3370_1.DOC

State of Wisconsin

DOA-3261 (R05/2014)

s.16.75, Wis. Statutes

FORMCHECKBOX

Remove from proposer list for this commodity/service. (Return this page only.)

Charlene Orsted, Purchasing Services

Department of Corrections 3099 East Washington Avenue

P.O. Box 7991

Madison, WI 53707-7991 (street zip: 53704)

REQUEST FOR PROPOSAL

THIS IS NOT AN ORDER

PROPOSER (Name and Address)

456Xxhhhhghghghgh, Proposals MUST be in this office no later than January 14, 2016 at 3:00 PM CT Date November 18, 2015 (REVISED Section 4.4.2, 11/23/2015, per contents of RFP Amendment No 1)

PLEASE COMPLETE:

Name:

Address:

Name (Contact for further information)

Charlene Orsted, Procurement

Email charlene.orsted@wisconsin.gov

Phone

(608) 240-5583

Quote Price and Delivery FOB Destination fillin "Date and time"

FORMCHECKBOX

Public Opening FORMCHECKBOX No Public Opening fillin "Date and time"

Description

The Wisconsin Department of Corrections (DOC), Division of Community Corrections (DCC) Region-1 is requesting proposals to provide Residential Services Programs (RSP) with Substance Abuse Services, Cognitive Intervention, and other Criminogenic Need Services in Dane County, Wisconsin. The two (2) RSPs will serve female offenders who are supervised by the DOC.

Late proposals will be rejected.

Faxed and Emailed proposals are NOT accepted.

This page must be completed, signed and included with your proposal.

FORMCHECKBOX

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson Ave., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

FORMCHECKBOX

We claim disabled veteran owned business bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

FORMCHECKBOX

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-5462.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

FORMCHECKBOX

Yes FORMCHECKBOX No FORMCHECKBOX Unknown

In signing this proposal we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any other proposer, competitor or potential competitor; that this proposal has not been knowingly disclosed prior to the opening of proposals to any other proposer or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Proposal and all terms of our proposal.

Phone

Fax

Email

Website

This form can be made available in alternate formats to individuals with disabilities upon request.

STATE OF WISCONSIN

DEPARTMENT OF CORRECTIONS

REQUEST FOR PROPOSAL (RFP) #: CJO-5407 (Revised 11/23/2015) Residential Services Program with Substance Abuse Services, Cognitive Intervention, and other Criminogenic Need Services in Dane County, Wisconsin

TABLE OF CONTENTS

1.0

INTRODUCTION, PURPOSE AND SCOPE

2.0

PREPARING AND SUBMITTING A PROPOSAL

3.0

PROPOSAL SELECTION AND AWARD PROCESS

4.0

MINIMUM ORGANIZATIONAL, GENERAL AND TECHNICAL REQUIREMENTS

5.0

PROPOSER RESPONSE

6.0

COST PROPOSAL AND CONTRACT PRICING

7.0

SPECIAL CONTRACT TERMS AND CONDITIONS

8.0

STANDARD TERMS AND CONDITIONS

Standard Terms and Conditions (Requests for Bids/Proposals) (DOA-3054)

Supplemental Standard Terms and Conditions for Procurements for Services (DOA-3681) Attachments (Attached Separately on VendorNet)

EXHIBIT A*

Weekly RSP Calendar *Exhibit A is to be used in written proposal response (see Section 5.7.2)

EXHIBIT B

Proposer Checklist

EXHIBIT C

Cost Proposal Worksheet

DOA-3477

Vendor Information

DOA-3027

Designation of Confidential & Proprietary Information

DOA-3333

Wisconsin’s Cooperative Purchasing Service

DOA-3478

Vendor Reference

APPENDIX 1

DCC Administrative Directive 01-10

APPENDIX 2

Referral for Services (DOC-1336)

APPENDIX 3

Offender Report – Monthly Halfway House (DOC-386) –referenced in PDCS manual only

APPENDIX 4

Unit Service Monthly Report (DOC-1026)

APPENDIX 5

Limits of Confidentiality of Health Information (DOC-1923)

APPENDIX 6

Correctional Program Checklist

APPENDIX 7

Program Guidelines

APPENDIX 8

PDCS Provider User Guide (rev. July 28, 2015)

1.0 INTRODUCTION, PURPOSE AND SCOPE

1.1 INTRODUCTION

The purpose of this Request for Proposal (RFP) is to provide interested parties with information to enable them to prepare and submit a proposal for a Residential Services Program with Substance Abuse Services, Cognitive Intervention, and other Criminogenic Need Services in Dane County, Wisconsin. The program is to serve FEMALE offenders under the care and supervision of the Wisconsin Department of Corrections (DOC), Division of Community Corrections (DCC). The proposal submitted may be for one, all or any combination of the two separate, residential services programs included in this RFP:

· Program A must have a facility located in Dane County with 13-17 beds.

