Revised SOW Dated 09-14-2023.pdf

B.2 STATEMENT OF WORK

2.1 Requirements.

a. The contractor shall provide all necessary labor, materials, equipment, tools, and trucks to support grease trap service, jetting sewer service, inspection service and on-call grease trap service in accordance with the specifications of the Statement of Work.

b. Traps shall be maintained every 90 days, or whenever 25% or more of the interceptor contains floating materials, sediment, oils, or grease. Contractor shall provide 2 emergency calls per calendar year at each location with a 24-hour response time from time of call.

c. The Contractor shall transport and dispose of all excavated waste in accordance with all standard commercial, state, and local practices and with all current and applicable Environmental Protection Agency (EPA) and Occupational Safety and Health (OSHA) requirements. The contractor shall maintain compliance with applicable laws and City Codes of Dallas, Bonham and Garland throughout the period of performance of this contract.

d. All debris must be properly removed and disposed of off VA premises by the Contractor.

Services must be performed by licensed and experienced Contractors for the type of services as further defined in the Statement of Work. Quantities shown are estimated and may be increased or decreased in accordance with need.

2.2 Place of Performance. The work to be performed under this contract shall be performed at the following VA Medical Centers.

VA Medical Center Dallas Building #2 - Two 1000 - gallon grease traps 4500 South Lancaster Road Dallas, TX 75216

VA Medical Center Garland Building #1 - One 3000 - gallon grease trap 2300 Marie Curie Blvd Garland, TX 75043

Sam Rayburn Memorial Veterans Center Building #2 - One 1500 - gallon grease trap 1201 East 9th Street Building #3 - One 1000 - gallon grease trap Bonham, TX 75418

One VAMC Dallas trap and one Garland trap shall require the hydrovac truck due to its depth of 30 ft. The other traps are standard depth. The contractor shall field verify the depth of the grease traps during the scheduled site visit.

2.3 Period of Performance and Schedule.

a. Period of Performance. The period of performance shall be for one 12-month base period and four (4), 12-month options if exercised by the Government. Each Option

Period shall be evaluated individually and shall only be exercised based on the availability of funds and government needs.

b. Schedule. This service shall be performed every 90 days, or whenever 25% or more of the interceptor contains floating materials, sediment, oils, or grease. All work shall be performed. Monday through Friday, excluding Government Holidays, in accordance with the following schedule:

1) Dallas Facility: Between 3:00 AM and 09:00 AM or weekends. This is due to where the grease traps are located. Services outside these hours shall gridlock traffic of Veterans Affairs North Texas Health Care System (VANTHCS) facilities.

2) Bonham and Garland Facilities: Between 8:00 AM and 3:30 PM.

3) The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth 19th of June Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

4) In addition to the days designated as holidays, the Government observes the following days:

o Any other day designated by Federal Statute o Any other day designated by Executive Order o Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

2.4 Scope of Work.

a. The contractor shall be responsible for the verification of all requirements for this service.

All measurements and conditions must be verified by the contractor. Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the Contracting Officer’s attention. Verification can be completed during the scheduled site visit prior to contract award.

b. Clean Grease Trap / Interceptor: In accordance with Dallas, Garland and Bonham City

Codes, all grease traps must be completely emptied and cleaned by a licensed hauler.

The interceptors must be cleaned as often as necessary but not less than every 90 days, or whenever 25% or more of the interceptor contains floating materials, sediment, oils, or grease.

1) Contractor shall remove all grease, sludge, and caked detergent from grease traps.

Contractor shall ensure in-lets are free of grease. Contractor shall scrape sides of grease traps to remove any clinging substance as required and in accordance with Industry Standards and leave area above and around grease traps in a sanitary condition.

2) After all work is completed, the contractor shall have a walkthrough with a VA representative to ensure all work is completed and ready for invoicing.

3) Area is to be left in a sanitary condition.

c. Disposal and transportation: For grease trap/interceptor and grit trap service, the contractor shall use a liquid waste transporter permitted by the city where the grease trap is being serviced.

1) Grease trap waste must be transported by a liquid waste hauler licensed by the

Texas Commission on Environmental Quality and to a properly permitted disposal site.

2) A manifest of hauled liquid waste receipt shall be provided to the site Government Point of Contact immediately upon completion. The Manifest must be signed by the Government Point of Contact and the Transporter at the time of waste removal.

