36C25725B0013_Solicitation corrected.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25725B0013 X

671-25-006

36C257

Department Of Veterans Affairs (NCO 17) Temple CTX Contracting (90C)

1901 Veterans Memorial Dr. Building 171 Temple TX 76504

Department Of Veterans Affairs (NCO 17) Temple CTX Contracting (90C)

1901 Veterans Memorial Dr. Building 171 Temple

Jose Reveles 254-899-6042

Project # 671-25-006 Install Hemodialysis HVAC

Provide all necessary work and services to replace the HVAC systems for the 4TH Floor Hemodialysis Unit of the Audie Murphy VA Hospital as part of the South Texas Veterans Health Care System (STVHCS). Work includes general construction, alterations, removal of existing utilities, and certain other items, as indicated on the project plans and SOW.

The replacement HVAC unit has been purchased and is on site.

The project is located at Audie Murphy Memorial Veterans Hospital 7400 Merton Minter Blvd., San Antonio Tx 78229.

This is a Competitive requirement Set Aside for 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

The Magnitude of the construction project is between $500,000 and $1,000,000.

The applicable NAICS code for this project is 238220 Size Standard: $19M

Pre-Bid Site Visit shall be held on February 19, 2025 @ 10:00am CST. All interested Contactors shall meet at the Audie Murphy VA 7400 Merton Minter Blvd., San Antonio Tx 78229., Room E002 Engineering/Design Conference Room

POC for site visit shall be COR Brian Contreras.

Cut off for submission of RFI(s)/Questions shall be February 26, 2025 @ 5:00 PM CST. All RFI(s)/Questions shall be emailed to Contract Specialist Jose Reveles at the following email: jose.reveles@va.gov. Please include the solicitation No. 36C25725B0013 on the subject line of your email when submitting your RFI questions and/or bid package.

RFI answers shall be posted in SAM.gov on or around March 5, 2025, no later than 5:00 PM CST.

14 180

X X 52.211-10

X 10

0 10:00 AM CST

03-13-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C257

Department Of Veterans Affairs (NCO 17) Temple CTX Contracting (90C)

1901 Veterans Memorial Dr. Building 171 Temple TX 76504

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 Statement of Work (SOW)

A.5 INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK IAW

“Limitations on Subcontracting” (VAAR 852.219-73) A.6 Drawings and Attachments A.7 Bid Instructions

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.228-1 BID GUARANTEE (SEP 1996)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024) ...31

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.2 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

4.6 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.11 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.12 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.13 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.14 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.15 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.16 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..64

WAGE DETERMINATION

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

JB

Project 671-25-006 Replace

HVAC in Hemodialysis IAW, Statement of Work, Drawings and Specifications.

1.00

JB

Payment and Performance Bonds

GRAND TOTAL

A.4 Statement of Work (SOW)

SOW

VA | PROJECT NO. 671-25-006 Replace Hemodialysis HVAC Unit

Audie L. Murphy Hospital South Texas Veterans Healthcare System | San Antonio, TX

Site Location: The 4TH Hemodialysis Unit of Audie L. Murphy Memorial Hospital is located at 7400 Merton Minter St., San Antonio, TX 78229.

Site Visit: Before submitting a bid on the work specified herein, each Bidder is urged and expected to inspect the site to familiarize themselves with all existing conditions, identify limitations, and field verify dimensions. Bidders shall document and submit RFIs or alternate suggestions of required work or materials prior to submitting a bid. No extra compensation will be allowed because of the Contractor’s misunderstanding as to the amount of work involved or because of his/her lack of knowledge of any existing site conditions.

Instructions: Bidders are encouraged to attend the site visit. Participants shall gather their teams outside before entering the building and check in with the COR upon arrival. A face mask will be provided at the ground level entrance to the building and must be worn at all times while inside. No photography of VA premises will be allowed without written permission of the CO.