· Program B must have a facility located in Dane County with 6-10 beds.

The Residential Services Program (RSP) supersedes what the Department of Corrections has historically referred to as a halfway house. In furtherance of DOC’s continuing efforts to utilize available research and best practices to request services that align with evidence-based principles of effective intervention, the decision was made to revise the designation to one reflective of the Department’s goals in residential programming.

1.2 PURPOSE AND SCOPE OF THE PROJECT

The Residential Services Program proposed in response to this RFP will need to address offender responsivity based on COMPAS information provided by DOC and female offender criminogenic needs. The Department of Corrections is requesting vendors propose gender-responsive residential services that have an evidence-based approach for serving medium to high risk female offenders who have the identified criminogenic needs. The minimum organizational, general, and technical requirements which must be incorporated within the submitted proposals are provided in Section 4.

The State of Wisconsin as represented by its DOC may use the results of this process to award a contract for a Residential Services Program.

Other regions and divisions of the DOC, as well as any State agency, may use the resulting contract, if agreeable to both the DOC and the vendor, to obtain the benefits of volume purchases and/or reduction in administrative expenses.

1.2.1 Program Overview and Priorities

The Residential Services Program shall provide gender-responsive residential care, service delivery, and case management services for female offenders with core service components, including treatment, as specified in Section 4.4.2 of this RFP. All program services proposed must be located in Dane County, Wisconsin, as applicable to the program proposed. The RSP facility proposed must be a community-based residential facility (CBRF) and licensed per Section 4.2.4.

The program must maintain close communication with DCC staff to:

· Remain aware of the Risk/Needs/Responsivity principles of the target population;

· Ensure that the program remains responsive to DOC programmatic needs;

· Communicate each participant’s progress and problems; and,

· Ensure safety to the community.

Regular contact and ongoing communication between the referring agent, program liaison agent, corrections field supervisor, DCC contract administrator, and contractor is essential. In addition, the program needs to maintain close communication with community resources and participants' support systems so that each participant can successfully reintegrate into less structured or independent settings.

1.2.2 RSP Expectations

· Target individual criminogenic needs of participants based on risk, need and responsivity factors

· Emphasis on the provision of cognitive behavioral therapy that addresses the top four criminogenic needs: anti-social cognition, anti-social companions, anti-social personality or temperament, family and/or marital

· Criminogenic needs should be targeted at a rate of four (4) to one (1) versus non-criminogenic needs

· Participants spend at least 40% (35 to 50 hours) of their time per week in structured tasks

· Model effective behavioral interventions

· Work with each participant to develop an individualized community reintegration plan to independent living in his home community.

· Evidence-based outcome reporting data will be utilized to enhance program efficacy.

· Reduce recidivism by addressing the individual criminogenic needs of each participant through the use of evidence-based practices.

1.2.3 Target Population

RSP participants will be referred by DOC based on COMPAS scales indicating medium to high risk female offenders with a targeted criminogenic need appropriate for placement in the proposed program. Some program participants may have identified responsivity issues, such as stage of change, DCC rules and conditions, cultural diversity, and learning disabilities/cognitive limitations. Learning styles and needs may require reasonable accommodations in the program. Other factors considered in referrals shall include convicting offense behavior(s), prior record, other prior history, indicators of imminent relapse, availability of resources, or other case contingencies.

Priority placement shall be given to offenders scoring highest on risk to re-offend based upon the COMPAS risk assessment as conducted by DCC. Referrals may include high profile offenders. DCC staff will determine priority offenders which may include offenders from all areas of the state. If DOC deems an offender 17 years of age is appropriate for the program, the Contractor may be asked to request a variance or waiver in accordance with DHS 83.03.

1.3 RFP STRATEGY

The Proposals will be evaluated as described in Section 3.0, Proposal Selection and Award Process. Significant efforts have been made to state requirements in terms of program elements as opposed to dictating proposed technical solutions to Proposers. This strategy encourages Proposers to provide solutions which best meet the Department’s RSP expectations to serve the target population.

1.4 PROCURING AND CONTRACTING AGENCY

This Request for Proposal (RFP) is issued by the Wisconsin DOC which is the sole point of contact for the State of Wisconsin during the selection process. The person responsible for managing the procurement process is Charlene Orsted.

1.5 DEFINITIONS

The following definitions are used throughout the RFP:

Proposer, Vendor or Agency: Firm submitting a response to this Request for Proposal

ATR:

Alternative to Revocation

CBRF:

Community Based Residential Facility Contractor:

Successful vendor awarded the contract

DAI:

Division of Adult Institutions, administration of all state correctional incarceration facilities except those juvenile facilities operated by Division of Juvenile Corrections: headquartered at DOC Central Offices, 3099 E Washington Ave., Madison, WI 53704.

DCC:

Division of Community Corrections supervises offenders outside secure facilities.

