REQUEST FOR PROPOSAL (RFP)

27-0043

Architectural Engineering Design Services for

Central High School, Denby High School, And Southeastern High School

Athletic Field Upgrade

RFP Release Date: August 27, 2026

Pre-Bid Virtual Conference:: September 3, 2026

See page 47 for additional Information

Written Questions Due: September 9, 2026

On or before 12p.m.

Proposals Due: September 17, 2026

On or before 12p.m.

ELECTRONIC SUBMISSIONS ONLY

(See ‘Submission Instructions’)

Detroit Public Schools Community District

3011West Grand Blvd.

Detroit, Michigan 48202

PREFACE

Background

Operations and Demographics

Detroit Public Schools Community District (DPSCD or the District) provides a standard, traditional curriculum to a student body of approximately 50,000 students ranging from pre-kindergarten through the 12th grade. DPSCD also provides adult education at a variety of facilities during non-school hours. In addition to the standard curriculum, DPSCD offers a variety of specialized technical training programs for the higher-grade levels. The District encompasses an area of approximately 139 square miles. DPSCD operates over 100 schools, including elementary

(K-5), combination (K-8), middle schools, high schools, and technical center schools.

This Request for Proposal (RFP) does not commit Owner to award a contract or to undertake any financial obligation whatsoever with respect to the requirements referred to herein. Owner reserves the right to accept or reject any and all Proposals, in whole or in part, to negotiate with any Firm it has selected as qualified, to not award a contract, or to award one or more contracts. Owner further reserves the right to waive any irregularity or informality in this RFP process or any Proposal, and the right to award the Contract to any other than the Firm(s) submitting the best financial Proposal (low proposing Firm). Owner reserves the right to accept or reject, without consideration, any Proposal which arrives late. Owner reserves the right to request additional information from any or all Firms. In addition, notice is hereby given of the possibility that award may be made without discussion of the Proposal with the proposing Firm. In the event the Firm’s Proposal is accepted by Owner and the Firm asserts exceptions, special considerations or conditions after acceptance, Owner, in its sole and absolute discretion, reserves the right to thereafter reject the Proposal and award another Firm. Therefore, the Firms should submit their best Proposal initially from both technical and cost standpoints.

1. PRE-PROPOSAL

A. If additional information is needed by the Firm in order to respond to this RFP, written instructions covering such items will be issued by DPSCD to all Firms, and such items shall be acknowledged in the Firm’s Detailed Proposal Form. No oral instructions or interpretations will be considered as binding on the Owner unless confirmed by a written addendum. If it becomes necessary to revise any part of this RFP, notice of the revision will be posted on Demand Star listed under Item B below. All addenda issued shall become a part of this RFP. Each Firm must in its Proposal, to avoid any miscommunication, acknowledge all addenda which it has received, but the failure of a Firm to receive, or acknowledge receipt of, any addendum shall not relieve the Firm of the responsibility for complying with the terms thereof.

B. Firms may request that Owner clarify information contained in this RFP. All such requests and inquiries must be made in writing via email to the Owner’s Representative indicated on the first page of this RFP. Owner will not respond to any Request for Clarification received after the date and time stated on cover page of this RFP. The response to any

Request for Clarification will be posted at:

https://www.demandstar.com/app/buyers/bids/548073

C. RFP documents may be obtained at the Demand Star website by selecting the link above.

CONFIDENTIALITY - YOUR PROPOSAL AND ANY MODIFICATIONS THERETO

SHALL BE SUBMITTED ONLY TO THE UNDERSIGNED. FAILURE TO COMPLY

STRICTLY WITH OWNER’S INSTRUCTIONS REGARDING THE CONTENT AND

MANNER OF SUBMISSION OF PROPOSAL INCLUDING, WITHOUT LIMITATION,

DISCLOSURE OF ANY INFORMATION IN THE PROPOSAL OR MODIFICATIONS

THEREOF TO ANY THIRD PARTY OR OTHER OWNER’S EMPLOYEES WITHOUT THE

EXPRESS, PRIOR WRITTEN APPROVAL OF THE UNDERSIGNED, SHALL RESULT, AT

OWNER’S SOLE DISCRETION, IN THE IMMEDIATE DISQUALIFICATION OF THE

FIRM.

D. Provide name, address, telephone and fax number, and e-mail address of the Firm responding to this Request for Proposal. Please designate a single representative or prime contact with which Plante Moran Realpoint (PMR) or Owner may communicate.

E. PLEASE NOTE: DPSCD reserves the right, in its sole and absolute discretion, to make modifications to the timelines and scope of work set forth in this RFP as it determines to be in its best interest.

