36C24519B0010-001.docx

36C24519B0010

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24519B0010 X 07-15-2019

TBD

517-18-411 Millard Adkins Department of Veterans Affairs Network Contracting Office 5 200 Veterans Avenue Beckley WV 25801 Department of Veterans Affairs Network Contracting Office 5 200 Veterans Avenue Beckley WV 25801 Millard Adkins 304-255-2121 ext 4136 Project Title: Correct Parking Lot Issues.

Project Description: Contractor shall provide all labor, equipment, transportation and qualified supervison required to Correct Parking Lot Issues at the Beckley VA Medical Center, 200 Veterans Drive, Beckley, WV 25801.

All work shall be done in accordance with the construction drawings and specifications. Refer to the project scope of work, specifications and drawings for detailed description of the project requirements.

A Pre-Bid conference has been scheduled for Monday 7-22-19 @2:00 p.m. Est.

Building 3A conference room at the VA Medical Center Beckley, WV 25801. This pre-bid conference will be the only opportunity for potential bidders to visit the site. All potential bidders, subcontractors and suppliers are encouraged to attend.

Deadline for receipt of questions or RFI's is 2:00 p.m. est. Monday 7-29-19 @2:00 p.m.

A public bid opening has been scheduled for Friday 8-16-19 @ 2:00 p.m. est in Building 3A conference room at VA Medical Center, Beckley, WV.

Note: The Wage Determination is current as of the issued date of this solicitation and is attached. The contractor shall be responsible for the correct title classification of workers and compliance with wage and hour laws.

x x 52.211-10 X 2:00 p.m. est.

08-16-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

AFFIX BID PRICES TO THE LIST OF BID ITEMS OF THIS

SOLICITATION

Department of Veterans Affairs Network Contracting Office 5 200 Veterans Avenue Beckley WV 25801

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135 Millard Adkins Contracting Officer

Table of Contents

SCOPE OF WORK

Correct Parking Lot Pavement Issues 517-18-411

GENERAL: This project consists of installing two (2) inch average compacted thickness of Wet-1 asphalt, correcting failing base areas, milling around existing concrete, and restriping parking and roadway areas for the entire Beckley Veterans Affairs (VA) Medical Facility.

PURPOSE: This project will correct parking lot pavement issues including pot-holes, rough uneven surfaces, and deterioration of the pavement. Additional work will include stabilizing and correcting drainage issues causing base failure in several locations throughout the campus and restriping. The project will provide patients and staff with a safer parking and walking environment while at the facility.

LOCATION: Work will take place at the Veterans Affairs Medical Center, Beckley WV. All roadways and parking areas within the facility will be re-paved.

BID ITEM 1 (BASE BID) The project includes, but is not limited to, the items listed below.

Install and compact two-inch average compacted thickness of Wet-1 asphalt to WV Department of Highways (WVDOH) specifications) over an area approximately 297,827 sq. ft.

Project will utilize both VA and WVDOH specifications. The Contracting Officer (CO) will provide final decisions concerning which specifications will apply.

All work will take place at night and/or on weekends after normal work hours of (7:30 AM to 5:00 PM). Work hours will be coordinated through the Contracting Officer Representative (COR).

All existing concrete will be milled around with milled material being trucked off campus and disposed of properly meeting VA specifications.

All material will be removed from the campus nightly at the end of the work shift.

All work will be phased to fully complete each night’s work and reopen to traffic at the end of each shift.

The main road into the facility will have one lane of traffic always open.

COR will coordinate all road closures working with VA management.

All materials will be recycled when possible or deposed of in an environmentally friendly way according to VA requirements/specifications, and Local, State, and Federal laws and regulations. Contractor will provide CO with monthly (or as requested) receipts showing recycled material weights. Contractor will coordinate recycling efforts through COR.

Remove existing brick drop box (in main parking lot area) and replace with grated precast concrete drop box and complete pipe connections to existing pipeline. Existing demoed material will be will be excavated, trucked off campus, and disposed of properly meeting VA specifications.

Remove existing concrete retaining wall (in main parking lot area), level and grade area and prepare suitable (#57 & crusher run limestone) sub-base for pavement. Existing demoed material will be excavated, trucked off campus, and disposed of properly meeting VA specifications.