DHS 75:

Wisconsin Administrative Code Department of Health Services Chapter DHS 75 for Community Substance Abuse Service Standards.

DHS 83:

Wisconsin Administrative Code Department of Health Services Chapter DHS 83 for Community Based Residential Facility.

DOA:

Department of Administration has statutory authority [WI Stats. Chapter 16] to define, regulate and delegate all aspects of procurement of commodities and services for state agencies.

DOC:

Department of Corrections. Also referred to as, the department or the DOC. The DOC is Head quartered at DOC Central Offices, 3099 E Washington Ave., Madison, WI 53704.

DSM-V:

Diagnostic and Statistical Manual of Mental Disorders, 5th edition, published by the American Psychiatric Association.

DSPS:

Department of Safety and Professional Services– this new department was formed in 2011 by combining the Department of Regulation and Licensing and Department of Commerce’s Divisions of Safety and Buildings and Environment and Regulatory Services.

SPS 167:

Wisconsin Administrative Code Department of Safety and Professional Services Chapter SPS 167 for Professional Liability Insurance.

DVB:

Disabled Veteran-Owned Business

MBE:

Minority Business Enterprise

Offender:

Person under the custody or supervision of the Wisconsin Department of Corrections.

Purchasing:

The Wisconsin Department of Corrections, Purchasing Services Section.

RFP:

Request for Proposal

RSP:

Residential Services Program

State:

State of Wisconsin Must:

Requirement is mandatory

Shall:

Requirement is mandatory

Should:

Desirable but not mandatory

Administrative and Fiscal Services: Tasks and responsibilities such as preparation and management of operational budget; personnel management; program planning and evaluation; supervision and evaluation of staff; labor/management relations; public relations; ensuring compliance with AA/CRC requirements; development, implementation and monitoring of policies/practices for information and technology, space, staff/offender health, safety and security.

Bed Day: One program slot for an individual offender per 24 hour day continuously available to DOC.

Behavioral Program: A service that is defined as programming that teaches new skills, practices the skill and monitors progress through coaching, modeling and instrumental conditioning.

Case Management: An organized process for bringing services, agencies, resources and people together within a planned framework for linking, advocating for and monitoring the provision of educational intervention, treatment or support services to an offender in a program in a coordinated, efficient and effective manner.

Case Plan: Identified and ranked goals and objectives and resources agreed upon by the program participant, the program provider and the DCC agent to be utilized in facilitation of the participant’s successful program completion.

Clinical Supervision: Clinical supervision means intermittent face−to−face contact provided on or off the site of a service between a clinical supervisor and treatment staff to ensure that each program participant has an individualized treatment plan and is receiving quality care. Clinical supervision includes auditing of program participant’s files, review and discussion of active cases and direct observation of treatment, and means also exercising supervisory responsibility over program staff.

Clinical Supervisor: The person designated to be responsible for the clinical supervision of the staff delivering program services.

Co-facilitator: The person, who assists with the facilitation of program groups, assists a person who meets all the direct service staff requirements, and who provides direct program services as part of a team.

Cognitive Interventions: Program which teaches specific strategies or techniques to enable offenders to:

(1) Identify for themselves the specific thoughts that support their criminal behavior (self-observation);

(2) See and appreciate the pattern and consequences of their thinking;

(3) Utilize reasoning and problem solving, self-talk, social interaction skills as a means of controlling and changing their thinking;

(4) Recognize that they have choices and can make a conscious decision to change or not to change.

The Department stresses programming that combines two types of cognitive interventions: cognitive restructuring (changing the thinking patterns, attitudes and beliefs that lead persons to offend) and cognitive skills training (teaching reasoning, problem solving and social skills).

COMPAS: The Northpointe Suite software used by DOC to provide a single statewide system of risk/needs assessment and case planning for an offender's lifecycle.

Community reintegration plan: Refers to the process of transitioning from a state in which an individual was not a functioning member of society into a state where the individual controls and directs their own life.

Containment Approach: A method of case management and treatment that seeks to hold offenders accountable through the combined use of both offenders' internal controls and external control measures (such as the use of polygraph and relapse prevention plans). A containment approach requires the integration of a collection of attitudes, expectations, laws, policies, procedures, and practices that have clearly been designed to work together. This approach is implemented through interagency and interdisciplinary teamwork.

Correctional Client: City, county, state, tribe or federal clients served in a correctional setting. The DOC will make sole determination of who meets this criterion.

Criminogenic Needs: Andrews, Bonta, and Hoge (1990:31) define criminogenic needs as a subset of risk factors consisting of dynamic attributes of offenders and their circumstances that, when changed, are associated with changes in the chances of recidivism.

· Anti-Social cognition: (Criminal Thinking Self Report; Cognitive Behavioral; Criminal Opportunity; Social Isolation; Social Environment; Socialization Failure; Social Adjustment Problems)– Programs targeting this specific criminogenic need seek to reduce anti-social cognition, recognize risky thinking, and feelings, adopt an alternative identity.

