/model of fire alarm system must meet current NFPA requirements. Removed parts replaced by the Contractor shall become the property of the Contractor.

4.5.3. The Contractor shall coordinate in advance all repairs anticipated to exceed 8 consecutive hours in duration and secure the required pre-approved Interim Life Safety Measure and notifications in communication with the COR and/or Engineering Service Management.

4.5.4. The contract shall include comprehensive scheduled testing and related maintenance activities.

Maintenance shall include adjustment, calibration, and cleaning of the fire protection systems, i.e. approved maintenance and component replacement of the valves and gauges and testing coordination of all interfaced equipment including but not limited to fire alarm panels, horns/strobes, water flow switches, and tamper switches. Additionally, complete fire protection system testing shall be performed per the schedule shown in Exhibit B.

4.6. The Joint Commission (TJC) Life Safety Environment of Care, Elements of Performance

4.6.1. The TJC describe time frames for completing certain tasks or functions:

4.6.2. The Joint Commission recognizes that it will not always be possible to meet the exact time frames cited in the requirements. For evaluation purposes, therefore, the following intervals are acceptable:

4.6.2.1. Intervals:

4.6.2.1.1. Every 36 months/every 3 years = 36 months from the last event, plus or minus 45 days.

4.6.2.1.2. Annually/every 12 months/once a year/every year = 1 year from the last event, plus or minus 30 days Every 6 months = 6 months from the last event, plus or minus 20 days.

4.6.2.1.3. Quarterly/every quarter = every 3 months, plus or minus 10 days

4.6.2.1.4. Monthly/30-day intervals/every month = 12 time a year, once per calendar month

4.6.2.1.5. Every week = once per calendar week

4.6.3. Inspections earlier than the criteria above are allowed but doing so then resets the next expected date, unless otherwise noted by the COR and/or Engineering Service Management.

5. TESTING

5.1. The Contractor shall adhere to VA San Francisco’s current testing schedule and all tests will be scheduled with the COR and/or Engineering Service Management to ensure required intervals are met and notification is given to all occupants. The Contractor shall give ample notice of testing so that the VASF Engineering staff can identify potential issues and make necessary arrangements with other VA staff in areas to be tested.

5.2. The Contractor shall arrange with Engineering for shutdown or bypassing of only the necessary alarm devices and functions during testing and restoring them at the conclusion.

5.3. The Contractor shall contain all water during sprinkler testing to prevent damage. The Contractor shall be liable for any damage resulting from improper precautions to contain water during tests.

5.4. The Contractor shall schedule all tests with the COR and/or Engineering Service Management to ensure required intervals are met. At least two weeks before the end of the current month, the contractor shall present the next month’s testing schedule in writing. The Contractor shall facilitate all departmental and 3rd Party contractor notifications required for any testing in coordination with the COR and/or Engineering Service Management.

5.5. The Contractor shall check in with the COR and/or Engineering Service Management at the start of each workday and check out at the end of each workday.

6. FIRE ALARM SYSTEMS

6.1. Complete system testing of the following shall be performed per the latest revision of National Fire

Protection Association (NFPA) seventy-two (72) requirements and standards of The Joint

Commission (TJC) for health care facilities at the given frequencies (to be superseded by changes to NFPA and TJC requirements), with the most stringent requirements taking precedence in the event of conflict between the referenced standards or this document:

6.1.1. Supervisory devices (fire pumps) Quarterly

6.1.2. Water flow and tamper switches Semi-annually

6.1.3. Duct smoke detectors (alarming and air handler shutdown) Annually

6.1.4. Smoke detector function and sensitivity Annually

6.1.5. Manual Pull stations Annually

6.1.6. Heat detectors Annually

6.1.7. Horns, bells, chimes, strobes Annually

6.1.8. Emergency paging systems Annually

6.1.9. Control equipment Annually

6.1.10. Batteries Quarterly

6.1.11. Sensory signal devices Semi-annually

6.1.12. Elevator recall Annually

6.1.13. Door releases Annually

6.2. Testing shall include physical verification of operation of all auxiliary devices (e.g., magnetic hold-opens release smoke/fire doors, roll-up smoke windows/doors close, magnetic locks in egress path unlock) in conjunction with VA Facilities Maintenance and Operations (M&O) staff when possible.