Services

Provide:

1. Professional healthcare construction services to include but not limited to:

A. General Construction B. Quality Control C. Construction Safety D. Demolition E. Mechanical F. Electrical G. Controls

Project Scope

BASE BID:

1. Provide all necessary work and services to replace the HVAC systems for the 4TH Floor Hemodialysis Unit of the Audie L. Murphy VA Hospital as part of the South Texas Veterans Health Care System (STVHCS). Work includes general construction, alterations, removal of existing utilities, and certain other items, as indicated on the project plans and specifications.

The replacement HVAC Unit has been purchased and is on site. The HVAC Unit is a Daikin Model EO29145900500. There are no alternate bids for this project. There are alternates mentioned in the drawings please ignore them.

2. The Hemodialysis Unit is vacant. There is another remodel project going on throughout the construction period of performance (180 calendar days estimated) of this contract. The remodel project is located a floor below where this project will take place and will have no impact on this project. Adjacent areas to the work area must remain accessible for the duration of the project. The Contractor shall provide required barriers to restrict access into the construction area without limiting accessibility to adjacent areas. Protection against dust, fumes, odors, noise, etc. shall be required as to not disturb/disrupt nearby VA Staff or operations.

3. Phasing plan shall be required to ensure work is performed in areas that are not occupied and at times that minimize impact to patient care. For example, if any work is required outside of the interstitial mechanical rooms, other than public areas, it shall be coordinated with the

COR.

4. The intent of the project is to replace the existing HVAC system serving the Hemodialysis Unit. All incidental work associated with the general contracting, demolition, construction, and installation works in the exterior and interior of the building shall be included in the base bid.

Environmental/Occupational Safety and Health (EOSH)

EOSH Compliance:

All construction projects and project designs shall contain language that addresses the applicable EOSH requirements. Regulatory compliance with EOSH requirements for work performed at the project location can be found in:

A. Volume 29 of the CFR, Part 1910 – Occupational Safety for General industry.

B. Volume 29 of the CFR, Part 1926 – Occupational Safety for the Construction Industry.

C. Volume 40 of the CFR, Protecting of the Environment.

D. Volume 49 of the CFR, Part 397 – Transportation of Hazardous Materials.

VHA Master Construction Specifications

Expectation:

1. The Contractor shall follow the submittal process for all applicable specification sections. The Contractor shall supply a master submittal list to log all required submittal items and provide the COR an updated master submittal log weekly until the submittal process is completed. All submittals shall include appropriate project information, Quality Control/Project Manager signature, adequate descriptive literature, catalog cuts, shop drawings and other data necessary for the Government to ascertain that the proposed equipment and materials comply with the contract document requirements. Catalog cuts submitted for approval shall be legible and clearly identify equipment being submitted (i.e. highlight, cloud, etc.). It is the Contractor’s responsibility to provide submittals that meet all necessary Federal, State and Local code requirements for acceptance. Failure to meet these requirements are the responsibility of the Contractor and do not justify a request of time extension.

2. The VA Master Construction Specifications contain work procedures, submittals, and material requirements designed to meet regulatory compliance requirements. The VA Master

Construction Specification Sections to be used as the basis for this construction contract include but not limited to:

Hours/Holidays

Work Hours:

1. The Hemodialysis Unit shall be vacant and undergoing a remodel throughout the construction period of performance (180 calendar days estimated) of this contract. Early morning, evening, and/ or weekend work may be requested in order to minimize disruptions to operations and patient care.

2. Work shall be performed from Monday to Friday between 8:00AM and 4:30PM. Contractor access will be provided during this time, except special federal holidays unless discussed and approved by the CO ahead of time.

