36C24923R0021.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

Lexington Healthcare System

Troy Bowling Campus

1101 Veterans Drive

Lexington Kentucky

CONTACT INFORMATION

Network Contracting Office 9 (90C)

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Robert Pritchard robert.pritchard2@va.gov 615-225-5979

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

DESCRIPTION

THIS IS A PRESOLICITATION NOTICE – The Department of Veterans Affairs, Network Contracting Office 9 Central Region, 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN, 37129, will be issuing a solicitation Request for Proposals (RFP) on or about 11/30/2022 to request proposals for construction services for the following project:

Construction services for Project # 596A4-18-102 – Upgrade Elevators P1, P2, P3, S4, and S5, located at the Troy Bowling VA Medical Center, 1101 Veterans Drive, Lexington, Kentucky 40502.

SET-ASIDE: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)

CONSTRUCTION BUDGET DESIGN LIMITATIONS/PROJECT MAGNITUDE:

The Magnitude of Construction is Between $1,000,000 and $2,000,000.

NAICS: 236220 – Commercial and Institutional Building Construction

SMALL BUSINESS SIZE STANDARD: $36.5 million

PROJECT DESCRIPTION: This project is to upgrade elevators P1, P2, P3, S4, and S5 at the Lexington Veterans Affairs (VA) Healthcare System, Troy Bowling Campus in Lexington, Kentucky. The elevators have outlasted their useful life and are prone to unexpected stoppages and failures. All elevators were rated a D or F by the FCA.

IMPORTANT NOTICE: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Veterans Enterprise (CVE) of their SDVOSB status in accordance with 38 CFR part 74 and VAAR 819.70 by submission of documentation of veteran status, ownership, and control sufficient to establish appropriate status, offerors must be both visible and verified by the Department of Veteran Affairs CVE at the time of submission of proposal. Failure to be both verified by CVE and visible on https://www.vip.vetbiz.gov at the time of proposal submission will result in the offeror’s proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVSOB:”

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran.

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable.

(2) “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled Veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled Veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled Veteran-owned small business concern.

(c) Agreement. A service-disabled Veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR § 125.6.

(d) A joint venture may be considered a service-disabled Veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled Veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

[Deviation per Class Deviation—Veterans First Contracting Program (VFCP 2016), dated July 25, 2016, revises provisions and clauses at VAAR 852.215-70, 852.219-10 and 852.219-11, to update the web address for the VIP database and to adjust the limitations on subcontracting to comply with Small Business regulations. This deviation is effective until incorporated into the VAAR or the VAAM or is otherwise rescinded.]

SCOPE OF WORK, SCHEDULE, AND BID ITEM

Project: 596A4-18-102 Upgrade Elevators P1, P2, P3, S4, & S5- TBC

GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for project 569A4-18-102 A/E Design to Upgrade Public Elevators P1, P2 & P3 as required by drawings and specifications. Elevators to upgrade are P1, P2, P3, S4 & S5 at the Lexington Healthcare System, Troy Bowling Campus.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

C. Offices of Apogee Consulting Group, P.A., as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

F. Note: SPECIAL REQUIREMENTS AND CONTRACT CONDITIONS REGARDING PRIME CONTRACTOR’S UNIQUE RESPONSIBILITIES AND SCHEDULE RELATED MATTERS FOR ALL INSPECTIONS, MAINTENANCE, SERVICE AND WARRANTY MATTERS.

1. Contractor shall not mobilize onto site until all submittals have been reviewed and approved. It is anticipated that the period to review and approve all submittals will be approximately 8 to 12 weeks.

2. Upon mobilization onto the Bowling Campus, the Prime Contractor will take full responsibility of ALL Elevators in the contract.

3. The sequence of contractual events, or required Phasing, for upgrading all elevators IN PROJECT 596A4-18-102 is as follows:

a. P1, P2, P3, S4, and finally S5

4. “Full Responsibility of ALL Elevators in the Contract - by the Contractor“is defined as: Fully Responsible for the safe working conditions and prescribed regular inspections of ALL elevators in the contract, starting from the Contractor’s mobilization date on site to the completion date or date of beneficial occupancy of ALL elevators.

5. This period will also include all minor, routine, and typical repairs, adjustments, levelling, door issues, etc. over and above required inspections. And these repairs will be performed at no cost to the VA. Repairs shall be made only by qualified elevator personnel and shall be addressed and completed in a timely manner, as further detailed in the technical elevator contract specification section 14 21 10 - regarding specific time limitations for addressing these issues.

6. Any major component failure that should occur in a single operating elevator that has not initiated any contractual upgrade (i.e.., taken out of service for contractual upgrade ), shall be repaired as soon as possible (note: this unique repair cost may be appealed to the VA for validity, but only after the issue is fully described and documented to the COR and CO in written detail along with photos and detailed breakdown of material and labor costs.

7. Upon final acceptance of the last elevator by the VA for beneficial occupancy, the One-Year Warranty shall commence. At this time, the VA will re-engage their existing or standing Elevator Inspector to make all regular or code required inspections. Any deficiencies or necessary adjustments shall be made and completed by the Prime Contractor’s Elevator subcontractor. Refer to specific requirements in the technical elevator spec section(s) for additional details.

STATEMENT OF BID ITEM(S)

A. ITEM IBID ITEM I, GENERAL CONSTRUCTION: Work includes selective demolition, general construction, and alterations. Work includes all labor, material, equipment, and supervision to perform the required upgrades construction work on this project including architectural modifications, fire protection systems, mechanical systems, and electrical systems as described in the Bid Documents to upgrade elevators P1, P2, P3, S4 & S5.

B. Period of performance is limited to 490 calendar days for all work.

END SCOPE OF WORK

Presolicitation Notice