36C24519B0010-005.pdf

DEPARTMENT OF VETERANS AFFAIRS

Correct Parking Lot

Paving Issues

517-18-411

Master Construction Specifications

7/15/2019

Department of Veteran Affairs: Office of Acquisitions, Logistics &

Construction: Office of Construction & Facilities Management: Office of Facilities Planning: Facilities Standards Service

DEPARTMENT OF VETERANS AFFAIRS

MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

VOLUME 1

DIVISION 0 - SPECIAL SECTIONS

00 01 10 Table of Contents

00 01 15 List of Drawing Sheets 2007-15

DIVISION 1 - GENERAL REQUIREMENTS

01 00 00 General Requirements 2018-12

01 33 23 Shop Drawings, Product Data, and Samples 2017-05

01 35 26 Safety Requirements 2017-02

01 42 19 Reference Standards 2016-05

01 45 29 Testing Laboratory Services

01 74 19 Construction Waste Management 2013-09

DIVISION 2 – EXISTING CONDITIONS

02 41 00 Demolition 2017-08

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 12 16 Asphalt Paving 2015-09

32 17 23 Pavement Markings 2016-08

32 31 13 Chain Link Fences & Gates 2018-06

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL

GI-001 Site Plan & Title Sheet

GI-002 Parking Lots

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 GENERAL INTENTION

1.2 STATEMENT OF BID

ITEM(S)

1.3 SPECIFICATIONS AND DRAWINGS FOR

CONTRACTOR

1.4 CONSTRUCTION SECURITY

REQUIREMENTS

1.5 FIRE

SAFETY

1.6 OPERATIONS AND STORAGE

AREAS

1.7

ALTERATIONS

1.8 INFECTION PREVENTION

MEASURES

1.9 DISPOSAL AND

RETENTION

1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES AND

IMPROVEMENTS

1.11

RESTORATION

1.12 PHYSICAL

DATA

1.13 PROFESSIONAL SURVEYING

SERVICES

1.14 LAYOUT OF

WORK

1.15 AS BUILT

DRAWINGS

1.16 USE OF

ROADWAYS

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL

EQUIPMENT

1.18 TEMPORARY

TOILETS

1.19 AVAILABILITY AND USE OF UTILITY

SERVICES

1.20

TESTS

1.21

INSTRUCTIONS

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for replacing domestic water piping as required by drawings and specifications.

B. No individual site visits. Only site visits as directed in the solicitation. Contracting Officer.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

D. Prior to commencing work, general contractor shall provide proof that an OSHA certified “competent person” (CP) (29

CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

E. Training:

1. Beginning July 31, 2005, all employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and the superintendent shall have a 30-hour OSHA certified

Construction Safety course/or other relevant competency training, as determined by VA CP with input from the ICRA team.

2. Submit training records of all such employees for approval before the start of work.

1.2 STATEMENT OF BID ITEM(S)

BID ITEM 1(BASE BID) The project includes, but is not limited to, the items listed below.

Install and compact two-inch average compacted thickness of Wet-1 asphalt to WV Department of Highways (WVDOH) specifications) over an area approximately 297,827 sq. ft.

Project will utilize both VA and WVDOH specifications. The

Contracting Officer (CO) will provide final decisions concerning which specifications will apply.

All work will take place at night and/or on weekends after normal work hours of (7:30 AM to 5:00 PM). Work hours will be coordinated through the Contracting Officer Representative (COR).

All existing concrete will be milled around with milled material being trucked off campus and disposed of properly meeting VA specifications.

All material will be removed from the campus nightly at the end of the work shift.

All work will be phased to fully complete each night’s work and reopen to traffic at the end of each shift.

The main road into the facility will have one lane of traffic always open.

COR will coordinate all road closures working with VA management.

All materials will be recycled when possible or deposed of in an environmentally friendly way according to VA requirements/specifications, and Local, State, and Federal laws and regulations. Contractor will provide CO with monthly (or as requested) receipts showing recycled material weights. Contractor will coordinate recycling efforts through COR.

