2026_58_Attachments_B-F.docx

ATTACHMENT B

PROPOSAL COVER SHEET

Organization Information

Name of Applicant Agency:

Agency address:

Agency Telephone:

Website:

Agency UEI # (Must have for Grant funded contract) (see https://sam.gov/content/duns-uei for more information and to obtain your UEI):

Contact Person Name and Title:

Contact Person Telephone:

Contact Person Email Address:

Total Amount Requested:

Proposal Checklist:

___ Attachment B – Completed Cover sheet ___ Attachment C – Project Narrative (maximum 10 pages) ___ Attachment D – Experience and Capacity Form ___ Attachment E – Anticipated Project Budget & Justification ___ Attachment F – References List Form ___ Financial documentation as required

ATTACHMENT C

Project Narrative Questions Minneapolis Tenant Legal Services Request for Proposals (RFP) Proposers shall respond to the questions below in the order presented. Responses should be clear, concise, and sufficiently detailed to allow the City to evaluate the Proposer's qualifications, experience, and approach to providing tenant legal services. Attach additional pages as necessary.

1. Organizational Information

1. Provide the legal name of your organization and a brief history of the organization.

2. Describe your organization's mission and how it aligns with providing tenant legal services and housing stability support.

3. Identify the primary contact person for this proposal, including title, email address, and telephone number.

4. Describe your organization's experience serving Minneapolis residents and communities disproportionately impacted by housing instability and eviction.

2. Organizational Capacity and Experience

1. Describe your organization's experience providing tenant legal representation, legal advice, or eviction prevention services.

2. Describe your experience representing tenants in housing court matters, including eviction actions, habitability claims, subsidized housing matters, and other housing-related disputes.

3. Provide the number of years your organization has been providing these services and the approximate number of clients served annually.

4. Describe your experience administering government-funded contracts or grants of similar size and scope.

3. Proposed Scope of Services

1. Describe the tenant legal services your organization proposes to provide under this contract.

2. Explain how your organization will provide legal services to tenants facing eviction, housing discrimination, unsafe housing conditions, lease disputes, or other housing-related legal matters.

3. Describe how services will be made accessible to tenants, including intake procedures, language access services, and accommodations for individuals with disabilities.

4. Describe your proposed service delivery model, including in-person, virtual, and community-based services.

4. Staffing and Qualifications

1. Describe your proposed staffing plan for this project.

2. Identify key personnel who will provide services, including attorneys, paralegals, legal advocates, and support staff.

3. Describe the qualifications, experience, and expertise of key staff assigned to this project.

4. Describe your organization's plan for ensuring adequate staffing and continuity of services.

5. Community Engagement

1. Describe how your organization incorporates culturally-relevant practices into service delivery.

2. Explain how your organization will engage and build trust with historically underserved communities.

3. Describe partnerships with community organizations, housing providers, social service agencies, or other stakeholders that support tenant stability and access to legal services.

6. Performance Measures and Outcomes

1. Describe the methods your organization will use to measure program performance and outcomes.

2. Identify proposed performance measures and anticipated outcomes, such as:

· Number of tenants served;

· Number of legal consultations provided;

· Number of tenants represented in court;

· Number of evictions prevented;

· Housing stabilization outcomes; and

· Client satisfaction measures.

3. Describe your organization's data collection and reporting capabilities.

7. Project Management and Implementation

1. Describe your plan for implementing services upon contract execution.

2. Provide an anticipated timeline for program start-up and service delivery.

3. Describe any anticipated challenges and how your organization will mitigate them.

8. Additional Information Provide any additional information that demonstrates your organization's qualifications, experience, or ability to successfully provide tenant legal services for the City of Minneapolis.

ATTACHMENT D

Experience and Capacity Form

Please complete and submit this form with the rest of the RFP application materials (this form does not count towards the 10-page limit for the Project Narrative). The applicant is a team that includes partners or subconsultants from more than one organization, please complete this form looking at the total skills and capacity of the team, not just the applicant agency.

Experience and Capacity

Name of Applicant Agency:

Name of Applicant Partners/Subconsultants (if applicable)

Legal Housing and Public Assistance Expertise Describe your organization’s experience with:

· Renters’ rights and protections

· Issues that relate to protecting, promoting, and providing fair housing opportunities to public assistance recipients Resident Assessment and Program Matching

· What tools or processes do you use to assess renters’ needs (housing conditions, income, etc.)?

