2007023260att05-bidderinformationquestionnaire_rev_051322.xlsx

XLSX spreadsheet 31 KB Posted Mar 22, 2023

Attached to: Books, Serials, Databases, and Library Resource Management Products
Contract number: 23260
Issued by: New York

About this file

Written by GovTribe AI · Jul 10, 2025

This document is an attachment to a state government solicitation, specifically Attachment 5 - Bidder Information Questionnaire for Solicitation 23260, which covers Books, Serials, Databases, and Library Resource Management Products. The questionnaire is issued by New York State, targeting potential vendors for a statewide contract and appears to be revised on 05/13/2022. It includes comprehensive questions designed to gather detailed information about bidding companies, their business operations, capabilities, and qualifications for participating in the state procurement process.

The solicitation seeks vendors to provide library and information resource management products, with specific provisions for purchasing methods including acceptance of NYS Purchasing Cards, potential minimum order requirements, and options for online ordering systems. The document indicates potential contract opportunities across multiple New York State counties, with considerations for minority-owned and women-owned businesses, service-disabled veteran-owned businesses, and small businesses. Key evaluation criteria include vendor responsiveness, pricing comparability with other government contracts, customer service capabilities, manufacturing locations, and prior governmental contract performance. The questionnaire also requires vendors to disclose any prior non-responsibility determinations or contract terminations, ensuring transparency in the bidding process.

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Other files

File	Type	Posted
2007023260_bidinquiries.pdf	PDF	Mar 22, 2023
2007023260att04-insurance-requirements_rev_051322.pdf	PDF	Mar 22, 2023
2007023260att07-bidder-questions-form.xlsx	XLSX spreadsheet	Mar 22, 2023
2007023260att08-report-of-contract-usage_rev_051322.xlsx	XLSX spreadsheet	Mar 22, 2023
2007023260att09-eo16_certification.pdf	PDF	Mar 22, 2023
2007023260History.pdf	PDF	Mar 22, 2023
2007023260att02-nys-required-certifications.pdf	PDF	Mar 22, 2023
2007023260att06-biddersubmissionchecklist_rev_051322.xlsx	XLSX spreadsheet	Mar 22, 2023
2007023260i_solicitation_rev_05132022.pdf	PDF	Mar 22, 2023
2007023260p01.pdf	PDF	Mar 22, 2023
2007023260ContractorInfo.pdf	PDF	Mar 22, 2023
2007023260ra.pdf	PDF	Mar 22, 2023
2007023260att01-pricing_rev_051322.xlsx	XLSX spreadsheet	Mar 22, 2023
2007023260att03-encouraging-use-of-nys-businesses.pdf	PDF	Mar 22, 2023
2007023260p.pdf	PDF	Mar 22, 2023

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General Questions

Solicitation 23260 Books, Serials, Databases, and Library Resource Management Products

ATTACHMENT 5 - BIDDER INFORMATION QUESTIONNAIRE (REVISED 05/13/2022)

General Questions

Bidder Name

Instructions: Complete all questions below. Questions may have a drop-down menu from which to select your response.

NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.

#	Question	Response
1	Bidder Name
2	Address
3	City
4	State
5	Zip Code
6	Bidder Contact Name
7	Bidder Contact Telephone Number
8	Bidder Contact E-mail
9	Bidder's PRINCIPAL PLACE OF BUSINESS: "Principal Place of Business" is the location of the primary control, direction and management of the enterprise (State of):
10	Does Bidder have the required NYS 10 digit vendor ID number?
11	If yes, please provide
12	If no, did Bidder complete and submit the OSC Substitute W-9 form to OGS as described in NYS Vendor File Registration, prior to submitting this bid document?
13	Is Bidder a disregarded entity for tax purposes?
14	If yes, please list the name of Bidder’s owner/parent company
15	If yes, please list the FEIN of Bidder’s owner/parent company
16	Does Bidder have a contract with any other federal, state or local governmental entity, including General Services Administration (GSA) / Veterans Affairs (VA), on similar products, quantities, terms and conditions? If yes, provide a link for each contract, if available.
17	Are prices quoted for this solicitation the same as or lower than those quoted other federal, state or local governmental entities (including GSA/VA contracts) on similar products, quantities, terms and conditions?
18	If Bidder answered "No" to question above, please explain:
19	Does Bidder offer an online web-based ordering system?
20	If yes, please specify which types of products may be ordered.
21	If awarded a contract for Lot 1, will Bidder accept minimum orders less than $100.00?
22	If yes, please specify minimum order amount.
23	If awarded a contract, will Bidder accept the NYS Purchasing Card (see Appendix B, Purchasing Card) at no additional charge, for orders up to and including $50,000?
24	If Bidder requires a minimum purchase amount for orders placed using the NYS Purchasing Card, please indicate the minimum purchase amount:
25	If Bidder limits the maximum acceptable purchase amount for orders placed using the NYS Purchasing Card, please indicate the maximum purchase amount:
26	If Bidder offers an additional discount for purchases made with the NYS Purchasing Card, enter it here (%):
27	Does Bidder offer a prompt payment discount for payments made in less than 30 days after receipt of a proper invoice?
28	If yes, please detail the additional discounts by providing the percentage of discounts and the specific number of days within which payment must be made for the discounts to apply (for example: 2% / 15 days; 1% / 20 days) and how this applies across Lots:
29	Person to contact for questions relating to this Bid submission:
	Name:
	Title:
	Telephone Number:
	Toll Free Telephone Number:
	E-Mail Address:
30	Person to contact for Contract Administration issues:
	Name:
	Title:
	Telephone Number:
	Toll Free Telephone Number:
	E-Mail Address:
31	Customer Service contact for New York State Contract Orders during normal business hours:
	List normal business hours (Specify M-F, Sat, Sun):
	Name:
	Title:
	Telephone Number:
	Toll Free Telephone Number:
	E-Mail Address:
32	Person to contact in the event of an emergency occurring after normal business hours or on weekend/holidays:
	Name:
	Title:
	Telephone Number:
	Toll Free Telephone Number:
	E-Mail Address:
33	Is Bidder listed as a certified Minority- or Women-Owned Business Enterprise in the NYS Empire State Development Directory of Certified Minority- and Women-Owned Businesses,