Remove existing brick drop box (in main parking lot area) and replace with grated precast concrete drop box and complete pipe connections to existing pipeline. Existing demoed material will be will be excavated, trucked off campus, and disposed of properly meeting VA specifications.

Remove existing concrete retaining wall (in main parking lot area), level and grade area and prepare suitable (#57 & crusher run limestone) sub-base for pavement. Existing demoed material will be excavated, trucked off campus, and disposed of properly meeting VA

Remove existing concrete apron at entrance to parking building, level and grade area and prepare suitable (#57 & crusher run limestone) sub-base and pour eight- inch steel bar reinforced new concrete (6 bag mix). Existing demoed material will be excavated, trucked off campus, and disposed of properly meeting VA

Main parking lot area will have 4 stripping designs for VA management’s consideration. All four of the designs will plan two 8 feet wide pedestrian walkways entering the main hospital and the emergency department entrance doors. Pedestrian walkways will include ‘rumble strips/grooved areas’ in the roadway at walkway crossings. The pedestrian walkway will have ‘cane bumps’ installed in the walkway where it intersects the roadway along with permanent signage. Two of the designs will allow parking lanes to run North-

South (existing) and 2 will run the lanes East-West. Designs will include slatted, straight, and mixed parking lanes. All designs will meet or exceed VA design specifications and be ADA compliant.

Designs need to calculate total spaces available and net loss from present conditions.

LOCATION OF WORK:

Location and approximated square footage of work to be performed:

• Entrance Road (1779 sq. ft.)

• Employee/Doctors Parking (57,606 sq. ft.)

• Main Parking Lot (108,700 sq. ft.)

• Middle Parking lot (80,750 sq. ft.)

• Lower Lot (32,571 sq. ft.)

• Back Building 1/Maintenance Area (16,421 sq. ft.)

• Remove existing brick drop box in Main Parking Lot

• Remove existing concrete retaining wall in Main Parking Lot

• Concrete apron at entrance to Existing Parking Building

• Stripping options for the Main Parking Lot

Approximate total square footage of work to be performed:

297,827

All work will be performed at night and/or on weekends after normal work hours of (7:30 AM to 5:00 PM). Work hours will be coordinated through the COR.

Work will take place in an occupied healthcare facility which is in operation 24 hours a day, 7 days a week and care must be taken to keep work areas clean and contained.

All work will be in accordance with VA Master Specifications and any or all other applicable specification sections and WV

Department of Highways specifications will be utilized.

Contractor shall be responsible for obtaining and conforming to any permits required by local, state, federal utility regulatory, or environmental agencies.

In the event the contractor encounters any dangerous or hazardous materials (including utility lines) the contractor will be responsible to remove in accordance with all VA environmental regulations and VA master specifications.

Contractor will be responsible for storage of materials, equipment and the removal of all unused materials. Contractor will be responsible for the disposal of all demolished material.

The contractor’s workmanship, compliance, and materials are subject to the review, inspection and approval of the Government.

Contracting Officer Representative (COR) will check work daily and report/ advise Contracting Officer.

Contracting Office is the only Government representative that can accept work as completed. Contractor will be required to maintain a safe environment for all patients, visitors, staff, and workers.

It shall be the responsibility of the contractor to ensure that his workers and sub-contractor’s workers abide by all government rules and regulations. Contractor’s onsite Supervisor must have completed 30-hour OSHA training. The

30-hour

OSHA trained Supervisor must physically be on site during work hours. All other contractor personnel are required to have the 10-hour OSHA training. All personnel must provide a copy of the completed OSHA training to the COR.

Contractor will be required to repair any damage to VA property.

All contractors will require a PIV badge and be required to complete a Security Packet.

