36C25723Q1281 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 20

549-24-1-5096-0007

36C257

Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

36C257

Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25723Q1281

09-14-2023

X

X X

Friday, Sept 22, 2023 at 12:00PM CDT

See CONTINUATION Page

X 1

The purpose of Amendment 0003 is to update the following:

1) Add Line Items 0007, 1007, 2007, 3007, and 4007, for repair parts NTE $5,000.

2) Add requirement to submit a Safety Plan with the Technical Proposal.

3) Update E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

4) Updated E.4 ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

5) Update SOW

6) Update Questions and Answers

7) Offerors shall use Amendment 0003 to submit pricing data.

8) All other Terms and Conditions remain unchanged.

B.2 STATEMENT OF WORK

2.1 Requirements.

a. The contractor shall provide all necessary labor, materials, equipment, tools, and trucks to support grease trap service, jetting sewer service, inspection service and on-call grease trap service in accordance with the specifications of the Statement of Work.

b. Traps shall be maintained every 90 days, or whenever 25% or more of the interceptor contains floating materials, sediment, oils, or grease. Contractor shall provide 2 emergency calls per calendar year at each location with a 24-hour response time from time of call.

c. The Contractor shall transport and dispose of all excavated waste in accordance with all standard commercial, state, and local practices and with all current and applicable Environmental Protection Agency (EPA) and Occupational Safety and Health (OSHA) requirements. The contractor shall maintain compliance with applicable laws and City Codes of Dallas, Bonham and Garland throughout the period of performance of this contract.

d. All debris must be properly removed and disposed of off VA premises by the Contractor.

Services must be performed by licensed and experienced Contractors for the type of services as further defined in the Statement of Work. Quantities shown are estimated and may be increased or decreased in accordance with need.

2.2 Place of Performance. The work to be performed under this contract shall be performed at the following VA Medical Centers.

VA Medical Center Dallas Building #2 - Two 1000 - gallon grease traps 4500 South Lancaster Road Dallas, TX 75216

VA Medical Center Garland Building #1 - One 3000 - gallon grease trap 2300 Marie Curie Blvd Garland, TX 75043

Sam Rayburn Memorial Veterans Center Building #2 - One 1500 - gallon grease trap 1201 East 9th Street Building #3 - One 1000 - gallon grease trap Bonham, TX 75418

One VAMC Dallas trap and one Garland trap shall require the hydrovac truck due to its depth of 30

ft. The other traps are standard depth. The contractor shall field verify the depth of the grease traps during the scheduled site visit.

2.3 Period of Performance and Schedule.

a. Period of Performance. The period of performance shall be for one 12-month base period and four (4), 12-month options if exercised by the Government. Each Option Period shall be evaluated individually and shall only be exercised based on the availability of funds and government needs.

b. Schedule. This service shall be performed every 90 days, or whenever 25% or more of the interceptor contains floating materials, sediment, oils, or grease. All work shall be performed. Monday through Friday, excluding Government Holidays, in accordance with the following schedule:

1) Dallas Facility: Between 3:00 AM and 09:00 AM or weekends. This is due to where the grease traps are located. Services outside these hours shall gridlock traffic of Veterans Affairs North Texas Health Care System (VANTHCS) facilities.

2) Bonham and Garland Facilities: Between 8:00 AM and 3:30 PM.

3) The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth 19th of June Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

4) In addition to the days designated as holidays, the Government observes the following days:

o Any other day designated by Federal Statute o Any other day designated by Executive Order o Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

2.4 Scope of Work.

a. The contractor shall be responsible for the verification of all requirements for this service.

All measurements and conditions must be verified by the contractor. Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the Contracting Officer’s attention. Verification can be completed during the scheduled site visit prior to contract award.

b. Clean Grease Trap / Interceptor: In accordance with Dallas, Garland and Bonham City Codes, all grease traps must be completely emptied and cleaned by a licensed hauler. The interceptors must be cleaned as often as necessary but not less than every 90 days, or whenever 25% or more of the interceptor contains floating materials, sediment, oils, or grease.

