36C24519B0010-0001002.docx

Correct Parking Lot Issues - Solicitation: 36C245-19-B-0010 - Project No. 517-18-411

AGENDA

PRE-BID CONFERENCE

Correct Parking Lot Issues Beckley VAMC, Beckley, WV

SOLICITATION: 36C245-19-B-0010

PROJECT NO. 517-18-411

July 22, 2019

I. Introduction: The agenda for this conference is established as follows:

A. Contracting Specialist’s general remarks B. Facility Management Service’s general remarks C. General questions/discussion from the attendees D. Walk-through of Construction Area

II. Names of Key Individuals for This Procurement:

A. The Contracting Officers are:

Millard Adkins, POC Contract Specialist Department of Veterans Affairs NCO (Network Contracting Office) 5 Facilities Team 200 Veterans Ave.

Beckley, WV 25801 (PH) 304-255-2121 ext. 4136 Millard.Adkins@va.gov

B. The Contracting Officer’s Representative (COR):

Joe Peplowski Facility Management Service (FMS) Engineer Technician

III. Milestone Dates for This Procurement:

A. Date of Issue: Pre-solicitation June 19, 2019 solicitation July 15, 2019 B. Pre-bid Conference: July 22, 2019 at 2:00 PM (EST) C. Cutoff for Questions: July 29, 2019 at 2:00 PM (EST) D. Bid Opening: August 16, 2019 at 2:00 PM (EST)

IV. General Comments/Instructions to Bidders:

. The contractor is responsible for obtaining measurements during this site visit. The measurements in this solicitation are for reference only. Please do not take any pictures of Patients or Staff.

A. The IFB Package consists of:

1. SF 1442

2. Scope of Work

3. Information Regarding Bid Material, Bid Guarantee and Bonds

4. Instructions, Conditions, and Other Statements to Bidders/Offerors

5. Representations and Certifications

6. General Conditions (Contract Clauses)

7. List of Attachments (to include wage determination, specifications and drawings, security package)

B. When Submitting a Bid:

1. Bidder must complete and submit one (1) copy of the Standard Form (SF) 1442 with original signature and one (1) copy of the completed Representations/Certifications prior to the closing date and time.

2. Bid must be submitted in one hard copy (paper) format prior to the closing date and time.

3. Ensure DUNS number is entered into Block 14, Name and Address of Offeror, of the SF 1442. If the bidder does not have a DUNS number, they are to contact Dun and Bradstreet at 1-800-333-0505 or www.dnb.com and obtain a DUNS number.

4. Bidder is to affix a price in block 17 of the SF1442. This IFB contains six (6) bid item.

5. Bidders must acknowledge ALL amendments issued by the VA in block 19 on the SF1442 within the bid package.

6. Bidder must submit Safety (OSHA) and Environmental (EPA) Violation information in accordance with the solicitation (Section titled: OSHA AND EPA VIOLATIONS). This is a self-certification regarding OSHA and EPA violations for the past three (3) years.

7. Review the IFB, regarding bonding requirements and submission of a Bid Guarantee, as applicable.

8. Bidder shall clearly mark in the lower left-hand corner, on the outside of the bid envelope, that it is a sealed bid. Bidder should include the solicitation number, bid opening date and time, and the title.

This requirement has been set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the VIP database (to insure apparently successful offeror is a verified Service Disabled Veteran Owned Small Business), System for Award Management (SAM) database (Central Contractor Registration, Online Representations and Certifications, and Excluded Parties List System to insure registrations are current, valid, and no debarment records exist). Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

9. In order to be eligible to participate, the offeror must be registered and certified as an SDVOSB firm in the Center for Veteran Enterprise database (VetBiz) VIP by the time of award which can be found at https://www.vip.vetbiz.va.gov/

V. Procedure for Requesting Clarifications/Information:

A. Any and all questions must be emailed to the Contract Specialist, Millard Adkins at Millard.adkins@va.gov. NO TELEPHONIC QUESTIONS. The cutoff date for questions is July 29, 2019 at 2:00 PM (EST). Facility Management Service should not be contacted directly. Failure to submit questions by the due date/time may result in the questions going unanswered.

B. The Contracting Officer, via an amendment, will answer any and all technical questions. Any and all amendments will be posted at the Federal Business Opportunities System (FBO) website at https://www.fbo.gov/. Bidders are responsible for obtaining any amendments from the website.

C. An amendment may also be used to communicate other information (for example, updated wage decision, revised clauses, new bid opening date). Bidders are encouraged to check the FBO System routinely to determine if amendments have been issued.

VI. Additional Visits to the Construction Area:

NO ADDITIONAL SITE VISITS ARE SCHEDULED AT THIS TIME.

VII. Availability of Bid Sets:

The solicitation is available for download at the Federal Business Opportunities System website.

VIII. Prior to Award:

A. Contractor must submit their VETS 4212 reporting information annually. The report must be current in order for award to be made. (See Instructions, Conditions, and Other Statements to Bidders)

B. Contractor must be registered in the System for Award Management (SAM) database. No award can be made unless the contractor is registered. (See Instructions, Conditions, and Other Statements to Bidders)

C. Contractor must ensure that their reps and certs are current and have the correct NAICS Code (236220) Commercial and Institutional Building Construction listed under the socio-economic grouping set aside within the solicitation.

IX. After Award

A. Contractor shall submit a payment bond and performance bond, each 100% of the award amount, within fifteen calendar days of award.

B. Contractor shall submit documentation of completion of OSHA certified construction safety course by employees (both prime contractor and subcontractor) who will work on the job site.

C. Contractor shall submit documentation of “competent person’s” completion of the 30-hour OSHA certified construction safety course.

D. Contractor shall submit original Certificate of Liability Insurance prior to any work commencing.

E. The Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $650,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. Each contractor whose contract award is estimated to exceed $650,000 is required to register with the Contractor Performance Assessment Reporting System (CPARS)/Construction Contractor Appraisal Support System (CCASS).

X. Reminder:

This procurement is 100% set-aside for certified Service-Disabled, Veteran-Owned Small Business (SDVOSB).

XI. ONLY questions general in nature will be addressed during the Pre-bid Conference / Site Visit. ALL technical questions require e-mail submittals to millard.adkins@va.gov in order to ensure that everyone has the same information for bidding purposes.

Department of Veterans Affairs Page 2