· Anti-Social companions: (Criminal Associates and Peers; Cognitive Behavioral; Criminal Opportunity; Social Isolation; Social Adjustment Problems; Socialization Failure; Social Environment)– Programs targeting this specific criminogenic need seek to reduce association with offenders, enhance contact with pro-social.

· Anti-Social personality or temperament: (Criminal personality; Criminal Opportunity, Cognitive Behavioral; Social Isolation; Socialization Failure; Social Adjustment Problems; Anger)– Programs targeting this specific criminogenic need seek to build problem solving, self management, anger management, and coping skills.

· Family and/or marital: (Family Criminality; Criminal Opportunity; Social Environment; Socialization Failure; Social Adjustment Problems)– Programs targeting this specific criminogenic need seek to reduce conflict, build positive relationships and communication, enhance monitoring/supervision.

· Substance Abuse: (Substance Abuse; Social Environment; Social Isolation; Cognitive Behavioral; Leisure and Recreation)– Programs targeting this specific criminogenic need seek to reduce usage, reduce the supports for abusive behavior, enhance alternatives to abuse.

· Employment: (Vocation/Education; Financial; Criminal Opportunity)– Programs targeting this specific criminogenic need seek to provide employment seeking and keeping skills

· Education/Vocational: (Vocation/Education; Financial; Criminal Opportunity): Programs targeting this specific criminogenic need seek to enhance performance reinforcers and satisfaction.

· Leisure/Recreation: (Leisure recreation; social isolation): Programs targeting this specific criminogenic need seek to enhance involvement and satisfaction in pro-social activities.

Criminogenic Risk Factors: Those features that research has demonstrated are related to criminal behavior. At least two types are recognized. Static risk factors: are offender characteristics that cannot change but are predictive of an offender’s propensity for future criminal activity, for example, the offender’s age at the time of first offense. Dynamic risk factors: are offender characteristics that may be altered by effective intervention. Examples of dynamic risk factors are substance abuse; identification with criminal companions; low tolerance for frustration; impulsivity; conflicts with authority; poor use of leisure time; conning and manipulation; thrill seeking; egocentrism; blaming others; dissatisfaction with conventional, mainstream activities; poor skills in identifying alternative choices; etc.

Culturally Diverse Programming: Accommodates the learning styles of participants with varying cultural backgrounds and ethnicities.

Direct Program Services: Tasks and responsibilities relating to delivery of offender services such as conducting assessment, providing individual and group treatment services, conducting program orientation, evaluation, aftercare, support groups, and other program service or treatment related activities under scope of this RFP.

Dosage: The total hours program participants are engaged in therapeutic tasks focused on criminogenic needs. Only therapeutic tasks aimed at reducing recidivism are counted in this total. For a task to count towards dosage, not only do the targets need to be focused on criminogenic need areas, but the methods used to address the target behavior should be evidence-based (e.g., cognitive-behavioral, social learning theory).

Dual Diagnosed Offender: An individual offender who has a documented psychiatric diagnosis and a substance abuse diagnosis.

Evidence-based Practices (EBP): Encompasses the principle of making decisions about how to provide care by integrating the best available evidence with practitioner expertise and other resources, and with the characteristics, state, needs, values, and preferences of those who will be affected. Using EBP implies that (1) there is a definable outcome(s); (2) that the outcome is measurable; and (3) it is defined according to practical realities.

Gender-Responsiveness: Involves creating an environment through site and staff selection and program development, content, and material that responds to the realities of women’s lives and addresses participants’ issues. Gender-responsive approaches are multidimensional and based on theoretical perspectives that acknowledge women’s pathways into the criminal justice system. These approaches address social and cultural factors (e.g., poverty, race, class, and gender) and therapeutic interventions involving issues such as abuse, violence, family relationships, substance abuse, and co-occurring disorders. These interventions provide a strength-based approach to treatment and skills building, with an emphasis on self-efficacy (Bloom & Covington, 2000).

High Profile: An offender who presents potential concerns arising from media attention, offender notoriety, or community opposition. Some offenders may be sentenced under statutes that require sex offender special bulletin notice (SBN) and/or sex offender registration with the Department of Corrections.

Intake Assessment: A process by which a contractor reviews and evaluates offender information to determine appropriateness for offender program entry and level of service delivery.

Involuntary Clients: For the purposes of this RFP, an involuntary client is any program participant for whom the provider agency must report program non-compliance, including but not limited to failure to complete scheduled programing or positive drug screens, to a governmental entity that has the authority to issue repercussions to the client as a consequence of the non-compliance.

Mental Health Program: Designed to address specific mental health disorders.

Motivational Interviewing (MI): A form of collaborative conversation for strengthening a person's own motivation and commitment to change. It is a person-centered counseling style for addressing the common problem of ambivalence about change by paying particular attention to the language of change. It is designed to strengthen an individual's motivation for and movement toward a specific goal by eliciting and exploring the person's own reasons for change within an atmosphere of acceptance and compassion.