1) Contractor shall remove all grease, sludge, and caked detergent from grease traps.

Contractor shall ensure in-lets are free of grease. Contractor shall scrape sides of grease traps to remove any clinging substance as required and in accordance with Industry Standards and leave area above and around grease traps in a sanitary condition.

2) After all work is completed, the contractor shall have a walkthrough with a VA representative to ensure all work is completed and ready for invoicing.

3) Area is to be left in a sanitary condition.

c. Disposal and transportation: For grease trap/interceptor and grit trap service, the contractor shall use a liquid waste transporter permitted by the city where the grease trap is being serviced.

1) Grease trap waste must be transported by a liquid waste hauler licensed by the Texas

Commission on Environmental Quality and to a properly permitted disposal site.

2) A manifest of hauled liquid waste receipt shall be provided to the site Government Point of Contact immediately upon completion. The Manifest must be signed by the Government Point of Contact and the Transporter at the time of waste removal.

3) Transporter means a person who is registered with and authorized by the TCEQ to transport sewage sludge, water treatment sludge, domestic septage, chemical toilet waste, grit trap waste, or grease trap waste in accordance with 30 TEXAS

ADMINISTRATIVE CODE §312.142.

d. Grease Trap Hydro Jetting - Weather dependent and with COR approval, Contractor shall perform hydro jetting on all sewer lines semi-annually.

1) Contractor shall hydro-jet from each interceptor, from the kitchen to the entrance of the interceptor, and from the interceptor to the sewer line at all three locations

2) Area is to be left in a sanitary condition.

3) Contractor shall remove and dispose of refuse off station.

4) After all work is completed, the contractor shall have a walkthrough with a VA representative to ensure all work is completed and ready for invoicing.

5) A manifest of hauled liquid waste receipt shall be provided to COR.

e. On-call grease trap service and repairs: The contractor shall provide on-call grease trap service and repairs upon issuance of work request.

1) An on-call service shall be initiated whenever 25% or more of the interceptor contains floating materials, sediment, oils, or grease Contractor shall receive work request from facility maintenance, contract COR or designated representative.

2) Contractor shall provide on-call service within 4-hrs of notification. Contractor shall make repairs within 24 hours pending availability of parts. The contractor shall respond to emergency calls on weekdays, weekends, and holidays.

3) Contractor shall not replace any parts or perform any service that shall result in additional charges without prior approval from the VA Contracting Officer Representative (COR) at the specific site.

2.5 General Requirements.

a. Contractor shall notify engineering general foreman or engineering plumbing shop personnel by email at name@va.gov at least two weeks in advance of each pumping date.

The POC can also be reached at 214-857-1005. During this notification, arrangements shall be made for the facility Point of Contact (POC) to accompany the contractor at the site of work. Upon completion of each service the contractor shall obtain the signature of the Engineering designee, as specified, to show acceptance/rejection of the service. A copy of this transaction shall be given to the Engineering designee.

b. Rescheduling Services: In an unforeseen event such as weather that may prevent the service from being conducted, the contractor shall be notified by the POC and at the government’s discretion work schedule. The contractor shall provide this service at no additional cost to the government.

c. The contract certifies that all applicable services offered under this contract shall conform to all common industry standards. The contractor for these services shall meet any regulatory requirements.

d. The Contractor shall possess and maintain all necessary required insurance, license and permits required for contract performance and in accordance with local, state, federal regulatory authorities, and the Federal Acquisition Regulation. Contractor is responsible for any injury to themselves, or their employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by employees’ fault or negligence.

e. Reporting “on-the-job” Injuries: The Contractor is required to report all “on-the-job” injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract. Contractor shall notify the contracting officer representative (either orally or via telephone) within twenty-four (24) hours of the injury and provide details and exact location of the incident. This shall be followed up by a written notice to the COR.

2.6 Reporting Requirements. As a part of the cleaning, inspect and make a written report on any abnormal conditions found. This report shall be provided to the COR at the completion of each service visit.