3) Transporter means a person who is registered with and authorized by the TCEQ to transport sewage sludge, water treatment sludge, domestic septage, chemical toilet waste, grit trap waste, or grease trap waste in accordance with 30 TEXAS

ADMINISTRATIVE CODE §312.142.

d. Grease Trap Hydro Jetting - Weather dependent and with COR approval, Contractor shall perform hydro jetting on all sewer lines semi-annually.

1) Contractor shall hydro-jet from each interceptor, from the kitchen to the entrance of the interceptor, and from the interceptor to the sewer line at all three locations

2) Area is to be left in a sanitary condition.

3) Contractor shall remove and dispose of refuse off station.

4) After all work is completed, the contractor shall have a walkthrough with a VA representative to ensure all work is completed and ready for invoicing.

5) A manifest of hauled liquid waste receipt shall be provided to COR.

e. On-call grease trap service and repairs: The contractor shall provide on-call grease trap service and repairs upon issuance of work request.

1) An on-call service shall be initiated whenever 25% or more of the interceptor contains floating materials, sediment, oils, or grease Contractor shall receive work request from facility maintenance, contract COR or designated representative.

2) Contractor shall provide on-call service within 4-hrs of notification. Contractor shall make repairs within 24 hours pending availability of parts. The contractor shall respond to emergency calls on weekdays, weekends, and holidays.

3) Contractor shall not replace any parts or perform any service that shall result in additional charges without prior approval from the VA Contracting Officer Representative (COR) at the specific site.

2.5 General Requirements.

a. Contractor shall notify engineering general foreman or engineering plumbing shop personnel by email at name@va.gov at least two weeks in advance of each pumping date. The POC can also be reached at 214-857-1005. During this notification, arrangements shall be made for the facility Point of Contact (POC) to accompany the contractor at the site of work. Upon completion of each service the contractor shall obtain the signature of the Engineering designee, as specified, to show acceptance/rejection of the service. A copy of this transaction shall be given to the Engineering designee.

b. Rescheduling Services: In an unforeseen event such as weather that may prevent the service from being conducted, the contractor shall be notified by the POC and at the government’s discretion work schedule. The contractor shall provide this service at no additional cost to the government.

c. The contract certifies that all applicable services offered under this contract shall conform to all common industry standards. The contractor for these services shall meet any regulatory requirements.

d. The Contractor shall possess and maintain all necessary required insurance, license and permits required for contract performance and in accordance with local, state, federal regulatory authorities, and the Federal Acquisition Regulation. Contractor is responsible for any injury to themselves, or their employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by employees’ fault or negligence.

e. Reporting “on-the-job” Injuries: The Contractor is required to report all “on-the-job” injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract. Contractor shall notify the contracting officer representative (either orally or via telephone) within twenty-four (24) hours of the injury and provide details and exact location of the incident. This shall be followed up by a written notice to the COR.

2.6 Reporting Requirements. As a part of the cleaning, inspect and make a written report on any abnormal conditions found. This report shall be provided to the COR at the completion of each service visit.

Deliverable Description/Frequency Method Format Submit To Abnormal Conditions Report

This report shall be provided to the COR at the completion of each service visit if abnormal conditions are present.

As Applicable.

1 hard copy

Format to be approved by the

COR

COR

Waste Disposal Manifest Copy

Manifests and disposal documentation showing amounts disposed of shall be provided to the COR immediately after each service.

After each service provided.

1 hard copy

Format to be approved by the

COR

COR

Quality Control Plan

(QCP)

Contractor developed quality control plan (QCP) to ensure services are performed in accordance with this PWS and all applicable government (federal, state, local) regulations.

10 days after receipt of contract award

1 digital copy

Microsoft Word or Adobe

PDF

CO

Service Completion Report

Upon completion of each service the contractor shall obtain the signature of the Engineering designee, as specified, to show acceptance/rejection of the service.

After completion of service

1 hard copy

Format approved by the

COR

COR

Injury Report (on the job injuries)

The Contractor is required to report all on-the-job injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract. Contractor shall notify the COR (orally and electronically) within 24 hours

Oral Notification and Written (digital) of the injury and provide details and exact location of the incident.

As applicable

2.7 Contract Award Meeting. A "kick-off' meeting shall be scheduled after contract award discuss the requirements of this contract.

2.8 Regulatory Requirements

a. Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all Texas Commission on Environmental Quality (TCEQ) requirements concerning removal, transporting, and disposal of the material.

b. All fire and safety rules and regulations are applicable; NFPA and SBCCI dated 1999.

