25R5001 - Annex H - Facility Maintenance Vertical PWS.pdf

Fort Hamilton, New York Service 411 Real Property Facilities Maintenance

Annex H

Facility Maintenance - Vertical

October 2023

Table of Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.1.1 Workload Requirement

1.1.3 Diagnosis and Analysis

1.2 Components

1.3 Work Management and Control

1.3.1 Reporting Requirements

1.3.1.1 Service Plans

1.3.2 Publications and Forms

1.3.3 Facilities Maintenance Instruction

2.0 DESCRIPTION OF SERVICES

2.1 Facility Workload

2.2 Natural Gas Appliance and Equipment

2.3 Heating, Ventilation, and Air Conditioning (HVAC) ........ Error! Bookmark not defined.

2.3.1 General .................................................................. Error! Bookmark not defined.

2.3.2 Seasonal Changeover Requirements ................... Error! Bookmark not defined.

2.3.5 Related Components and Accessories .................. Error! Bookmark not defined.

2.4 Eye Washes and Safety Showers ................................. Error! Bookmark not defined.

2.5 Roof Gutters, Drains, and Downspouts ......................... Error! Bookmark not defined.

2.6 Automatic Doors ............................................................ Error! Bookmark not defined.

2.7 Overhead Doors ............................................................ Error! Bookmark not defined.

2.8 Gates, Fences, Barriers and Dock Levelers .................. Error! Bookmark not defined.

2.9 Air Compressors/Unfired Pressure Vessels ................... Error! Bookmark not defined.

2.10 Plumbing ..................................................................... Error! Bookmark not defined.

2.10.1 Components ........................................................ Error! Bookmark not defined.

2.10.2 Leaks ................................................................... Error! Bookmark not defined.

2.10.3 Sump Pumps and Septic Tanks ........................... Error! Bookmark not defined.

2.10.4 Water Heaters ..................................................... Error! Bookmark not defined.

2.10.5 Backflow Preventors ............................................ Error! Bookmark not defined.

2.10.6 Grease Traps. ...................................................... Error! Bookmark not defined.

2.10.7 Error! Bookmark not defined.

2.10.8 Wash Facilities/Racks .......................................... Error! Bookmark not defined.

2.10.9 Oil Water Separators ........................................... Error! Bookmark not defined.

2.11 Sanitary Wastewater Treatment and Collection System (Septic Tanks) .............. Error!

Bookmark not defined.

2.12 Industrial Wastewater Treatment Plant (IWTP) ............ Error! Bookmark not defined.

2.12.1 Components ........................................................ Error! Bookmark not defined.

2.12.2 Compliance.......................................................... Error! Bookmark not defined.

2.12.3 Reporting Requirements ...................................... Error! Bookmark not defined.

2.13 Heating/Cooling Plants ................................................ Error! Bookmark not defined.

2.13.1 Central Boiler Plants. ........................................... Error! Bookmark not defined.

2.13.2 Maintenance of Heating Plants. ........................... Error! Bookmark not defined.

2.13.3 Chiller Units. ....................................................... Error! Bookmark not defined.

2.13.4 Air Handlers. ....................................................... Error! Bookmark not defined.

2.13.5 Condensers. ....................................................... Error! Bookmark not defined.

2.13.6 Cooling Towers. .................................................. Error! Bookmark not defined.

2.13.7 Ventilation Systems. ........................................... Error! Bookmark not defined.

2.13.8 Fan Coil Units. .................................................... Error! Bookmark not defined.

2.13.9 HVAC Controls. .................................................. Error! Bookmark not defined.

2.13.10 Scheduled System Outages. ............................ Error! Bookmark not defined.

2.13.11 Perform Seasonal Start-up and Shutdown of AC Plants and Systems. .... Error!

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2.13.12 Freeze Protection. ............................................ Error! Bookmark not defined.

2.14 Winterization and De-Winterization (Mothballed Buildings) .......... Error! Bookmark not defined.

2.15 Reserved. .................................................................... Error! Bookmark not defined.

2.16 Lift Stations.................................................................. Error! Bookmark not defined.

2.17 Sedimentation Tanks Maintenance .............................. Error! Bookmark not defined.

2.18 Electrical. ..................................................................... Error! Bookmark not defined.

2.18.1 Emergency Fixtures ............................................. Error! Bookmark not defined.

2.19 Auxiliary Generators .................................................... Error! Bookmark not defined.

2.19.1 Perform PM of Auxiliary Generators..................... Error! Bookmark not defined.

2.20 Grounding Points, Lightning Protection, and Cathodic Protection Maintenance ... Error!

Bookmark not defined.

2.20.1 General ................................................................ Error! Bookmark not defined.

2.20.3 Grounding Protection System (GPS) ................... Error! Bookmark not defined.

2.20.4 Lightning Protection System (LPS) ...................... Error! Bookmark not defined.

2.20.5 Cathodic Protection System (CPS) ...................... Error! Bookmark not defined.

2.20.6 Visual inspections shall be conducted yearly ....... Error! Bookmark not defined.

2.21 Security Systems ........................................................ Error! Bookmark not defined.

2.22 Fire Alarm, Fire Suppression and building Mass Notification Systems ................ Error!

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2.22.1 Fire Alarm Systems .............................................. Error! Bookmark not defined.

