Vero Beach RFI - FCC Responses - 20240222.pdf

Vero Beach, FL – Demolition / Renovation – FCC February 22, 2024 255 154 Avenue Vero Beach, FL 32966

Notice ID: 273FCC24R0006 Federal Communications Commission

Questions Regarding Notice ID 273FCC24R0006:

1. 6.1.1 Scope calls for a Project Management Plan to include a safety plan, hazardous waste abatement/disposal plan, soil erosion & sediment control plan, and storm water pollution prevention plan (SWPPP). This cannot be prepared until the Phase 2 survey has been completed. Per section 8.4 Deliverables table in the SOW, the Project Management Plan is to be provided “within seven (7) calendar days of contract award. Updated as changes are made and according to COR requests”. Items that are required to be submitted later can be entered into the PMP as a placeholder.

2. 6.1.2 Please confirm that the bid to be submitted on February 9, 2024, is for an environmental survey (Phase 2 Testing). Please review the SOW, the quote due is not just for an environmental survey.

3. 6.1.2 Please confirm that the quote for remediation work will be submitted for as a “change order”. The remediation work will be done via a bilateral MOD to the contract.

4. 6.1.2 and 6.2.2 Soil and pressure testing must be completed before the tanks can be removed.

Accepted.

5. 6.2.1 The scope includes removal of trees marked with an “X”. None of the trees were identified with an “X”. Will they be identified? Yes, pictures of trees and palm trees marked with an orange X and numbered can be identified. As stated in the SOW trees marked with an orange X and numbered are to be cut, removed, and stump grinded. Trees identified with an X are along the main driveway and are a count of 6. Palm trees identified with an orange X and numbered are next to the parking lot and water well and are a count of 5. Two palm trees next to the incinerator marked with an orange X as well as the big tree that hangs over the roof of the main building also needs to be removed and is marked with an orange X and numbered as well. The last palm tree surrounds the Lighting Arrestor Pole behind the main building and is marked with an orange X and numbered shall be removed. A total of 15 trees around the property are to be removed.

6. 6.2.2 Which is the diesel tank and which is the gas tank? There is a diesel pump that needs to be removed and an underground propane tank that needs to be removed and its fuel source to be removed. The underground propane tank is identified with an orange X and lines up with the incinerator, the other one is the diesel tank. Diesel tank is to remain for generator.

7. 6.2.2 There was a lot of mold in the building. Should this be included in testing and proper remediation? Per section 6.1.2 Hazardous Materials (HBM) in the SOW, “it is the responsibility of the vendor to conduct the appropriate HBM surveys based upon site conditions to identify if building materials and components at the site require special handling and/or disposal”.

8. 6.2.2 When were the antennas / transmitters installed? Approximately in 1987.

9. 6.2.2 When is the last time these tanks were pressure tested? Unknown.

10. 6.2.2 What are the FCC’s guidelines for removing / closing the irrigation well? To be capped and the pump removed in accordance with all local, state, and federal guidelines.

11. 6.2.2 Is a licensed well driller required for capping the wells? Cap the well according to local, state, and federal guidelines.

12. 6.2.2 The scope includes removal of all identified furniture. No furniture was identified. Does that mean, ALL furnishings are to be removed / disposed of? This requirement has been descoped from the SOW.

13. 6.2.2 Are the transmitter towers to be included in the Phase 2 hazardous material testing? All areas in scope are subject to testing.

14. 6.2.2 Does the FCC want the power removed from the transmitter tower locations where the towers are being removed?6.2.3 What is the purpose of saving the old electrical on the transmitter building? New power should be installed for new power pedestal. The FCC does not plan to remove the power from the downed towers that are being removed. The intent is to repurpose power supply connection for a pedestal on concrete slab 36” minimum height and a 110v 30‐amp service per SOW 6.2.3.

15. 6.2.4 What chemicals have been used for weed control at the site? Unknown.

16. 6.2.4 The Scope asks to provide images to show that the site has been restored to “pre‐ construction conditions, including storm water management, topsoil, and vegetation to prevent erosion. Please provide further detail / documents of what site was in “pre‐ construction conditions”. The site was in a natural condition. Flat compacted level where items were removed, per section 6.2.4 “Site Restoration and Renovation” of the SOW.