3. The Federal Holidays are as follows:

Holiday Name Day of Week Date

Veterans Day Monday 11/11/25

Thanksgiving Day Thursday 11/27/25

Christmas Day Wednesday 12/25/25

New Year's Day Wednesday 1/1/26

Martin Luther King, Jr. Day Monday 1/19/26

President’s Day Monday 2/16/26

Memorial Day Monday 5/26/25

Juneteenth Thursday 6/19/25

Independence Day Friday 7/4/25

Labor Day Monday 9/1/25

Columbus Day Monday 10/13/25

Contractor Qualifications & Conduct

Contractor Personnel:

1. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

2. The Contractor shall submit a list identifying key contract personnel, their responsibilities, and primary and secondary contact info.

3. Contract employee must sign in and out each time the employee enters or leaves the project site.

4. Contractor’s employees and subcontractor employees shall not enter the site without appropriate VA issued Personal Identity Verification (PIV) badge. The Contractor is responsible for ensuring all contract employees have been screened by the VA Personnel Security Contractor Team. All Contractor and subcontractor personnel are required to wear their government furnish badge while performing services under this contract. The badge will contain a personal picture, name of employee, Contractor's name, and Infection Control and Prevention training sticker. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard. Government issued identification badge remains the property of the Government and shall be returned to the COR upon closeout or transfer of Contractor employees from the contract.

5. Contractor employees and subcontractors shall have valid driver license, insurance, and obey all traffic laws when driving a vehicle on VA property. Personnel may be subject to inspection of their personal effects by VA Police when entering and leaving the site.

6. Smoking and/or vaping is strictly prohibited at all times while on the VA property.

7. Contractors are not allowed to park in any VA patient, visitor, or employee parking lots.

8. Contractor and subcontractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

9. Contractor and subcontractor personnel shall conduct themselves in a professional manner (i.e., timeliness, communication; spoken and written etc.). The CO may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility.

The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

10. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

11. The Contractor shall be responsible for employing technically qualified personnel authorized to work in the United States.

12. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contract employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

13. The Government reserves the right, during the life of the resulting contract, to request work histories on any Contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes and qualifications of Contractor personnel proposed to be assigned. Upon request, resume shall be provided prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

14. Contractor and all subcontractor employees must have taken the Occupational Safety and Health Administration (OSHA) Certified 30/10-hour construction safety course and shall carry documented proof. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

Construction Safety & Security

Site Safety Precautions:

1. The Contractor shall furnish & post a board as indicated by the COR and VA Safety that includes, but is not limited to, a copy of Interim Life Safety Measure/Infection Control Risk Assessment/Point of Care Risk Assessment/Global Environmental Monitoring System/Patient Safety signed determinations, Site Specific Emergency Contact information, Construction site fire response procedures & evacuation plan, post the number of accident free days, emergency force contact information with nearest hospital including directions, etc.

2. The Contractor’s Competent Person shall conduct daily safety inspections of their construction operations. Documentation of the safety inspections is required in accordance with the VA Master Construction Specifications.

3. The Contractor shall comply with all applicable federal, state, and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

4. VA Police and Security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

5. VA Safety and COR shall have full authority to see that the Contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

6. Applicable ICRA and PCRA control measures must be implemented at all times.

7. The worksite will be inspected weekly by VA Construction Safety Committee. Discrepancies will be noted and reported to the Contractor for immediate action. Repeated discrepancies will be reported to the CO.

8. Construction safety compliance will be a factor assessed in the Government’s evaluation of the Contractor performance. Failure to correct repeated safety discrepancies may result in contract termination for default.

9. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections.

10. The Contractor shall perform the work in a manner consistent with the area security and life safety regulations with regard to exits and exit way access. Work shall not compromise security, communication or fire safety for occupants.

11. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

Identification Card/PIV Badge Process:

1. After award of the contract but prior to issuance of NTP, each contract employee, including any subcontract employees requiring access to the site, must work with the COR or Program Office Representative to complete the following within five (5) business days of receiving these instructions:

A. Each applicant must complete a Declaration for Federal Employment Optional Form OF

306 with wet signature. The Contractor POC is responsible for collecting all OF 306 forms and ensuring completion and legibility of all answers prior to submitting forms to the COR.

