P03 Single Source Justification 36C259-25-AP-1797.doc
DOC document 54 KB Posted
- Attached to
- 5670--Roll Up Gate Replacement
- Solicitation number
- 36C25925Q0253
About this file
This is a Single Source Justification document and related RFQ for the replacement of a roll-up garage gate at the Rocky Mountain Regional VA Medical Center in Aurora, CO. The justification specifies the need for an Alumatec AT-9HC Model (100k Cycle) grille with Micanan PRO-GH-75-23 operator system to maintain consistency with existing infrastructure and security standards.
The RFQ (36C25925Q0253) is a total small business set-aside under NAICS 332321 with a 750-employee size standard. The work includes removal of the old gate, installation of the new gate, and proper disposal, with installation required during weekends or federal holidays to minimize disruption. Quotes are due by 4:00 PM MT on March 14, 2025, with questions due by March 10, 2025. The contractor must be an authorized distributor and provide OEM certification. The project includes a one-year warranty for operations, materials, and programming. A sources sought identified two capable vendors: Iris Group, LLC (WOSB) and Exteriors Denver, LLC (SDVOSB). The VA notes that using a different manufacturer would require approximately $30,000 in additional infrastructure costs.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25925Q0253 0002.docx | DOCX document | |
| Site Pictures.pdf | ||
| 36C25925Q0253 0001.docx | DOCX document | |
| Buy American Certificate.pdf | ||
| 36C25925Q0253.docx | DOCX document |
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Text version
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source
Attachment 1: Single Source Justification for SAP under the SAT
DEPARTMENT OF VETERANS AFFAIRS
Justification for Brand Name Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO19), VISN 19, 6162 S Willow Drive, Suite 300, Greenwood Village, CO 80111.
Organizational Activity: VA Eastern Colorado Health Care System, Rocky Mountain Regional VA Medical Center (RMRVAMC) located at 1700 N. Wheeling Street, Aurora, CO 80045.
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
The Rocky Mountain Regional VA Medical requires a brand name, firm fixed price contract to acquire and install a replacement roll-up gate for the facility’s garage.
Alumatec AT-9HC Model (100k Cycle) grille, Micanan PRO-GH-75-23 (or 43) 3/4 H/P 220 volt 3 phase WORM GEAR operator with 55mm gear box, solenoid brake, high cycle, CPT-223 Safety Edge (non-monitored) safety edge with Resistor #800-01-006.
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used Rocky Mountain Regional VA Medical Center needs to replace an existing gate that was damaged in a motor vehicle accident. To maintain operational consistency and preserve the architectural integrity of the campus, we aim to match the current gate’s style and manufacturer.
Using a different manufacturer or model would require updates to the current systems, which would incur additional costs and potentially lead to non-compliance with Campus Security standards. A new system would include costs for new wiring, programming, and access controls that are currently in use for this system. Based off a vendor estimate, the existing infrastructure would cost an additional $30,000.00 in parts to replace. Purchasing just the gate with an identical make and model will streamline the restoration process, reduce costs, and ensures the facility is more quickly secured with minimal disruption.
4. Description of market research conducted and results or statement why it was not conducted:
A sources sought was issued on 2/7/2025 which sought to identify small businesses that could satisfy this requirement. Iris Group, LLC (WOSB) and Exteriors Denver, LLC (SDVOSB) have both been verified as capable of providing and installing the requested gate. Alumatec gates are manufactured in Utah and are BAA compliant.
Revision: 01
Effective Date: 11/01/2024 Acquisition ID#: 36C259-25-AP-1797
File details come from the government source that posted it. Updated .