2.22.2 Sprinkler and Hood Suppression Systems ........... Error! Bookmark not defined.

2.23 Reserved ..................................................................... Error! Bookmark not defined.

2.24 PM for Barracks Buildings .................................... Error! Bookmark not defined.

2.24.1 Unscheduled Tasks ............................................. Error! Bookmark not defined.

2.24.2 Scheduled Tasks/Scheduled Inspections ............. Error! Bookmark not defined.

2.25 Elevator Maintenance. ................................................. Error! Bookmark not defined.

2.25.1 Elevator Inspection and Certification ................... Error! Bookmark not defined.

2.25.2 Out of Service Time ............................................. Error! Bookmark not defined.

2.25.3 Preventive Maintenance Requirements and Scheduled Maintenance Requirements .................................................................. Error! Bookmark not defined.

2.26 Swimming Pools and Hot Tubs ..................................... Error! Bookmark not defined.

2.26.1 Circulation, Heating, and Filtration Systems ......... Error! Bookmark not defined.

2.27 Keys and Locks ................................................... Error! Bookmark not defined.

2.27.1 Key Control in Contractor Occupied Facilities ........... Error! Bookmark not defined.

2.27.3 Lock Combinations .............................................. Error! Bookmark not defined.

2.28 Food Service Equipment (FSE) ............................ Error! Bookmark not defined.

2.29 Dining Facility (DFAC) Maintenance .................... Error! Bookmark not defined.

2.29.1 General ............................................................ Error! Bookmark not defined.

2.29.1.9 Pest Control .................................................. Error! Bookmark not defined.

2.30 Crane and Load Scales Maintenance and Load Testing. ............. Error! Bookmark not defined.

2.30.1 General ............................................................ Error! Bookmark not defined.

2.30.2 Preventive Maintenance Plan ........................... Error! Bookmark not defined.

2.30.3 Crane Operator Training .................................. Error! Bookmark not defined.

2.30.4 Load scales .......................................................... Error! Bookmark not defined.

2.31 Glass and Glazing ........................................................ Error! Bookmark not defined.

3.0 Work Capability Levels

4.0 Self-Help Program

5.0 Operation and Maintenance of Energy Conservation Systems

6.0 Sign Shop Operations

7.0 Utility Systems

8.0 Uninterruptible Power Supply (UPS) Systems

9.0 Area Lighting

10.0 Utility Marking

11.0 Pumps and Pumping Stations

12.0 Natural Gas and Propane Distribution System

13.0 Propane Tanks and Distribution Systems

14.0 Water Distribution Systems

15.0 Storm Water Collection System

16.0 Preventive Maintenance of Storm Water Systems

17.0 Reporting Requirements of Storm Water Systems

18.0 Training

19.0 Certification

20.0 Other Utility Systems

21.0 Fuel Storage and Distribution Systems

22.0 Fuel-Powered Pump Maintenance

23.0 Emergency/Backup Generators (not attached to building)

25.0 Water Standpipes

26.0 Other Sanitary Wastewater Collection Systems

27.0 Fire Loop System Hydrants

28.0 Training of Personnel

1.0 General Information.

1.1 Overview. The Contractor shall inspect, repair and maintain all existing buildings, structures, and their components listed in Facilities List Technical Exhibit (TE) 0001, Performance Locations. The Contractor shall provide sustainment of vertical facilities such as buildings and all utilities plant structures within the five (5) foot demarcation line (Gas Distribution Line), excluding Army Family Housing. The Contractor will coordinate with the DPW-Environmental Division, if within Historic District or Landscape, see TE 0004 Integrated Cultural Resources Management Plan.

1.1.1 Workload Requirement. The following paragraphs describe all facets involved in the management of building and structure maintenance; they include terms used to clas-sify work; provide information on the level of effort that will be required at USAG Fort Hamilton in terms of workload and trade distributions; and describe the way in which work will be received, managed, and documented. The Contractor is responsible for the maintenance and repair of all building and structures TE 0002 Facilities Maintenance In-structions. This will allow for the addition of new facilities and for removal of existing ones without having to issue a formal modification. Work may include carpentry, plumbing, electrical, masonry, painting, sign work, HVAC work, flooring, minor roofing, metalwork, locksmith services, fire alarms, fire suppression, glass and glazing, demolition and other trades that relate to the maintenance and repair of real property facilities. The Contrac-tor shall perform Preventive Maintenance Orders (PMOs), Demand Maintenance Orders (DMOs), and Operation Work Orders (OWOs) on all real property listed in TE 0001 Per-formance Locations.

1.1.2 Installed Building Equipment (IBE). There is a wide variety of facilities at USAG Fort Hamilton with a wide variety of installed equipment. Although other sections of this PWS detail the requirements for some of these types of equipment, all of this real prop-erty IBE is the responsibility of the Contractor. Exclusions to this are: common systems (phone and computer network equipment) and Intrusion Detection systems (IDS), un-less otherwise specifically included in this PWS. DA PAM 420-11 Project Definition and Work Classification identifies installed building equipment that is covered under this con-tract.

1.1.3 Diagnosis and Analysis. The Contractor shall provide follow-up analysis and diag-nosis of equipment failure as requested or shown in section 1.1.3.2.