Remove existing concrete apron at entrance to parking building, level and grade area and prepare suitable (#57 & crusher run limestone) sub-base and pour eight- inch steel bar reinforced new concrete (6 bag mix). Existing demoed material will be excavated, trucked off campus, and disposed of properly meeting VA specifications.

Main parking lot area will have 4 stripping designs for VA management’s consideration. All four of the designs will plan two 8 feet wide pedestrian walkways entering the main hospital and the emergency department entrance doors. Pedestrian walkways will include ‘rumble strips/grooved areas’ in the roadway at walkway crossings. The pedestrian walkway will have ‘cane bumps’ installed in the walkway where it intersects the roadway along with permanent signage. Two of the designs will allow parking lanes to run North-South (existing) and 2 will run the lanes East-West. Designs will include slatted, straight, and mixed parking lanes. All designs will meet or exceed VA design specifications and be ADA compliant. Designs need to calculate total spaces available and net loss from present conditions.

LOCATION OF WORK:

Location and approximated square footage of work to be performed:

· Entrance Road (1779 sq. ft.)

· Employee/Doctors Parking (57,606 sq. ft.)

· Main Parking Lot (108,700 sq. ft.)

· Middle Parking lot (80,750 sq. ft.)

· Lower Lot (32,571 sq. ft.)

· Back Building 1/Maintenance Area (16,421 sq. ft.)

· Remove existing brick drop box in Main Parking Lot

· Remove existing concrete retaining wall in Main Parking Lot

· Concrete apron at entrance to Existing Parking Building

· Stripping options for the Main Parking Lot

Approximate total square footage of work to be performed: 297,827

All work will be performed at night and/or on weekends after normal work hours of (7:30 AM to 5:00 PM). Work hours will be coordinated through the COR.

Work will take place in an occupied healthcare facility which is in operation 24 hours a day, 7 days a week and care must be taken to keep work areas clean and contained.

All work will be in accordance with VA Master Specifications and any or all other applicable specification sections and WV Department of Highways specifications will be utilized.

Contractor shall be responsible for obtaining and conforming to any permits required by local, state, federal utility regulatory, or environmental agencies.

In the event the contractor encounters any dangerous or hazardous materials (including utility lines) the contractor will be responsible to remove in accordance with all VA environmental regulations and VA master specifications.

Contractor will be responsible for storage of materials, equipment and the removal of all unused materials. Contractor will be responsible for the disposal of all demolished material.

The contractor’s workmanship, compliance, and materials are subject to the review, inspection and approval of the Government.

Contracting Officer Representative (COR) will check work daily and report/ advise Contracting Officer.

Contracting Officer is the only Government representative that can accept work as completed. Contractor will be required to maintain a safe environment for all patients, visitors, staff, and workers.

It shall be the responsibility of the contractor to ensure that his workers and sub-contractor’s workers abide by all government rules and regulations. Contractor’s onsite Supervisor must have completed 30-hour OSHA training. The 30-hour OSHA trained Supervisor must physically be on site during work hours. All other contractor personnel are required to have the 10-hour OSHA training. All personnel must provide a copy of the completed OSHA training to the COR.

Contractor will be required to repair any damage to VA property.

All contractors will require a flash badge. Issued by Engineering

Construction duration for Base Bid is 120 days form Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

BID ITEM 2 (Bid Alternate 1):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421 sq. ft.).

Construction duration for Bid Item #2 is 118 days from Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

BID ITEM 3 (Alternate #2):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421 sq. ft.) and all work associated with BID ITEM #3 – Retaining wall.

Construction duration for Bid Item #3 is 115 days from Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

BID ITEM 4 Alternate #3):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421 sq. ft.), all work associated with BID ITEM #3 – Retaining wall and all work associated with Bid Item #4 – Concrete Apron. If Concrete Apron is removed from project, Contractor will need to pave over Apron.

Construction duration for Bid Item #4 is 110 days from Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

BID ITEM 5 (Alternate #4):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421 sq. ft.), all work associated with BID ITEM #3 – Retaining wall, all work associated with Bid Item #4 – Concrete Apron , If Concrete Apron is removed from project, Contractor will need to pave over Apron.