Deliverable Description/Frequency Method Format Submit To

Abnormal Conditions Report

This report shall be provided to the COR at the completion of each service visit if abnormal conditions are present.

As Applicable.

1 hard copy

Format to be approved by the

COR

COR

Waste Disposal Manifest Copy

Manifests and disposal documentation showing amounts disposed of shall be provided to the COR immediately after each service.

After each service provided.

1 hard copy

Format to be approved by the

COR

COR

Quality Control Plan

(QCP)

Contractor developed quality control plan (QCP) to ensure services are performed in accordance with this PWS and all applicable government (federal, state, local) regulations.

10 days after receipt of contract award

1 digital copy

Microsoft Word or Adobe

PDF

CO

Service Completion Report

Upon completion of each service the contractor shall obtain the signature of the Engineering designee, as specified, to show acceptance/rejection of the service.

After completion of service

1 hard copy

Format approved by the

COR

COR

Injury Report (on the job injuries)

The Contractor is required to report all on-the-job injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract. Contractor shall notify the COR (orally and electronically) within 24 hours of the injury and provide details and exact location of the incident.

As applicable

Oral Notification and Written (digital)

2.7 Contract Award Meeting. A "kick-off' meeting shall be scheduled after contract award discuss the requirements of this contract.

2.8 Regulatory Requirements

a. Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all Texas Commission on Environmental Quality (TCEQ) requirements concerning removal, transporting, and disposal of the material.

b. All fire and safety rules and regulations are applicable; NFPA and SBCCI dated 1999. The

Contractor shall comply with EM385-1-1 dated 1987 for minimum safety requirements.

Construction Safety Guidebook (VHA Center for Engineering & Occupational Safety & Health).

c. The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

d. The Contracting Officer and Contracting Officer Representative reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of theses specifications.

2.9 Condition of Equipment. The contractor accepts responsibility for the equipment described in “as is” condition. Failure to inspect the equipment prior to contract award shall not relieve the Contractor from performance of the requirements of this contract.

2.10 Contractor Capability Requirements. The contractor shall be licensed in all service areas to clean and haul waste to a properly permitted disposal site. Permits shall be submitted as part of the proposal technical submission.

2.11 Contractor Experience Requirements. The contractor must provide a list of previous experience as listed below to include the name of the facility/company, location, facility/company size, year completed, and a Point of Contact. Experience shall be submitted as part of the proposal technical submission.

a. Minimum of three (3) years relevant and verifiable references, including contract number.

b. Dates of performance, point of contact, and telephone number.

c. These references should show ability to perform the services required by this contract.

d. Identify any Federal, State, Local Government, and private contracts that are similar in nature, scope and size.

e. References should include all on-going contracts or those completed within the last three

(3) years.

f. Qualifications of Key Personnel (Standard ENGLISH mandatory language)

2.12 Contractor Personnel Security Requirements. At all Facilities Contractors are required to check in with engineering general foreman or engineering plumbing shop personnel. Visitor’s badges shall always be obtained and always worn while on VA property unless escorted by VA personnel.

2.13 Safety Plan Requirements.

a. All contractors performing services for the Government must comply with all

Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

b. The contractor shall be required to submit a safety plan with required certificates of training in accordance with OSHA and VA Regulations as part of the technical proposal.

The safety plan shall include but not limited to:

1) Company Safety and Health Policy

2) Company Safety and Health Objectives

3) Job Site Inspections process / requirements

4) Identification of Contractor Safety Administrator

5) Personal Protective Equipment Requirements

6) Safety Rules; Job Hazard Analysis for commercial Grease Trap tasks

7) Job Safety Training Requirements (OSHA Training, State or Local Training requirements) and completion status.