1.1.3.1. The primary aim is to identify the factors that contributed to and/or resulted in the failure of maintenance, service, repair and/or operation of real property, infrastruc-ture, and systems at USAG Fort Hamilton, and to identify and implement actions to pre-vent repeated future failure due to the same failure reasons. The Contractor shall:

a. Provide a detailed description and explanation of the failure

b. Identify the root cause or causes of the problem

c. Provide possible actions and solutions to prevent future occurrences, an explanation of the pros and cons of these actions, a cost analysis of these ac-tions, and the Contractor’s recommended action

d. The selection and implementation of the appropriate action

e. Review, documentation, and analysis of the outcome

f. Change in procedures, training, PWS, etc. as needed

1.1.3.2 The Contractor shall provide additional analysis or diagnosis when:

a. Directed by the Contracting Officer (KO), Contracting Officer Representative

(COR).

b. The Contractor or DPW determines it necessary due to unfavorable maintenance, repair, and

c. After catastrophic, unusual, or unforeseen events that result in adverse mainte-nance, repair, and service requirements

d. When notified of unsatisfactory performance by USAG Fort Hamilton or other Regulatory Agencies (Safety, Occupational Safety and Health Administration (OSHA), FRA, Industrial Hygiene, Directorate of Emergency Services (DES), etc.)

e. After any unplanned stoppage, outage, or failure of a Utility system or major utility system component

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs. Facilities and components covered under this service include, but are not lim-ited to, the following: TE 0001Performance Locations

a. Administrative Buildings

b. Training Facilities

c. Maintenance Shops

d. Warehouses

e. Medical Facilities and Clinics (alarm/fire systems)

f. Schools, Chapels, and Recreational Facilities

g. Childcare Facilities

h. Barracks

i. Billeting

j. Dining Facilities

k. Range Facilities

l. HVAC Systems

m. Fire Alarms

n. Roofs, Flashing, and Fascia

o. Installed building equipment

p. Caulking around windows and doors

q. Touch up paint exterior building surfaces

1.3 Work Management and Control.

1.3.1 Reporting Requirements. The Contractor shall prepare and maintain all mainte-nance records, files, and reports in General Fund Enterprise Business System

(GFEBS).

1.3.1.1 Service Plans. Within thirty (30) calendar days of the start of the contract, the Contractor shall submit to the KO/COR a Service Plan (Deliverable) organized by Func-tional Area at minimum to include all items in TE 0601 Installed Building Equipment List per Building GFEBS 2019. The Contractor shall develop and submit for approval a Comprehensive PM and Repair Program to the KO. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replace-ment on building and structures, its component equipment and other systems included at facilities which are listed in TE 0001. The Contractor shall submit the Comprehensive PM and Repair Program for this service within 30 days after receipt of approval to start.

Work that is outside the scope of a PMO shall be accomplished through a DMO or OWO. The Service Plan shall describe all preventive maintenance services to be per-formed and their frequencies as reflected by this Contract, standard operating proce-dures/orders, and proposed staffing. Facility Workload. The data detail shall be cap-tured by OWOs, PMOs, and Project Work Orders (PWOs) for this service and recorded in GFEBS per TE 0007.

1.3.1.1.1 High Risk Utilities Plan. Within thirty (30) calendar days the Contractor shall submit detailed management plans for high-risk utility systems (for example water, elec-trical, and gas). These management plans shall include, at a minimum, specific mainte-nance tasks and frequencies, specific instructions for accomplishment of tasks, required special tools and equipment, personnel requirements, safety requirements, emergency procedures, personnel training requirements, and documentation procedures. The Con-tractor shall submit the plan annually for Contracting Officer approval. The following plans shall be submitted as part of the Service Plan.

1.3.1.1.2 Snow and Ice Removal. The Contractor shall perform Snow and Ice removal IAW Fort Hamilton Snow and Ice Removal Plan, TE 0302.

1.3.1.1.3 Freeze Plan. Within fifteen (15) calendar days of the start of the contract, the Contractor shall submit to the KO/COR a freeze plan to include procedures for monitor-ing weather reports, preventing broken water lines in buildings, thawing out frozen equipment, and recruiting of standby personnel to respond to freeze related DMOs.

1.3.1.2 Emergency Operating Plan. The Contractor shall explain in their QC Plan how the Contractor proposes to utilize their personnel, materials, and equipment to respond to and accomplish emergency maintenance or repair work during all regular and non-regular duty hours for any utility outages. The QC Plan shall include a procedure to fol-low in the event that electrical power to buildings or portions thereof is lost; a procedure to follow in the event of a water supply emergency due to interior or exterior secondary water distribution line ruptures, freeze-ups, or contamination of the water supply; a pro-cedure to follow in the event that the Installation sewage collection systems malfunction due to stoppage in the collection mains, failure of sewage lift stations, or a pipeline rupture; and include a procedure to follow in the event of a Uninterruptible Power Sup-ply (UPS) or Emergency Generator outage or breakdown. The plan shall outline a con-tingency plan for providing repair, replacement, or backup power sources such as rental units during the outage or breakdown.

1.3.1.3 Other Emergency Services to include, but not limited to:

a. Pest Control

b. Command-Directed operations support

c. Natural disasters

d. Emergency work due to loss of operation of emergency generators and water pumps

e. Emergency work for the security or protection of Government Property

f. Emergency work due to loss of air conditioning or heating for data processing equipment and other temperature critical facilities

g. Emergency work due to loss of operation of refrigeration and kitchen equipment

h. Emergency work due to a malfunction in fire alarm or fire sprinkler systems

i. Response to emergency DMOs

1.3.2 Publications and Forms. Specific publications and forms required for the accom-plishment of work described in this service are listed in TE 0401.