17. What is the process for change orders? In accordance with FAR clause 52.243‐4, Changes

18. Per the SOW section 6.2.1 it states the following, Defoliate, fill cracks, and resurface main driveway. Can the end user please define resurfacing the main driveway i.e seal coating or milling and apply a new course of HMA (Hot Mixed Asphalt)? Based upon site visit and driveway conditions, vendor to propose solution based upon site/driveway conditions.

19. Can the end user confirm there is not a Diesel UST (Underground Storage Tank) present near the pump? If so, should the contractor add this line item into the Hazardous Materials Survey to check for the presence of contaminated soils surrounding the fuel pump? An approximately

500‐gallon diesel tank is underground and provides fuel for the generator. The diesel tank is not to be removed. Per section 6.1.2 Hazardous materials (HBM) of the SOW, it is the responsibility of the vendor to conduct the appropriate HBM surveys.

20. Where is asbestos or hazardous material identified in the project? Per section 6.1.2 Hazardous materials (HBM) of the SOW, it is the responsibility of the vendor to conduct the appropriate HBM surveys.

21. For paint color are we required to match existing colors on the building? Yes, SOW 6.2.2 –

“Paint main building exterior and interior of breezeway area to match existing color with a minimum of two coats of paint”.

22. For carpet removal and replacement is FCC or the contractor required to remove furniture? if so where is the designated storage area? There are no designated storage area and furniture removal needs to be coordinated by the vendor. Existing carpet will be replaced with carpet tiles per section 6.2.2 of the SOW.

23. In the statement of work its references licensing is the contractor required to have a state GC license? The contractor is required to have the appropriate state licenses to perform the scope of work as outlined in section 6 “Performance Requirements” of the SOW.

24. What are the sizes of the diesel and propane tank? Have the fluids been removed out of these tanks? The diesel tank is approximately a 500‐gallon tank and diesel tank must stay as it feeds the generator. The propane tank size is unknown and needs to be removed as well as its fuel source to be removed as it was previously used to feed the incinerator.

25. How deep is the water well ? What is the required pump size? The water well is not a part of this scope of work. The irrigation well is to be capped, pump removed, and in place add a power pedestal 36” minimum height and a 110v 30‐amp service using existing power supply per section 6.2.2 “Renovate Main Building Exterior and Interior” of the SOW.

26. Is there a map of locations for irrigation heads? No. The irrigation sprinkler heads surround the main building. A total of 20 sprinkler heads surrounds the main building.

27. SOW mention replace garage door motors is there a specific brand and HP required? Vendor to install motor’s that meet or exceed existing equipment. Vendor to provide equipment submittals for FCC review and approval.

28. Permitting Jurisdiction: please provide us with who responsible overseeing permitting jurisdiction related to the project. The site is on federally owned property. It is the responsibility of the vendor to verify any local, state, or federal permits that apply.

29. Responsibility of work beyond property lines: please provide and clarify the party or department responsible for authorizing and managing any work that extends beyond the property lines. No work will be done that extends beyond the property lines.

30. Please can we have copy of plans for all buildings in the property, including the transmittal building. If available, can we please have the as‐builts as well. Yes. All available building and site plans will be provided in PDF format. Hard copies of the plans are on‐site for viewing if needed.

31. What are the insurance requirement coverages for General Liability, Auto and workers Compensation? In accordance with FAR 28.307‐2

(a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

32. Is a set of as‐builts plans for the building available? Yes. All available building and site plans will be provided in PDF format. Hard copies of the plans are on‐site for viewing if needed.

33. Scope of Work required the ceiling tile to be replaced, we noticed batt insulation is used for the attic insulation over the ceiling tile. Is the existing insulation to remain.? Yes.

34. What is the bonding amount needed? $300,000? 100 % of the total contract amount.

35. Can you provide a floor plan of the building with measurements to accurately estimate the amount of painting required under this contract? Yes. All available building and site plans will be provided in PDF format. Hard copies of the plans are on‐site for viewing if needed.

36. Can you provide specifics on plumbing fixtures required under this contract? Faucets for the bathroom (x2) and shower head. Vendor to provide equipment submittals for FCC review and approval.