Offender: For purposes of this solicitation, the term “offender” is defined as an individual who is under the supervision of the DOC.

PREA: The Prison Rape Elimination Act of 2003 (PREA) was enacted to address the problem of sexual assault of persons in the custody of U.S. correctional agencies. To be in compliance with PREA, the Wisconsin Department of Corrections must assure that all applicable state and federal laws and policies on sexual assault of adult and juvenile offenders are enforced.

Program Evaluation: The identification of quantifiable behavioral indicators of response to the planned intervention used to determine program efficacy.

Program Participant: An offender referred by DCC and is receiving services through the program.

Program Statement: The written statement of a program’s philosophy and model of treatment; the research basis for selection of the treatment model; the problem and the population to be served; the goals, objectives, and activities to be employed to achieve the desired outcomes; and the plan for determining the efficacy of the services provided.

Protected Health Information(PHI): Individually identifiable health information in any form or medium, including demographic information, created, received, maintained, or transmitted by the Contractor, on behalf of the DOC, where such information relates to the past, present, or future physical or mental health or condition of an individual, the provision of health care to an individual, or the payment for the provision of health care to an individual, and where such information identifies the individual or provides a reasonable basis to believe that it can be used to identify an individual.

PHI excludes individually identifiable health information in education records covered by the Family Educational Rights and Privacy Act (FERPA) and employment records held by the Department in its role as employer.

Punishers: Involves the application of a stimulus to decrease behavior.

Reinforcers: Involves the application of a stimulus to increase behavior.

Quality Control: A process by which entities review the quality of all factors involved in production and/or involved in providing services. This approach places an emphasis on three aspects:

1) Elements such as controls, job management, defined and well managed processes, performance and integrity criteria, and identification of records.

2) Competence, such as knowledge, skills, experience, and qualifications.

3) Soft elements, such as personnel integrity, confidence, organizational culture, motivation, team spirit, and quality relationships.

Residential Services Program (RSP) (formerly referred to/solicited by WI DOC as a halfway house program): A community-based residential facility (CBRF) licensed under DHS 83, and/or DHS 75, Wisconsin Administrative Code.

The program shall:

· Provide 24 hour awake supervision and residential services to offenders; and

· Provide or arrange services designed to meet the individual needs of the resident and to protect the community.

Responsivity: Addresses a program participant’s individualized barriers that may impede their ability to successfully complete therapeutic tasks.

Risk Factors: A set of internal stimuli or external circumstances that have been empirically demonstrated to increase the risk of re-offending, or that have been clinically determined on an individual basis to increase a particular offender’s risk of re-offending.

Secular Programming: Programming that is free of religious components –Administrative Directive 01-10 (Appendix 1).

Special Bulletin Notification (SBN): The release of a sex offender’s information pursuant of the 1995 Wisconsin Statute 301.46(2m), which authorizes the DOC to inform law enforcement agencies of the release of a convicted sex offender when the release of information will enhance public safety and protection.

Staffing: Verbal communication and information shared by DOC staff and contractor about a specific offender which usually involves a face-to-face meeting, but may periodically take place over the telephone. The offender may or may not be present at the meeting or time of telephone call.

Substance Abuse: The below listing is not inclusive of all Definitions as defined in Wisconsin Administrative Code Chapter DHS 75. Other definitions as referenced in Wisconsin Administrative Code Chapter DHS 75 for Community Substance Abuse Service Standards (http://docs.legis.wisconsin.gov/code/admin_code/dhs/75) are applicable as written for the purpose of this Request for Proposal.

Assessment: The process and procedures by which a counselor or service identifies and evaluates an individual’s strengths, weaknesses, problems and needs in order to develop the offender’s individual treatment plan or to make recommendations for the offender’s continuing care per Wisconsin Uniform Placement Criteria (UPC), ASAM or similar placement criteria that may be approved by the DHS.

Intensive: A structured substance abuse treatment consisting of regularly scheduled sessions of various treatment modalities such as counseling, service coordination (case management), group or individual therapy, medical services, and mental health services, as indicated, by interdisciplinary contractors for a scheduled number of sessions per day and week. This is the most intensive level of counseling.

Aftercare or Continuing Care: Aftercare and Continuing Care are interchangeable terms and refer to treatment provided after the offender has completed the goals of a primary care program and no longer requires counseling at that intensity level. Aftercare is less intensive treatment that tapers the treatment process in order to sustain and extend the offender’s recovery by reinforcing the concepts learned in the primary program.

Relapse Intervention/Prevention: Substance abuse treatment to which an offender is referred due to exhibiting signs of relapse/destabilization. The goal of such a “booster” form of treatment is to re-stabilize and return the offender to community living following a structured re-exposure to program elements designed to address the issues the offender was having difficulty within the community. Typically, this might occur through an alternative to revocation process with the needed elements identified in the treatment plan. Relapse Prevention can also be combined with other groups as elements of an individual treatment plan.

