36C25925Q0253.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Jeremy Ferrer jeremy.ferrer@va.gov 720.900.6397

PLACE OF PERFORMANCE

Eastern Colorado VA Healthcare System

Rocky Mountain Regional VAMC

1700 N. Wheeling St.

Aurora CO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Request for Quote (RFQ) #: 36C25925Q0253 Garage Roll Up Gate Replacement | Brand Name Total Small Business Set-Aside

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm MT, 3/10/2025 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Jeremy.ferrer@va.gov no later than 4:00pm MT, 3/142025.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25925Q0253. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 effective 01/17/2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 332321 with a small business size standard of 750 employees. This solicitation is a total set-aside for Small Businesses.

(v) List of Line Items;

• 26'-0" x 10'-0" (stop height) x 10'-4" (bottom of coil height) Zinc plated copper eyelets constructed curtain, using high cycle guide with double wear-strips

• 2" O/C rod spacing by 9" O/C link spacing Vertical Links: 0.125 center link thickness with 0.080 double link straight lattice pattern

• Mill finish Curtain with Clear anodized Bottom Bar, Cap & Guides (perimeter finish) Coil-to-INTERIOR application

• Locking: NONE - By motor gears, or other locking options if required

• Clear anodized 0.040 aluminum 3-sided HOOD cover

• Clear anodized 0.040 aluminum FASCIA cover

• Head Plates: 17" Square

• 3" x 3" x 1/4" Steel Angle (Face of wall) Micanan PRO-GH-75-23 (or 43)

• 3/4 H/P 220 volt 3 phase WORM GEAR operator with 55mm gear box, solenoid brake, high cycle applications rated 100k+ cycles (30 cycles per hour), auxiliary hand chain, and monitored (NEMA-4) FRABA photo cells

• CPT-223 Safety Edge (non-monitored) safety edge with Resistor #800-01-006, with aluminum mounting channel. 7-12 lbs. sensing pressure, color Black. Double T-channel mounting and used with high cycle parking garage doors. 1-11/16" wide by 1-5/8" tall.

• L/H Drive

• Work to be performed on weekend or federal holiday

• All work shall occur after regular business hours to prevent disruption of VAMC operations

• Contractor shall remove the old gate and dispose of it properly from the PVN area

(vi) Description of Requirements for the work to be completed;

Scope of Work:

The contractor shall provide all personnel, labor, equipment i.e.; scissors lifts, forklifts including supplies, tools, travel costs, materials, vehicles, supervision, and other items and services necessary to replace the gate. Contractor shall remove the old gate and dispose of it properly from the PVN area.

Work shall include:

. Review of manufacturer instructions with Police to insure proper usage.

. Review of troubleshooting process with Industrial Equipment Mechanics

a. Motor control unit;

b. Proximity sensors;

c. Work to be performed on weekend.

Warranty:

Work shall be warranted for 1 year for operations, materials, and programming.

Hours Of Work:

All work shall occur after regular business hours to prevent disruption of VAMC operations. In order to not disrupt patients or visitors, work will be performed on Weekends or Federal Holiday. The building shall be occupied and in use. The VA Police and the Facility Management Service (FMS) will divert vehicles during the work. All activities shall be coordinated with the Facility Management Service (FMS) Industrial Lead Mechanic.

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at

Rocky Mountain VA Medical Center 1700 North Wheeling Street Aurora, CO 80045-7211

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(j) Submission of quote shall include the following volumes: (I) - Technical capability or quality of the item offered to meet the Government requirement; (II) - Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION)”; (III) Price; and (IV) Authorized Distributor Letter

Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II - Completion of “Attachment: Buy American Certificate” The offeror shall complete the “Attachment: Buy American Certificate” and submit as part of the quote.

Volume III – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume IV – Authorized Distributor Letter The offeror shall submit a letter form the OEM manufacturer stating they are authorized to sell the items identified in this RFQ.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Completion of Completion of “Attachment: Buy American Certificate” Factor 3. Price Factor 4. Authorized Distributor Letter

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of Completion of Completion of “Attachment: Buy American Certificate”: The Government will evaluate the responses an offeror makes to Attachment - Buy American Certificate for completeness. If an offeror fails to complete, their quote will be determined ineligible for award.

Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 4. Authorized Distributor Letter: The offeror shall submit a letter form the OEM manufacturer stating they are authorized to sell the items identified in this RFQ.

(End of Addendum to 52.212-2)

(x) 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

None

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to Jeremy.ferrer@va.gov by 4:00pm MT, 3/14/2025.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Jeremy Ferrer Jeremy.ferrer@va.gov

See attached document: Buy American Certificate.

See attached document: P03 Single Source Justification 36C259-25-AP-1797.

Combined Synopsis/Solicitation Notice