Construction duration for Bid Item #5 is 107 days from Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

BID ITEM 6 (Alternate #5):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421sq. ft.), all work associated with BID ITEM #3 – Retaining wall, all work associated with Bid Item #4 – Concrete Apron. (If Concrete Apron is removed from project, Contractor will need to pave over Apron) and all work associated with Bid Item #5 – Correct Sub-base.

Construction duration for Bid Item #6 is 105 days from Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

Correct Parking Lot Issues VAMC Beckley Project NO. 517-18-411 Solicitation NO. 36C245-19-B-0010

LIST OF BID ITEMS: Bidders shall affix prices for each of the following bid items. Failure to do so shall be grounds for rejection of the bid as non-responsive. Award shall be made on the Base Bid, but if bids received for the Base Bid exceed the funds available, award shall be made by acceptance of one of the Deduct Bid Alternates, which are listed below in descending order of priority.

BID ITEM 1 (BASE BID) The project includes, but is not limited to, the items listed below.

Install and compact two-inch average compacted thickness of Wet-1 asphalt to WV Department of Highways (WVDOH) specifications) over an area approximately 297,827 Sq. Ft.

Project will utilize both VA and WVDOH specifications. The Contracting Officer (CO) will provide final decisions concerning which specifications will apply.

All work will take place at night and/or on weekends after normal work hours of (7:30 AM to 5:00 PM). Work hours will be coordinated through the Contracting Officer Representative (COR).

All existing concrete will be milled around with milled material being trucked off campus and disposed of properly meeting VA specifications.

All material will be removed from the campus nightly at the end of the work shift.

All work will be phased to fully complete each night’s work and reopen to traffic at the end of each shift.

The main road into the facility will have one lane of traffic always open.

COR will coordinate all road closures working with VA management.

All materials will be recycled when possible or deposed of in an environmentally friendly way according to VA requirements/specifications, and Local, State, and Federal laws and regulations. Contractor will provide CO with monthly (or as requested) receipts showing recycled material weights. Contractor will coordinate recycling efforts through COR.

Remove existing brick drop box (in main parking lot area) and replace with grated precast concrete drop box and complete pipe connections to existing pipeline. Existing demoed material will be will be excavated, trucked off campus, and disposed of properly meeting VA specifications.

Remove existing concrete retaining wall (in main parking lot area), level and grade area and prepare suitable (#57 & crusher run limestone) sub-base for pavement. Existing demoed material will be excavated, trucked off campus, and disposed of properly meeting VA specifications.

Remove existing concrete apron at entrance to parking building, level and grade area and prepare suitable (#57 & crusher run limestone) sub-base and pour eight- inch steel bar reinforced new concrete (6 bag mix). Existing demoed material will be excavated, trucked off campus, and disposed of properly meeting VA specifications.

Main parking lot area will have 4 stripping designs for VA management’s consideration. All four of the designs will plan two 8 feet wide pedestrian walkways entering the main hospital and the emergency department entrance doors. Pedestrian walkways will include ‘rumble strips/grooved areas’ in the roadway at walkway crossings. The pedestrian walkway will have ‘cane bumps’ installed in the walkway where it intersects the roadway along with permanent signage. Two of the designs will allow parking lanes to run North-South (existing) and 2 will run the lanes East-West. Designs will include slatted, straight, and mixed parking lanes. All designs will meet or exceed VA design specifications and be ADA compliant. Designs need to calculate total spaces available and net loss from present conditions.

LOCATION OF WORK:

Location and approximated square footage of work to be performed:

· Entrance Road (1779 Sq. Ft.)

· Employee/Doctors Parking (57,606 Sq. Ft.)

· Main Parking Lot (108,700 Sq. Ft.)

· Middle Parking lot (80,750 Sq. Ft.)

· Lower Lot (32,571 Sq. Ft.)

· Back Building 1/Maintenance Area (16,421 Sq. Ft.)

· Remove existing brick drop box in Main Parking Lot

· Remove existing concrete retaining wall in Main Parking Lot

· Concrete apron at entrance to Existing Parking Building

· Stripping options for the Main Parking Lot

Approximate total square footage of work to be performed: 297,827

All work will be performed at night and/or on weekends after normal work hours of (7:30 AM to 5:00 PM). Work hours will be coordinated through the COR.

Work will take place in an occupied healthcare facility which is in operation 24 hours a day, 7 days a week and care must be taken to keep work areas clean and contained.