https://ny.newnycontracts.com/frontend/vendorsearchpublic.asp?

34	If yes, please indicate Minority-Owned (MBE), Women-Owned (WBE), or Minority- and Women-Owned (MWBE).
35	Is Bidder listed as a certified Service-Disabled Veteran Owned Business Division of Service-Disabled Veteran's Business Development at: https://ogs.ny.gov/Veterans/default.asp
	A Bidder that is a Small Business as defined in New York State Finance Law Section 160(8) will be identified by OGS in the OGS Contract Award Notification upon award of the Contract.

"Small Business" means a business which:

(a) is resident in New York State;

(b) is independently owned and operated;

(d) employs one hundred or fewer persons

36	Is Bidder a New York Small Business as defined above?
37	Total number of people employed by your business:
38	Total number of people employed by your business in New York State:
39	Place of manufacture of Product(s) bid:
40	Are all Product(s) bid manufactured in NYS?
41	Are all Product(s) bid manufactured outside NYS?
42	Are the Product(s) bid manufactured both in NYS and outside NYS?

BIDDER/OFFERER DISCLOSURE OF PRIOR NON-RESPONSIBILITY DETERMINATIONS

Pursuant to Procurement Lobbying Law (SFL § 139-j)

43	Has any Governmental Entity made a finding of non-responsibility regarding the Bidder in the previous four years?
44	If yes, was the basis for the finding of non-responsibility due to a violation of State Finance Law § 139-j?
45	If yes, was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a Governmental Entity?

If yes, please provide details regarding the finding of non-responsibility below.

Governmental Entity:

Date of Finding of Non-Responsibility:

Basis of Finding of Non-Responsibility:

(add additional pages if necessary with content clearly labeled)

46	Has any Governmental Entity terminated a Procurement Contract with or withheld a Procurement Contract from the Bidder due to the intentional provision of false or incomplete information? If yes, please provide details below.
	Governmental Entity:
	Date of Termination or Withholding of Contract:
	Basis of Termination or Withholding:

(add additional pages if necessary with content clearly labeled)

GROUP 20070 - 23260

&K00000023260 Attachment 5 (Revised 05/13/2022)

&P of &N

Control

Valid answers for County

Albany

Allegany

Bronx

Broome

Cattaraugus

Cayuga

Chautauqua

Chemung

Chenango

Clinton

Columbia

Cortland

Delaware

Dutchess

Erie

Essex

Franklin

Fulton

Genesee

Greene

Hamilton

Herkimer

Jefferson

Kings

Lewis

Livingston

Madison

Monroe

Montgomery

Nassau

New York

Niagara

Oneida

Onondaga

Ontario

Orange

Orleans

Oswego

Otsego

Putnam

Queens

Rensselaer

Richmond

Rockland

Saratoga

Schenectady

Schoharie

Schuyler

Seneca

St. Lawrence

Steuben

Suffolk

Sullivan

Tioga

Tompkins

Ulster

Warren

Washington

Wayne

Westchester

Wyoming

Yates

General Questions - &A GROUP 73003 - Administrative Services

&D Attachment 6 of 12 Page &P of &N

File details come from the government source that posted it. Updated Jul 10, 2025.