2. PROPOSAL FORMAT

Each Proposal must be organized in the order identified and consist of the required documents listed below:

Cover Letter

Section 1 Project Approach Narrative

Section 2 Relevant Firm Experience

Section 3 Project Organizational Chart and Team Resumes

Section 4 Proposal Forms

Detailed Proposal Form

Staff Hourly Rate Schedule

Firm’s Cover Sheet

Pre-Award Survey Documents https://www.demandstar.com/app/buyers/bids/548073

Hold Harmless, Copyrighted Material, Trade Secrets and Disclosure of other

Proprietary Information

Legal Disclosure

Proof of Insurance

Notice of Non-Discrimination

Equal Employment Opportunity Documents

Affidavit for Vendor/Supplier – Form 7506

Conflict of Interest Disclosure Statement – Form 7507

Subcontractors and/or Proposed Subcontracting Areas

Vendor Certifications

Statement of Ownership

Internship Program Description

Suspension and Debarment and Other Responsibility Matters

Certificate of Independent Price Determination

Clean Ari and Water Certificate

Disclosure of Lobbying Activities

Familial Disclosure Form

Iran Economic Sanctions

Personnel Survey – Form 4450 Revised

Section 5 Clarifications / Exceptions

Section 6 Additional Information

• Firm Experience

• Proposed Staff Resumes and Experience

SECTION 1 – PROJECT APPROACH NARRATIVE

• Submit a narrative detailing your approach, philosophy, unique expertise, and other information relevant to how you will meet project needs.

SECTION 2 – RELEVANT FIRM EXPERIENCE

• Provide project name, project description, project location, date completed, value of construction, client reference name and telephone number, and your role on the project.

SECTION 3 - PROJECT ORGANIZATIONAL CHART AND TEAM RESUMES

• Attach a project organizational chart outlining your proposed team structure. The organization chart shall indicate the key personnel assigned to the project (if consultants are being used, please note the firm with which they are employed). If the firm has multiple offices, please identify at which office the key personnel assigned to the project are located.

• Include resumes for all individuals listed. Please highlight experience on similar projects and role that person played.

• If selected, your firm shall assign and guarantee that the proposed professionals shall work in their proposed capacity on the project. If unforeseen circumstances occur and substitution is necessary, your firm shall, within five (5) business days, propose one or more professionals who are at least equal in competency and relevant experience. The

Owner shall have the opportunity to interview the proposed professionals and make the final determination for a substitute.

SECTION 4 – Proposal Forms

• For the following subsections, complete and attach the Proposal Forms provided as

Attachment D and E

Detailed Proposal Form

• Utilize the Detailed Proposal Form Provided as Attachment D to this RFP.

• Proposals shall include acknowledgement that the Firm has:

o Reviewed and understands information and data provided in this Request for Proposal

• Please provide the Fees and Costs for the various components of the Project listed as a lump sum amount as indicated on the Proposal form. Include all personnel costs, personnel-hours, hourly rates, not-to-exceed reimbursable expenses allowances, insurance, etc. Please include in the Proposal a chart showing hours and rates of all Project personnel, including but not limited to Field Representatives, Consultants, etc.

• Acknowledge by checking the appropriate box that by submitting the Proposal the Firm agrees with the contract terms as provided in the referenced documents.

o Any exceptions that the Firm takes to the terms and conditions listed must be specifically referenced in your Proposal. Provide in Section 2 of your Proposal alternative language that would be acceptable to each provision.

o The prevalence of these exceptions will be considered in reviewing the Proposal and in the final selection of the Firm for the project. Proposals that do not acknowledge these agreements or do not provide specific alternative language may be rejected.

o Any exceptions to the terms and conditions contained in the Contract, or any other special consideration or conditions listed by the Firm relative to this RFP or the form Contract, will not be binding upon Owner unless expressly accepted by Owner and incorporated into the final Contract.

Staff Hourly Rate Schedule

• Please provide an hourly rate schedule including all staff assigned to the project.

Firm’s Cover Sheet

• Complete and attach the Firm’s Coversheet included as Attachment E.1 to this RFP.

Pre-Award Survey Documents

• Complete and attach the Pre-Award Survey Documents included as

Attachment E.2 to this RFP.

Hold Harmless, Copyrighted material, Trade Secrets and Disclosure of Other Proprietary

Information

• Complete and attach the Hold Harmless Copyrighted Material, Trade

Secrets or Disclosure of Other Proprietary Information Document included as Attachment E.3 to this RFP.

Legal Disclosure

• Complete and attach the Legal Disclosure Document included as

Attachment E.4 to this RFP.

Proof of Insurance

• Complete and attach the Proof of Insurance Document included as

Attachment E.5 to this RFP.

Notice of Non-Discrimination

• Review and attach the Notice of Non-Discrimination Document included as

Attachment E.6 to this RFP.

Equal Opportunity Documents

• Review and attach the Equal Opportunity Document included as

Attachment E.7 to this RFP.

Affidavit for Vendor/Supplier – Form 7506

• Complete and attach the Affidavit for Vendor/Supplier – Form 7506 included as Attachment E.8 to this RFP.

Conflict of Interest Disclosure Statement – Form 7507

• Complete and attach the Conflict of Interest Disclosure Statement included as Attachment E.9 to this RFP.

Subcontractors and/or Proposed Subcontracting Areas

• Complete and attach the Subcontractors and/or Proposed Subcontracting Areas Document included as Attachment E.10 to this RFP.

Vendor Certifications

• Complete and attach the Vendor Certifications Document included as Attachment E.11 to

Statement of Ownership

• Complete and attach the Statement of Ownership included as Attachment E.12 to this

RFP.

Internship Program Description

• Complete and attach the Internship Program Description included as Attachment E.13 to

Suspension and Debarment and Other Responsibility Matters

• Complete and attach the Suspension and Debarment and Other Responsibility Matters

Statement included as Attachment E.14 to this RFP.