Additional forms may be required based on the applicant’s background or military service.

B. The Contractor POC shall schedule Enrollment appointments for each applicant to have their photo and fingerprints submitted. Applicants must bring two forms of ID to their Enrollment appointment for identity verification. It is the responsibility of the Contractor to ensure all applicants attend the fingerprint enrollment appointment and provide required documentation for background check investigations.

C. The COR will submit all documents for investigations. For investigations to be conducted and eligibility, individuals must have lived in the United States for 3 consecutive years.

Documents that are submitted incorrectly or incomplete may result in appointment cancellations and screening delays.

D. Delays due to document errors or rescheduling of appointments are the responsibility of the Contractor at no additional cost to the government.

Note: As contract personnel are substituted or added to the contract, task order, or delivery order, each individual must complete the above process prior to commencing site work.

2. The VA Personnel Security screens all documents as well as the fingerprint results and provides the COR and Contractor POC with a favorable or unfavorable screening decision for each applicant using the National Criminal History Check (NCHC) form. Immediately after receipt of a favorable determination, the Contractor POC must schedule the Card Pick-Up appointment for the applicant.

3. A PIV Badge will only be issued to those with a favorable determination based on the National Criminal History Check (NCHC). Applicants with unfavorable screenings will not qualify for a PIV Badge and will be denied access to the worksite.

4. Applicants must bring two forms of ID to their Card Pick Up appointment to be issued a PIV Badge and must attend a card pick-up appointment. Applicants with a favorable screening will receive an email with notice to pick up/activate their credential and a link for scheduling the appointment.

5. Intermittent Contractors and subcontractors (that is, those Contractor employees who require access to the worksite for less than the equivalent of 5 workdays) may be issued visitor passes by the VA Police Services at the beginning of each workday.

6. Compliance with the identification process will be a factor assessed in the Government’s evaluation of the Contractor performance. Failure to submit all documents may result in contract termination for default.

7. Within fifteen (15) days of substantial completion, all site access cards must be returned to the Government regardless of the card expiration date.

ICIP & Safety Training

1. Upon completion of the Identification Card Process and receipt of a PIV badge/access card, all contract or subcontract employees must complete VA Infection Control/Prevention and Safety training requirements:

A. Attend the Infection Prevention and Safety Training 15-minute presentation in Audie

Murphy Hospital’s Engineering Service Conference Room.

B. Provide proof of pre-placement tuberculin screening. Refer to the contract specifications section 01 35 26 Safety Requirements for more information.

C. Provide proof of Influenza Shot by November 30th of each year (usually October 1st to the end of March annually); Federal Contractors will be expected to provide conformation of Influenza compliance on all employees working in or around VA facilities. VHA Directive

1192.01 establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities, through the vaccination of health care personnel.

2. Contractors will receive a training confirmation sticker, to be placed on the back of their PIV badge/access card, for the fiscal year in which the training was completed.

3. ICIP & Safety requirements must be renewed each year beginning in the month of October.

For more information regarding ICIP requirements please contact the South Texas Infection Control Team at STXInfectionControlGroup@med.va.gov.

Sensitive Information and Site Security:

1. All Contractor personnel shall obtain a short-term identification badge issued by the CO or COR. Such badge shall be worn by the individual and prominently displayed at all times while on VA Property. No employee of the Contractor shall enter the project site without a valid identification badge issued by the VA. See item 44 above.

2. The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non- volatile memory units will remain in VA control and will not be removed from VA custody.

3. Contractor and subcontractor personnel shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in standard acquisition guidelines. Per the VA handbook 6500.6, no VA sensitive information will be transferred, shared, or stored with said vendor. As such, no additional mechanisms will be needed to ensure the protection of information.

4. The Contractor will not have access to any proprietary business, technical, or financial information belonging to the Government or other companies associated with the VA.

