Books, Serials, Databases, and Library Resource Management Products

This statewide contract vehicle provides authorized New York State users with comprehensive access to books, serials, databases, and library resource management products and services across four distinct lots. Lot 1 encompasses printed publications and non-print library materials, including books, print periodicals, audiobooks, microforms, and educational software with related optional services. Lot 2 covers electronic publications such as eBooks, electronic periodicals, streaming audio and video content, and datasets. Lot 3 includes databases and subscription-based online resources with flexible pricing models including fixed-price unlimited access, concurrent user licensing, transactional charges, and à la carte purchasing options. Lot 4 provides library resource management and research support products, including integrated library systems, electronic resource management systems, resource sharing and document delivery networks, and specialized tools designed to enhance library service delivery and support research and data needs of institutions.

The contract is administered by the New York State Office of General Services and is available to all state agencies and political subdivisions, including public libraries, academic institutions, school districts, and other authorized governmental entities throughout New York State. Award Number 23260 was executed on March 22, 2023, with a performance period extending through August 31, 2027, and includes options for extension up to five additional years at the state's discretion. The contract encompasses 74 awarded contractors across all four lots, including major vendors such as Baker & Taylor, Barnes & Noble, EBSCO Information Services, ProQuest, Scholastic, and numerous specialized educational and library service providers. Based on historical purchasing patterns, the estimated annual contract value is approximately $130 million. Pricing is structured on a discount basis from manufacturer's suggested list prices with F.O.B. destination terms, and the contract includes 0% minority-owned business enterprise, women-owned business enterprise, and service-disabled veteran-owned business goal requirements.