2007023260att06-biddersubmissionchecklist_rev_051322.xlsx
XLSX spreadsheet 25 KB Posted
- Contract number
- 23260
- Issued by
- New York
About this file
This document is a Bidder Submission Checklist for Solicitation 23260, issued by the New York State Office of General Services (OGS) for a procurement involving Books, Serials, Databases, and Library Resource Management Products. The checklist is designed to guide potential bidders through the required submission components, ensuring compliance with state procurement guidelines and providing a comprehensive overview of documentation needed to participate in the bidding process.
The solicitation covers a wide range of New York State counties, spanning from Albany to Yates, and requires bidders to submit detailed documentation including pricing attachments, insurance compliance, vendor responsibility questionnaires, tax certifications, and various state-mandated forms. Key submission requirements include completing official forms such as the NYS Required Certifications, Encouraging Use of NYS Businesses form, Bidder Information Questionnaire, and federal funding agency mandatory terms and conditions. Bidders must also provide proof of insurance, complete an Equal Employment Opportunity Staffing Plan, and ensure all documents are submitted in the most up-to-date version with specific formatting requirements, such as OCR-compatible PDF files.
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Other files
| File | Type | Posted |
|---|---|---|
| 2007023260p01.pdf | ||
| 2007023260att09-eo16_certification.pdf | ||
| 2007023260att02-nys-required-certifications.pdf | ||
| 2007023260History.pdf | ||
| 2007023260att07-bidder-questions-form.xlsx | XLSX spreadsheet | |
| 2007023260att04-insurance-requirements_rev_051322.pdf | ||
| 2007023260i_solicitation_rev_05132022.pdf | ||
| 2007023260att08-report-of-contract-usage_rev_051322.xlsx | XLSX spreadsheet | |
| 2007023260att05-bidderinformationquestionnaire_rev_051322.xlsx | XLSX spreadsheet | |
| 2007023260_bidinquiries.pdf | ||
| 2007023260att03-encouraging-use-of-nys-businesses.pdf | ||
| 2007023260att01-pricing_rev_051322.xlsx | XLSX spreadsheet | |
| 2007023260p.pdf | ||
| 2007023260ContractorInfo.pdf | ||
| 2007023260ra.pdf |
Show all 15
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Text version
Bidder Submission Checklist
| Solicitation 23260 Books, Serials, Databases, and Library Resource Management Products |
| ATTACHMENT 6: BIDDER SUBMISSION CHECKLIST (Revised 05/13/2022) |
Bidder Name
The following checklist must be completed and submitted with your Bid. It is intended to acquaint the Bidder with all items of information that must be submitted with the Bid. Failure to respond or submit any item may render the Bid non-responsive.
| Item | Response | |
| 1 | Did Bidder submit a completed page 1 of the Solicitation (Revised 05/13/2022)? | |
| 2 | Did Bidder submit a completed page 2, signed Bidder Certification and Affirmation, of the Solicitation? | |
| 3 | Did Bidder submit a completed Attachment 1 - Pricing (Revised 05/13/2022) (Excel)? | |
| 4 | Did Bidder submit a completed Attachment 2 - NYS Required Certifications? | |
| 5 | Did Bidder submit a completed Attachment 3 - Encouraging Use of NYS Businesses? | |
| 6 | Did Bidder submit proof of compliance with Attachment 4 - Insurance Requirements (Revised 05/13/2022)? | |
| 7 | If "No," is Bidder prepared to submit proof of compliance with insurance requirements upon request from OGS? | |
| 8 | Did Bidder submit a completed Attachment 5 - Bidder Information Questionnaire (Revised 05/13/20222) (all tabs, if applicable) (Excel)? | |
| 9 | Did Bidder submit a completed Attachment 6 - Bidder Information Checklist (Revised 05/13/2022) (this document) (Excel)? | |
| 10 | Did Bidder submit a completed Attachment 9 - Executive Order No. 16 Certification (PDF)? | |
| 11 | Did Bidder submit Appendix D - Federal Funding Agency Mandatory Terms and Conditions, with Section 10 completed? | |
| 12 | Did Bidder submit a completed signed Equal Employment Opportunity Staffing Plan (EEO 100)? |
The form is available under the “Commodity & Service Contracts” section at: https://ogs.ny.gov/mwbe/forms 13 Has Bidder completed and certified the NYS Vendor Responsibility Questionnaire?
Forms are available on the OSC website at https://www.osc.state.ny.us/state-vendors/vendrep/file-your-vendor-responsibility-questionnaire
| 14 | If Bidder completed the Questionnaire online, has Bidder certified or recertified the Vendor Responsibility Questionnaire no more than six (6) months prior to the bid opening date? |
| 15 | Did Bidder submit a completed signed and notarized ST-220-CA Contractor Certification to Covered Agency, as required by New York State Tax Law § 5-A? |
The ST-220-CA form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220ca_fill_in.pdf 16 Did Bidder complete ST-220-TD and submit directly to the Department of Taxation and Finance as required by New York State Tax Law § 5-A?
The ST-220-TD form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220td_fill_in.pdf
| 17 | Has Bidder checked the NYS Contract Reporter (https://www.nyscr.ny.gov/) and the OGS website (https://ogs.ny.gov/procurement/bid-opportunities) for any Bid Solicitation Updates, including responses to Vendor Questions? |
| 18 | Has Bidder submitted the most up-to-date versions of the Solicitation documents as posted on the OGS website and released through the NYS Contract Reporter? |
| 19 | Did Bidder submit documents requested in PDF format as an Adobe Acrobat PDF file that has been converted to allow for Optical Character Recognition (OCR) for documents indicated in Section 4.4 - Content. |
(see https://www.adobe.com/acrobat/how-to/ocr-software-convert-pdf-to-text.html).
| 20 | Has Bidder included a copy of a completed Page 1 of the Solicitation in the Bid envelope or package, and labeled the outside of package with the following? |
| 1. | BID ENCLOSED (preferably bold, large print, all capital letters) |
| 2. | Solicitation number (23260) |
| 3. | Bid Opening Date and Time |
| 4. | The number of boxes or packages (e.g., 1 of 2; 2 of 2) |
&A
GROUP 20070 - 23260
23260 - Attachment 6 Bidder Submission Checklist (Revised 05/13/2022) &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
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