8) Safety Discipline (i.e. correction of violations, etc)

9) Hot Work Permit (i.e. responsibilities, procedures, etc)

10) Confined Space Training / Competent Person Training

11) Emergency Procedures (i.e. responsibilities, procedures, etc)

12) Written Hazard Communication Program (i.e. responsibilities, procedures, list of hazards, MSDS, etc)

c. All ladders, scaffolding, tools, equipment, personal protective equipment, etc. must be OSHA approved for the work to be performed. Contractor must use caution signs as required by OSHA Regulations. Caution signs must be on-site on commencement of Contract.

d. The Contractor must purchase and issue all chemicals in their original containers.

Materials that require precautionary warnings must have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies or this Contract. Any violation of OSHA may be subject to default action.

e. Contractor must furnish to the COR two (2) copies of Material Safety Data Sheets

(MSDS), for all products proposed for use, a minimum of seven (7) days prior to beginning service, for approval. Contractor must update copies of the MSDS on an annual basis. In addition, each time a new chemical product is proposed to be introduced into the facility, a copy of that product's MSDS must be provided to the COR for approval, prior to the product being used at the facility.

2.14 Codes and Standards.

a. The project shall be in accordance with the latest Uniform Building Code (UBC), National

Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

b. The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004- 012 and all VA Center Policy Memorandums, including but not limited to the following:

1) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

2) Compliance with OSHA and State General Industry safety regulations.

3) Confined space entry is required, the Contractor shall comply with OSHA confined -space standard, 29 CFR 1910.146. Prior to performing any confined space operations, the contractor shall notify the Government Point of Contact and present the Confined Space Entry plan and current training records for all contract personnel involved. Confined Space Entry will be conduct using contract personnel only.

4) Compliance with EPA and State environmental regulations.

2.15 Invoice and Payment

a. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

b. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c. The contractor shall have current registration in the System for Award Management

(SAM) for this solicitation; URL: www.sam.gov.

d. The invoice SHALL be itemized to include the following information. Any information listed below, and not provided on an invoice, shall render that invoice incomplete and the invoice shall be returned for immediate correction. Invoice to be approved by COR before submission to Tungsten.

1) Time period being invoiced for

2) Description of services performed

3) Unit Cost billed

4) Extended amount due http://www.sam.gov/

5) Invoice number, date, and

6) Contract and obligation numbers

7) Work rep

(End of Scope of Work)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

8.00 JB _____________ ______________

Provide service every 90 days for two (2) 1000-gallon grease traps in accordance with the Statement of Work - VA Medical Center Dallas 4500 South Lancaster Road, Dallas, TX 75216 Contract Period: Base POP Begin: 11-01-2023 POP End: 10-31-2024

4.00 JB ___________ __________

Provide service every 90 days for one (1) 3000 gallon grease trap in accordance with the Statement of Work - VA Medical Center Garland 2300 Marie Curie Blvd, Garland, TX 75043.

Contract Period: Base

4.00 JB _____________ _____________

Provide service every 90 days for one (1) 1500 gallon grease trap in accordance with the Statement of Work - Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Contract Period: Base

Provide service every 90 days for one (1) 1000 gallon grease trap in accordance with the Statement of Work - Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Contract Period: Base

5.00 JB _____________ _____________

Provide hydro-jetting service in accordance with the Statement of Work for Dallas, Garland and Sam Rayburn Medical Center.

Contract Period: Base

The contractor shall provide on-call / emergency grease trap service and repairs (as needed) upon issuance of work request.

Contract Period: Base

1.00 LT _____________ _____________

The contractor shall provide repair parts as needed, Not to Exceed $5,000 per Period of Performance.

Contract Period: Base

8.00 JB _____________ _____________

traps in accordance with the Statement of Work - VA Medical Center Dallas 4500 South Lancaster Road, Dallas, TX 75216 Contract Period: Option 1 POP Begin: 11-01-2024 POP End: 10-31-2025 trap in accordance with the Statement of Work - VA Medical Center Garland 2300 Marie Curie Blvd, Garland, TX 75043.

Contract Period: Option 1 trap in accordance with the Statement of Work - Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Contract Period: Option 1 trap in accordance with the Statement of Work - Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Contract Period: Option 1 of Work for Dallas, Garland and Sam Rayburn Medical Center.