The Contractor shall comply with EM385-1-1 dated 1987 for minimum safety requirements. Construction Safety Guidebook (VHA Center for Engineering & Occupational Safety & Health).

c. The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

d. The Contracting Officer and Contracting Officer Representative reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of theses specifications.

2.9 Condition of Equipment. The contractor accepts responsibility for the equipment described in “as is” condition. Failure to inspect the equipment prior to contract award shall not relieve the Contractor from performance of the requirements of this contract.

2.10 Contractor Capability Requirements. The contractor shall be licensed in all service areas to clean and haul waste to a properly permitted disposal site. Permits shall be submitted as part of the proposal technical submission.

2.11 Contractor Experience Requirements. The contractor must provide a list of previous experience as listed below to include the name of the facility/company, location, facility/company size, year completed, and a Point of Contact. Experience shall be submitted as part of the proposal technical submission.

a. Minimum of three (3) years relevant and verifiable references, including contract number.

b. Dates of performance, point of contact, and telephone number.

c. These references should show ability to perform the services required by this contract.

d. Identify any Federal, State, Local Government, and private contracts that are similar in nature, scope and size.

e. References should include all on-going contracts or those completed within the last three (3) years.

f. Qualifications of Key Personnel (Standard ENGLISH mandatory language)

2.12 Contractor Personnel Security Requirements. At all Facilities Contractors are required to check in with engineering general foreman or engineering plumbing shop personnel.

Visitor’s badges shall always be obtained and always worn while on VA property unless escorted by VA personnel.

2.13 Safety Plan Requirements.

a. All contractors performing services for the Government must comply with all

Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

b. The contractor shall be required to submit a safety plan with required certificates of training in accordance with OSHA and VA Regulations as part of the technical proposal. The safety plan shall include but not limited to:

1) Company Safety and Health Policy

2) Company Safety and Health Objectives

3) Job Site Inspections process / requirements

4) Identification of Contractor Safety Administrator

5) Personal Protective Equipment Requirements

6) Safety Rules; Job Hazard Analysis for commercial Grease Trap tasks

7) Job Safety Training Requirements (OSHA Training, State or Local Training requirements) and completion status.

8) Safety Discipline (i.e. correction of violations, etc)

9) Hot Work Permit (i.e. responsibilities, procedures, etc)

10) Confined Space Training / Competent Person Training

11) Emergency Procedures (i.e. responsibilities, procedures, etc)

12) Written Hazard Communication Program (i.e. responsibilities, procedures, list of hazards, MSDS, etc)

c. All ladders, scaffolding, tools, equipment, personal protective equipment, etc. must be OSHA approved for the work to be performed. Contractor must use caution signs as required by OSHA Regulations. Caution signs must be on-site on commencement of Contract.

d. The Contractor must purchase and issue all chemicals in their original containers. Materials that require precautionary warnings must have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies or this Contract. Any violation of OSHA may be subject to default action.

e. Contractor must furnish to the COR two (2) copies of Material Safety Data

Sheets (MSDS), for all products proposed for use, a minimum of seven (7) days prior to beginning service, for approval. Contractor must update copies of the MSDS on an annual basis. In addition, each time a new chemical product is proposed to be introduced into the facility, a copy of that product's MSDS must be provided to the COR for approval, prior to the product being used at the facility.

2.14 Codes and Standards.

a. The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

b. The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

1) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

2) Compliance with OSHA and State General Industry safety regulations.

3) Confined space entry is required, the Contractor shall comply with OSHA confined - space standard, 29 CFR 1910.146. Prior to performing any confined space operations, the contractor shall notify the Government Point of Contact and present the Confined Space Entry plan and current training records for all contract personnel involved. Confined Space Entry will be conduct using contract personnel only.

4) Compliance with EPA and State environmental regulations.

2.15 Invoice and Payment

a. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

b. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c. The contractor shall have current registration in the System for Award Management

(SAM) for this solicitation; URL: www.sam.gov.

d. The invoice SHALL be itemized to include the following information. Any information listed below, and not provided on an invoice, shall render that invoice incomplete and the invoice shall be returned for immediate correction. Invoice to be approved by COR before submission to Tungsten.

1) Time period being invoiced for

2) Description of services performed

3) Unit Cost billed

4) Extended amount due

5) Invoice number, date, and

6) Contract and obligation numbers

7) Work rep

END OF SCOPE OF WORK

http://www.sam.gov/

B.2 STATEMENT OF WORK