36C25622R0102 0001.docx

Project 580-20-103 Repair Sanitary Sewer Lines Solicitation# 36C25622R0102

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

580-22-4-5941-0175

580-20-103 Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643 To all Offerors/Bidders

36C25622R0102 08-14-2022

X

X X

August 19, 2022 at 4pm Central

RE: 580-20-103 Replace Sanitary Sewer Lines B100

Clarifications are attached.

Tabitha Contreras Contracting Officer

A. Bid guarantee period is decreased from 120 calendar days to 75 calendar days.

B. Proposal due date is Friday, August 19, 2022, at 4pm Central.

C. Clarifications are as followed:

1. Question: Is this project tax exempt? If so, will the government provide a tax-exempt form to the awarded contractor so that they may provide it to their subcontractors?

Answer: The government’s tax exemption does not pass down to contractors per FAR 29.303. However, contractors can follow their state codes and may receive tax exemption per FAR 29.305.

2. Question: The as-builts appear to show that the existing structural floor slab on the 1st floor is 7-1/2” thick and the interstitial platform slab below the first floor and above the basement area is 4-1/2” thick. Please confirm those thicknesses and please indicate if both or either one has reinforcement in it and what type and amount, so Contractors understand the difficulty in cutting that concrete.

Answer: Intent is to replace horizontal piping and select vertical risers and branches up to but excluding the existing floor penetrations.

3. Question: Drawing PD103 appears to indicate slab on grade concrete is required to be demolished in order to demolish required piping. However, we cannot locate as-built conditions of the concrete slab on grade. What is the thickness of the concrete? Is it reinforced?

Answer: The slab on grade will not be touched. Piping shown is in the interstitial space between the basement and 1st floor or in crawl space. The floorplan shown is of the basement.

4. Question: Please confirm that the only concrete slab on grade demolition required on this project is shown on drawings PW-103 and PD 103, Basement Level Area C.

Answer: The slab on grade will not be touched. Piping shown is in the interstitial space between the basement and 1st floor or in crawl space. The floorplan shown is of the basement.

5. Question: The drawings and specifications do not indicate any requirements for electrical work, to include removal/reinstallation of lights, etc. Please confirm this is accurate.

Answer: Changes to electrical are not in the scope of work. If removal/reinstallation of elements are required by the contractor, they shall be restored to their pre-existing state in accordance with the master specifications found here: MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management (va.gov). For bidding purposes, offerors shall include the removal/reinstallation of five 2x4 light fixtures.

6. Question: The drawings and specifications do not indicate any requirements for fire alarm and fire protection work. Please confirm this is accurate.

Answer: Changes to fire alarm and fire protection are not in the scope of work.

7. Question: It appears there is concrete demolition and (we assume) concrete pour back. However, the specifications do not include any specs for concrete placement, which would include type of concrete, reinforcing requirements, vapor barrier requirements (if required), etc. Please advise if concrete pour back is required and if so, please provide specifications/details so Contractors understand the requirements for pour back.

Answer: Intent is to replace horizontal piping and select vertical risers and branches up to but excluding the existing floor penetrations.

8. Question: Please confirm no new sanitary pipe is getting placed in sub-surface/ground below slab on grade. If so, please provide specifications and details on bedding materials, compaction requirements, etc.

Answer: Confirmed. Piping shown is in the interstitial space between the basement and 1st floor or in crawl space. The floorplan shown is of the basement.

9. Question: Please confirm that one person can serve as the Superintendent, QC Manager and Safety Manager as long as that one person meets the qualifications for all required positions.

Answer: Yes

10. Question: Section 01 00 00, paragraph 1.6(H)(2) states that Phase I will take place at night during hospital off hours. Please confirm that there is only one phase (Phase I) and therefore all work for the entire contract must take place at night during hospital off hours.

Answer: There is only one phase. Any work that requires interruption to sanitary lines will be required to be completed off-hours. Off hours will be Monday – Friday 7:00pm through 5:00am, Saturday and Sunday all day until 5:00am Monday. All other work can be performed at any time.

11. Question: If all work is to be done at night during hospital off hours, what is the time Contractors are allowed to start working and what is the time Contractors are required to stop working?

Answer: Any work that requires interruption to sanitary lines will be required to be completed off-hours. Off hours will be Monday – Friday 7:00pm through 5:00am, Saturday and Sunday all day until 5:00am Monday. All other work can be performed at any time.

12. Question: Since work is to take place at night, please advise when Owner Weekly Progress Meetings are to take place. If the Superintendent is up all night working, will the Superintendent be required to attend the weekly progress meetings or can the VA schedule these meetings very early or very late to accommodate the Superintendent working through the night?

Answer: All work that requires interruption to sanitary lines will be required to be off- hours. Meetings will be scheduled to allow the superintendent’s attendance.

13. Question: Is the Contractor responsible for relocating any end-user items, such as desks, computers, etc.? If so, please identify what items Contractors should expect to remove/relocate. Also, please state where/how far these items are to be relocated too during work.