Contract Period: Option 1 service and repairs (as needed) upon issuance of work request.

Contract Period: Option 1

Exceed $5,000 per Period of Performance.

Contract Period: Option 1 traps in accordance with the Statement of Work - VA Medical Center Dallas 4500 South Lancaster Road, Dallas, TX 75216 Contract Period: Option 2 POP Begin: 11-01-2025 POP End: 10-31-2026 trap in accordance with the Statement of Work - VA Medical Center Garland 2300 Marie Curie Blvd, Garland, TX 75043.

Contract Period: Option 2 trap in accordance with the Statement of Work - Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Contract Period: Option 2 trap in accordance with the Statement of Work - Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Contract Period: Option 2 of Work for Dallas, Garland and Sam Rayburn Medical Center.

Contract Period: Option 2 service and repairs (as needed) upon issuance of work request.

Contract Period: Option 2

Exceed $5,000 per Period of Performance.

Contract Period: Option 2 traps in accordance with the Statement of Work - VA Medical Center Dallas 4500 South Lancaster Road, Dallas, TX 75216 Contract Period: Option 3 POP Begin: 11-01-2026 POP End: 10-31-2027 trap in accordance with the Statement of Work - VA Medical Center Garland 2300 Marie Curie Blvd, Garland, TX 75043.

Contract Period: Option 3 trap in accordance with the Statement of Work - Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Contract Period: Option 3 trap in accordance with the Statement of Work - Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Contract Period: Option 3 of Work for Dallas, Garland and Sam Rayburn Medical Center.

Contract Period: Option 3

5.00 JB ____________ ____________

service and repairs (as needed) upon issuance of work request.

Contract Period: Option 3

Exceed $5,000 per Period of Performance.

Contract Period: Option 3 traps in accordance with the Statement of Work - VA Medical Center Dallas 4500 South Lancaster Road, Dallas, TX 75216 Contract Period: Option 4 POP Begin: 11-01-2027 POP End: 10-31-2028 trap in accordance with the Statement of Work - VA Medical Center Garland 2300 Marie Curie Blvd, Garland, TX 75043.

Contract Period: Option 4 trap in accordance with the Statement of Work - Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Contract Period: Option 4

4.00 JB _____________ ____________

trap in accordance with the Statement of Work - Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Contract Period: Option 4 of Work for Dallas, Garland and Sam Rayburn Medical Center.

Contract Period: Option 4

5.00 JB ____________ ____________

service and repairs (as needed) upon issuance of work request.

Contract Period: Option 4

Exceed $5,000 per Period of Performance.

Contract Period: Option 4

GRAND TOTAL _____________

E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

3.1 SITE VISIT INFORMATION. The contractor shall have the opportunity to field verify the depth of the grease traps during a scheduled site visit. The site visit schedule is as follows:

3.2

DUE DATE FOR TECHNICAL QUESTIONS. Technical questions shall be accepted by the Government in writing via email only no later than 12:00 PM Central Standard Time (CST), September 6, 2023. Please ensure the email subject line states, “Technical Questions – 36C25723Q1281 NTX Grease Trap Service – Contractor Name” and send to Kathryn Prose, Contract Specialist, at kathryn.prose@va.gov. Please include in your questions the section of the solicitation/page number that your question is referencing. The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring an extension of the solicitation and to extend would not be in the best interest of the Government.

All responses to questions, which may affect offers, will be incorporated into a written amendment to the Request for Quote.

3.3 DISCUSSIONS WITH OFFERORS. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be in the best interest of the Government. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

3.4 QUOTE SUBMISSION INSTRUCTIONS

a. Offeror shall submit offers by Due Date/Time specified in Block 8 of the Standard Form (SF) 1449 of the solicitation or Block 11 of the SF30 if an amendment is applicable via email to Kathryn Prose at kathryn.prose@va.gov. Please ensure the email subject line states, “Quote - 36C25723Q1281 NTX Grease Trap Service – Contractor Name”.

b. Offeror shall quote all line items under this requirement and the pricing terms of the quotation shall be valid for at least 90 days unless a longer time is stated in the quote.

c. Vendor MUST include their SAM UEI number on their quote.

d. Offerors must be a verified SDVOSB. This will be verified at https://veterans.certify.sba.gov/ at the time of offer.

