2007023260att06-biddersubmissionchecklist_rev_051322.xlsx
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This document is a Bidder Submission Checklist (Attachment 6) for New York State Solicitation 23260, issued by the New York State Office of General Services (OGS). The checklist was revised on May 13, 2022, and pertains to a procurement for Books, Serials, Databases, and Library Resource Management Products under Group 20070. The document is designed to ensure bidders submit all required documentation and certifications as part of their bid response to the state solicitation.
The procurement covers library-related products and services including books, serials, databases, and library resource management products. The checklist contains 20 items that bidders must complete, including pricing attachments, New York State required certifications, insurance requirements compliance, vendor responsibility questionnaires, Equal Employment Opportunity staffing plans, and various tax-related forms such as ST-220-CA and ST-220-TD. Bidders must also demonstrate compliance with Executive Order No. 16, federal funding agency terms and conditions, and ensure their submissions are in the proper format with optical character recognition capability for PDF documents. The document emphasizes the importance of using the most current versions of solicitation documents from the OGS website and New York State Contract Reporter, with failure to submit any required item potentially rendering the bid non-responsive.
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Other files
| File | Type | Posted |
|---|---|---|
| 2007023260History.pdf | ||
| 2007023260ra.pdf | ||
| 2007023260att05-bidderinformationquestionnaire_rev_051322.xlsx | XLSX spreadsheet | |
| 2007023260att07-bidder-questions-form.xlsx | XLSX spreadsheet | |
| 2007023260att03-encouraging-use-of-nys-businesses.pdf | ||
| 2007023260att02-nys-required-certifications.pdf | ||
| 2007023260att01-pricing_rev_051322.xlsx | XLSX spreadsheet | |
| 2007023260_bidinquiries.pdf | ||
| 2007023260att09-eo16_certification.pdf | ||
| 2007023260att08-report-of-contract-usage_rev_051322.xlsx | XLSX spreadsheet | |
| 2007023260att04-insurance-requirements_rev_051322.pdf | ||
| 2007023260Mailinglist.xlsx | XLSX spreadsheet | |
| 2007023260ContractorInfo.pdf | ||
| 2007023260p.pdf | ||
| 2007023260p01.pdf | ||
| 2007023260i_solicitation_rev_05132022.pdf |
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Text version
Bidder Submission Checklist
| Solicitation 23260 Books, Serials, Databases, and Library Resource Management Products |
| ATTACHMENT 6: BIDDER SUBMISSION CHECKLIST (Revised 05/13/2022) |
Bidder Name
The following checklist must be completed and submitted with your Bid. It is intended to acquaint the Bidder with all items of information that must be submitted with the Bid. Failure to respond or submit any item may render the Bid non-responsive.
| Item | Response | |
| 1 | Did Bidder submit a completed page 1 of the Solicitation (Revised 05/13/2022)? | |
| 2 | Did Bidder submit a completed page 2, signed Bidder Certification and Affirmation, of the Solicitation? | |
| 3 | Did Bidder submit a completed Attachment 1 - Pricing (Revised 05/13/2022) (Excel)? | |
| 4 | Did Bidder submit a completed Attachment 2 - NYS Required Certifications? | |
| 5 | Did Bidder submit a completed Attachment 3 - Encouraging Use of NYS Businesses? | |
| 6 | Did Bidder submit proof of compliance with Attachment 4 - Insurance Requirements (Revised 05/13/2022)? | |
| 7 | If "No," is Bidder prepared to submit proof of compliance with insurance requirements upon request from OGS? | |
| 8 | Did Bidder submit a completed Attachment 5 - Bidder Information Questionnaire (Revised 05/13/20222) (all tabs, if applicable) (Excel)? | |
| 9 | Did Bidder submit a completed Attachment 6 - Bidder Information Checklist (Revised 05/13/2022) (this document) (Excel)? | |
| 10 | Did Bidder submit a completed Attachment 9 - Executive Order No. 16 Certification (PDF)? | |
| 11 | Did Bidder submit Appendix D - Federal Funding Agency Mandatory Terms and Conditions, with Section 10 completed? | |
| 12 | Did Bidder submit a completed signed Equal Employment Opportunity Staffing Plan (EEO 100)? |
The form is available under the “Commodity & Service Contracts” section at: https://ogs.ny.gov/mwbe/forms 13 Has Bidder completed and certified the NYS Vendor Responsibility Questionnaire?
Forms are available on the OSC website at https://www.osc.state.ny.us/state-vendors/vendrep/file-your-vendor-responsibility-questionnaire
| 14 | If Bidder completed the Questionnaire online, has Bidder certified or recertified the Vendor Responsibility Questionnaire no more than six (6) months prior to the bid opening date? |
| 15 | Did Bidder submit a completed signed and notarized ST-220-CA Contractor Certification to Covered Agency, as required by New York State Tax Law § 5-A? |
The ST-220-CA form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220ca_fill_in.pdf 16 Did Bidder complete ST-220-TD and submit directly to the Department of Taxation and Finance as required by New York State Tax Law § 5-A?
The ST-220-TD form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220td_fill_in.pdf
| 17 | Has Bidder checked the NYS Contract Reporter (https://www.nyscr.ny.gov/) and the OGS website (https://ogs.ny.gov/procurement/bid-opportunities) for any Bid Solicitation Updates, including responses to Vendor Questions? |
| 18 | Has Bidder submitted the most up-to-date versions of the Solicitation documents as posted on the OGS website and released through the NYS Contract Reporter? |
| 19 | Did Bidder submit documents requested in PDF format as an Adobe Acrobat PDF file that has been converted to allow for Optical Character Recognition (OCR) for documents indicated in Section 4.4 - Content. |
(see https://www.adobe.com/acrobat/how-to/ocr-software-convert-pdf-to-text.html).
| 20 | Has Bidder included a copy of a completed Page 1 of the Solicitation in the Bid envelope or package, and labeled the outside of package with the following? |
| 1. | BID ENCLOSED (preferably bold, large print, all capital letters) |
| 2. | Solicitation number (23260) |
| 3. | Bid Opening Date and Time |
| 4. | The number of boxes or packages (e.g., 1 of 2; 2 of 2) |
&A
GROUP 20070 - 23260
23260 - Attachment 6 Bidder Submission Checklist (Revised 05/13/2022) &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
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