Certificate of Independent Price Determination

• Complete and attach the Certificate of Independent Price Determination included as

Attachment E.15.i to this RFP.

Clean Air and Water Certificate

• Complete and attach the Clean Air and Water Certificate included as Attachment E.15.ii to

Disclosure of Lobbying Activities

• Complete and attach the Disclosure of Lobbying Activities Statement included as

Attachment E.15.iii to this RFP.

Familial Disclosure Statement

• Complete and attach the Familial Disclosure Statement included as Attachment E.16 to this

Affidavit – Iran Economic Sanctions

• Complete and attach the Iran Disclosure Statement included as Attachment E.17 to this

Personnel Survey – Form 4450 Revised

• Complete and attach the Personnel Survey – Form 4450 included as Attachment E.18 to

Section 5 – Clarifications / Exceptions

• Please detail any clarifications, exceptions or exclusions to this RFP (scope, schedule, fee, etc.)

• List any/all exceptions taken to the Contract Documents provided as Attachments A and

B. For each exception, alternative language must be proposed. Owner reserves the right to reject any proposed alternative language.

Section 6 – Additional Information

• Please include any additional relevant information including the Firm’s experience with athletic field and track upgrades.

3. PROPOSAL SUBMISSION

SUBMITTAL

Owner reserves the right to accept or reject any and all Proposals, in whole or in part, to waive any irregularities therein, and to award the contract to other than the lowest proposing Firm.

If awarded the Contract, the Firm will execute the proposed Contract and provide all required certificates of insurance that meet the requirements as indicated in the attached Contract, prior to start of any work.

All Firms shall be responsible for familiarizing themselves with the information provided. Failure to do so shall in no way incur any delays in work or additional cost to the Owner.

4. RESPONSIVENESS

To be responsive, the Proposal must set forth full, accurate and complete information as required by this RFP and all attachments.

5. ADDENDA

No information or representation other than that contained in an addendum, whether received from an employee of Owner or other person, will be considered to have been modified or be grounds for deviation from any stipulation or requirement of this RFP.

6. LATE PROPOSALS

Each Firm is responsible for submission of its Proposal. Proposals or Proposal revisions received after the Due Date, as listed on the first page of this RFP, may not be accepted or considered.

7. FORM OF AGREEMENT

A. This is a Request for Proposal only. Proposals will be treated as offers to enter into the

Contract (as defined within this RFP) with Owner. Owner and successful Firm shall memorialize their contractual relationship and obligations using the form of Contract attached to this RFP. The Contract contains many details regarding the Services required under this RFP, as well as the terms and conditions under which the Services shall be provided by the successful Firm. The Contract should be reviewed carefully by each Firm prior to submitting a Proposal. The final Contract shall be subject to review and approval of Owner’s legal counsel.

B. This RFP is for the purpose of negotiating a Lump Sum Price contract for Central High

School, Denby High School, and Southeastern High Schools athletic field and track

Renovation for Architectural and Engineering Services as described in the attached Project

Overview/Objectives. The Standard Form of Agreement between Owner and Architect and Terms and Conditions of the Contract will be utilized, Attachments A & B. This agreement will be directly between Owner and the selected Firm. This RFP along with your Proposal will serve as the basis for a lump sum price for the investigation, design, construction administration and project closeout for the Projects mentioned above. A

Proposal that does not include all costs will not be considered.

8. DATA CONFLICTS

Where conflicts occur within this RFP and its contents and addenda, the Standard Form of

Agreement, general, supplemental and other conditions, etc. the more restrictive requirements shall govern - all in favor of the Owner.

9. UNSOLICITED TERMS AND CONDITIONS

Proposals which take exception to Owner’s Terms and Conditions as a whole and substitute the

Firm’s standard terms and conditions may be rejected.

10. FEES/TAXES

All Proposals for the Services, and for all other work thereunder, shall include all applicable taxes, including Social Security, unemployment, and sales or use taxes, and any other taxes specifically levied on the work or on wages by local, city, state, or federal government, except real property taxes on the site. Proposals shall also include all premiums, assessments, and other like payments, charges, and costs incidental to the Services covered by the Contract Documents. No fees or costs shall be incurred or paid by the Owner for labor, professional, reimbursables, etc. accumulated in response to this RFP.

11. PROPOSAL COSTS

Any recipient of this RFP, or any Firm who chooses to respond to this RFP, is responsible for any and all costs and liabilities incurred by it, or others acting on its behalf, in: (1) preparing or submitting a Proposal, (2) otherwise responding to this RFP, or (3) negotiating any Contract incidental to its Proposal.

12. IRREVOCABILITY OF PROPOSALS

All Proposals submitted may not be withdrawn and shall be irrevocable for a minimum period of sixty (60) calendar days following the Due Date for receipt of Proposals set forth above.

13. MINIMUM QUALIFICATIONS

In addition to the other requirements of this RFP, the following minimum qualifications must be met or exceeded by the Firm in order to submit a Proposal:

A. Firm has been in business for at least the last five (5) consecutive years in the field for which this bid is solicited.

B. Be licensed to perform the required work in the State of Michigan.

C. Successful completion of similar services on five (5) or more athletic field projects with five (5) or more individual facility sites over $4,000,000.