Therapeutic Tasks:

There are many forms of treatment approaches that have been proven effective in changing offender behavior (e.g., radical behavioral, family-based, etc.). The most common form of evidence-based treatment for offenders is Cognitive Behavioral Treatment (CBT). CBT is a combination of cognitive and behavioral treatment approaches. Cognitive theories propose that our behavior is a result of what we think and that in order to change behavior, offenders must be taught how to restructure their thinking. Behavioral theories assert that behavior is learned by observing others and the outcomes of that observed behavior. Cognitive theory + behavioral theory = CBT. CBT is most often delivered via a structured curriculum. CBT interventions teach offenders to recognize, avoid, and manage high risk situations.

Urinalysis (UA): Analysis of urine, used to detect the presence of a specific substance, such as an illegal drug.

1.6 QUESTIONS, CLARIFICATIONS AND/OR REVISIONS

All communications and/or questions regarding this RFP must be submitted in writing to Charlene Orsted on or before the dates shown in Section 1.9 Calendar of Events.

Email is preferred:

charlene.orsted@wisconsin.gov

USPS ADDRESS:

COMMON CARRIER ADDRESS:

Department of Corrections

Department of Corrections

Charlene Orsted/Purchasing Services Section Charlene Orsted/Purchasing Services Section

P.O. Box 7991

3099 East Washington Avenue

MADISON, WI 53707-7991

Madison, WI 53704-4338

Fax: (608) 240-3342

Vendors are expected to raise any questions, exceptions or additions they have concerning the RFP document at this point in the RFP process. If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this RFP, the vendor should notify immediately, in writing, the above named individual of such error and request modification or clarification of the RFP. Please also refer to Section 2.1.5 Deviations or Exceptions.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFP, addendum, revisions/amendments and/or supplements will be provided to all vendors via VendorNet.

The proposal shall stipulate that it is predicated upon the requirements, terms and conditions of this RFP and any supplements or revisions thereof. Any contacts with State employees concerning this RFP are prohibited, except as authorized by the RFP Manager during the period from date of release of the RFP until the notice of intent to award is released.

1.7 VENDOR CONFERENCE

There is not a Vendor Conference scheduled for this RFP, but the DOC retains the option to hold a meeting, if needed, to provide additional instructions to proposers on the submission of proposals. Vendors shall be notified via VendorNet if the DOC determines a Vendor Conference is necessary.

If a Vendor Conference is scheduled, all vendors who intend to respond to this RFP should, but are not required to, attend the conference. A Vendor Conference may or may not be recorded, so questions and answers from a conference meeting may be paraphrased on VendorNet. Any verbal answers provided during a Vendor Conference would be preliminary and non-binding. Following a Vendor Conference, all questions and answers would be posted in writing to VendorNet as an addendum to the RFP. Proposers are cautioned that only formal amendments and/or addenda issued via VendorNet are binding.

1.8 REASONABLE ACCOMMODATIONS

The DOC will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you think you need accommodations contact Charlene Orsted via email at charlene.orsted@wisconsin.gov or via telephone at 608-240-5583.

1.9 CALENDAR OF EVENTS

Listed below are important dates and times of actions related to this RFP. The actions with specific dates must be completed as indicated unless otherwise changed by the State. In the event that the State finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing a supplement to this RFP and posting on VendorNet. There may or may not be a formal notification issued for changes in the estimated dates and times.

January 14, 2016

3:00 PM CT

PROPOSALS DUE FROM VENDORS

Residential Services Program resulting from this RFP (*Earlier start dates may be considered)

1.10 CONTRACT TERM AND FUNDING

The initial contract term shall be effective on the date indicated on the purchase order or contract and shall continue for two (2) years from that date. Availability of funding to support this purchase is contingent upon the biennial budget process.

Renewal Term Options to renew the contract for two (2) additional two-year terms, or portions thereof, are available. Renewal(s) beyond the initial contract term is contingent upon the performance of the Contractor during the contract period and upon availability of funds. These are not automatic renewals. Contracts will be reviewed by the DOC before a decision is made. Any renewal(s) must be authorized by mutual written agreement of the vendor and the state.

Transition Renewal Period The Contractor may be requested to continue providing residential services for a period up to twelve (12) months after the end date of a current term of the Contract for the purpose of completing a future solicitation process and/or transition to a new service provider (contractor). The terms and conditions of the during the Transition Renewal Period shall remain the same as during the initial term or renewal term, as applicable, unless otherwise agreed to in writing by both parties. The DOC shall provide written notice to the Contractor to exercise the Transition Renewal Period, which shall include the length of the contract continuation (e.g., any period between one month and twelve months). Written notice shall be provided up to six (6) months prior to the end date of the current term. During the Transition Renewal Period, Contractor shall provide to the DOC all reasonable cooperation, assistance, and services in order to assist DOC in transition to a new service provider (contractor).