5. There will be no federal records created, maintained, used, or dispositioned with this contract;

regardless of format ((paper, electronic, etc.) or mode of transmission (e-mail, fax, etc.).

6. The Contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

7. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

8. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the

CO.

9. The Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

10. The Contractor must comply with Federal and Agency records management policies, including policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.], mode of transmission [e-mail, fax, etc.], or state of completion [draft, final, etc.].

11. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Hazardous Materials & Environmental Protection

Hazardous Materials and Reporting:

1. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR's 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project's completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

2. Hazardous Materials Inventories, Material Safety Data Sheets, and quantities used shall be submitted to the COR for approval. All hazardous waste encountered or generated during this project must be handled, transported, and disposed of, in accordance with all deferrals, state, and local hazardous waste regulations.

Environmental Protection:

1. In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control, erosion controls, storm water pollution and prevention, and Division 01 General Requirements of the VA Master Construction Specification as well as the specific requirements stated elsewhere in the Contract Documents.

2. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g., sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.) caused by the Contractor, its employees or its subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within 24 hrs. The report shall include: What occurred, who was involved, when it occurred (Time/Date), where it occurred, why it occurred, how it occurred, and the proposed means to repair or replace.

3. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241.

4. Contractor is responsible for daily cleanup of all areas affected by construction. Construction areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with Contractor construction. Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of construction. Contractor shall repair or replace any damage incurred during construction at their expense.

A.5 INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK

IAW “Limitations on Subcontracting” (VAAR 852.219-73)

OFFEROR’S SELF PERFORMED ESTIMATED CALCULATIONS

At the time of proposal Offeror’s are required to complete.

a) Offeror’s total proposed price: $ __________

b) Cost of Materials $ __________

c) Total excluding materials (a-b) $ __________

d) Amount projected to be paid to non-VIP listed SDVOSBs: $ __________

e) Offeror’s percentage of estimated Non VIP work (d/c X 100 = %) __________%

f) Offeror’s percentage of estimated self-performed work (100 – e = %) __________%

A/E-Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed VOSBs.

General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

A.6 Drawings and Attachments

See attached document: Drawings 15-122 AHU Final Mechanical.

See attached document: PCRA C406 HEMODIALYSIS UNIT REPLACE HVAC 120524.

See attached document: ICRA C406 HEMODIALYSIS UNIT REPLACE HVAC 120524.

A.7 Bid Instructions

PREPARATION OF BIDS

To assure responsiveness of submitted bids, bidders shall follow the instructions contained herein. These instructions prescribe the format of the bid and describe the approach for development and presentation of the bid package. These instructions are designed to ensure the submission of necessary information. Bidders are required to meet all solicitation requirements, including terms and conditions, representations and certifications. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Interested bidders shall be solely responsible for all costs associated with this solicitation including but not limited to the preparation of bids.

1. Bids shall be (1) submitted on the forms furnished by the Government or on copies of those forms; and (2) manually signed. The person signing a bid shall initial each erasure or change appearing on any proposal form.

2. Bidders shall submit proposed prices for ALL bid items as listed in the bid schedule.

Failure to submit proposed prices for ALL bid items may result in the bid being rejected as nonresponsive without further consideration.

3. Alternate bids Will NOT be considered unless this solicitation authorizes their submission.

BID SUBMISSION:

1. Ensure to submit the following documents in your bid to the Contracting Officer no later than the due date and time listed on the SF 1442. Electronic bids transmitted through email are the only authorized form of submission under this solicitation. Submit your bid in PDF format. The emailed electronic PDF document of the bid shall be organized as follows:

a) Standard Form 1442: Page 2 of the SF1442 shall be completed and signed by the signatory authority. All blocks under section “OFFER” on page 2 of SF1442 (Item 14 thru 20C) shall be completed.