1.3.3 Facilities Maintenance Instruction. This instruction addresses the Standard Op-erating Procedure (SOP) for Maintenance and Repair (M&R) and GFEBS, see TE 0002 Facility Maintenance Instruction

2.0 Description of Services. The Contractor shall develop and submit for approval from the KO a Comprehensive PM and Repair Program. PM consists primarily of in-spection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on building and structures, its component equipment and other systems in-cluded at facilities which are listed in TE 0001 IAW the PM tasks specified in TE 0007 Preventative Maintenance. The Contractor shall submit the Comprehensive PM and Repair Program for this service within (30) days after receipt of approval to start. Work that is outside the scope of a PMO shall be accomplished through a DMO or OWO.

2.1 Facility Workload. TE 0005 JOC Workload Requirements provides PM workload re-quirements for this service and includes historical data from FY 18 and FY 23.

2.1.1 BUILDER Sustainment Management System (SMS). BUILDER SMS is a web-based asset lifecycle management software tool created by the Engineer Research De-velopment Center – Construction Engineering Research Laboratory of the US Army Corps of Engineers (USACE-ERDC-CERL). The Contractor shall collect, update, and maintain facility data in the BUILDER SMS database for USAG Fort Hamilton only upon receipt of a repair action resulting in component replacement IAW TE 0505 Army BUILDER SMS Inventory and Assessment Guide

Commented [L(1]: Updating JOC

2.1.2 Work Orders. The Contractor shall coordinate all necessary facility maintenance and project work orders to update the USAG Fort Hamilton BUILDER SMS database with replacement information for all BUILDER components. All Demand Maintenance Orders (DMOs) and Project Work Orders (PWOs) that replace a BUILDER-inventory component must be used to update the respective BUILDER component. All new re-placed components sections shall be update in BUILDER SMS database IAW Army BUILDER SMS Inventory and Assessment Guide TE 0505 Army BUILDER SMS Inven-tory and Assessment Guide

2.1.3 Work Order Component Index (CI) Updates. The Contractor shall submit all DMOs and PWOs that result in a BUILDER component CI rating update into the BUILDER SMS within one (1) month of their completion. As justification for the change in rating, the Contractor shall report and retain records on the BUILDER inventory component that was updated, what the prior rating was, the new condition rating, the date of the condition update, and the necessary work order identifiers.

2.1.4 The Contractor must produce a monthly report of these updates by the fifth (5th) of every month. This report must include an accurate, up-to-date description of all BUILDER work tasks accomplished, as well as all parts outlined in the Army BUILDER SMS Inventory and Assessment Guide.

2.2 Natural Gas Appliance and Equipment. The Contractor shall inspect natural gas appliance connections for leaks at the valve or adjustable meter for equipment listed in TE 0601 The Contractor shall repair leaks immediately and conduct inspections semi-annually. PM for natural gas appliances and equipment shall be performed IAW the re-quirements set forth in National Fire Protection Association (NFPA) 54 National Fuel Gas Code and 49 CFR 192, Transportation of Natural and Other Gas by Pipeline: Mini-mum Federal Safety Standards. The Contractor shall maintain gas lines, gas meters, and regulators (low pressure side to include building plumbing). The Natural Gas Distri-bution System includes natural gas lines outside the footprint of a building or structure up to the point of demarcation established by National Grid, the privatized Utility Contractor. The Points of Demarcation to the commercial source of each utility is deline-ated in the maps provided in TE 0808 Natural Gas Utility Map. The Contractor shall re-move all debris and vegetation that has grown or accumulated in Contractor-controlled areas up to the primary utility demarcation point. Cleaning shall include, but is not lim-ited to, the removal of sand, gravel, rocks, debris, trash, roots, sod, weeds, grass trapped within the lines, manhole chambers, culverts, and curb catch basins.

2.3 Heating, Ventilation, and Air Conditioning (HVAC). The Contractor shall provide PM IAW TE 0601, IBE List per Building. The Contractor shall prepare and maintain all maintenance records, files, and reports in General Fund Enterprise Business System (GFEBS). The Contractor shall update the PM tasks lists in GFEBS upon installation of new equipment and provide the Government with an updated task list quarterly. Specific publications and forms required for the accomplishment of work described in this ser-vice are listed in TE 0805. The Contractor shall develop and implement (after KO ap-proval) a Comprehensive PM and Repair Program. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replace-ment on building and structures, its component equipment and other systems included at facilities which are listed in TE 0001. The Contractor shall submit the Comprehensive PM and Repair Program for this service within 30 days after receipt of approval to start.

Work that is outside the scope of a PMO shall be accomplished through a DMO or OWO. Services include maintenance, repair, and installation of all components, de-vices, and equipment. Components include, but are not limited to boilers, furnaces, compressors, blowers, motors, drive assemblies, control systems and wiring, freeze protection sensors, duct work, burner assemblies, temperature controls, registers, con-densate and drip pans and drains, grills, evaporators, air filters, and heat/air condition-ing units. Ensure sequence of operations is working as designed. The Contractor shall test Emergency HVAC shut off button as part of the annual Preventive Maintenance Program to ensure proper operation and verify if HVAC units tied to the shut off button are shutting off properly and resetting to normal operation. Emergency Shut-off button Testing and Preventive Maintenance will be part of PM task list. Verify if proper signage for shut off switch is provided, replace if signage is failing. Work shall conform to the technical criteria in GFEBS of the systems and components listed in TE 0601, IBE List per Building.