6.3. Testing of duct smoke detectors must include verification of shut down of appropriate air handling units as required. This may need to be coordinated with VA Facilities M&O staff.

6.4. Hood testing is performed under another contract, but the fire alarm contractor will need to be present and participate in the test by others to confirm that activation of the hood generates the appropriate alarm on the fire alarm panel. Hoods are inspected on second shift. This testing shall be included in the base contract pricing schedule.

6.5. Testing of elevator recall must include verification of recall in conjunction with VA Facilities M&O staff and/or 3rd Party elevator personnel. This testing shall be included in the base contract pricing schedule.

7. FIRE PROTECTION SYSTEMS

7.1. Complete system testing of the following shall be performed per the latest revision of National Fire

Protection Association (NFPA) 25 requirements and standards of The Joint Commission (TJC) for health care facilities at the given frequencies (to be superseded by changes to NFPA and TJC requirements), with the most stringent requirements taking precedence in the event of conflict between the referenced standards or this document:

7.1.1. Fire Pump Test (under flow) Annually

7.1.2. Tamper switches and water flow devices Semi-annually

7.1.3. Main drain tests on all risers Annually

7.1.4. Fire Department Connection Inspection Quarterly

7.2. In addition, during above scheduled tests inspect alarm valves and their associated strainers, filters, and restriction orifices and check valves to ensure all parts operate properly, move freely and are in good condition.

8. CONTRACTOR DOCUMENTATION

8.1. The Contractor shall create an Excel database and provide current electronic and printed versions to the COR and/or Engineering Service Management. The total number of devices is approximately

2,062.

8.2. Records of the scheduled maintenance, testing (including documentation of testing of each individual device and panel with the date they were tested), test results, upgrades, repairs, and modifications shall be provided in paper and electronic form for documenting compliance with fire alarm testing requirements of The Joint Commission (TJC). The Contractor shall provide a list of devices and panels and their corresponding locations as part of their Excel database.

8.3. If during inspection and testing any system or portion thereof is found to be impaired or if any device fails to pass testing criteria, the Contractor will immediately contact the COR or Contracting

Officer (CO) via the Daily Report with telephone follow up and provide specific information as to the failed device.

8.4. These reports shall be equivalent to Siemens NFPA 72 or NFPA 25 “SYSTEM RECORD OF

INSPECTION AND TESTING” and include the specific service performed, problems found, parts replaced, name of service staff, date of service, identification number and location of devices/equipment serviced and shall be given to the COR and/or Engineering Service

Management.

8.5. The Contractor shall provide all Test documentation, including deficiencies, within ten (10) business days of completion of each testing phase: all Annual tests; all Semi-Annual tests; and all

Quarterly tests for the VASF. The COR and/or Engineering Service Management shall keep all reports and other documentation on file.

8.6. Section 1.7 above shows required response timeframes. In general, the contractor has thirty (30) days to correct/repair all deficiencies. If any repairs will take longer than thirty (30) days, the contractor shall inform and obtain approval from the COR and/or Engineering Service

Management, documenting the reason for extended time, and provide status updates at least each work week thereafter until complete.

8.7. Each problem that is documented in the fire alarm test report should correspond directly with a corrective action in the service report. California Code of Regulations - Title 19 Corrective Action reports are required to be submitted for each, and every repair made.

8.8. In addition to written documentation of all tests on all fire protection devices/systems indicating passing or failure, the Contractor shall also place an NFPA/California Code of Regulations (CCR) compliant inspection label on all system risers at any location required by the code.

8.9. The notification will include the device identifiers which failed, the location and the test that was being performed.

8.10. Additionally, the Contractor shall ensure that the system failure is documented in the inspection report for that building.

8.11. All deficiencies will be given a common, unique identifier on all reports to facilitate VASF

Engineering Service Management tracking.