D. Be familiar with and have experience in the Educational sector including at least three (3) educational clients in the last five (5) years.

14. RESTRICTION ON COMMUNICATION

From the issue date of the RFP until a Firm is selected and announced, a prospective Firm shall not communicate about the subject of the RFP or the Firm’s Proposal with the Owner or any individual member, staff, and employees, except as permitted by the Requests for Clarifications paragraph within the RFP.

15. AUTHORITY TO SIGN

Proposals must be signed by an officer of the Firm who is authorized to enter into binding agreements.

SCHEDULE

Supplier shall provide necessary labor, material, equipment, transportation, and supervision for

Architectural Engineering Design Services.

Board Approval: November 2026 – December 2026

Target Construction Manager Onboarding: March 2027

Design Phase: January 2027 – September 2027

Permitting, Procurement, and Preconstruction: September 2027 – April 2028

Construction: April 2028 – August 2028

Close Out: September 2028 – November 2028

PRICING

The estimated hard construction budget for the projects is included below.

Estimated Hard Construction

Central High School: $3,437,525

Denby High School: $3,373,825

Southeastern High School: $2,411,500

As DPSCD strives to remain economically prudent, please include pricing and documentation for any alternatives and/or value engineering as a separate price in your proposal.

Pricing must be all-inclusive of labor, materials, supplies, travel, or any other necessary items.

Pricing should include an applicable cost breakdown.

Pricing must be submitted using Attachment D: Bid Proposal Form.

SCOPE OF SERVICE

Project Addresses

• Central High School – 2425 Tuxedo St., Detroit, MI, 48206

• Denby High School – 12800 Kelly Rd., Detroit, MI, 48224

• Southeastern High School – 3030 Fairview St., Detroit, MI, 48214

Scope Of Work

The project endeavors to renovate the existing stadiums listed above. The work will include conversion of existing grass field to synthetic turf field, new field drainage system, field event upgrades and athletic equipment, track replacement, bleacher repair, field lighting upgrades, fencing upgrades, paving upgrades for pedestrian circulation and parking lots.

DPSCD is seeking Design Professional firms for architectural and engineering services for structural, electrical and low voltage upgrades and site improvements specific to athletic fields including landscaping and civil engineering.

The City of Detroit is the authority having jurisdiction for DPSCD. All design documents must be submitted to the City of Detroit for review and approval. All construction inspections will be conducted by the City of Detroit.

DPSCD reserves the right to add or delete scope at its sole discretion at other locations as necessary.

DPSCD expects the following level of services from the selected firm(s):

1. The Supplier shall perform its services consistent with the professional skill and care exercised by Suppliers of recognized experience and expertise practicing in the same or similar locality under the same or similar circumstances. The Supplier acknowledges that the Owner is relying on the

Supplier’s professional skills, expertise, and experience in design and construction of public-school facilities.

2. The Supplier represents that the Supplier’s services and Instruments of Service shall strictly comply with all applicable federal, state, and local laws, codes, regulations, and ordinances as they are in effect as of the time the building permit is issued.

3. The Supplier agrees and acknowledges that this duty is non-delegable and that the Supplier, by signing drawings or preparing Construction Documents to submit for bidding or for the purpose of obtaining building and other governmental permits, shall be deemed to certify that it has taken reasonable measures to ascertain what codes apply to the project and has applied them accordingly.

4. The Supplier acknowledges that the services provided by the Supplier shall include assisting the Owner in complying with the Owner’s obligations set forth in the Michigan Revised School Code, the School Building

Construction Act, the Occupational Code, the Stille-Derossett-Hale Single

State Construction Code Act, and the Michigan Building Code.

5. The Supplier shall assist the owner in complying with all the owner’s competitive bidding requirements.

6. The Supplier shall make presentations to explain the design of the project to the owner and/or its representative as reasonably requested by the owner.

7. The Supplier shall submit design documents to the owner at intervals appropriate to the design process for purposes of evaluation and approval by the Owner.

Scope of Required Professional Services

The following is a list of clarifications of the services to be performed. It is intended to assist the Design Professional in understanding required tasks to be performed. It does not relieve Design Professional’s responsibility to deliver a complete set of drawings and specifications to the owner and contractor.

Schematic Design

1. Facilitate a project kick-off meeting and develop a design plan and schedule within the first 30 days of contract award.

2. Review and analyze the established program, schedule and budget, and facility standards furnished by DPSCD to ascertain the requirements of the Project.

3. Review available record drawings and specifications made available by DPSCD.

4. Field verification of existing conditions.

5. Establish design concepts, code compliance requirements, traffic patterns, etc.

adhering to the construction budget established by DPSCD.

6. Conduct schematic design review meetings as required and requested to assure design solutions meet project and owner requirements. Prepare meeting agendas, minutes, and reports to document progress.

7. Provide schematic site plans, building [floor] plans as applicable, elevations, and outline specifications that define major building systems and material selections.

8. Assist the Construction Manager on an estimate of the Cost of the Work based upon the schematic design package, including value engineering as necessary to meet the owner’s budget.

9. Present design updates with renderings at key stakeholder meetings.

Design Development

1. Confirm program requirements with users, refining from schematic design documents.

2. Further verify and investigate existing conditions where necessary.

3. Prepare design development documents that address functional program, building systems and code requirements.

4. Become familiar with existing mechanical and electrical systems. Develop engineered solutions to provide new systems to meet project requirements.