All work will be in accordance with VA Master Specifications and any or all other applicable specification sections and WV Department of Highways specifications will be utilized.

Contractor shall be responsible for obtaining and conforming to any permits required by local, state, federal utility regulatory, or environmental agencies.

In the event the contractor encounters any dangerous or hazardous materials (including utility lines) the contractor will be responsible to remove in accordance with all VA environmental regulations and VA master specifications.

Contractor will be responsible for storage of materials, equipment and the removal of all unused materials. Contractor will be responsible for the disposal of all demolished material.

The contractor’s workmanship, compliance, and materials are subject to the review, inspection and approval of the Government.

Contracting Officer Representative (COR) will check work daily and report/ advise Contracting Officer.

Contracting Officer is the only Government representative that can accept work as completed. Contractor will be required to maintain a safe environment for all patients, visitors, staff, and workers.

It shall be the responsibility of the contractor to ensure that his workers and sub-contractor’s workers abide by all government rules and regulations. Contractor’s onsite Supervisor must have completed 30-hour OSHA training. The 30-hour OSHA trained Supervisor must physically be on site during work hours. All other contractor personnel are required to have the 10-hour OSHA training. All personnel must provide a copy of the completed OSHA training to the COR.

Contractor will be required to repair any damage to VA property.

All contractors will require a flash badge. Issued by Engineering

Construction duration for Base Bid is 120 days form Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

BID ITEM 2 (Bid Alternate #1):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421 Sq. Ft).

Construction duration for Bid Item #2 is 118 days from Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801 BID ITEM 3 (Bid Alternate #2):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421 Sq. Ft) and all work associated with BID ITEM #3 – Retaining wall.

Construction duration for Bid Item #3 is 115 days from Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

BID ITEM 4 (Bid Alternate #3):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421 Sq. Ft), all work associated with BID ITEM #3 – Retaining wall and all work associated with Bid Item #4 – Concrete Apron. If Concrete Apron is removed from project, Contractor will need to pave over Apron.

Construction duration for Bid Item #4 is 110 days from Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

BID ITEM 5 (Bid Alternate #4):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421 Sq. Ft), all work associated with BID ITEM #3 – Retaining wall, all work associated with Bid Item #4 – Concrete Apron. If Concrete Apron is removed from project, Contractor will need to pave over Apron.

Construction duration for Bid Item #5 is 107 days from Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

BID ITEM 6 (Bid Alternate #5):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building 1/Maintenance Area (16,421 Sq. Ft), all work associated with BID ITEM #3 – Retaining wall, all work associated with Bid Item #4 – Concrete apron. If Concrete Apron is removed from project, Contractor will need to pave over Apron and all work associated with Bid Item #5 – Correct Sub-base.

Construction duration for Bid Item #6 is 105 days from Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801.

NOTICE

1. The Base Bid contains all the project work. Each Bid deduct deletes a portion of the work.

1. It is anticipated that award will be made on Bid Item 1 (Base Bid). However, if the bids exceed the funds available, award will be made on Bid Item 2 (Deduct 1). If the bids for Bid Item 2 exceed the funds available, award will be made on Bid Item 3 (Deduct 2), and so on.

1. The Bid Items are listed in descending order.

1. Bidders shall affix a price to each bid item. Failure to do so may render the bid as nonresponsive.

1. Prices for each Bid Deduct Alternate shall be expressed as the total price for the entire project at the Deduct Alternate level and NOT the dollar amount to be deducted from the price for the Bid Item above. For example, price the Deduct Alternate as a whole value, such as $425,000.00 in lieu of a negative value, such as -$25,320.00.

517-18-411 Beckley VA Medical Facility Correct Parking Lot Pavement issues

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INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

a) If the bid/offer exceeds $150,000, a bid guarantee is required in an amount not less than twenty (20) percent of the bid/offer price or $3M, whichever is less.

(b) Bidders are reminded that an acceptable Bid Guarantee MUST be received with the bid/offer before the bid opening. Failure to furnish a properly executed bid guarantee in the proper form and amount, with original signature(s) and embossed with the surety corporate seal, by the time set for opening of bids/offers, will require rejection of the bid/offer in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4, and may be cause for rejection even then.