Answer: VA will relocate any end-user items. Contractor will need to provide 72hr advance notice to the COR which items need to be relocated.

14. Question: During the site visit, the VA was unable to show site visit attendees work to be completed as shown on PD103. Please clarify where this work is located and provide pictures if possible so Contractors have a reasonable understanding of the working condition. If Contractors are not given a reasonable opportunity to inspect the site, that may pose risk to the VA post-award.

Answer: All work inside the unexcavated area will be remove from the SOW. Please see attachment Sewer Line Area C Rev1.

15. Question: Is it the VA’s expectation and intent to have all new ceiling tile and grid provided as part of this project? Or, can we reuse existing ceiling tile and grid? If all new, please clarify the extent of replacement area (i.e., directly underneath repair pipe, 2’ on either side of pipe, wall to wall, etc.).

Answer: Intent is to reuse existing. However, if elements are damaged by the contractor during work, replace with new as specified.

16. Question: Are there any requirements for any temporary utilities, such as water, sanitary/restrooms, heat, cooling, electrical/power, etc., for this project?

Answer: Refer to specifications 01 00 00 for maximum allowable downtime of utilities.

17. Question: Please confirm that the General Note E indicating a requirement to paint the pipe refers only to the newly installed pipe and that no existing pipe is to be painted. If existing pipe is to be painted, please clarify the extent (by linear footage) of existing piping expected to be painted.

Answer: The note says existing. The existing piping is shown on the plans.

18. Question: Does CLIN 3, Alternate #2, General Note H on drawings PW-112, PW-110, PW-108, PW-107, PW-105, PW-101, PD-112, PD110, PD-108, PD-107, PD-105, and PD-101 refer/include all work shown on those drawings? In other words, if CLIN 3, Alternate #2, is awarded, those drawings and the work shown on those drawings are not included in the awarded contract. Please confirm.

Answer: Note applies to 3” branch piping only.

19. Question: Please confirm that Alternate #1, CLIN 2, refers only to painting of temporary bypass piping that will be used to minimize system shutdown. If Alternate #1, CLIN 2, is awarded, the temporary bypass piping will still be required to be installed/provided on this contract, but the painting of the temporary piping will not be required. Please confirm.

Answer: Alternate 1 includes painting of all existing sanitary piping within the area of work as shown on applicable sheets.

20. Question: Under Volume I, Past Performance, please confirm that “substantially complete” is defined as greater than 50% complete.

Answer: Substantially complete means greater than 90% complete.

21. Question: Please confirm that to satisfy Volume I, Past Performance, Offerors are to submit project write-ups addressing the 1-9 items stated in the RFP and that NO CPARS or PPQs are to be submitted with the project write-ups.

Answer: Confirmed.

22. Question: Because pricing comes in at the last minute most times, would the GOV consider allowing Offerors to submit the cost breakdown after the proposal is submitted, but within 24 hours? This would give Offerors time to finalize their pricing and submit the proposal, then complete the detailed cost breakdown table for VA review.

Answer: No. Offeror shall provide the breakdown with their electronic proposal submission prior to the solicitation closing time. This breakdown is to be used to determine price reasonableness. The awardee will not be required to use this breakdown as their schedule of values after award.

23. Question: While the bid bond original is required to be mailed and delivered to the VA prior to bid due date, are Offerors to include a scanned copy of the bid bond in their Price Proposal too?

Answer: Yes.

24. Question: If Offerors have completed and updated SAM.GOV Reps and Certs, can that satisfy item #4 in the Price Proposal and therefore no Reps and Certs within the RFP is required to be completed and included in the price proposal volume?

Answer: Offerors shall submit a copy of their most recent Reps and Certs.

25. Question: Please confirm that the resilient fireproof caulking can be inspected by the Prime Contractor and does not require a third-party inspection.

Answer: Refer to inspection requirements in specifications, excerpt below:

26. Question: Is the basement plumbing work all slab on deck with access below? Of not, please specify which areas are slab on grade.

Answer: Yes.

27. Question: Please specify any areas where concrete is to be removed/replaced.

Answer: Intent is to replace horizontal piping and select vertical risers and branches up to but excluding the existing floor penetrations.

28. Question: Will the project require cabinetry to be removed?

Answer: No.

29. Question: The plans that have been provided to now show any of the room elevation details and finish types for each of the plumbing stub up/connection locations. Is the contractor to assume that the connections to the existing above slab fixtures can be done without removing any walls, millwork, casework or plumbing fixtures?

Answer: Yes.

30. Question: Will x-ray of the slab be required to core new holes in deck?

Answer: No. Intent is to replace horizontal piping and select vertical risers and branches up to but excluding the existing floor penetrations.

31. Question: No architectural drawings have been provided. Is the contractor to assume that no new pipe chases/shaft walls for plumbing risers will be required?

Answer: Yes. Intent is to replace horizontal piping and select vertical risers and branches up to but excluding the existing floor penetrations.