b) Price Schedule: Schedule of Prices/Description shall be completed by the bidder

c) Standard Form 30: Amendment of Solicitation: Bidders shall be solely responsible for monitoring Government’s website https://sam.gov for amendments to this solicitation if any and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments. Page 1 (Item 15A-15C) shall be completed.

d) Bid Bond: Duly executed Bid Bond/Guarantee: IAW FAR 52.228-1 Bid guarantee is required if the bid is expected to exceed $150,000. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. I.A.W FAR 28.106-1 Bonds and Bond related forms, bid bonds shall be provided on form SF 24.

e) Representations and Certifications Clause: 52.204-8 Annual Representations and

Certifications: since 52.204-7 is incorporated by reference in this solicitation, paragraph (d) under clause 52.204-8 applies to this contract. Bidder shall check the box in front of paragraph (2)(i) under clause 52.204-8 and indicate any changes under paragraph (d) of clause 52.204-8. If no change has been made to the bidder’s annual representations and certifications accessed through https://sam.gov, please indicate “NONE”. This needs to be included it with the bid and/or you may submit your SAM.gov Reps and Certs on-line printout.

f) SBA VetCert Registration (evidence of SDVOSB Status): To be eligible for award, Bidders are required to be registered in My SBA Certifications:

https://certifications.sba.gov.

g) SAM.gov Registration: Please be advised that to be eligible for award, Bidders are required to be registered at https://sam.gov and complete the Reps and Certs Section. The bidder shall have an active registration in SAM at the time of bid submission otherwise the Contracting Officer may deem the bidder’s bid non-responsive to the solicitation requirements (See FAR 52.204-7).

h) VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting: Clause needs to be filled out, signed and submitted with the bid.

i) Calculations on Self-Performed Work: Complete the Self-Performed Work Calculations and submit with the bid.

j) 52.219-28 Post-Award Small Business Program Representation: (Required if Applicable) If the Contractor does not have representations and certifications in SAM.gov or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete Section (h) of this clause. Submit this clause filled out in its entirety, the authorized signer shall sign and date.

k) 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment: Submit this clause in its entirety and ensure to complete sections (d)(1) and (d)(2).

l) Vets-4212 Forms: The bidder shall affirm that they have filed the Vets 4212 Report forms for prior fiscal year if the bid is expected to exceed $150,000.

Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year.

Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C.

4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements under Representations and Certifications and FAR clause 52.222-37, Employment Reports on Veterans.

m) SAFETY:

The Bidder shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

(1) Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) Violation(s):

Bidders shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Bidder has no more than three serious, or one repeat, or one willful Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) violation(s) in the past 3 years.

(2) Experience Modification Rate (EMR):

Bidders shall provide documentation (letter from insurance carrier) to show that the bidder has an Experience Modification Rate (EMR) of equal to or less than

1.0. If a Bidder’s EMR is above 1.0, Bidder must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder lacks insurance history, Bidder shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, shall be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Note: Failure to submit the aforementioned documents (a-m) may result in a nonresponsive bid and the bid may not be considered.

2. Bids shall be submitted electronically to the email address below no later than the due date set forth in this solicitation, Page 1, Form SF1442, Block 13, to Contract Specialist:

Jose Reveles | Email: jose.reveles@va.gov.

3. The Email Subject Line Shall include the Solicitation Number and Project Title.

4. It is solely the responsibility of the bidders to ensure the Government receives the bids before or on the exact due date and time set forth in this solicitation. Emails are limited to five (5) MB.

BID OPENING

1. A public Bid Opening shall be a virtual public bid opening conducted the day bids are due. The time for this virtual public bid opening will start at 12:45 p.m. Central Standard Time (CST) with bid opening beginning promptly at 1:00 p.m. CST.

2. Attendance at the bid opening is not mandatory. If you are interested in attending, you are to email the Contract Specialist a separate email requesting attendance via email to:

jose.reveles@va.gov. You must have access to Microsoft Teams or the ability to dial-in.