Review proposed design solutions with the owner’s facility management staff.

5. Conduct design development review meetings as required and request to assure design solutions meet project and owner requirements. Prepare meeting agendas, minutes, and reports to document progress.

6. Provide plans and specifications that clearly define major building systems and material selections.

7. Assist the Construction Manager on an estimate of the Cost of the Work based upon the Design Development package, including value engineering as necessary to meet the owner’s budget.

8. Present a design update with renderings at a key stakeholder meeting.

Construction Documents

1. Construction documents shall be complete and adequate for issuance of necessary local and state permits, including all revisions from preliminary reviews by authorities having jurisdiction.

2. Construction documents will be suitable for use for submitting for permitting to

Authorities

Having Jurisdiction (AHJ) and bidding to contractors.

3. Conduct review meetings as required and requested to ensure construction documents meet project and owner requirements. Prepare meeting agendas, minutes, and reports to document progress.

4. If phasing of construction is required, the Construction Documents shall also include necessary phasing plans and specifications.

5. Assist the Construction Manager on an estimate of the Cost of the Work based upon the Construction Document package, including value engineering as necessary to meet the owner’s budget.

6. Present a design update with renderings at a key stakeholder meeting.

Bidding or Negotiating Phase

1. Coordinate reproduction of construction documents.

2. Respond to written requests for information. Issue addenda as required to clarify the construction requirements.

3. Participate in pre-bid meetings held at the project. Include attendance at bid openings. Review and provide comment on bid tabulations.

4. Participate in post-bid interviews. Review and assess contractors and pricing.

Construction Phase – Administration of the Contract

1. Respond to written requests for information. Issue bulletins and/or construction change directives as required to clarify the construction requirements

2. Attend progress meetings held at the project. Include attendance at regularly scheduled progress meetings. Meeting agendas and minutes will be prepared by the Architect.

3. Review and approve, if appropriate, shop drawings, samples, and other required submittals.

4. Attend punch list walk-thru at the end of each construction phase. Prepare project punch list and visit site to verify completion of punch lists.

5. Provide field representative(s) to inspect and observe work to ensure the work is proceeding in accordance with the construction documents throughout the project(s).

6. Field representative(s) must be available as construction requires. The cadence of onsite field representation should be clearly identified, discussed, and approved by DPSCD.

7. Field representative(s) to provide documented weekly field reports, including notes, photographs, activities, concerns, etc. These reports are to be available upon request of DPSCD.

8. Provide coordination and resolution regarding hidden conditions, unanticipated work scope, scheduling, logistics, and other issues as required for completion of the project.

9. Create and review detailed punch-list reports of the project. Monitor completion of punch-lists and contractor closeout activities.

10. Provide review of final contractor close-out documents including O&M

Manuals, warranties, as-built drawings, etc. to ensure compliance with construction documents.

11. Provide final project close-out reports including all record drawings, daily reports, photographs, punch-lists, etc. to DPSCD for review and record purposes.

Record Drawings

1. Prepare record drawings from prints marked up by the general contractor, subcontractors including all addenda, bulletins, CCD’s, etc. issued by design professional and construction memorandums, field orders, etc. issued by the contractor.

2. Provide the Owner with one set of original plots and one set of electronic files

(uploaded through DPSCD SharePoint site) in the latest version of AutoCAD or other approved software and PDF format files.

Phased Work

1. Bid documents will be prepared and issued in a single or multiple bid package(s) as agreed to by the owner, PMR, and the design professional.

2. DPSCD may wish to start some critical portions earlier. Design professional will endeavor to meet the owner’s schedule.

Design Software

1. Drawings shall be prepared using AutoCAD 2010 or later format. Provide the

Owner with digital PDF for each drawing release.

2. The District does not maintain current AutoCAD or other digital as-built drawings for its facilities. Limited archival materials, including historical blueprint documents, may be available; however, such information is not guaranteed to be complete, accurate, or reflective of existing conditions. The District also possesses certain 3D scan point cloud data, which may be incomplete and should not be considered comprehensive. Respondents should anticipate the need to verify all existing conditions through field investigation and are responsible for validating and supplementing any information provided. The District makes no representations or warranties regarding the accuracy or completeness of available documentation.

3. The use of BIM will be considered but must be reviewed and approved by the owner prior to the start of design.

Concurrent Work by Owner

The design professional will be required to coordinate with the owner’s consultants for other concurrent work including that listed below:

1. Information / Technology Technical designer (including technology infrastructure for voice, video, data, and security. Instructional and non-instructional end user technology.)

2. Environmental site assessments

3. Construction material testing

4. Geotechnical engineering services

5. The owner will provide ALTA Surveys and Title Work, any additional surveys needed are by the architect.

This will include attending design and coordination meetings, coordinating and/or integrating design documents, modifying the schedule and/or budget to meet DPSCD’s goals and objectives. It will also include:

1. Determining and documenting electrical and mechanical requirements in the construction documents to ensure a complete project.