32. Question: Please provide a plan detail that shows how holes in decks/ slabs are to be filled in.

Answer: Intent is to replace horizontal piping and select vertical risers and branches up to but excluding the existing floor penetrations.

33. Question: Will this project require off hours work? Please specify work hours.

Answer: See answer to question 11

34. Question: Will the VA provide the site visit sign in sheet with the prebid amendment?

Answer: See attached.

35. Question: Please confirm personnel requirements for this project. Can (1) superintendent fulfill SSHO requirements? Or does (1) superintendent and (1) SSHO need to be on site full-time?

ANSWER: Yes

36. Question: Please confirm work hours for this project. Is the entire project to be completed on night shifts?

ANSWER: See answer to question 11.

37. Question: Is any asbestos anticipated to be present in any of the work areas?

ANSWER: No, B100 is asbestos free.

38. Question: Can work be done on multiple wings concurrently, or are wings to be turned over one at a time? Is it required that work in one wing must be fully complete prior to moving onto the next?

ANSWER: Work can be done concurrently in different wings.

39. Question: Is the contractor responsible for costs associated with Submittal Exchange software?

ANSWER: Submittals can be emailed up to 15MB. If the contractor would like to use a SharePoint instead, it will be at the contractor’s expense. Submittal Exchange is not a requirement for the VA. The VA’s security settings do not allow for drop boxes to be used.

40. Question: Can pipes be painted all at once after all work is complete, or is the painter to follow along the plumber and paint each pipe section immediately after installation?

ANSWER: Contractor may decide how to schedule this work.

41. Question: Is infection control required in all work areas? Are there any areas that will not required infection control barriers to be set up?

ANSWER: See 01 35 26 Appendix A for ICRA locations.

42. Question: Area C shown on PD103 and PW103 was inaccessible during the site walk. Can the VA please provide photos of existing conditions in this space.

ANSWER: See answer to question 14.

43. Is there a designated dumpster area / lay down area on site? If so, please provide a plan showing where this area is located relevant to the work area.

ANSWER: Dumpster location will be assigned closer to project start date. Location is guaranteed in Parking Lot W, but a closer location to B100 may become available and will be reviewed by the COR and contractor.

44. Question: Can the VA please identify on the drawings which areas are in the interstitial space. Do the details on P301 and P302 apply to all work areas or only some? If not all, can the VA please clarify which areas these details apply to.

Answer: Piping on plans is tagged with subzone within the interstitial space as shown in details referenced in the question.

45. Question: It was noted that the proposed 1-1/2’’ pipe in the service mechanical room BC-410A is obstructed by existing ductwork. It is likely that this may be the case in other areas as well. Is the contractor responsible for removing and replacing this ductwork? If so, how many locations are anticipated to require ductwork removal and replacement? If unknown, is there an approximate quantity we can assume for bidding purposes?

ANSWER: Contractor will be responsible for temporarily removing any ductwork and reinstalling it to its original condition per master specifications found here: MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management (va.gov). For the base bid work, offerors shall assume the following:

Area A - 75 feet of 48"x30" ductwork Area B - 88 feet of 48" x 40" ductwork Area C 84 feet of 48" x 48" ductwork Area D - 76 feet of 48" x 30" ductwork

46. Question: It was noted that the height of the pipes is well above the height that a HEPA cart or lift would be able to extend. Is it required that plastic be draped around any scaffold apparatus?

ANSWER: Contractor shall comply with specified infection control requirements.

47. Question: Will a change order be issued for any obstructions to access to the pipes by mechanical or electrical components in the way? Or is it considered part of this contract for contractor remove and replace all mechanical and electrical components obstructing access to the pipe?

ANSWER: See responses to #5 and #45.

48. Question: Is there any ACT ceiling that needs to be removed and reinstalled for access to the piping? If so, please provide a ceiling plan showing which work areas will require removal and reinstallation of the ACT ceiling.

ANSWER: Yes. Offerors shall assume the following:

49. Question: Will access above an existing gypsum ceiling be required in any of the work areas? If so, please provide a ceiling plan showing which areas have existing gypsum ceiling to be removed and replaced.

ANSWER: See attachment Hard Ceiling Basement.

50. Question: Are any work areas considered to be a confined space, requiring “confined space” permits / protocol?

ANSWER: No.

51. Question: What is the height of the deck in the work areas? Are all existing sanitary pipes currently supported from the deck above?

ANSWER: Height varies. See details on P-301 Typical Strategy For Supporting Distribution in S-2 & s-4 Subzone. They are supported from the deck below.

52. Question: Are there any furniture, appliances, equipment etc. on the ground below the sanitary lines, which would potentially obstruct the contractor from access? If so, will the VA relocate these, or will it be the responsibility of the contractor to relocate all furniture, appliances, equipment as needed for pipe access? If it is the contractor’s responsibility, is there a specific area within the hospital where these items are to be temporarily stored?

ANSWER: See answer to question 13.

See attached document: 580-20-103 Pre-Award Site Visit Sign-In Sheet.

See attached document: Sewer Line Area C Rev1.

See attached document: Hard Ceiling Basement.

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