For guidance, Bidders/Offerors are referred to FAR provision 52.228-1, BID GUARANTEE (SEP 1996) in the solicitation, FAR Part 28.101 Bid Guarantees, and FAR Part 28.2 Sureties and Other Security for Bonds. Corporate sureties offered for bonds must appear on the list contained in the Department of Treasury Circular 570, “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and Acceptable Reinsuring Companies, ” See http://www.fms.treas.gov/c570/c570.html

(c) If the contract will exceed $30,000 but will not exceed $150,000, the bidder/offeror to whom award is made will be required to furnish a Payment Bond, Standard Form 25A, or alternative payment protection.

(d) If the contract will exceed $150,000, the bidder/offeror to whom award is made shall be required to furnish a Payment Bond, Standard Form 25A, and a Performance Bond, Standard Form 25. Copies of the Standard Forms 25A and 25 may be obtained upon application to the Issuing Office.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

SUBMISSION OF BIDS

The bidder shall submit the following in response to this Invitation for Bids:

(a) A completed and signed Standard Form 1442.

(b) A completed copy of the Representations and Certifications (See FAR 52.204-8 Annual Representations and Certifications (MAR 2012)).

(c) A fully executed bid bond.

(d) Documentation of their safety record.

(e) All forms and/or certifications as directed in the solicitation, including the specifications.

SAFETY AND ENVIRONMENTAL RECORD: In order to be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an Experience Modification Rate (EMR) of equal to or less than 1.0.

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record with their bid.

1. A self-certification on company letterhead that the bidder has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. Bidders shall submit copies of their OSHA logs (OSHA Form 300A) for the past three years with their bid. If the firm has been in business for less than three years, they shall submit copies of their OSHA logs for the period of time they have been in business.

1. Information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

DESCRIPTION OF WORK: See SCOPE OF WORK and BID ITEM LIST.

COST RANGE: Between $500,000. and $1,000,000.

NAICS: The NAICS Code for this procurement is 236220 Commercial and Institutional Building Construction. Contractors, with a maximum small business size standard of $36,500,000.00 million.

COMPLETION TIME: BID ITEM LIST for completion times for the Base Bid and for each Deduct Alternate bid item.

SDVOSB SET-ASIDE: Effective June 20, 2007, Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of 2006 allow procurements to be set-aside for SDVOSBs and VOSBs. This procurement is 100% set-aside for Service-Disabled, Veteran-Owned Small Business (SDVOSB). Bids are solicited only from SDVOSB concerns and bids received from concerns that are not SDVOSB concerns shall be rejected. In order to be considered, the firm must be shown in the Center for Business Enterprise (VetBiz) (VIP) website as verified at the time of submission of their bid, AND time of award. No award can be made unless the vendor is registered.

Plans/Drawings/Specifications: Drawings and specifications are attached in electronic format to this solicitation. Offerors are responsible for downloading and printing their own bid sets. The VA will not provide hard copies of the drawings and specifications to any offeror. Contractors are responsible for ensuring that any construction document package used for bidding or construction is complete and up-to-date.

RESIDENT PROJECT ENGINEER: All reference to "Resident Project Engineer" in the solicitation will be changed to "Contracting Officer’s Representative" or “COR.”

GENDER: Wherever masculine gender is used in the solicitation and contract documents, it shall be considered to include both masculine and feminine.

DEPARTMENT OF VETERANS AFFAIRS: All reference to "Veterans Administration" or "VA" in the solicitation will be changed to Department of Veterans Affairs".

METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables and contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in inch-pound units, a request should be made to the Contracting Officer, in writing, to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

CONTRACTOR RESPONSIBILITY: Contractor shall be required to complete all contract work and schedule a final inspection within the specified contract performance period. Should the Contractor fail to complete the contract work (including scheduling of the final inspection), and it is determined by the Government to be a Contractor-caused delay, the Contractor shall be in default status. If the Government determines it to be in the best interest of the Government to allow the Contractor to continue to perform contract work, the Contractor shall provide equitable consideration to the Government for additional time granted for completion of contract work. Such agreement shall not be deemed a waiver of the Government’s right to terminate this contract in the event the Contractor fails to complete the contract work (including scheduling of the final inspection) on or before the completion date.

