36C24519B0010-0005002.pdf

Correct Parking Lot Issues

VAMC Beckley

Project NO. 517-18-411

Solicitation NO. 36C245-19-B-0010

LIST OF BID ITEMS: Bidders shall affix prices for each of the following bid items.

Failure to do so shall be grounds for rejection of the bid as non-responsive. Award shall be made on the Base Bid, but if bids received for the Base Bid exceed the funds available, award shall be made by acceptance of one of the Deduct Bid Alternates, which are listed below in descending order of priority.

BID ITEM 1 (BASE BID) The project includes, but is not limited to, the items listed below.

Install and compact two-inch average compacted thickness of Wet-1 asphalt to WV

Department of Highways (WVDOH) specifications) over an area approximately 297,827 Sq.

Ft.

Project will utilize both VA and WVDOH specifications. The Contracting Officer (CO) will provide final decisions concerning which specifications will apply.

All work will take place at night and/or on weekends after normal work hours of (7:30 AM to

5:00 PM). Work hours will be coordinated through the Contracting Officer Representative

(COR).

All existing concrete will be milled around with milled material being trucked off campus and disposed of properly meeting VA specifications.

All material will be removed from the campus nightly at the end of the work shift.

All work will be phased to fully complete each night’s work and reopen to traffic at the end of each shift.

The main road into the facility will have one lane of traffic always open.

COR will coordinate all road closures working with VA management.

All materials will be recycled when possible or deposed of in an environmentally friendly way according to VA requirements/specifications, and Local, State, and Federal laws and regulations. Contractor will provide CO with monthly (or as requested) receipts showing recycled material weights. Contractor will coordinate recycling efforts through COR.

Remove existing brick drop box (in main parking lot area) and replace with grated precast concrete drop box and complete pipe connections to existing pipeline. Existing demoed material will be will be excavated, trucked off campus, and disposed of properly meeting VA specifications.

Remove existing concrete retaining wall (in main parking lot area), level and grade area and prepare suitable (#57 & crusher run limestone) sub-base for pavement. Existing demoed material will be excavated, trucked off campus, and disposed of properly meeting

VA specifications.

Remove existing concrete apron at entrance to parking building, level and grade area and prepare suitable (#57 & crusher run limestone) sub-base and pour eight- inch steel bar reinforced new concrete (6 bag mix). Existing demoed material will be excavated, trucked off campus, and disposed of properly meeting VA specifications.

Main parking lot area will have 4 stripping designs for VA management’s consideration. All four of the designs will plan two 8 feet wide pedestrian walkways entering the main hospital and the emergency department entrance doors. Pedestrian walkways will include ‘rumble strips/grooved areas’ in the roadway at walkway crossings. The pedestrian walkway will have ‘cane bumps’ installed in the walkway where it intersects the roadway along with permanent signage. Two of the designs will allow parking lanes to run North-South

(existing) and 2 will run the lanes East-West. Designs will include slatted, straight, and mixed parking lanes. All designs will meet or exceed VA design specifications and be ADA compliant. Designs need to calculate total spaces available and net loss from present conditions.

LOCATION OF WORK:

Location and approximated square footage of work to be performed:

• Entrance Road (1779 Sq. Ft.)

• Employee/Doctors Parking (57,606 Sq. Ft.)

• Main Parking Lot (108,700 Sq. Ft.)

• Middle Parking lot (80,750 Sq. Ft.)

• Lower Lot (32,571 Sq. Ft.)

• Back Building 1/Maintenance Area (16,421 Sq. Ft.)

• Remove existing brick drop box in Main Parking Lot

• Remove existing concrete retaining wall in Main Parking Lot

• Concrete apron at entrance to Existing Parking Building

• Stripping options for the Main Parking Lot

Approximate total square footage of work to be performed: 297,827

All work will be performed at night and/or on weekends after normal work hours of (7:30 AM to 5:00 PM). Work hours will be coordinated through the COR.

Work will take place in an occupied healthcare facility which is in operation 24 hours a day, 7 days a week and care must be taken to keep work areas clean and contained.

All work will be in accordance with VA Master Specifications and any or all other applicable specification sections and WV Department of Highways specifications will be utilized.

Contractor shall be responsible for obtaining and conforming to any permits required by local, state, federal utility regulatory, or environmental agencies.

In the event the contractor encounters any dangerous or hazardous materials (including utility lines) the contractor will be responsible to remove in accordance with all VA environmental regulations and VA master specifications.

Contractor will be responsible for storage of materials, equipment and the removal of all unused materials. Contractor will be responsible for the disposal of all demolished material.

The contractor’s workmanship, compliance, and materials are subject to the review, inspection and approval of the Government.

Contracting Officer Representative (COR) will check work daily and report/ advise

Contracting Officer.

Contracting Officer is the only Government representative that can accept work as completed. Contractor will be required to maintain a safe environment for all patients, visitors, staff, and workers.

It shall be the responsibility of the contractor to ensure that his workers and sub-contractor’s workers abide by all government rules and regulations. Contractor’s onsite Supervisor must have completed 30-hour OSHA training. The 30-hour

OSHA trained Supervisor must physically be on site during work hours. All other contractor personnel are required to have the 10-hour OSHA training. All personnel must provide a copy of the completed OSHA training to the COR.

Contractor will be required to repair any damage to VA property.

All contractors will require a flash badge. Issued by Engineering

Construction duration for Base Bid is 120 days form Notice to Proceed. All work will be performed at the Veterans Affairs Medical Center, Beckley, WV 25801

BID ITEM 2 (Bid Alternate #1):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building

1/Maintenance Area (16,421 Sq. Ft).

Construction duration for Bid Item #2 is 118 days from Notice to Proceed. All work will

BID ITEM 3 (Bid Alternate #2):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building

1/Maintenance Area (16,421 Sq. Ft) and all work associated with BID ITEM #3 – Retaining wall.

Construction duration for Bid Item #3 is 115 days from Notice to Proceed. All work will

BID ITEM 4 (Bid Alternate #3):

Contractor shall perform all work as described in BID ITEM 1 (BASE BID) except deduct all work associated with BID ITEM 2 – The correction and pavement of Back Building

1/Maintenance Area (16,421 Sq. Ft), all work associated with BID ITEM #3 – Retaining wall and all work associated with Bid Item #4 – Concrete Apron. If Concrete Apron is removed from project, Contractor will need to pave over Apron.

Construction duration for Bid Item #4 is 110 days from Notice to Proceed. All work will

NOTICE

1. The Base Bid contains all the project work. Each Bid deduct deletes a portion of the work.

2. It is anticipated that award will be made on Bid Item 1 (Base Bid). However, if the bids exceed the funds available, award will be made on Bid Item 2 (Deduct 1). If the bids for Bid Item 2 exceed the funds available, award will be made on Bid Item 3 (Deduct 2), and so on.

3. The Bid Items are listed in descending order.

4. Bidders shall affix a price to each bid item. Failure to do so may render the bid as nonresponsive.

5. Prices for each Bid Deduct Alternate shall be expressed as the total price for the entire project at the Deduct Alternate level and NOT the dollar amount to be deducted from the price for the Bid Item above. For example, price the Deduct Alternate as a whole value, such as $425,000.00 in lieu of a negative value, such as -$25,320.00.