2.3.1 General. The Contractor shall inspect, maintain, repair, and replace ventilation equipment and systems for comfort and non-comfort cooling requirements for all exist-ing buildings, structures, and their components listed in real property records. The Con-tractor shall provide sustainment of vertical facilities buildings within the five (5) foot de-marcation line, excluding Army Family Housing. The Contractor shall perform preventive maintenance (PM) and repairs. The Contractor shall update the PM tasks lists in GFEBS upon installation of new equipment and provide the Government with an up-dated task list quarterly. Personnel shall employ Root Cause Analysis methods of prob-lem solving and deliver workable options to the KO/COR for consideration when work is beyond demand maintenance. HVAC systems for process conditioning is included, such as exhaust fans (including bathroom exhaust systems) elevator mechanical room HVAC equipment, paint booths, welding hoods, vehicle exhaust venting systems, cold storage systems, etc.

2.3.1.1 Work Area/System Description. Systems and equipment covered under this Section include, but not limited to, systems and equipment such as:

• Air curtains

• Air dryers

• Cold Storage Plant (walk-in and reach-in)

• Kitchen Exhaust Hood and MAU’s located in DFACs throughout Location Name

• Filters (air and coolant).

• Guards, casings, hangers, supports, platforms, and mounting belts

• Bathroom-exhaust fans.

• Paint spray/vehicle exhaust equipment

• Sand/grit blast and dust collection equipment

• Vacuum equipment (continue numbering below)

• Swimming pool heaters (that heat the pool water)

• Domestic Hot water heaters

• Sump pumps in mechanical rooms

• Diffusers, grilles, registers and pipe insulation

• All Solar Systems for domestic hot water

• Comfort Heating and Cooling

• Flue vents

• Smart electric meters, pulse kits for water and gas metering associated with Enter-prise Energy Data Reporting System (EEDRS).

2.3.1.2 Inventory List. The Contractor shall update and furnish an electronic version of the updated equipment inventory list using Excel spreadsheet, which includes the data identified in TE 0601, IBE List per Building every six (6) months. The Contractor shall provide the updated listing to the KO/COR after the first sixty (60) calendar days of the contract start. For the first submittal, the sixty (60) calendar day period shall allow the Contractor sufficient time to verify equipment quantities (HVAC equipment, evaporative coolers, etc.) and types for the buildings listed on TE 0601, IBE List per Building. All fields in this listing shall be updated and shall include all buildings and their equipment that were not listed, or incorrectly listed, by size, type, location, etc.

2.3.1.3 Work Performance. All work shall be performed with a minimum of disruption of occupants and disturbance of other equipment that may be in the same area. Equip-ment removals shall be done with care and with the intent of reusing the existing duct-work, electrical connections, vents, and other tie-ins so that the costs for re-establishing functional operations are minimized. Reuse of tie-ins for flue vents, water piping, electri-cal connections, ductwork, etc., shall be made to facilitate the adaptation of existing hardware and conditions to the new piece of equipment. For example, the Contractor shall supply an extension of an electrical conduit for power if the adaptation to connect the new equipment requires it for proper and safe operation. Under no circumstances shall the Contractor leave the condition of the mechanical equipment in an inferior state of repair or code compliance status due to adaptation problems, unforeseen conditions, or difficulties encountered by the Contractor. Adaptation shall include compliance with current building codes to the greatest extent possible.

2.3.1.4 Priority Facilities outlined in TE 0007, Priority Facilities List. The Contractor shall respond to repairs as Priority 1. If the repairs cannot be completed in same day the Contractor shall analyze the occupancy, use of facility and ambient temperature and provide temporary heating, cooling and/or ventilation equipment when needed or typi-cally when the temperature in the building cannot be maintained at plus or minus five (+/-5) degrees of the established set-point. Contractor shall provide the COR and DPW Management hourly updates on the status of HVAC failures for critical buildings until temporary cooling/heating has been provided or the HVAC system is operational again.

2.3.1.4.1 Priority 1 DMOs. The Contractor shall respond to an average of 1 Priority 1 DMO per day during the heating and cooling peak seasons. The data detail shall be captured by OWOs, PMOs, and PWOs for this service.

2.3.2 Seasonal Changeover Requirements.

2.3.2.1 Schedule. The Contractor shall provide an annual schedule that describes their procedures to ensure seasonal changeover requirements are met within sixty (60) cal-endar days of the start of the contract and annually thereafter.

2.3.2.2 Spring Changeover. Spring startup/shut-down shall be accomplished during a two (2) week period, usually in the month of March or April, and will address the start-up of cooling systems that provide summer cooling only and the shut-down of heating sys-tems that provide winter heating only. Seasonal weather variations may require the startup/shutdown to take placer earlier or later in the season.

2.3.2.3 Fall Changeover. Fall shut-down/startup shall be accomplished during a two (2) week period, usually in the month of September or October, and will address the shut-down of cooling systems that provide summer cooling only and the start-up of heating systems that provide winter heating only.

2.3.3 Chemical Treatment. The Contractor shall implement a program of chemical treatment for open and closed systems (boilers, chillers and cooling towers) specifically designed to protect the equipment, to maintain efficiencies, to conserve water and to meet State and Federal Regulations. The Contractor shall perform weekly testing for cooling tower water and add chemicals as needed. The Contractor shall maintain files of inspections and chemical usage for cooling towers, condensate and chilled water sys-tems including laboratory analysis of all HVAC systems receiving chemical treatment.

Records shall include building number, date chemicals were applied, description of chemicals used, quantity of chemicals used per system to maintain standards, chemical level readings in system before and after minor adjustments, date of inspection check and adjustment, results of inspection and name of persons doing the inspections and adjustments. All records shall be provided to the COR.