TRAINING: Effective July 1 2005, all employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COTR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

TB TESTING: It is the responsibility of the contractor to provide TB training annually and a PPD test annually for any employee(s) providing services at VAMC, Beckley, West Virginia. The Government reserves the right to review the contractor’s records.

PRE-BID CONFERENCE: A pre-bid conference has been scheduled for July 22, 2019, at 2:00 p.m., in Building 3A Conference Room VA Medical Center, Beckley, WV. This pre-bid conference will be the only opportunity for potential bidders to visit the site.

All potential bidders, subcontractors, and suppliers are strongly encouraged to attend this pre-bid conference.

NOTE: Questions or Requests for Information (RFI’s) regarding this solicitation must be typewritten in MS Word format (*.docx) and submitted via e-mail to the Contracting Officer, Millard Mike Adkins (millard.adkins@va.gov); NO TELEPHONE QUESTIONS WILL BE ACCEPTED. Deadline for receipt of questions or RFI’s is 2:00 PM (LOCAL TIME), July 29, 2019.

KEYS: All keys provided the Contractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor. There shall be a charge of $10.00 for each key that is lost or not returned to the COR. Payment shall be made to the VA Medical Center, Beckley, West Virginia upon receipt of a Bill of Collection.

PREPARATION OF BIDS/OFFERS/PROPOSALS: Neither the VAMC nor the VISN 5 NCO will pay for any costs incurred in preparation and submission of bids or proposals.

PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The Controls & Administration (C&A) requirements do not apply and a Security Accreditation Package is not required. However, if the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

VETS 4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS 4212 report; therefore, all bidders/offerors are encouraged to file every year.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

BID OPENING: A public bid opening has been scheduled for August 16, 2019, at 2:00 p.m., in Building #3A Conference Room at the VA Medical Center, Beckley, WV.

SECURITY REQUIREMENTS: Special Agreement Checks (SAC) and issuance of Personnel Identification Verification (PIV) security badges for Contractor and Subcontractor Employees performing work under solicitation.

All contractor employees who have access to VA sensitive information are subject to the same level of investigation as VA employees.

The level of background investigation commensurate with the level of access needed to perform the statement of work for this Construction requirement is a Special Agreement Check (SAC) investigation, which equates to fingerprinting. This level of investigation requires all contractor and subcontractor employees performing work under this requirement to be fingerprinted and to be issued a non-PIV security badge.

The process for completing the SAC investigation and obtaining a PIV security badge is outlined in the following guidance:

The Contractor is responsible for bearing the expense of all employee background investigations initiated, regardless of the final adjudication determination. The VA facility will pay for investigations conducted by the Office of Personnel Management (OPM); however, the General/Prime Contractor is responsible for reimbursing the VA. The following are estimated costs for each of the potential risk level background investigations.

MBI (Medium Risk) $825.00 BI (High Risk) $3,465.00

Where this guidance refers to “contractor employees” it is inclusive of all “subcontractor employees” performing under this contract as well.

CONTRACTOR: Upon receipt of Notice of Award, Contractor shall comply with the following processes in order to be in compliance with contract security requirements.

SPECIAL AGREEMENT CHECKS (SAC) AND NON-PERSONAL IDENTITY VERIFICATION – PIV (Security Badge) INSTRUCTIONS Contractor POC will complete the Contract Security Services Request Form (Form #1) in its entirety, listing all employees that will be performing work under the construction requirement portion of this Construction project. Once completed, this form shall be submitted to the VHA Service Center (VSC) Personnel Security Office via password protected or encrypted email to VSCSecurity@va.gov or faxed to (216)447-8020.

NOTE: Due to the personal information contained in the Contract Security Services Request form, the form must be sent in a secure manner. Please DO NOT email a document containing social security numbers unless the email is encrypted.

Process that occurs after VSC receives Form #1 for processing: Within five business days of receiving the Contract Security Services Request, the VSC Personnel Security Office will enter a background investigation request into the VA Security Investigation Center (SIC) Contractor Request Database (CRD) for each contractor employee. When the request is entered, an automated “initial” e-mail is sent to the contractor point of contact listed on the Contract Security Services Request. The automated e-mail identifies the background investigation level requested (SAC) and provides a website link with further instructions.