2. Assisting in layouts, color and finish selections for loose furniture and equipment.

LIST OF ATTACHMENTS

Attachment A: AIA B101-2017 (Modified)

Attachment B: AIA A201-2017 (Modified)

Attachment C: Exhibit A

Attachment D: Bid Proposal Form-Fillable

Attachment E (Located Below): Forms Required of All Contractors

REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

OF CONTRACTORS OR RESPONDENT

1. By submission of this Proposal, the Contractor certifies that neither it nor its principals it presently debarred, suspended, proposed for debarment, declare ineligible, or voluntarily excluded from participation in this transaction by any Federal, State or Local departments or agencies.

2. Should the Contractor be unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Proposal.

3. The following forms are required to be completed to validate the Proposal and upon acceptance of the contract will confirm compliance with DPSCD eligibility requirements.

ATTACHMENT E FORMS REQUIRED OF ALL CONTRACTORS:

1. Firm’s Cover Sheet

2. Pre-Award Survey Documents

3. Hold Harmless, Copyrighted Material, Trade Secrets and Disclosure of other

Proprietary Information

4. Legal Disclosure

5. Proof of Insurance

6. Notice of Non-Discrimination

7. Equal Employment Opportunity Documents

8. Affidavit for Vendor/Supplier – Form 7506 (must be notarized)

9. Conflict of Interest Disclosure Statement – Form 7507 (must be notarized)

10. Subcontractors and/or Proposed Subcontracting Areas

11. Vendor Certifications - Must include copies of Certifications

12. Statement of Ownership

13. Internship Program Description

14. Suspension and Debarment and Other Responsibility Matters

15. Certifications

i. Certificate of Independent Price Determination

ii. Clean Air and Water Certificate

iii. Disclosure of Lobbying Activities (Certification)

16. Familial Disclosure Form (for construction, repair and renovations)

17. Affidavit – Iran Economic Sanctions

18. Personnel Survey – Form 4450 Revised

FIRM’S COVER SHEET

Legal Status of Firm:

1. Name of Firm:

2. Type of Business: The Contractor represents as part of its offer that it operates as (Mark one with an ‘X’) An Individual ____; A Corporation ___; Partnership ___;

Joint Venture ___________; or Other: ______________ (please specify).

3. If incorporated or organized, please identify State of incorporation or organization:

_______________________________. If not Michigan, Contractor represents that it is or, prior to the commencement of any work for the District, will be qualified to do business in the state of

Michigan.

4. Date of incorporation or organization: _______________________________________

Date of qualification to do business in Michigan (if not a Michigan organized company):

5. The ID Number/Registration Number assigned to your company by the State named above: ____________________. Data Universal Numbering System (DUNS) &

BRADSTREET Number: ___________________________.

6. Office which will be responsible for providing the Detroit Public Schools Community

District the specified services:

Address:

Contact Person: _____________________________ Title: ____________________

Telephone Number: ___________________ Fax Number: ___________________

E-Mail Address: _____________________________________________________

7. Name, title, and signature of individual duly authorized as representative to execute contracts:

Name: _______________________________________________________________________

Title: _________________________________________________________________________

Signature: ____________________________________________________________________

8. The undersigned understands that the Detroit Public Schools Community District reserves the right to reject any and all solicitation and to waive informalities and irregularities if there is a mistake in the offer.

8a. The undersigned further understands that the contents within this solicitation will become a part of the contract when awarded to the above named proposed contractor.

8b. The signature below certifies that the proposal as submitted complies with all terms and conditions as set forth within the Request for Proposal.

8c. The signature also certifies that the accompanying solicitation is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business, or any act of fraud. Furthermore, the company understands that fraud and unlawful collusion are crimes under Federal Law, and can result in fines and/or civil damage awards.

I hereby certify that I am a duly authorized representative of the forenamed firm and have the authority to enter an agreement if so awarded by the Detroit Public Schools Community District:

Authorized Representative Signature: ________________________ _____________________________

Printed Name: ___________________________________________ ____________________________

Position: __________________________________________ ___________________________

Dated this _______________day of ________________, 20__

PRE-AWARD SURVEY DOCUMENTS

This statement is an integral part of a Firm’s proposal. All references and information shall be current and traceable. If the Firm is a joint venture, each vendor, who is part of the joint venture, shall prepare a separate form.

SOLICITATION NUMBER:

NAME OF CONTRACTOR: ____________________________________________________

ADDRESS: ___________________________________________________________________

TELEPHONE: _______________________________________________________________

1. Name your principal financial institution for financial reference:

Name of Bank: ______________________________________________________________________

Point of Contact: _____________________________________________________________________

Address: ___________________________________________________________________________

Telephone Number: __________________________________________________________________

Contractor hereby authorizes the release of credit information for verification of financial responsibility.

Contractor’s Signature (Date)

Name (typed or written)

2. State your firm’s average receipts over the past 3 years: $ ____________________________

a. Please list names and addresses of the persons in control of the company (e.g., If your firm is a partnership, list names and addresses of partners; if a corporation, list names of directors and addresses of corporation; if a joint venture, list names and addresses of ventures).