2.3.4 The Directorate of Public Works Building houses the Utility Monitoring and Con-trols System (UMCS). The UMCS has central (remote) control of about 40% of the total equipment inventory listed in TE 0601, IBE List per Building. Approximately thirty-five percent (35%) of the equipment listed is controlled locally by programmable computer systems dedicated to HVAC and Metering equipment installed in the respective build-ing.

2.3.4.1 System Controls. Systems Controls may consist of central, computer-controlled diagnostics and operation center, or local (at the building) computer controls or manual controls and all associated hardware and software intended to provide efficient control of all HVAC systems.

2.3.4.1.1 Monitoring Controls. The Contractor shall manage building heating / cooling / operational schedules, address monitoring system alarms, view building operations and analyze potential trends and issues, take trouble calls, manage databases, and repair control systems. The Contractor shall monitor the UMCS and Metasys front-end in the Building Operations Center during normal duty hours and being able to troubleshoot and support standard HVAC equipment. Additionally, the Contractor shall manage the online and offline status of buildings and upon receipt of Priority 1 DMOs, take steps to ensure offline buildings get back online as soon as possible.

2.3.4.1.2 Controls Technicians. The Contractor shall operate and manage all aspects of HVAC control of the UMCS to troubleshoot and repair HVAC controls (centrally con-trolled, or locally controlled). These Control Technicians will be dedicated to the UMCS and Buildings associated with UMCS and Controls issues arising from issues seen and needed to be resolved associated with the UMCS. The Contractor shall be proficient in the uses of Andover Continuum (by Schnider Electric) database software, Dell OptiPlex 3040 Intel® Core ™ i5-6500 CPU @ 3.2GHz (Dual Core), 4 GB of ram and Window 7 Professional (64bit) hardware and software plug-ins, and vendor configuration tools.

Technicians must be certified with the appropriate training, documentation, certification, and a minimum of two (2) years' experience. The Contractor shall use Government pro-vided laptops with vendor configuration tools already installed on them. The laptop shall include Windows 10 or better and two (2) two licenses (one (1) for each laptop) of IZOD Net Server Software and Microsoft Office. The DPW Energy Manager must maintain control of a Common Access Card (CAC) for base network access to operate Metasys UMCS (Utility Monitoring and Control System) and Enterprise Energy Data Reporting System (EEDRS) Metering System. The Contractor shall know and operate the Metasys front-end software to support BOC Monitoring and Field Technicians.

2.3.4.1.3 Access Card. A CAC is required to access Government computers and net-work. All Contractor Technicians, Monitoring and Control Technicians shall obtain a CAC card prior to beginning working in the Directorate of Public Works. Every contrac-tor employee associated with the DPW will need CAC Cards for access to the USAG Fort Hamilton and for all laptops used for configuration of buildings with vendor configu-ration tools.

2.3.5 Related Components and Accessories.

2.3.5.1 The Contractor shall be responsible for all related items of equipment not previ-ously described or identified but that are connected-to and an integral working part of HVAC systems. The Contractor shall repair and maintain electric motors (Repair or Re-placement of motor or pumps shall be high efficiency Energy Star Equipment), pumps, shaft couplings, variable-frequency-drives, drive pulleys, drive belts and belt safety- co-vers. The Contractor shall provide maintenance and repairs to, ladders, stairs, platforms and towers that support HVAC mechanical equipment as well as catwalks or hand rail-ing attached to the HVAC platforms or towers.

2.3.5.2 The Contractor shall Test & Balance up to 30% of existing air distribution sys-tems, Flow Balance of chilled/hot water distribution systems, or Commissioning reports per year. The COR will provide the building and the Contractor shall provide a proposal with a detailed scope of work to be performed and a detailed cost estimate. The work will be accomplished via a PWO if funding is available.

2.3.5.3 Equipment/Accessories inside of Ductwork. The Contractor shall provide maintenance and repair to HVAC system equipment installed inside ductwork such as balancing dampers, motorized dampers, control sensors, re-heat systems, unit heaters, supply fans, return fans, exhaust fans, fire alarm system duct detectors, fire system dampers-shutters-fusible links, air leaks in duct-work (loose clean-out doors, warped surfaces, broken joints, holes worn in elbows or other parts, and poor connections lead-ing from or returning to fans, including flexible connections), duct hangers and supports

2.4 Eye Washes and Safety Showers. The Contractor shall perform Preventive and Demand Maintenace for equipment identified in TE 0402 Eye Washes and Safety Showers

2.5 Roof Gutters, Drains, and Downspouts. The Contractor shall semi-annually, in the months of April and November, inspect and clean all roof gutters, drains, and down-spouts identified in TE 0001 Performance Locations. Cleaning shall include removal of bird nests, cobwebs, beehives, wasp nests, vegetation, leaves, debris, and all other ob-structions that restrict flow to and through roof gutters, drains, and downspouts. The Contractor shall replace loose, displaced, broken, or missing strainers. The Contractor shall re-secure and fasten all loose gutters and downspouts in conjunction with inspec-tion and cleaning. The Contractor shall maintain a log and have it available upon re-quest.

2.6 Automatic Doors. The Contractor shall, by the first week of every month, inspect and perform repairs to the automatic doors identified in TE 0403 Automatic Doors. The service includes inspecting and adjusting to confirm that all screws are tight, springs are in good shape, threshold is secure and fits properly, the on and off switch works properly, and door closing speed is adjusted to comply with the Uniform Federal Acces-sibility Standard (UFAS), and the Americans with Disability Act Accessibility Guidelines (ADAAG). The Contractor shall document repairs and inspection results and make this information available upon request.

2.7 Overhead Doors. The Contractor shall per schedule in TE 0404 Overhead Doors inspect and maintain the overhead doors, including electronically driven or motorized doors, operators, and controls identified in TE 0404. The Contractor shall verify doors in fire-rated walls meet the corresponding fire rating required by the building code(s).

PM shall include inspection, adjustment, alignment, proper fit, testing of controls and safety devices, and lubrication of overhead doors.

2.8 Gates, Fences, Barriers and Dock Levelers. The Contractor shall be responsible for the maintenance and repair of gates, fences, (to include rock or Concrete Mason

Unit [CMU] privacy or security walls), and barriers at USAG Fort Hamilton as listed in TE 0405 Gates and Dock Levelers. Barriers include but not limited to guardrails, bol-lards, bumper blocks, parking lot wheel stops, and similar items. Automatic or motorized opening/closing devices and their associated controls are included. Locks and latches that are part of the gate (i.e., not a chain and padlock) are included. The installation and removal of fence screening materials is included. Signage on gates, fences, and barri-ers required by physical security regulations shall also be maintained and replaced as needed. Contractor shall replace faded and/or damaged signage on perimeter fencing.

The Contractor shall keep all fencing material and barbed wire free of trash and weeds.

Additionally, the Contractor shall perform maintenance, repair, and modification as re-quired on all types of wire and cable fencing and gates, to include but not limited to, se-curity and non-security chain link fences, barbed wire posts and gates, and various steel gates. Chains and protective wire barriers around improvements or hazardous areas shall be maintained. Gates with automatic or motorized opening/closing devices shall be inspected and serviced, but in no case less than annually. Gates with serviceable equip-ment such as wheels or guides shall be serviced annually. The Contractor shall accom-plish installation of new fence as required. Fencing of secure areas shall be maintained to the requirements of AR 190-13, The Army Physical Security Program, and AR 190- 51, Security of Unclassified Army Property (Sensitive and Non-sensitive).

2.9 Air Compressors/Unfired Pressure Vessels. The Contractor shall inspect, maintain, and test the air compressors/unfired pressure vessels annually or semi-annually as identified in TE 0406 and have these results available upon request. The Contractor shall contact the COR for new equipment not identified in TE 0601 IBE List per Building and TE 0406 Air Compressors prior to inspection. If the PMs are not in GFEBS, the Contractor shall develop a Preventive Maintenance plan for the air compressor systems including air receiver, air drier and associated piping. The PM plan shall include fre-quencies of inspections. The Contractor shall complete and provide to the KO/COR monthly maintenance reports.

2.9.1 Refrigerated Air Dryer. N/A

2.9.2 Compressor Storage Tanks N/A

2.10 Plumbing. Plumbing includes potable water systems consisting of hot and cold-water piping, components inside the facility, and out from the facility to the point of de-marcation. Waste, vent, and drain systems consist of piping and components inside the facility and out from the building to the point of demarcation. Potable water system in-cludes domestic water heaters. Water heater types may be electric or fueled by natural gas, oil, or gas/oil combination with either atmospheric or forced draft burners. The Contractor shall repair, replace, and maintain potable water and waste, vent, and drain systems and components from the isolation valve. If no point of demarcation exists, then the point of demarcation is at five (5) feet out from the building.

2.10.1 Components. Components include, but are not limited to, the following: hot and cold water piping and fittings, insulation, natural gas piping systems downstream of the meter owned by the utility provider, sinks, faucets, hot water storage tanks, eye wash stations, drinking fountains, hot water circulation pumps, hose bibs, standpipes, expan-sion tanks, relief valves, mixing valves, flushometers, bathtubs, commodes, piping, fit-tings, drains, sump pumps, motors, and sump water level controls IAW Army Regulation (AR) 420-1, Army Facilities Management. The Contractor shall set hot water tempera-ture IAW AR 420-1.

2.10.2 Leaks. The Contractor shall repair leaks of piping and plumbing fixtures. Sys-tem and components in mechanical rooms shall function properly in the event of water leaking from valve and pump packings or seals. Sewage gases shall not be vented into facilities. Drains shall be free of obstruction. Fuel oil or natural gas shall not leak from the system or components. Hot and cold water shall flow on demand through the piping systems with no leakage through closed faucets, mixing valves, or flushometers. Flush-ometers shall operate properly and shut off the water flow after the flush cycle.

2.10.2.1 Gas Leaks. The Contractor shall maintain gas lines, gas meters, and regulators (low pressure side to include building plumbing). The Contractor shall inspect natural gas appliance connections for leaks at the valve or adjustable meter. The Contractor shall repair leaks immediately and conduct inspections semi-annually.

2.10.3 Sump Pumps. The Contractor shall annually inspect, remove all debris, wash down, and operate the sump pumps and lift stations identified in TE 0407 Sump Pumps and TE 0804 Wastewater Services. Sump tanks shall not exceed their maximum ca-pacity. Sump water level controls shall energize the sump pump prior to the sump be-coming full and shut off the pump after sump draining is complete.

2.10.4 Water Heaters. The Contractor shall inspect water heaters identified in TE 0408 Hot Water Tanks. Inspection shall include a visual check for leaks, corroded surfaces, and improper setting of aquastat. PM shall include checking operation and condition of relief valve, draining of water heaters, and ensuring that there is an unobstructed flow through the exhaust line for gas water heaters. Water heaters with forced draft burners shall perform in compliance with the Air Operating Permit, American Society of Mechan-ical Engineers (ASME) Boiler and Pressure Vessel Code, and manufacturer’s specifica-tions. Burner combustion exhaust emissions shall not exceed fifty (50) parts per million (ppm) of carbon monoxide when burning natural gas, or a No. 1 (twenty percent (20%) density) smoke on the Ringelmann Chart. Work shall be scheduled and performed with minimum impact to the facility mission.

2.10.5 Backflow Preventors. The Contractor shall develop and submit, for approval by the KO, a PM Program to annually inspect, certify, and repair all backflow prevention devices listed in TE 0509 Backflow Preventers. Work shall meet the requirements of the applicable Safe Drinking Water Act (SDWA).

2.10.6 Grease Traps. The Contractor shall inspect, pump, clean, and maintain grease traps/interceptors listed in TE 0409 Grease Traps. The Contractor shall inspect grease traps per schedule in TE 0409. Grease floating on the liquid surface shall be removed as a maintenance task and disposed at the location approved by the KO. Grease inter-ceptors shall be pumped and cleaned IAW the following criteria:

a. When the fats, oils, and grease (FOG) or other floatable grease layer exceeds six

(6) inches in depth, as measured by a sludge core sampling device.

b. When the settled solid layer exceeds eight (8) inches in depth, as measured by a sludge core sampling device.

c. When the total volume of captured grease and solid material displaces more than twenty-five (25) percent of the capacity of the interceptor as calculated using a sludge core sampling device.

d. When the interceptor is not retaining/capturing oils and greases.

2.10.6.1 Blockages. The Contractor shall remove blockages from drain lines, both inte-rior and exterior sewers connected to grease traps to return the system to functional condition. When a grease interceptor requires a complete pumping or cleaning, the Contractor shall ensure the excessive solids are scraped from walls, floors, baffles, and all pipe work interior of the interceptor. The Contractor shall pump-out and clean grease interceptors annually as indicated in TE 0409 Grease Traps.

2.10.6.2 The Contractor shall maintain inspection records for each grease interceptor.

Inspection records shall include the date, time, Fats, Oil and Grease (FOG) depth, sludge depth, and details of any repairs and any other records pertaining to the inter-ceptor. Inspection records shall be made available upon request by the KO/COR.

2.10.6.3 The Contractor shall inspect all grease traps monthly to ensure that the levels of accumulated grease does not cause the traps to over-flow. The results of the monthly inspections shall be provided to the KO/COR NLT five (5) working after the end of each month. The Contractor shall submit a quarterly report to the COR that identifies, at a minimum, the interceptor or trap inspection dates, dates cleaned, dates pumped, amount of liquids and solids removed on each occasion, and the service order number for repairs made. Reports shall be submitted by the fifth (5th) working day following the quarter end.

2.10.6.4 DPW Environmental Division Approval. Chemicals, enzymes, live bacteria, grease cutters, or other additives shall be approved by the DPW Environmental and Natural Resources Division (ENRD) prior to use.

2.10.6.5 Grease traps and solid waste interceptors shall be maintained IAW with the manufacturer’s recommended procedures to prevent breakthrough to the sanitary sew-ers. See TE 0409 Grease Traps for schedule.

2.10.7 Restroom Fixtures. The Contractor shall repair and replace all restroom fixtures including but not limited to sinks, toilets, mirrors, urinals, partitions, doors etc. as re-quired. Clogged drains and odor complaints shall be performed through a DMO.

2.10.8 Wash Facilities/Racks. The Contractor shall provide maintenance and repair to keep wash facilities properly operational. This includes vehicle wash points, vehicle wash facilities, tracked vehicle washers, and the trash container/dumpster wash point.

Additional components including, but are not limited to, wash stations, valves, sediment basins, oil skimmers, sensors, sand traps, drains, lines, detention ponds, wash water, concrete and filter pumps, oil-water separators, make-up water systems, motors, gear-boxes, piping, and electrical systems. The Contractor shall provide regularly scheduled and unscheduled repairs under an OWO. Sludge removal shall be performed under an-other contract.

2.10.8.1 N/A Central Vehicle Wash Facilities (CVWF)

2.10.9 N/A Oil Water Separators.

2.11 Sanitary Wastewater Treatment. USAG Fort Hamilton does not have a wastewater treatment plant. The sanitary wastewater treatment and collection system delivers sanitary wastewater to the Sewage Treatment Plant (STP) by means of collec-tion lines, sewer mains, and lift stations. Fort Hamilton’s sanitary wastewater collection system collects and delivers sanitary wastewater to the city “Owls Head” Sewage Treat-ment Plant (STP). There is one lift station located in Building 231. There are approxi-mately 89,608 linear feet (LF) of sewer mains ranging from 4 inches to 48 inches in di-ameter, and approximately 299 manholes. Domestic sewage is approximately 40,000 gallons per day (gpd). The Contractor's maintenance responsibility encompasses all of Fort Hamilton. The Contractor’s responsibility in the housing area is limited to main lines and manholes.

2.11.1 Sanitary Wastewater Maintenance. Maintenance schedules, requirements and reporting are specified in TE 0804, Wastewater Services

2.11.2 Components. Sanitary wastewater treatment and collection system components include, but are not limited to electrical, electronic, and digital systems and controls, level controls, control panels, phone dialers, switches, metering devices, sewage ba-sins, alarms, lift…