37. Can you provide specifics on the electrical fixtures required under this contract? (light poles, number of exterior lights to be replaced, etc.) Three (3) lights for the exterior of the main building that are outdoor non‐LED need to be replaced with dusk to dawn double/triple LED lights. Lights should match the three (3) LED lights that are on the backside of the building.

There are also 4 light poles with a total of 5 lights (one is a double fixture light pole) convert lights to dusk to dawn LED lights. Vendor to provide equipment submittals for FCC review and approval.

38. What is the size of the underground tank? How deep is the underground tank located. The diesel tank is approximately 500‐gallon tank. The propane tank size is unknown. The depth of both tanks is unknown.

39. Has the soil been tested for contamination or is the contractor required to test the soil during the hazardous material test? No, it has not been tested, per section 6.1.2 Hazardous materials

(HBM) of the SOW, it is the responsibility of the vendor to conduct the appropriate HBM surveys based upon site conditions to identify if building materials and components at the site require special handling and/or disposal.

40. Are the hurricane shutters currently in working order? Are they manual or motorized? Do you know when the shutters were installed? Based on the age of the shutters some parts may be discontinued. Vendor needs to check that the shutters are in working order and service accordingly. The shutters are manual. The shutters are believed to be installed when the building was erected which was 1987.

41. Is there a specific carpet tile that is required under this contract? Vendor to present options to the FCC for review, carpet tiles need to match building neutral color or equivalent. Proposed carpet tiles shall have equivalent quality, construction, and performance as Mohawk Group “Learn and Live” or “Expedition” collections.

42. Can you provide a site overview that specifically shows what vegetation is to be cut back or removed in its entirety? Please refer to appendix 1 of the SOW to see vegetation that is to be cut back 25 feet from one side of the driveway and vegetation that is to be cleared on the other side of the driveway to the pond.

43. Who is the manufacturer of the exiting overhead doors? What size motor is required to be installed? Size motor is to be determined by vendor and present options to FCC for review and approval. Manufacturer of overhead doors is unknown.

44. Approximately how much debris is in the attic that needs to be removed. What type debris is in the attic? This requirement has been descoped from the SOW.

45. Are any of the containers in the storage room that are scheduled to be removed considered hazardous and need to be disposed of separately? Yes, please refer to section 6.1.2 Hazardous Materials (HBM) of the SOW. It is the responsibility of the vendor to conduct the appropriate HBM surveys based upon site conditions to identify if building materials and components at the site require special handling and/or disposal.

46. During the site visit, we were unable to see what is inside the transmitter building scheduled to be demolished. Is there any equipment located inside that the contractor will be responsible for removing as well? How is the transmitter building constructed? Do you have pictures of the inside of the building? There are no interior photos of the transmitter building. Per section

6.2.3 of the SOW “The contractor shall empty the transmitter building of any remaining contents and properly dispose of those items”. Any and all equipment located in the building will be demolished and removed by the contractor. The concrete pad will stay for a power pedestal. The transmitter building is a 56 square foot building with concrete block and stucco with a flat tar and gravel roof and was built in 1987.

47. Does the current roof leak? Should we anticipate any of the roof deck needing to be replaced under this contract? Are new gutters and downspouts required under this contract? Due to a recent storm, the roof started to leak and caused damage to one of the ceiling tiles inside the large hallway of the main building. The roof should be inspected by the contractor to discover where the exact leak is located. Contractor should also inspect the roof deck to determine condition and replace sheeting and/or wood as necessary. Please refer to section 6.2.2 Renovate Main Building Exterior and Interior in the SOW with updated language regarding roof leak. Gutters and downspouts, gutter covers and any replacement of damaged wood/facia should be included.

48. There is no mention of gutter or downspouts in the SOW. Should our bid include gutter and downspouts? Gutters and downspouts, gutter covers and any replacement of damaged wood/facia should be included.

49. I need to know if the ceiling registers are to be replaced. They are all in very good shape. The smoke duct detectors are old. Im sure they would want them replaced. Will that be an alarm company or the hvac company. I propose to supply them and connect them to the Air handler to shut it off in case of smoke detec on. If it needs to sound an alarm from the panel, that will be an alarm company’s job. Registers are not required to be replaced. Smoke duct detectors to be replaced and new ones to be installed and connected as they currently are.