(Name) (Address)

4. How many years has your firm been in business as a contractor under your present name? ______ years.

5. How many people are currently employed by your firm? ___________

6. Have your firm failed to complete a contract? Yes ___ No ___ (check one)

If yes, give details _____________________________________________________________

7. List the names of four references for whom you have furnished the same or similar type services and of equal magnitude:

LIST OF REFERENCES

Reference #1

Name of Entity:

Contact Person:

Phone No:

Reference #2

Reference #3

Reference #4

HOLD HARMLESS COPYRIGHTED MATERIAL, TRADE SECRETS OR

DISCLOSURE OF OTHER PROPRIETARY INFORMATION

The undersigned duly authorized representative, on behalf of the named Contractor declares:

“that the Contractor will indemnify the Detroit Public Schools Community District and hold it harmless from any claim or liability and defend any action brought against the Detroit Public

Schools Community District for its refusal to disclose copyrighted material, trade secrets, or other proprietary information to any person making a request therefore relative to the solicitation and subsequent determination of awarding the desired contract”.

Name of Firm

Signature of Authorized Representative

Printed/Typed Name

Date

LEGAL DISCLOSURE

CIVIL PROCEEDINGS

a) Has the applicant company, its parent, a subsidiary, associate or holding company, or related corporation or business entity had a claim successfully made against it in the last three (3) years in any jurisdiction? Include orders, judgments, administrative sanctions taken, disciplinary hearings, fines and penalties imposed, if any.

No

Yes – Provide the following details for each proceeding i.Description of claim ii.Name of other parties to the proceeding iii.Outcome of the proceeding iv.Date of proceeding v.Name of court vi.Court file number (if known) vii.Judgment order

b) Does the applicant company, its parent, subsidiary, associate or holding company, related corporation or business entity have any outstanding claims filed against it and pending dispositions or in the process of being filed in any jurisdiction?

No

Yes – Provide the following details for each proceeding i.Description of claim ii.Name of other parties to the proceeding iii.Date of proceeding iv.Name of court v.Court file number (if known)

BIDDER:____________________

By: ________________________

Its: ________________________

Date:

PROOF OF INSURANCE

Attach a copy of your Commercial General Liability declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

Attach a copy of your Automobile Liability declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

Attach a copy of your Workers’ Compensation declaration page, which illustrates the

Attach a copy of your Employer’s Liability declaration page, which illustrates the coverage

Attach a copy of your Professional Liability declaration page, which illustrates the

Attach a copy of your Pollution Liability declaration page, which illustrates the coverage

Attach a copy of your Umbrella/Excess Liability declaration page, which illustrates the

Attach a copy of your Builder’s Risk Liability declaration page, which illustrates the

The undersigned duly authorized representative, on behalf of the named Contractor declares that the attached declaration pages are true copies of the specific policies.

NOTICE OF NON-DISCRIMINATION

DPSCD does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions opportunities. The following staff member is designated to handle inquiries regarding the non-discrimination policy:

Civil Rights Coordinator

Title IX Coordinator

ADA Coordinator/Web Accessibility Coordinator

Section 504 Coordinator

Address: 3011 W. Grand Blvd, Floor 14, Detroit, MI 48202

Phone: (313) 240-4377

Email: dpscd.compliance@detroitk12.org

EQUAL EMPLOYMENT OPPORTUNITY DOCUMENTS

MISSION

The procurement policy of Detroit Public Schools Community District is to acquire goods, services, materials and programs for its students based upon a matrix award system of quality, cost, cycle time and human resources.

EQUAL EMPLOYMENT OPPORTUNITY

The General Superintendent of the Detroit Public Schools Community District is committed to ensure that as a condition of doing business with DPSCD, all contractors and subcontractors must certify that their firm’s employment practices comply with the District’s Equal Employment

Opportunity Department. All Contractors must submit with their Proposal:

1) A copy of their company’s equal employment policy, or non-discrimination policy prohibiting discrimination based on race, sex, religion, color, national origin, age or handicap that is unrelated to the individual’s ability to perform the duties of a particular job position.

2) Complete, sign, notarize and return the following forms:

i) Affidavit for Vendor/Contractor – Form 7506 (must be notarized)

ii) Conflict of Interest Disclosure Statement – Form 7507 (must be notarized)

iii) Subcontractors and/or Proposed Subcontracting Areas

iv) Detroit-based Business, Minority Business Enterprise and Women Business Enterprise

3) Identify business opportunities with Detroit-based businesses by: name of firm, contact person, address, telephone, award amount and services to be rendered.

RIGHT TO REJECT

The Contracting Officer expressly reserves the right to reject, in its sole discretion; any Contractor for any contract that the Contracting Officer determines is not an offer that is capable of providing quality service to the District. The Contracting Officer further expressly reserves the right to reject all proposals in response to the Request for Proposal.

EQUAL EMPLOYMENT OPPORTUNITIES AND CONTRACT RELATIONS

Detroit Public Schools Community District

Fisher Building – 11th Floor

3011 W. Grand Blvd

Detroit, MI 48202

AFFIDAVIT FOR VENDOR/CONTRACTOR

This form must be notarized as a condition of being awarded business by Detroit Public

Schools Community District.

I, the undersigned, being first duly sworn, depose and say that I have read the STANDARDS

RELATED TO CONFLICTS OF INTEREST INVOLVING MEMBERS OR EMPLOYEES OF

THE DETROIT PUBLIC SCHOOLS COMMUNITY DISTRICT, understand them and that neither I, nor the owner/officers of the firm, nor any member of it, is involved, directly or indirectly, in a business relationship with any member or employee of the Detroit Public Schools

Community District, and that, to the best of my knowledge, a conflict of interest situation, within the meaning of the STANDARDS RELATED TO CONFLICTS OF INTEREST INVOLVING

MEMBERS OR EMPLOYEES OF THE DETROIT PUBLIC SCHOOLS COMMUNITY

DISTRICT does not exist.

