2026_Riding_Sweep_Scrub_PIF.docx

Internal Use Only

Procurement Initiation Form

New Procurements

Regional Transportation District Denver, CO

Replace Five (5) Riding Sweeper Scrubber Floor Cleaners

Version 1.1 5/20/26

Prepared By: Mason Neil

Project Manager: Mason Neil Sponsoring Manager: Nick Rorres

1. Request Details

Project Summary 1-2 sentences max State Award vendor to build/deliver five (5) ride-on sweeper scrubber floor cleaners per specifications/quote.

Procurement Type To be reviewed by Contracting and Procurement

Note: Procurements under $10,000.00 do not require a competitive procurement, but still need to be submitted to Contracting and Procurement

BEST VALUE procurements require Evaluation Criteria.

☐ Request for Proposal (Best Value, ≥ $250,000)

☐ Request for Qualifications (Qualifications Based, ≥ $250,000)

☐ Invitation for Bid (Cost is Only Criteria for recommendation for award, ≥ $250,000)

☐ Request for Quotation with Evaluative Criteria (Best Value, ≤ $250,000)

☐ Request for Quotation (Fixed Price, Cost is Only Criteria, ≤ $250,000)

Other Type of Contract (please select type):

☒ Cooperative ☐ Piggyback ☐ GSA

☐ Sole Source If YES, attach approved Sole Source Justification memorandum.

☐ No ☐ Local funds but may want to add federal funds in the future

Type of Grant/Award:

Please enter name of “Other Grant”

☐No, Explain Funding Source:

Period of Performance 1.Base Contract/Project 2.Followed by Maintenance Years and/or Option Years available included as part of base scope (if applicable)

1. 8 months after purchase order execution

ICE (Independent Cost Estimate) Total Base Cost Sum of Independent Cost Estimate (ICE) – Base Costs Only $90,000ea

Cost of Total Option Years (if applicable)

$0.00

2. Information Technology Review

Did IT complete a project intake request and assist in creating your IT Procurement Package?

☒ No –This Project does not have any IT component.

3. Civil Rights Division (SBO & Title VI) Review

A. SBO Review. All NEW procurements with a cost of $10,000 or more MUST be reviewed by RTD’s SBO for a Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (DBE) goal determination prior to submitting a Purchase Requisition. This includes both locally and federally funded projects.

B. Title VI Review. The Civil Rights Division will also review your SOW for a Title VI assessment if your project contains elements subject to RTD’s Title VI policy. Title VI review is only necessary when a contract will include service provisions, or the work of the contractor directly interfaces with customers. If the Civil Rights Division requires additional terms, conditions, or instructions to apply to your project, you must provide those requirements as part of this packet.

Does your project or service directly interface with customers?

☒ No - This Project does not have any public interface.

4. Asset Management Requirements

A. Advance Shipping Notice. Will RTD receive any shipped, high-value materials, such as computer hardware, vehicles, office furniture, etc. as part of this procurement?

☒ Yes – Advanced Shipping Notice not required

☐ No – Not applicable to this purchase

5. Chemicals and Hazardous Materials

Does this project include the purchase or use of chemicals or hazardous materials?

☒ No – Not applicable to this purchase.

6. Evaluation Criteria

The following criteria will be used to evaluate proposals for the project engagement. List in descending order of importance (most important first).

Criteria Examples are below. Adjust as needed for your project. Cost must be one of the criteria outlined (unless the solicitation will be a Request for Qualifications).

SBE/DBE Goal (If IFB Pass/Fail, RFP 5% or 10%)

7. RTD Key Personnel

The following key RTD personnel are involved in the project implementation:

Evaluation Team?

9. Payment Milestones (Contract will reflect Monthly, Annual, etc. or Milestone payments)

Suggested payment milestones are as follows:

10. RTD Approval

Please indicate the highest level of approval necessary for your request for contract award approval:

☐ RTD Board

X General Manager and CEO (under $2.0 million and subject to exceptions)

☐ Director of Contracting and Procurement (up to $150,000)

☐ Contract Manager / Manager, Materials Handling and Purchasing (up to $50,000)

☐ Purchasing Agent ($25,000)

☐ Buyer ($5,000)

11. Additional Forms/Information to be included in solicitation (as Add other forms as needed.

Purchase Requisition Checklist Required Documents New Procurements

The following documents MUST be attached to the Purchase Requisition (PR), if applicable as described in this checklist and the Procurement Initiation Form. If the required documents are not attached, the PR may be returned. Please direct questions to Brenda Leo, Contracts Manager.

1. REQUIRED DOCUMENTS (ALL NEW PROCUREMENTS):

☒ SBO Goal Determination Letter (new solicitations over $10,000 only).

☒ Final Scope of Work/Specification (using current RTD Writing Style Guide and business templates [Tahoma 11pt font]) ☒ Independent Cost Estimate (ICE) – Detailed, in Excel Format ☒ Procurement Initiation Form – complete ☒ Completed Purchase Requisition Checklist

1. ADDITIONAL REQUIRED DOCUMENTS (IF APPLICABLE):

☒ Cooperative Agreement contract documents

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