1.11 VENDORNET REGISTRATION

Department of Administration and State Bureau of Procurement policies no longer require maintenance of bidders’ lists or individual notification of vendors on bidders lists. In addition, there is no requirement to post solicitations for bids/proposals in the Legal Notices of the Official State Newspaper. Section 16.75, Wisconsin Statutes, allows for use of the Internet to post due notice for certain procurements: http://publicnotices.wi.gov.

Vendors who fail to register with VendorNet or who register or change/add commodity codes after the posting of a solicitation may not receive notification of procurement solicitations including amendments or cancellations.

The State of Wisconsin’s purchasing information and vendor notification service, VendorNet, is available to all businesses and organizations that want to sell to the state. Anyone may access VendorNet on the Internet at http://vendornet.state.wi.us to get information on state purchasing practices and policies, commodities and services that the state buys, and tips on selling to the state. Vendors may use the same Web site address for inclusion on the bidders list for commodities and services that the organization wants to sell to the state. A registration with notification guarantees the organization will receive an e-mail message each time a state agency, including any campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their designated commodity/service area(s) with an estimated value over $50,000. Organizations without Internet access receive paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued at $50,000 or less. Vendors also may receive e-mail notices of these simplified bid opportunities.

To obtain information on the state’s bidder registration, visit the VendorNet Web site at http://vendornet.state.wi.us/vendornet/asp/reginfo.asp or call the VendorNet Information Center (1-800-482-7813). In the Madison area, call 608-264-7898.

Make sure to select all the appropriate NIGP (Commodity) Codes. Bid lists are generated by NIGP codes.

Consider using a generic email address that is accessed or delivered to multiple recipients (example: bids@xyzcompany.com). This will insure that the bid notice is received.

2.0 PREPARING AND SUBMITTING A PROPOSAL

2.1 GENERAL INSTRUCTIONS

Before preparing the proposal, proposers are cautioned to thoroughly read the entire Request for Proposal, particularly Section 4 Minimum Organizational, General, and Technical Requirements, Section 5 Proposer Response and Section 6 Cost Proposal.

Proposals submitted in reply to this RFP shall respond to the specifications stated herein. Failure to respond to the specifications may be a basis for a proposer to be eliminated from consideration during the selection process. Failure to meet mandatory requirements will result in the rejection of the Proposer's proposal. The Department reserves the right to reject any or all proposals.

Evaluation and selection of the contractor agency, as well as subsequent negotiations, will be based on the information submitted in the proposal. Brochures or other presentations, beyond that sufficient to present a complete and effective proposal, are not desired. Elaborate artwork, expensive paper and binders, and expensive visual and other presentation aids are not necessary. The Department reserves the right to visit, inspect and reject all facilities considered as a site(s) for program services under this RFP.

2.1.2 Proposal Content

Unless the Proposer is identifying an exception or deviation, the Proposer shall not reiterate any Requirement, term, or condition of the RFP in its Proposal.

2.1.3 Complete Responses

Proposal responses should be concise yet complete. In responding, the Proposer is to provide all information concerning that subject area which the Proposer deems helpful to the DOC in establishing the Proposer's ability to satisfy and perform the Requirements of this RFP and provide the RSP for each program proposed (i.e., Program A and/or Program B). Emphasis should be on completeness and clarity of the Proposal without restatement of Requirements in the RFP.

2.1.4 Failure to Respond

Failure to respond to the requests for information and requirements stated in this RFP may be the basis for rejection of the Proposal. Failure to meet any Mandatory Requirements shall result in the rejection of the Proposal. Refer to RFP Section 3.3 Preliminary Evaluation for further details.

2.1.5 Deviations or Exceptions

Proposers are cautioned to avoid deviations or exceptions in their Proposals, which may be cause for rejection of their Proposals. If a Proposer intends to deviate from or take exception to any Requirement, term, or condition, the Proposer shall clearly describe the deviation or exception during the question and answer process. The Proposer shall also propose alternate language for each deviation or exception when submitting their questions. Any revisions to the RFP will be in the form of an amendment issued by the State.

The Requirements, terms, and conditions stated in this RFP shall be incorporated into the Contract with the awarded Contractor(s). Changes to Contract Terms and Conditions will be considered (but not necessarily agreed to) only if the Proposer suggests changes during the question and answer process and only if the Proposer identifies a deviation or exception to the term or condition and proposes alternative language in the questions it submits as per RFP Section 1.6 Questions, Clarifications and/or Revisions.

Failure to raise any deviation or exception during the question and answer period shall be deemed unqualified acceptance of the RFP Requirement, term, or condition, and the Proposer shall be held liable accordingly.

2.2 INCURRING COSTS

The State of Wisconsin is not liable for any cost incurred by Proposers in replying to this RFP.