Case Tracking Do you use a customer relations management (CRM) system or case tracking system?

· Yes

· No

If yes:

· System name(s) or short description: ____________________

· How does your system support:

· Client intake

· Tracking housing litigation cases for clients

· Follow-through to resolution of issue

Case Management Capacity

· Describe your case management approach and practices.

· What tools or software do you use for case management?

Language Capacity

· In addition to English, what languages can your staff speak and write fluently?

· Spanish

· Somali

· Hmong

· Other (please specify):

Community Relationships

· Describe your existing relationships with:

· Community-based organizations

· Neighborhood groups

· Organizations in Green Zones or Environmental Justice areas

Navigation Services Experience

· Describe your experience providing navigation or similar services (e.g. helping residents access programs, resources, or services).

Team Capacity and Partnerships

· Describe your team’s size and structure

· Do you partner with other organizations to deliver services?

· Yes

· No

· If yes, list partners and roles

· How does your team ensure capacity to deliver services?

Additional Information

· Please share anything else that demonstrates your ability to successfully deliver these services.

ATTACHMENT E

Anticipated Project Budget & Justification Budget The City anticipates awarding one contract depending on the scope of services proposed, geographic reach, and demonstrated organizational capacity.

Eligible Expenses Eligible expenses may include, but are not limited to:

· Personnel costs, including salaries and benefits for attorneys, paralegals, legal advocates, and administrative staff directly supporting the program.

· Contracted professional services necessary to provide tenant legal services.

· Outreach and community engagement activities, including educational materials and tenant outreach efforts.

· Translation, interpretation, and accessibility services.

· Office supplies, printing, postage, and materials necessary to deliver legal services.

· Technology, software, and equipment directly supporting service delivery and case management.

· Space and facility costs necessary to provide tenant legal services.

· Training and professional development related to housing law, tenant advocacy, and culturally responsive service delivery.

· Administrative and indirect costs reasonably allocated to the project.

Ineligible Expenses The following expenses are not eligible:

· Lobbying activities directed toward City of Minneapolis elected officials or other elected officials.

· Costs incurred before contract execution or after contract expiration.

· Expenses unrelated to the delivery of tenant legal services under this RFP.

· Capital expenditures or major facility improvements not directly related to the provision of services.

· Any activity that does not further the goals of increasing access to tenant legal services, promoting housing stability, and supporting Minneapolis residents facing housing-related legal issues.

All costs must be fully documented and accounted for by the Proposer. Organizations must provide the City with itemized invoices identifying staff time, hourly rates, direct expenses, and any other reimbursable costs. Any purchases necessary to deliver services under this contract shall be included in the proposed budget and billed in accordance with the rates submitted in response to this RFP.

5.1 Budget Summary

Provide a line-item budget for the proposed services, including, as applicable:

· Personnel salaries and benefits;

· Attorney, paralegal, and legal advocate costs;

· Contracted professional services;

· Outreach and community engagement expenses;

· Translation, interpretation, and accessibility supports;

· Technology, software, equipment, and office expenses;

· Space and facility costs;

· Administrative and indirect costs.

5.2 Budget Narrative & Justification

Explain how your proposed budget aligns with the scope of work and supports the delivery of high-quality, equitable, and culturally responsive tenant legal services. Describe how funds will be used to support staffing, outreach, accessibility, and service delivery, and explain how personnel performing services under this contract will be fairly compensated.

(300 words maximum)

5.3 Cost Effectiveness & Program Sustainability

Describe how your proposed budget represents a cost-effective approach to delivering tenant legal services and how the proposed funding level will support program implementation and desired outcomes. Include any strategies for leveraging other funding sources, partnerships, or resources to maximize the impact and sustainability of services.

(200 words maximum)

(Sample budget template provided) Project budget Budget (template below) - Please include a proposed budget for how the money requested will be used to complete the project. Administrative fees cannot exceed 15% of direct project costs.

Subtotal of direct costs

Administrative costs (not to exceed 15% of direct costs)

TOTAL

ATTACHMENT F

REFERENCE FORM

Reference 1:

Organization Name:

Contact Name & Title:

Email:

Phone:

Brief description of services provided:

Reference 2:

Organization Name:

Contact Name & Title:

Email:

Phone:

Brief description of services provided:

Reference 3:

Organization Name:

Contact Name & Title:

Email:

Phone:

Brief description of services provided: