36C24419B0014-0001002.pdf

REVISED STATEMENT OF WORK

TREE MANAGEMENT AND SIDEWALK SYSTEM REPAIR PROJECT NO. 542-14-104

COATESVILLE VA MEDICAL CENTER

4/12/2019

DESCRIPTION:

Provide all administration, labor, and material associated with renovating and repairing all annotated areas within the drawings as produced by the Architect/Engineer (AE) throughout the

CVAMC Campus. Work for the Tree Management and Sidewalk System includes, but is not limited to, the following items.

• Tree Management: Remove, prune, and/or fertilize existing trees inside and outside of the Oval #1 area. Tree removal includes removing the stumps.

• Landscape Improvements: Provide and plant trees, shrubs, perennial, and ground cover.

• Sidewalk Improvements: Replace most of the existing concrete sidewalks within the

Oval #1 courtyard. Sidewalk construction OUTSIDE of Oval One has been removed from this project. To meet current VA accessibility requirements, some of the sidewalk system replacement requires the installation of new ramps.

• Basketball Half Court: Provide pavement markings and adjustable basketball goal.

• New Smoking Shelter: Remove existing and provide new smoking shelter.

• Drainage Improvements: Grade select areas of the Oval #1 courtyard and modify existing and provide new drainage system components.

• Storm Management: Complete confirmation infiltration testing. Provide raingardens and infiltration trenches. Complete soil amendment restoration.

• Erosion and Sediment Control: Provide and maintain erosion and sediment control measures for the project.

• Site Restoration: Restoring existing surfaces, structures, and items disturbed by construction work required for the project.

• NPDES General Permit: Obtain coverage under the NPDES General Permit as a co-permittee and provide all work to comply with permit requirements.

• Other Work: Provide other work specified and shown on the drawings.

• Additional Work: Remove and recycle 2000 cubic yards of masonry, concrete, and asphalt debris and remove and recycle an additional 80 cubic yards of tree debris co-located at the T21 laydown yard of the CVAMC campus

Completion time for the construction work shall be 180 calendar days. This includes a 45-day submittal period. Provide all submittals for the project within 45 days.

PLACE OF PERFORMANCE:

The Coatesville VA Medical Center (CVAMC) - 1400 Blackhorse Hill Rd, Coatesville, PA

19320.

BACKGROUND:

The Coatesville VA Medical Center (CVAMC) (Engineering) has a requirement to repair badly flooding areas through storm water management, remove dangerously unhealthy trees, repair poor grading and landscaping, replace excessively cracked sidewalk and patio areas, and install a

VHA Directive compliant smoking shelter.

SCOPE:

Through attachments provided herein consisting of AE Drawings, Specification Book, Soil

Erosion and Sediment Control Report, Post Construction Storm Management Report and any applicable VHA Design Guides, the contractor will perform all works as entailed in the documents. This Statement of Work is NOT all-inclusive.

The storm water management improvements include grading, a new drainage system, and rain gardens. Additional storm water BMP’s shall be added to comply with NPDES permits. Grading of the entire courtyard will slope away from buildings and towards inlets and rain gardens. New drainage pipe, manholes, and catch-basins will be installed per the drawings and existing rain gutters will be connected and properly secured to the new drainage system where applicable.

Approximately 204 trees were assessed at the initial AE survey in 2013 inside and outside of

Oval One. Over the course of the years, the initial assessment has been modified by nature. Some trees have been removed already, some need additional pruning or fertilizing. For bidding purposes, we will consider all the assessed trees per the specifications and drawings with regards to fertilization, pruning, removal, etc. If a previously assessed tree has already been addressed/repaired, then the contractor will apply a credit for that tree and the VA will utilize that credit at their discretion, possibly the same designated work on another tree. Per the drawings, a variety of new canopy and sub-canopy trees are being proposed to take over the gaps from tree removal. Not covered in the drawings there will be an additional ten (10) trees to be removed and an additional ten (10) trees to be pruned/fertilized. These will be chosen by the

COR as recommended by the arborist. For each one of the ten trees removed, there shall be two

(2) trees replanted per the COR’s decision recommended by the arborist. These trees may be of canopy, sub-canopy, flowering, etc.

Most of the sidewalk within Oval One Courtyard will be replaced. Sidewalk and concrete improvements will only occur within Oval One since there was a modification to the cost prohibitive original plan. Only tree work outside oval one shall be performed. All sidewalks will comply with ABAAS and VA accessibility criteria at a minimum. USABLE Soil spoils from the concrete works will be reused to properly pitch grading throughout all locations within Oval One to include building foundations. Unusable spoils shall be recycled with receipts. Concrete for a new basketball court will be installed in the present location including a new adjustable backboard and line painting as per the drawings.

General landscaping improvements will occur per the drawings to include planted areas with shrubs and rain gardens. All excavation will be completed with a proper grade of the buildings and work area with top soil as per the drawings, seeded with seed commensurate with the soil and sunlight, and decomposing mesh infused with straw for seed growth.

A new smoking shelter will be built near building 2 inside Oval One. This shelter will comply with the drawings, specifications, and VHA Directive 1085. An ABA compliant walkway and repaired portion of the existing canopy will also be installed. The repaired portion of the canopy shall be approximately 8 feet by 28 feet, be made of aluminum to include support legs, and shall tie into the smoke shelter without leaking.

The contractor shall supply water in volume for construction needs.

All work is to be in accordance with the drawings and specifications. The Requirements section is not an all-encompassing list of works.

PERFORMANCE REQUIREMENTS:

The contractor shall comply with all performance requirements listed herein, and all work shall be performed in accordance with the attached Drawings, the Master Construction

Specifications, and the VHA Directive 7715 Safety and Health During Construction.

A. Construction Barrier: The contractor shall provide a safety barrier around the construction site / work area, comprised of a plastic barrier and caution tape only when a 6’ chain link fence cannot be used or the site poses no safety risk.

B. Materials: All materials must be submitted as manufacturers specifications (cut sheets) to the COR and AE and gain approval prior to starting any work. The contractor shall only supply items that are compliant with the Buy American Act. All materials or items to be supplied by the contractor that are not listed in an attachment must first be submitted to the Contracting Officer Representative (COR) and the Contracting

Officer (CO) for approval prior to installation.

C. Testing and Acceptance: At the completion of all performance requirements, the contractor shall demonstrate for the COR that all newly installed items under this contract are functioning properly prior to the Government’s final acceptance. A full one-year warranty for all materials, installation, and workmanship shall be given by the contractor upon final acceptance of the contract.

SPECIAL CONTRACTOR PROVISIONS:

A. Contractor Responsibilities:

1) The contractor is responsible for verifying all site conditions prior to performing any work under this contract.

2) The contractor is responsible for protecting adjacent structures, equipment, vehicles, pedestrians, and vegetation while performing under this contract. Large dust dispersal may require the contractor to wet down the material.

3) The contractor shall be responsible for the actions of all individuals provided to work under this contract. If in the event damages arise from work provided by contractor personnel, the contractor shall be responsible for all resources necessary to remedy the incident (including damages to landscaping) at no additional cost to the

Government.

4) The contractor shall adhere to all Occupational Safety and Health Administration

(OSHA) regulations, as well as the safety regulations of the CVAMC while performing under this contract with reference to VA Directive 7715 - Safety and

Health During Construction.

5) The contractor shall be responsible for ensuring that all individuals provided to work under this contract are properly licensed to operate a motor vehicle, if operating a motor vehicle on VA property is required.

B. Security Requirements:

1) Prior to the commencement of any work under this contract, upon arrival to the

CVAMC, contractor personnel shall first check-in with the VA Police (Building 1) to obtain a VA visitor badge.

2) The contractor employee shall be responsible for safeguarding the badge and immediately report if the badge has been lost, stolen, or destroyed to the VA Police.

3) Contractor personnel shall properly display their employee identification badge and

VA visitor badge at all times while on VA property so that their name, photo, and the company they work for can easily be seen.

4) All contractor personnel shall properly sign out with the VA Police upon the completion of all daily work activities.

5) All durational contractor personnel shall have a formal VA identification card which requires finger-printing and background check.

C. Required Contractor Notifications:

1) Contractor personnel shall inform the COR of the need to gain access to secured areas. If access is required to secured areas, prearranged scheduling will be coordinated between the contractor and the COR.

2) The contractor shall coordinate all equipment shutdowns with the COR.

3) If work is required beyond the terms of this contract, the contractor shall provide the

Contracting Officer (CO) and the COR with a written cost estimate for any additional work or materials at no cost to the Government. The contractor shall not perform any work or make any purchases beyond the terms of this contract without approval from the Contracting Officer. The Contracting Officer representative is not authorized to make financial authorizations or determinations.

D. Warranty: All services provided by the contractor, as well as parts replaced shall come with a one (1) year warranty (minimum) from date of government acceptance.

All labor, tools, supplies, transportation, and equipment associated with the replacement of warranty items shall be provided by the contractor at no additional cost to the Government.

E. Interference in Performance Requirements: The following provisions shall be adhered to by contractor personnel throughout the duration of this contract:

1) The contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility; e.g. utility services, emergency responses, the passage of facility patients/personnel, etc.

2) In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government.

F. Contractor Required Reporting:

1) Prior to the completion of all weekly work activities, the contractor shall exclusively supply the COR, with his/her company’s work-documentation (daily logs) and certified payrolls per the Davis Bacon Act.

2) The contractor shall supply the COR with any product literature and maintenance requirements for all items installed under this contract.

G. Cleanup and Disposal:

1) Housekeeping:

a. The contractor shall maintain a clean and orderly work environment, ensuring the area is free from debris during construction and after the completion of all services provided under this contract.

b. If the COR finds the area where services were provided to be unacceptable, the contractor at his/her own cost shall re-clean the area until acceptance is gained. It is critical in a hospital environment to maintain the highest level of aesthetics as can be afforded during construction.

2) Disposal of Trash and Hazardous Waste:

a. The contractor shall be responsible for the removal of all trash and debris from

VA property throughout the project and will not be allowed to stage waste on the

VA property. For all waste, the VA will be provided a receipt of recycling with weight.

b. The contractor shall comply with the Occupational Safety and Health

Administration (OSHA), the United States Environmental Protection Agency

(EPA), the Department of Transportation (DOT), State, and all other applicable regulations governing the proper handling, disposal, and removal of waste. All supervisors shall have available at all times a completion record of the 30-hour

OSHA course and all employees shall have the 10-hour OSHA course certificates available on the job site.

PERFORMANCE SCHEDULE:

A. Performance Start:

The contractor shall begin performance within 10 days of receipt of the Notice to

Proceed.

B. Period of Performance:

The contractor shall complete all performance requirements within 180 days of the

Notice to Proceed.

C. Working Hours:

1) The activity of this project shall be performed Monday through Friday (except

Federal Holidays), 7:00 AM (EST) – 4:30 PM (EST). After hours work is not authorized unless approved by the COR and CO.