Facility Garland VA Dallas VA Bonham VA

Address 2300 Marie Curie Blvd Garland, TX 75043

4500 S. Lancaster Road Dallas, TX 75216

1201 East 9th Street Bonham, TX 75418

Location Main Building/ Building 1 Building 9 Bldg.9/Room 111 Date 8/29/2023 8/29/2023 8/30/2023 Time 10:00am -12:00pm 2:00pm-4:00pm 9:00 AM to 11:00 AM

Point of Contac

POC: Bryan Tucker Phone: 682-532-0459 POC: Ken Ballard Phone: 214-264-4919

POC: David Murphy Phone: 214-857-2239 POC: Ken Ballard Phone: 214-264-4919

POC: Doug Person Phone number: 903-583-6619 mailto:kathryn.prose@va.gov https://veterans.certify.sba.gov/

e. Please be advised that to be eligible for award, Offerors are required to register their businesses at https://www.sam.gov/portal/public/SAM/. Reps and & Certs under FAR 52.212-3 will be verified at the time of offer.

f. When applicable, offerors shall return a signed copy of each amendment to the solicitation.

g. Include a Cover Letter on your company’s letterhead.

h. Submit the following in TWO separate files via email at kathryn.prose@va.gov as indicated below.

3.5 VOLUME 1 - TECHNICAL OFFER

a. Include a Cover Letter on your company’s letterhead.

b. The quote package shall clearly demonstrate the contractor’s capability to perform this service.

c. The technical offer shall include a service plan to include tasks performed and frequency.

The plan be in accordance with the requirements of the SOW and are in compliance with applicable regulatory requirements.

d. The quote package shall include the response procedures for standard service calls and emergency service calls to include response time and points of contact.

e. The technical offer shall include a Safety Plan with training certificates to include OSHA training requirements for Confined Space Entry.

f. Experience - The contractor shall demonstrate prior experience with providing Grease Trap Services. The contractor shall demonstrate this by submitting at least 3 references indicating the company the service was being provided for, the service amount, and size of the service.

g. Offerors past performance will be reviewed in CPARS and FAPIIS to determine a positive performance trend. Lack of past performance in CPARS and FAPIIS will not be considered negative.

3.6 VOLUME 2 – CONTRACT CLAUSES, PROVISIONS AND PRICE QUOTE

a. Complete blocks 17a, 30(a) (b) and (c) of the SF 1449 and blocks 15(a), (b) and (c) of the each SF30 Amendment if applicable. In doing so, the offeror agrees to the contract terms and conditions as written in the Solicitation, with attachments. The Solicitation constitutes the model contract.

b. When applicable, offerors shall return a signed copy of each amendment to the solicitation.

c. Complete PRICE/COST SCHEDULE beginning on page 12. The offeror shall include the Not to Exceed price of $5,000 in Line Items 0007, 1007, 2007, 3007, and 4007 in the contract Grand Total. This line item will not be used to determine price reasonableness for the overall contract.

d. All offerors shall submit a firm fixed price quotation for the contract line items. The quotation must include a unit price and total amount.

e. Offeror shall complete and return the Provision at 52.204-24 and 852.219-75. This section is highlighted in the RFQ.

f. Complete and return 52.212-3 Offeror Representations and Certifications—Commercial Items ONLY if your on-line Representations and Certifications are not up to date and current.

NOTE: All documents must be scanned and emailed before the closing date and time in the solicitation. No other submission formats will be accepted. You may split your submissions up and submit more than one email. Failure to submit a complete offer may result in removal from further consideration for award.

