3-Ban the Box Compliance Checklist.pdf
PDF 220 KB Posted
- Attached to
- Medical Navigation Program
- Solicitation number
- RFP260124
- Issued by
- Bath County, Kentucky
About this file
This is a compliance checklist document issued by Louisville Metro Government regarding the "Ban the Box" hiring practice prohibition outlined in Louisville Metro Codified Ordinance Section 112.30. The ordinance requires all vendors conducting business with the City to prohibit initial employment application inquiries about applicants' prior criminal history. Vendors must ensure that initial applications do not contain questions or checkboxes regarding criminal conviction history unless otherwise mandated by state or federal law. The policy establishes criminal history standards as evaluation criteria in the contract award process, and the City retains authority to deny, rescind, revoke, terminate, or decline to renew contracts with vendors failing to comply with these standards.
The compliance checklist identifies seven specific exceptions to the Ban the Box requirements under which vendors may inquire about prior criminal history: (1) positions involving the transfer and handling of cash exceeding $500 or major fiduciary responsibilities; (2) positions with access to confidential information such as social security numbers or financial data; (3) positions involving unsupervised access to minors under age 16, developmentally disabled persons, or vulnerable adults; (4) positions with unsupervised home access where employees work alone without direct supervision or in pairs; (5) positions required by law to conduct criminal history inquiries; (6) positions where federal, state, or local law prohibits hiring individuals with felonies; and (7) sole source contracts with Louisville Metro Government. Vendors must execute the certification by signature of an authorized official, confirming compliance with LMCO 112.30 or indicating which exceptions apply to their contract.
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Other files
| File | Type | Posted |
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| 5-Vendor Information.pdf | ||
| 7-Submission Instructions - RFP260124.pdf | ||
| 1-RFP260124 Specifications.pdf | ||
| 6-W9.pdf | ||
| 4-GFE Docs.xlsx | XLSX spreadsheet | |
| 2-Acknowledgements Preferences.pdf |
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Text version
LOUISVILLE METRO CODIFIED ORDINANCE POLICY CERTIFICATIONS
Prohibiting The City or Its Vendors from Engaging in Certain Hiring Policies and Practices Against Persons Previously Convicted of Crimes
The Louisville Metro Government, in Louisville Metro Codified Ordinance (“LMCO”) Section 112.30, prohibited vendors from engaging in certain practices against persons previously convicted of crimes.
Specifically, per LMCO 112.30(D):
(1) Vendors who apply for business with the City must follow the practice that initial vendor employment applications not contain a "box" or a question of inquiry on the initial application regarding an applicant's prior criminal history and applicants shall not be required to check or otherwise fill in a "box" or respond to an inquiry regarding an applicant's prior criminal history on the vendor's initial employment application, unless as otherwise provided by or required by state and federal law.
(2) The standards established in this chapter and the criminal history policies shall be a part of the evaluation criteria when awarding City contracts. The City shall retain at all times the authority to deny, rescind, revoke, terminate or not renew a contract with a vendor for failing to comply with the standards established in this section.
Exceptions. The requirements under this section are not applicable under certain conditions. Please indicate if one or more of the following conditions apply:
1. Vendor employees are involved with the transfer and handling of cash amounts in excess of
$500 or that involve major fiduciary responsibilities (e.g. employees charged with investing funds, accounting, auditing, etc.)
2. Vendor employees are involved with access to confidential information, including but not limited to, social security numbers, bank account information, credit card information, or other combination of information that could be used for identity theft or related criminal activity.
3. Vendor employees are involved or may involve unsupervised access to children or minors under the age of 16, developmentally disabled persons or vulnerable adults.
4. Vendor employs positions with unsupervised access to homes of residents, in which they work alone without direct supervision or they do not work in pairs or in teams of employees.
5. Employment positions or categories as may be required by law.
6. Vendor is prohibited by federal, state and/or local law from hiring an individual with a felony, which requires an applicant's conviction history.
7. Vendor is engaging with Louisville Metro Government through a sole source contract.
, affirms that it follows the practice set forth in LMCO
112.30 or that an exception applies as indicated herein. In addition, the Contractor understands and agrees that the provisions of LMCO 112.30(D)(2), applies to this certification.
Signature of Contractor’s Authorized Official
Name and Title of Contractor’s Authorized Official
Date ddadi Cross-Out
| fill_1: |
| limited to social security numbers bank account information credit card information or other: |
| the age of 16 developmentally disabled persons or vulnerable adults: |
| alone without direct supervision or they do not work in pairs or in teams of employees: |
| Employment positions or categories as may be required by law: |
| which requires an applicants conviction history: |
| Vendor is engaging with Louisville Metro Government through a sole source contract: |
| Name and Title of Contractors Authorized Official: |
| Date: |
| Check Box1: Off |
| Check Box2: Off |
| Check Box3: Off |
| Check Box4: Off |
| Check Box5: Off |
| Check Box6: Off |
| Check Box7: Off |
| Text8: [Enter Company Name] |
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