8.12. The contractor shall provide to the COR and/or Engineering Service Management a daily report of all work, including routine inspections and repair service, at the end of each day that work has been performed at any of the locations covered by this contract. The Daily Report shall be submitted or sent to the COR on the same day as the testing listing all red or yellow deficiencies, specific location and description of the failed part, failure details, and impact.

8.12.1. Daily reports for testing can be in a separate report format, or in a standard email format.

The title or subject line shall include the contract or purchase order number and be presented as follows: “C03-36C26123P1397 VASF Fire Alarm-Protection Testing 2024-

09-15,” “C03-36C26123P1397 VASF Fire Alarm-Protection Testing 2024-09-16,” etc.

8.12.2. Daily reports for repairs can be in a separate report format, or in a standard email format.

The title or subject line shall include the contract or purchase order number and be presented as follows: “C03-36C26123P1397 VASF Fire Alarm-Protection Repairs 2024-

09-15,” “C03-36C26123P1397 VASF Fire Alarm-Protection Repairs 2024-09-16,” etc.

8.12.3. Daily reports for work outside of the contract (i.e. installation of new systems, etc.) can be in a separate report format, or in a standard email format. The title or subject line shall include the job or purchase order number and be presented as follows: “Q-41234 VASF

Fire Alarm-Protection Project 2024-09-15,” “Q-41234 VASF Fire Alarm-Protection

Project 2024-09-16,” etc.

9. DESIGN ASSESSMENT SERVICES

9.1. The Contractor shall provide unlimited design assessment and contractor review input for any project the SFVAHCS may undertake which impacts the fire alarm and/or fire protection systems.

This input shall be at the request and/or discretion of the COR and/or Engineering Service

Management.

9.2. This includes on-site meetings as required by the COR and/or Engineering Service Management with 3rd party contractors, consultants, engineers, and/or VA staff assigned to these projects.

9.3. The Contractor shall dispatch their designated PM and/or technicians at any time to perform system checks, performance verification and other support services for any such project, whenever called upon by the COR and/or Engineering Service Management.

9.4. All such meetings and responses shall be included in the base contract Pricing Schedule.

10. INVOICING

10.1. All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause

852.232-72 Electronic Submission of Payment Requests.

10.2. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

10.3. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

10.4. Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services

Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email:

VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791

FSC e-invoice email: vafsccshd@va.gov

10.5. The Contractor shall submit invoices on a monthly basis in the arrears. Invoices will include

Contract number, Veterans Affair’s Purchase Order number, Order Date, Performance Period, and

Description of Services.

10.6. The above information shall be listed on the invoices, provided Veterans Health Administration has identified the appropriate numbers on its Purchase Order and indicated on the Purchase Order that the above references need to be referenced on the invoice.

10.7. The Contractor shall submit invoices to the address as indicated on the contract SF1449 item 18a and in Section B (4) on a monthly basis for work performed and expenses incurred the previous month not to exceed the negotiated price.

(END OF PERFORMANCE WORK STATEMENT)

http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.fsc.va.gov/einvoice.asp mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

D.1 ATTACHMENT 1 – PAST PERFORMANCE SURVEY

D.2 ATTACHMENT 2 – DOL WAGE DETERMINATION 2015-5637, REV.28,

DATED 12/23/2024 – SAN FRANCISCO-SAN MATEO

D.3 ATTACHMENT 3 – EXHIBIT A – TJC LIFE SAFETY EC DOCUMENT

LIST REVIEW TOOL

D.4 ATTACHMENT 4 – EXHIBIT B – VASF FA TEST SCHEDULE 2025-30

D.5 ATTACHMENT 5 – EXHIBIT C – VASF CORRECTIVE ACTION FORM

D.6 ATTACHMENT 6 – EXHIBIT D – DAMPER REPORT (2028)

D.7 ATTACHMENT 7 – STANDARD EP LIST AND FREQUENCY

D.8 ATTACHMENT 8 – SFVA STANDPIPE 5-YEAR BUILDING INSPECTIONS