Fully+Executed+Phire+Contract.pdf

PDF 7 MB Posted

Attached to
Version Control, Migration and Approval Software (NDUS Only)
Contract number
121-PHIR
Issued by
North Dakota

About this file

This is a Technology Contract between the state of North Dakota, acting through its North Dakota University System (NDUS) and the North Dakota Office of Management and Budget (acting through its State Procurement Office), and Phire, Inc., a Virginia Corporation located in McLean, VA. The contract is established as a cooperative purchasing contract under the North Dakota Century Code and is available to state entities, institutions, government bodies, public educational boards, transportation providers, nonprofit entities, tribal agencies, and the International Peace Garden.

The contract provides an integrated change management solution supporting HRMS, Finance, and Campus Solutions through object versioning, migration, and approval automation. The total contract amount is not to exceed $298,500, with specific deliverables including a Project Kickoff Call, Project Plan, Implementation of two software instances (HRMS/FIN and ITD), and a Closeout Conference Call. The contract term runs from the Effective Date until June 30, 2022, with options for the state to extend for up to six months or renew for up to three 24-month periods. The compensation includes implementation costs, travel expenses, software licensing, and maintenance services, with pricing structured across multiple years and including technical support for HRMS/FIN and ITD systems.

View the file

Other files

File Type Posted
Phire_Renewal_Amendment_1docx.pdf PDF
121_State+Contract+Summary.docx DOCX document
Amendment+2+Signed.pdf PDF

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

DocuSign Envelope ID: E0E1A284-7F5C-4D05-BD5C-429934B5552F

12/20/2018

NDUS Legal Review: _________

12/21/2018

12/21/2018

Certificate Of Completion Envelope Id: E0E1A2847F5C4D05BD5C429934B5552F Status: Completed

Subject: Please DocuSign: Phire-Contract-Executed-2018-12-21.pdf

Source Envelope:

Document Pages: 18 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 1 Dirk Huggett

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-06:00) Central Time (US & Canada)

250 Centennial Dr

Grand Forks, ND 58202 dirk.huggett@ndus.edu

IP Address: 134.129.253.181

Record Tracking Status: Original

12/21/2018 10:46:21 AM

Holder: Dirk Huggett dirk.huggett@ndus.edu

Location: DocuSign

Signer Events Signature Timestamp Eric D. Olson edolson@nd.gov

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 165.234.253.48

Sent: 12/21/2018 11:21:38 AM

Viewed: 12/21/2018 12:21:20 PM

Signed: 12/21/2018 12:30:52 PM

Electronic Record and Signature Disclosure:

Accepted: 12/14/2018 10:20:26 AM ID: 2fde5331-9e33-4b22-8af3-5348199b6101

Tammy Dolan tammy.dolan@ndus.edu

Vice Chancellor for Administrative Affairs

Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style

Using IP Address: 208.107.148.35

Signed using mobile

Sent: 12/21/2018 12:30:56 PM

Viewed: 12/21/2018 12:58:20 PM

Signed: 12/21/2018 12:58:47 PM

Electronic Record and Signature Disclosure:

Accepted: 6/7/2018 12:58:47 PM ID: 1e03ca9b-1ef8-4335-8f8d-a0ef63a195b8

Christy Schafer cmschafer@nd.gov

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 165.234.253.63

Sent: 12/21/2018 12:58:51 PM

Viewed: 12/21/2018 1:17:51 PM

Signed: 12/21/2018 1:20:50 PM

Electronic Record and Signature Disclosure:

Accepted: 12/21/2018 1:17:51 PM ID: 96adb893-3a58-4b51-99cd-64afb40213b7

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp Bernie Quiggle bernadette.quiggle@ndus.edu

Security Level: Email, Account Authentication (None)

Sent: 12/21/2018 1:20:54 PM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Kavita Rami kavita.rami@ndus.edu

Security Level: Email, Account Authentication (None)

Sent: 12/21/2018 1:20:54 PM

Viewed: 12/26/2018 8:36:12 AM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Patricia Johnson patricia.c.johnson@ndus.edu

Internet 2 OBO University of North Dakota

Security Level: Email, Account Authentication (None)

Sent: 12/21/2018 1:20:55 PM

Viewed: 12/21/2018 2:09:40 PM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/21/2018 1:20:55 PM

Certified Delivered Security Checked 12/21/2018 1:20:55 PM

Signing Complete Security Checked 12/21/2018 1:20:55 PM

Completed Security Checked 12/21/2018 1:20:55 PM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

From time to time, Internet 2 OBO University of North Dakota (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document.

Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the

DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your

DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your

DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given

us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact Internet 2 OBO University of North Dakota:

Electronic Record and Signature Disclosure created on: 2/7/2018 8:55:47 AM Parties agreed to: Eric D. Olson, Tammy Dolan, Christy Schafer

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: jana.k.thompson@und.edu

To advise Internet 2 OBO University of North Dakota of your new e-mail address

To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at jana.k.thompson@und.edu and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address..

In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign.

To request paper copies from Internet 2 OBO University of North Dakota To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to jana.k.thompson@und.edu and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with Internet 2 OBO University of North Dakota

To inform us that you no longer want to receive future notices and disclosures in electronic format you may:

i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may;

ii. send us an e-mail to jana.k.thompson@und.edu and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software

Operating Systems: Windows2000? or WindowsXP?

Browsers (for

SENDERS):

Internet Explorer 6.0? or above

Browsers (for

SIGNERS):

Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above)

Email: Access to a valid email account

Screen Resolution: 800 x 600 minimum

Enabled Security

Settings:

Allow per session cookies

Users accessing the internet behind a Proxy Server must enable HTTP

1.1 settings via proxy connection

** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent.

Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below.

By checking the 'I Agree' box, I confirm that:

I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF

ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and

I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and

Until or unless I notify Internet 2 OBO University of North Dakota as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Internet 2 OBO University of North Dakota during the course of my relationship with you.

2019-01-04T10:43:06-0800
Digitally verifiable PDF exported from www.docusign.com

File details come from the government source that posted it. Updated .