No other opportunities for a bid opening will be provided. Questions will not be answered at the bid opening. Bids shall be opened by the bid opening officer and recorded on an official Bid Abstract. Bid Abstracts will be available upon request via email to: jose.reveles@va.gov.

Bid Opening Tentative Schedule:

Date: Day that bids are due 12:45 PM CST: Meeting Begins 12:55 PM CST: Instructions for Bid Opening 12:59 PM CST: One Minute Announcement of Opening of Bids 1:00 PM CST: Bid Opening Begins

BID EVALUATION

1. All bids considered being submitted on time and in accordance with provision 52.214-5 shall be evaluated for the conformance to all requirements of this solicitation. Any bid that fails to conform to the requirements of this solicitation may be determined non-responsive and therefore rejected.

2. Bid prices shall be evaluated as follows:

a) For the purpose of determining the low bid conforming to the solicitation, the Government shall evaluate the proposed total schedule bid items and make an award on the proposed total schedule bid items to the bidder whose bid conforms to this solicitation and is deemed responsive.

BASIS FOR CONTRACT AWARD

1. Award shall be made to the lowest responsible bidder whose bid conforms to this solicitation, considering only price and price-related factors specified in this solicitation.

2. Award shall be made in accordance with provision 52.214-19 Contract Award—Sealed

Bidding—Construction incorporated by reference in this solicitation.

3. Determination of Responsibility:

a) In accordance with FAR 9.103, the Government’s determination of responsibility shall be performed in accordance with FAR 9.1 and shall include but not limited to the review of all federal excluded or debarred lists from different U.S.

departments, and from the SAM.gov Responsibility/Qualification (R/Q) records, FedDataCheck Contractor Responsibility Assessment (CRA) Report; Dun and Bradstreet (D&B) Report; Contractor Performance Assessment Reporting System (CPARS), and Electronic Subcontract Reporting System (eSRS).

b) Since this solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Business (SDVOSB), the Government shall refer the matter to the Small Business Administration which shall decide whether to issue a Certificate of Competency if the Government deems a potential SDVOSB awardee non-responsible.

OTHER IMPORTANT BIDDER INFORMATION:

1. WAGE DETERMINATION

The wage determination is included as an attachment to the solicitation and is applicable to any resultant contract. If necessary, subsequent revisions shall be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage determinations are available at https://sam.gov/.

2. EXCLUSIONS

Exclusion record identifies parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits. Exclusions are also referred to as “suspensions” and “debarments.” The contractor is required to check exclusions located at https://sam.gov/ for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business with active exclusions.

3. VHA-PCRA and VHA-ICRA

a. VHA-Pre-Construction Risk Assessment (VHA-PCRA). A VHA-PCRA is a formal assessment protocol required to identify potential safety risks in the health care facility environment (that evaluates the impacts of construction, renovation, and maintenance) and create mitigation strategies to prevent, reduce or eliminate them prior to the initiation of any construction-related activities. The assessment includes an assessment of potential risks to occupants for air quality, infection prevention and control, utility requirements, noise, vibration and any other hazards applicable to the work. The VHA-PCRA may also include a detailed VHA-Infection Control Risk Assessment (VHA-ICRA) to assess infection-related risks to patients and residents.

See attached VHA-PCRA for bidder awareness of VA assessed risks and required mitigation(s) that may impact contractor work activities.

b. VHA-Infection Control Risk Assessment (VHA-ICRA). For those construction activities where the initial infection control review within the VHA-PCRA identifies potential risks of infectious disease transmission affecting the care, treatment or services of patients or residents, a detailed analysis must be conducted using the VHA-ICRA form to document an in-depth infection risk assessment(s) and identification of mitigation actions/activities. A VHA-ICRA is a systematic process, conducted as part of the VHA-PCRA, that determines the level of potential infection risks to patients or residents due to the physical environment throughout the construction and commissioning process and defines controls to reduce these infection related risks.