Construction duration for Base Bid is 120 days form Notice to

Proceed. All work will be performed at the Veterans Affairs Medical

Center, Beckley, WV 25801

BID ITEM 2 (Bid Alternate 1):

Contractor shall perform all work as described in BID ITEM 1 (BASE

BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421

sq. ft.).

Construction duration for Bid Item #2 is 115 days from Notice to

Center, Beckley, WV 25801

BID ITEM 3 (Bid Alternate deduct #2):

Contractor shall perform all work as described in BID ITEM 1 (BASE

BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421

sq. ft.) and all work associated with BID ITEM #3 – Retaining wall.

Construction duration for Bid Item #3 is 110 days from Notice to

BID ITEM 4 (Bid Alternate Deduct #3):

BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421

sq. ft.), all work associated with BID ITEM #3 – Retaining wall and all work associated with Bid Item #4 – Concrete Apron. If Concrete

Apron is removed from project, Contractor will need to pave over

Apron.

Construction duration for Bid Item #4 is 107 days from Notice to

BID ITEM 5 (Bid Alternate Deduct #4):

BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421

sq. ft.), all work associated with BID ITEM #3 – Retaining wall, all work associated with Bid Item #4 – Concrete Apron. If Concrete Apron is removed from project, Contractor will need to pave over

Apron and all work associated with Bid Item #4 – Employee /Doctor parking.

Construction duration for Bid Item #5 is 97 days from Notice to

BID ITEM 6 (Bid Alternate Deduct #5):

BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421

sq. ft.), all work associated with BID ITEM #3 – Retaining wall, all work associated with Bid Item #4 – Concrete Apron. If Concrete

Apron is removed from project, Contractor will need to pave over

Apron. all work associated with Bid Item #4 – Employee /Doctor parking and all work associated with Bid item #5 – Drop box

Construction duration for Bid Item #6 is 95 days from Notice to

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. AFTER AWARD OF CONTRACT, A PDF electronic File of Drawings and specifications will be furnished.

1.4 CONSTRUCTION SECURITY REQUIREMENETS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. For working outside the “regular hours” as defined in the contract, The General Contractor shall give 3 days notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The

General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the COR for security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.

See Section 08 71 00, Door Hardware and coordinate.

D. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access.

Access shall be restricted to picking up and dropping off materials and supplies.

2. Separate permits shall be issued for General Contractor and its employees for parking in designated areas only.

1.5 FIRE SAFETY

A. Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

1. American Society for Testing and Materials (ASTM):

E84-2008 .........Surface Burning Characteristics of

Building Materials

2. National Fire Protection Association (NFPA):

10-2006 ..........Standard for Portable Fire

Extinguishers

30-2007 ..........Flammable and Combustible Liquids Code

51B-2003 .........Standard for Fire Prevention During

Welding, Cutting and Other Hot Work

70-2007 ..........National Electrical Code

241-2004 .........Standard for Safeguarding Construction, Alteration, and Demolition Operations

3. Occupational Safety and Health Administration (OSHA):

29 CFR 1926 ......Safety and Health Regulations for

Construction

B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to

COR and Facility Safety Officer for review for compliance with contract requirements in accordance with Section 01 33

23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Documentation shall be provided to the COR that individuals have undergone contractor’s safety briefing.

C. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA

241.

D. Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet).

E. Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and

NFPA 70.

F. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR and facility Safety

Officer.

G. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to COR and facility Safety

Officer. I. Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.

H. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA

30.

I. Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with COR.

Obtain permits from facility Safety Officer at least 48 hours in advance. Designate contractor's responsible project-site fire prevention program manager to permit hot work.

J. Fire Hazard Prevention and Safety Inspections: Inspect entire construction areas weekly. Coordinate with, and report findings and corrective actions weekly to COR and facility Safety Officer.

K. Smoking: Smoking is prohibited.

L. Dispose of waste and debris in accordance with NFPA 241.

Remove from buildings daily.

M. Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The

Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workmen are subject to rules of Medical Center applicable to their conduct.