2.3 RFP SUBMITTAL

Proposers must submit:

· One original (marked as such);

· Five (5) additional paper copies of proposal response; and one copy on CD-ROM of proposal response (Microsoft Word or Adobe format). NOTE: Any information deemed confidential on the DOA-304 MUST be in a separate folder marked “Confidential” on the CD-ROM. Any open records requests will receive a copy of the CD-ROM minus the documents inside the confidential folder. Please be sure the cost proposal is in a separate folder marked “Cost Proposal” For the purposes of this RFP, receipt of a proposal by the State mail system does not constitute receipt of a proposal by the Purchasing Services Section.

The Proposal(s) must be received at the Purchasing Services Section, at the office listed below, no later than 3:00 PM Central Time (CT) on Thursday, January 14, 2016. Any proposals received after this time and date will be rejected.

Use one of the options below for submitting proposal(s):

USPS ADDRESS:

COMMON CARRIER ADDRESS:

DEPARTMENT OF CORRECTIONS

DEPARTMENT OF CORRECTIONS

Charlene Orsted/PURCHASING SERVICES Charlene Orsted/PURCHASING SERVICES

P.O. BOX 7991

3099 EAST WASHINGTON AVENUE

MADISON, WI 53707-7991

MADISON, WI 53704-4338

*NOTE: Please allow at least one extra business day for delivery sent via USPS (United States Postal Service).

All proposals must be time-stamped as accepted by the Purchasing Services Section by the specified time stated above. Proposals not so stamped will not be accepted. Receipt of a proposal by the State mail system does not constitute receipt of a proposal by the Purchasing Services Section for purposes of this RFP.

To ensure confidentiality of the document, all proposals must be packaged, sealed and show the following information on the outside of the package:

· Proposer's Name and Address

· Request for Proposal Title: Residential Services Program

· Specify Program(s) Proposed: Program A and/or Program B

· Request for Proposal Number: RFP # CJO-5407

· Proposal Due Date: January 14, 2016 at 3:00 PM The Cost Proposal must be submitted in a sealed envelope and submitted as a separate part of the proposal and is due to the addressee on the due date and time noted above. The outside of the envelope must be clearly labeled with:

· The words: Cost Proposal

· Proposer’s Name and Address

· Request for Proposal Title: Residential Services Program

· Specify Program(s) Proposed: Program A and/or Program B

· Request for Proposal Number: RFP # CJO-5407

· Proposal Due Date: January 14, 2015 at 3:00 PM

2.4 PROPOSAL FORMAT

Proposals should be typed and submitted on 8½" x 11" 20# white paper, bound securely. Proposals should be organized using the formats specified in this section and presented as indicated in Section 2.1 and its subsections. Cost Proposal must be presented and submitted as indicated on the Cost Proposal Worksheet (Exhibit C). The Program Proposal and the Cost Proposal must be submitted in separate envelopes. No mention of the cost proposal may be made in the program proposal response. Proposals must be organized with the parts and headings. Each part, heading, and subheading of the Program Proposal should be separated by tabs or otherwise clearly marked. Include a Table of Contents in your Program Proposal to identify the page number references for each part of the program proposal (e.g., headings, subheadings, attachments, etc.) Required forms must be completed where indicated.

The program proposal response to this RFP is to include the following:

Program Proposal Format

Cover Page: At a minimum, the cover page should include the request for proposal number

(RFP CJO-5407). title of RFP, name of your company, date of proposal.

First Page: Request for Proposal Form DOA-3261 (Cover Sheet of this RFP).

This form must be completed, signed, and dated by the person authorized to do so on behalf of the proposer’s organization and submitted as the first page to the proposer’s program proposal.

Second Page: Proposer Checklist (Use Exhibit B) This checklist must be completed, signed, and dated by the person authorized to do so on behalf of the proposer’s organization and submitted as the second page to the proposer’s program proposal. Please indicate on the checklist whether your organization’s program proposal either “does comply” or “does not comply” with each requirement listed. In addition, please confirm on the checklist the responses and forms included in your organization’s program proposal and also confirm a cost proposal has been submitted.

Table of Contents

Include page number references for each part of program proposal (e.g., headings, subheadings, attachments, etc.)

Part 1:

RSP Description Summary (Refer to RFP Section 5.1) Provide a separate summary for each RSP proposed.

Part 2:

Proposer Response At a minimum, Part 2 of the Program Proposal is to include the headings from Section 5.2 and subsections; Section 5.3; Section 5.4; and, Section 5.5 and subsections.

Part 3:

Proposer Solutions At a minimum, Part 3 of the Program Proposal is to include the headings from Section 5.6.1; Section 5.7 and, if applicable, subsection 5.7.13; Section 5.8 and subsections; Section 5.9; and, Section 5.10 and subsection 5.10.9.

Part 4:

Other Required Forms

DOA-3477 – Vendor Information

Provide Vendor Company…