Name: ________________________________________________________________________ (type or print)

Signature: _____________________________________________________________________

(Must be signed by President or Vice President)

Social Security Number or Federal ID Number: _______________________________________

Position: ______________________________________________________________________

Firm: _________________________________________________________________________

Subscribed and sworn to before me this ______ day of _____________________________ 20__

Notary Public, __________________________________________________________________

My Commission expires: _________________________________________________________

Form 7506

EQUAL EMPLOYMENT OPPORTUNITIES AND CONTRACT RELATIONS

Detroit Public Schools Community District

Fisher Building – 11th Floor

3011 W. Grand Blvd

Detroit, MI 48202

CONFLICT OF INTEREST DISCLOSURE STATEMENT

This form must be notarized as a condition of being awarded business by Detroit Public Schools

Community District.

I, the undersigned, being first duly sworn, depose and say that I have read the standards related to

Conflicts Of Interest involving members or employees of the District, understand them and make the following disclosures concerning myself, the owners/officers of the firm I represent, or any member of it. The statement prohibits public servants from directly or indirectly soliciting any contract between his or her public entity employer and any of the following:

(a) Him or Herself.

(b) Any firm, meaning a co-partnership or other unincorporated association, of which one is a partner, member or employee.

(c) Any private corporation in which one is a stockholder owning more than 1% of the total outstanding stock of any class if the stock is not listed on a stock exchange, or stock with a present total market value in excess of $25,000 if the stock is listed on a stock exchange or of which one is a Executive Director officer, or employee.

(d) Any trust of which he or she is a beneficiary or trustee.

(e) Do not take part in the negotiations for such a contract or the renegotiation or amendment of the contract, or the approval of the contract.

(f) Represent either party in the transaction.

(g) Promptly discloses any pecuniary interest in the contract to the official body that has power to approve the contract, which disclosure shall be made a matter of record in its official proceedings.

Name (type or print): ____________________________________________________________

(Must be signed by President or Vice President)

Position: ______________________________________________________________________

Firm: _________________________________________________________________________

Subscribed and sworn to before me this day of, Notary Public, _________________________________________________________________

My Commission expires: , 20__

Form 7507

SUBCONTRACTORS AND SUBCONTRACTING AREAS

Note: This form must be filled out in full with signatures and date. If the Contractor is not subcontracting any of the work described in this solicitation, put N/A in the sections below. Complete a new form for each subcontractor’s effort

Name of Contractor (Prime Contractor): _________________________ Contract Number: ___________

Description: __________________________________________________________________________

Name and Address of Subcontractor: __________________________ Telephone Number: ___________

As part of the procedures for the submission of proposals, all Contractors are required to identify participating subcontractors and proposed subcontracting areas. Please identify such areas for the above project, if applicable. Use additional sheets if necessary.

All DBBE, MBE and WBE shall identify themselves as being certified by the city or through an acceptable organization. It is understood and agreed that, if awarded a contract by the District, the Contractor will not make additions, deletions, or substitutions to this list without the consent of the District’s Procurement Department through the submission of a letter, subject, “Request for Approval of Change to Original List of Subcontractor”. It is understood that the District may audit any and/or all records of the contract and conduct interviews of owners, principals, officers, employees and applicable subcontractors participating on the contract. The Procurement

Department reserves the right to ensure compliance with the Subcontracting Plan to include status reports and audit of submitted DBBE, MBE and WBE information as deemed necessary.

CONTRACTOR’S CERTIFICATION

The above information is true and complete to the best of my knowledge and belief. I further understand and agree that if awarded the contract, this certification shall be attached thereto and become a part thereof. Failure to provide accurate information or exercise positive, good faith efforts in support of the Subcontracting Plan for Detroit-based, minority business, women business intent and objective may result in being considered non-responsive to the District’s requirements. The Procurement Department reserves the right to recommend an audit on the submitted DBBE, MBE, and WBE information as deemed necessary.

Signature of Subcontractor: ___________________________________________ Date: ____________________

Signature of Offeror/Prime Contractor: ___________________________________Date: ____________________

Supplies, Goods or

Service

Name & Address of Company

Performing Work

Detroit Based

Business

Enterprise

(DBBE)

Minority

Business

Enterprise

(MBE)

Women Business

Enterprise

(WBE) Dollar Amount

$Dollar Amount of Work to be Completed by Contractor's Own Work Force

TOTAL

(The Total Amount shall equal the Amount Offered on the "Schedule" in Section B) $

VENDOR CERTIFICATIONS

Please complete the following:

Is your firm located in the City of Detroit? (Put a check mark in one of the boxes below)

□ YES □ NO

Is your firm certified as Headquartered in the City of Detroit?

Is your firm certified as Women-Owned, Minority Owned, Small Business, LGBTQ Owned, or

Veteran Owned?

Name: (type or print) _______________________________________________________

Firm: ______

Social Security, Certification or Federal ID

Number_____________________________________

Title:…