F. Execute work to interfere as little as possible with normal functioning of Medical Center, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

G. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary locks as designated by COR including hasps and padlocks. Brown vinyl slats to be used.

Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

H. When an area is turned over to Contractor, Contractor shall accept entire responsibility therefore.

1. Contractor shall maintain in operating condition existing fire protection and alarm equipment. Regarding fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

I. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 48 hours in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical

Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Contractor and not the

Government.

J. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, are to be removed.

K. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

L. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, use of roadways.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and the Contracting

Officer, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, all three, to the to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures always, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 INFECTION PREVENTION MEASURES: NOT USED

A. All work will be done outside in the parking lot and around building 5.

1.9 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the

Government are identified by attached tags as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the

Contractor and be removed by Contractor from Medical

Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government.

When rooms and spaces are vacated by the Department of

Veterans Affairs during the alteration period, such items which are not required by drawings and specifications to be either relocated or reused will be removed by the

Government in advance of work to avoid interfering with

Contractor's operation.

1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS – CONTRACTOR SHALL MAKE EVERY EFFORT

TO PROTECT ALL VEGETATION STRUCTURES, EQUIPMENT AND UTILITIES.

THE CONTRACTOR SHALL REPAIR ANY DAMAGE AND REPLACE ANY EQUIPMET

DAMAGED BY THE CONTRACTOR.

1.11 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by

Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and

VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2) of Section 00 72 00, GENERAL CONDITIONS.

1.12 PHYSICAL DATA – NOT USED

1.13 PROFESSIONAL SURVEYING SERVICES - NOT USED

1.14 LAYOUT OF WORK - NOT USED

1.15 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR's review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.16 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

B. When new permanent roads are to be a part of this contract, Contractor may construct them immediately for use to facilitate building operations. These roads may be used by all who have business thereon within zone of building operations.

C. When certain buildings (or parts of certain buildings) are required to be completed in advance of general date of completion, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof.

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to compliance with the following provisions:

1. Permission to use each unit or system must be given by

COR. If the equipment is not installed and maintained in accordance with the following provisions, the COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the

Government.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the

Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

1.18 TEMPORARY TOILETS – THE CONTRACTOR WILL SUPPLY TEMPORARY

TOILETS FOR USE BY HIS SUBCONTRACTOR AND PERSONNEL.

1.19 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates and not charges to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia.

C. Contractor shall install meters at Contractor's expense and furnish the Medical Center a monthly record of the

Contractor's usage of electricity as hereinafter specified.

D. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

E. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at

COR's discretion) of use of water from Medical Center's system.

F. Steam: Furnish steam system for testing required in various sections of specifications.

1. Obtain steam for testing by connecting to the Medical

Center steam distribution system. Steam is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve steam-use so none is wasted. Failure to stop leakage or other waste will be cause for revocation (at

COR's discretion), of use of steam from the Medical

Center's system.

1.20 TESTS

A. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

B. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

C. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire complex which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc.

Another example of a complex which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

D. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably short period of time during which operating and environmental conditions remain reasonably constant.

E. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.21 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals (four copies each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include

"exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed instructions to assigned Department of Veterans

Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The Department of

Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting

Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The

Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through

Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record

Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications.

The Contractor is not relieved from supplying submittals required by the contract documents but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide the initial submittal register in electronic format. Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by

Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing.

Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned with review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description. For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the

Contractor's expense.

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

|SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting

Officer.

B. Compile the electronic submittal file as a single, complete document. Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting

Officer.

E. Provide electronic documents over 5MB through an electronic

FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic FTP file sharing system for the construction contract period of performance.

F. Provide hard copies of submittals when requested by the

Contracting Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the

Contracting Officer, at no additional cost to the VA.

1.7 SAMPLES

A. Submit two sets of physical samples showing range of variation, for each required item.

B. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

C. When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

D. Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

E. The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service.

F. Physical samples supplied maybe requested back for use in the project after reviewed and approved.

1.8 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from…