(End of Addendum) mailto:kathryn.prose@va.gov

E.4 ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

Basis for Award

4.1 Award will be made to the offeror proposing the combination most advantageous and best value to the Government based upon an integrated assessment of the evaluation factors described below. The Evaluation Factors are listed in descending order of importance with Factor 1 (Technical), with 4 subfactors; capability, standard service plan, service/emergency call plan and safety plan. Technical proposal is the most important, Factor 2 (Experience) of slightly less importance, and Factor 3 (Price). The Technical and Past Performance factors, when combined, are more important than the Price Factor; however, the Price Factor will contribute substantially to the selection decision.

4.2 To be considered for award the offeror must achieve an acceptable rating or higher for each factor. For past performance the government will assign a confidence rating based on the offeror’s recent and relevant performance. The confidence rating represents the offeror’s capability to perform this service. Recent will be within three years of proposal submission and relevant will be experience in completing like services. The Government intends to award without discussions; however, it reserves the right to engage in discussions if the Contracting Officer determines it is in the Government’s best interest. In addition to achieving acceptable ratings for the evaluation criteria, the offeror must be fully responsive to the solicitation to be considered for award. Failure to respond to the award may result in the offeror from being considered for award. The evaluation process shall proceed as follows:

a. Following receipt of quotes, the Government will perform a comparative analysis of the quotes. The Government will compare quotes to one another to select the service that best benefits the Government in fulfilling the requirement. The evaluation of Government requirements outlined in this Request for Quote will determine suitability.

b. Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote. Offerors are encouraged to clearly demonstrate in their quote how their approach provides a better value to the Government beyond that of the minimum requirements.

c. Once the Government determines there is/are a contractor(s) that can provide the requirements of the Statement of Work (SOW), the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues.

d. Offerors past performance will also be reviewed in the Contractor Performance Assessment Reporting System (CPAR) and the Federal Awardee Performance and Integrity Information System (FAPIIS) to determine a positive performance trend. Lack of past performance in CPARS and FAPIIS will not be considered negative.

4.3 The following factors shall be used to evaluate offers.

Factor 1: Technical Technical capability will be assessed based upon documentation required to be submitted in Volume 1, Technical Offer. Technical will be evaluated using four (4) sub-factors: Capability, Service Plan, Standard / Emergency Service Plan and Safety Plan.

Sub-factor 1 Capability: Offerors Capability Statement will be reviewed to validate the offerors capability to perform this service. Capability will be rated as unacceptable or acceptable.

Sub-factor 2: Service Plan: The Service Plan will be assessed based upon the offerors plan to meet the requirements of the SOW and grease traps are serviced in accordance with regulatory requirements, industry best practices and present the best value to the government. Sub-factor 2 will be rated as unacceptable, acceptable, or exceptional.

Sub-factor 3: Standard / Emergency Service Call Plan: This plan will be assessed based upon the offerors plan to answer standard and emergency service calls per the requirements of the SOW. Sub-factor 3 will be rated as unacceptable or acceptable.

Sub-factor 4: Safety Plan: This plan will be assessed based upon General Industry Safety Standards and training requirement for Confined Space Entry IAW OSHA Regulation. The Safety Plan will be rated as unacceptable or acceptable.

Factor 2: Experience Offerors shall submit three references for experience performing similar work to support this factor as part of the Volume 1, Technical Submission. Experience information shall include at a minimum, details of the scope, period of performance, contract # (if applicable) and agency point of contact. Experience will be given a confidence rating of acceptable or unacceptable.

Recent and relevant experience shall be considered.

Factor 3: Price Once the technical approach and experience has been evaluated, the Contracting Officer shall award to the price that is fair and reasonable in the open market. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Line Items 0007, 1007, 20007, 3007, and 4007 will not be used to determine price reasonableness since the Government is stating the Not to Exceed price.

4.4 Offerors are cautioned to submit the information and, in the format, specified in the Addendum to 52.212-1 Instruction to Offerors section. Failure to submit a complete offer may result in a removal from further consideration for award. Offerors may be asked to clarify certain aspects of their quote or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting office reserves the right to award a contract without the opportunity for quote revision.

(End of Addendum)