If a contractor employee has a background investigation from another federal agency, it may be reciprocated as long as the background investigation meets the appropriate level designated in the current statement of work and has occurred within the last five years with a favorable adjudication and no break in service. Please be aware that any public trust case that is older than two years and does not have a favorable adjudication cannot be reciprocated unless it was a no issue case.

VSC Personnel Security Office staff will coordinate with the VA Security and Investigations Center (SIC) staff to verify reciprocity. If the contractor employee receives the automated email from the VA SIC CRD and believes he/she may be eligible for reciprocity, please contact the VA SIC using the contact information in the e-mail received. Reciprocity is NOT automatic. If a background investigation can be reciprocated, the VA SIC will send an email notification to the contractor.

Note: If contract personnel need to be added to perform work under this contract after the original Contract Security Services Request (Form #1) has been submitted, Contractor must update and submit another Contract Security Services Request (Form #1) to the VSC Personnel Security Office so that a background investigation can be initiated on each contract personnel added. When completing Form #1 for the additional contract employee, indicate next to the purchase order number field on Form #1 that this is an ADDITION.

The additional contract employee cannot start work until all security requirements outlined in this guidance are completed.

1. All contractor employees are required to be fingerprinted as part of the Special Agreement Check (SAC) requirement. Within five business days of Contractor receiving Notice of Award, each contract employee listed on Form #1 must take the Contractor/Employee Fingerprinting Request Form (Form #2) and two forms of ID to their nearest VA facility to have their fingerprints submitted and the bottom portion of Form #2 completed by a fingerprinting official. Appointments for fingerprints should be made through the Contracting Officer Technical Representative or the local VA facility. Completed SAC forms shall be faxed or mailed directly to the VSC Personnel Security Office the same day the contractor employee is fingerprinted. Forms can be faxed or mailed directly to:

Personnel Security Office VHA Service Center (VSC) 6100 Oak Tree Blvd #500 Independence, Ohio 44131 Fax: (216) 447-8025 VSCSecurity@va.gov

Contractor shall inform the Contracting Officer Technical Representative (COTR)/Contracting Officer when fingerprinting has been completed for each contract employee.

1. Each individual working on the contract or the contractor POC shall complete the VHA Service Center PIV Sponsorship Worksheet (Form #3) for each employee, in its entirety, and return to VSC Security Office as soon as possible, either via fax, encrypted email or password protected documents. Upon receipt of this form and final results of fingerprinting confirmation, the VHA Security Service Center will send an email notification to the Contractors point of contact and the Contracting Officer authoring contract employees to proceed with obtaining their required non-PIV security badge.

NOTE: No Notice to Proceed will be issued until the fingerprinting requirement (SAC) has been met and the VHA Service Center PIV Sponsorship Work sheet has been forwarded and processed through the VSC Personnel Security Office.

Security badges can and should be obtained at any VA Facility. Contact your Contracting Officer for a listing of all the VA facility locations for fingerprinting and issuance of security badges. The same badge will be valid at all VA facilities throughout the contract period.

IMPORTANT points for Contract Employees to follow for obtaining PIV badges:

1. Contract employees shall work with the COTR or PIV Office at the VA facility to verify the physical location of the PIV Point of Contact (POC). Contract employees shall call ahead to make an appointment with the VA facility PIV office.

1. Contract employees shall make sure they have two (2) forms of identification with them.

1. Contract employees shall inform the COTR when badges have been received.

Your security badge must be displayed in accordance with the local VA directives (must be visible at all times while working at any VA facility).

In the event of a lost badge, contract employees must immediately contact their supervisor who in turn shall contact the COTR. They must also contact the VHA Service Center (VSC), Personnel Security Service, and the local PIV office to report the loss.

1. These security badges are the Property of the United States Government; Contractor is REQUIRED to turn in all security badges at the last campus where work has been performed. After completion of the project, Contractor shall complete the Contract Security Verification Request Supplemental Form (Form #1B) to verify that all badges have been collected and turned in to be destroyed. Any failure to collect, record and return security badges at the end of the contract performance period could result in a Poor Contractor Performance Rating in the Contractor Performance Assessment Rating System (CPARS).

The following information describes the criteria for Applicants (employee, contractor, or affiliate) who will receive a PIV card, a Non-PIV card, or a Flash Badge.