2-Request for Proposals 03APR2026.pdf

REQUEST FOR PROPOSALS

FOR PROFESSIONAL DESIGN SERVICES

FY27 CIPP and Point Repairs Bundle Project

525003159

April 3, 2026

1805 W 500 South Salt Lake City, UT 84104

REQUEST FOR PROPOSALS

Salt Lake City Department of Public Utilities (SLCDPU) is seeking proposals from qualified firms to provide design and professional engineering services for the FY27 CIPP and Point Repairs Bundle Project (Project). The engineering services will include pre-design, design, bidding, construction-related, and public engagement services for the proposed Project. The following information is intended to provide additional instructions and information regarding this Request for Proposals (RFP) along with a schedule and other requirements for submitting a proposal.

INTRODUCTION AND BACKGROUND

The Salt Lake City Department of Public Utilities (SLCDPU) operates and maintains over 650 miles of sanitary sewer collection lines. Its first sewer lines were installed prior to 1889. SLCDPU regularly cleans and inspects its sewer lines. Presently, this existing infrastructure is at various levels of degradation throughout the city. Several sewer lines have been identified for immediate rehabilitation.

SLCDPU is seeking engineering design services, bidding services, and services during construction for the rehabilitation of nearly 20,000 linear feet of sewer lines within its collection system. It is assumed that the rehabilitation work will be mainly trenchless, except where host pipe defects require a typical excavation point repair to prepare the pipe for lining.

SCOPE OF WORK

Task 1. Pre-Design Services The pre-design report will define the final project design criteria and elements of success.

Activities and deliverables include:

• Kick-off meeting to establish roles and responsibilities, review scope, schedule, deliverables, and project goals.

• Collection and review of GIS and CCTV inspection data. Identify pipe defects according to NASSCO standards. Report on pipe suitability for lining including necessary point repairs and lateral locations.

• Third Party Coordination - Review utility locations and potential conflicts to identify and understand any third-party requirements. Coordination with third party entities will begin in pre-design and continue throughout the duration of the project.

• Survey of existing conditions.

• Permitting - Review various subproject locations to identify and understand any permitting requirements. Obtaining all necessary permits will be required as a service throughout the project.

Deliverables

• Preliminary Design Report including assessment of pipe conditions, recommendations for rehabilitation of each pipe, identify key stakeholders, identify third-party coordination issues, outline permit requirements, construction constraints, project approach, and preliminary cost estimate.

• Survey and Replating

• Utility Conflict Matrix

• Permitting Matrix

• 30% cost estimate (25% contingency)

Task 2. Design Services Provide design of the project using a 60/90 final design review process:

60% - This task progresses the pre-design adding detail on pre-design plans and sections and adds plans, sections, profiles, and elevations as needed. When this task is complete, design does not have to include Details, Specifications, and some minor design modifications for existing utilities.

Input

• Surveying, design calculations, feasibility analysis and layout

• Information from outside utility companies and other outside agencies is added to the plans

• Final horizontal and vertical design

• Identify conflicts with other utilities

• Special permits and right-of-way/easements obtained

• Preliminary construction staging and traffic control plans

• Development of all appropriate plan sheets

• QC and maintenance review Deliverables

• 60% plans

• 60% cost estimate/budget check (20% contingency)

• Send two sets of plans to maintenance, outside utility companies, and other outside agencies to get their utility information.

• Adjudicated responses to all pre-design review comments.

90% - When this task is complete, design is finalized such that the final project manual includes all plans and specifications.

Input

• Final vertical and design changes implemented

• Final design details implemented

• Final plans and design details produced

• QC review and maintenance approval of design Deliverables

• 90% plans and specifications (Project Manual)

• 90% cost estimate/budget check (10% contingency)

• As a courtesy one plan set is sent to maintenance, outside utility companies and other outside agencies

• Adjudicated responses to all 60% design review comments.

• 100% - Final bid package stamped and sealed and ready for construction Deliverables

• 100% plans and specifications (Project Manual), stamped, sealed by licensed engineers

• Adjudicated responses to all 90% design review comments.

Task 3. Bidding Process Bidding Services – Bidding Services should include preparation of Contract Documents, conduct pre-bid meeting, provide contract document clarification, prepare addendums as required, attend bid opening, complete bid review, prepare bid abstract, and make recommendation of lowest responsible and responsive bidder.

Task 4. Construction-Related Services Construction Services should include:

• Office engineering - submittal review, RFI review, prepare field work orders and change orders.

• Pre-construction meeting including agenda and minutes.

• Pre- and post-installation CCTV review, tracking any defects noted.

• Weekly construction progress meetings.

• Project commissioning including punch list and substantial completion documentation.

• Preparation of as-built drawings and project closeout.

Task 5. Public Engagement Develop Public Engagement Plan and messaging for the project throughout design and construction. Plan to include stakeholder identification, engagement tactics, and support for Community Council meetings. Identify high-profile issues that may delay project or become controversial.

Deliverables

• Public Engagement Plan, timeline, and schedule.

• Communications materials such as postcards, notices, hangers, and fliers.

• Deliver fliers, notices, etc. to impacted stakeholders. Develop stakeholder contact list. Identify public impacts and required mitigation measures.

• Host and monitor project phone line and email.

• Public Engagement Log documenting all interactions with the public including name, address, contact information, date, time, and resolution.

• Final Public Engagement Report.

• Prepare project related content for city website.

Available Project Information Additional project information can be provided during the procurement period upon request, with the submittal of a Homeland Security Request Form (HSR) to SLCDPUEng@slc.gov. This information includes a spreadsheet identifying pipe runs included in the project, and maps of each subproject.

mailto:SLCDPUEng@slc.gov

SUBMISSION REQUIREMENTS

For the Proposal to be considered, submit no later than 2:00 PM on Friday, April 24, 2026, through the Utah Public Procurement Place (U3P) project site.

Instructions: Compile your cover sheet, proposal criteria responses, and any other correspondence into one single PDF file. A separate PDF file containing the cost proposal will be uploaded as a separate document. Upload your two files for this event using the Utah Public Procurement Place website. Responses must be uploaded and the electronic submission completed by the time and date specified. After uploading your response file, offerors MUST go to "Review and Submit" and click "SUBMIT RESPONSE" to complete the process. Responses submitted electronically through U3P require uploading of electronic attachments. U3P will accept a wide variety of document types as Word, Excel, and PDF attachments but not all. You MAY NOT submit documents that are embedded (zip files), movies, wmp and mp3 files or password protected files, etc. Such actions may cause your proposal to be deemed as "non-responsive".

The consultant shall use the list of tasks above as a reference for the initial submission.

Consultant’s submission must follow these requirements:

• Submit all required information as defined in the subsection Content of Submission in this RFP.

• Submit via U3P one (1) electronic response in PDF format. Submit a separate PDF file containing the cost proposal.

• Label the submitted file “FY27 CIPP and Point Repairs Bundle Project – SLC Department of Public Utilities” and the submission deadline date. Label the cost proposal as “FY27 CIPP and Point Repairs Bundle Project – Cost Proposal.”

• Submission deadline is 2:00 PM on Friday, April, 24, 2026. Responses received after the 2:00 pm deadline will not be considered.

Content of Submission

The Proposal shall be submitted as a PDF document and shall not exceed 10 pages, minimum 11-point font. Résumés may be attached and are not included in the page limit.

The document shall include a cover identifying it as “FY27 CIPP and Point Repairs Bundle Project – Project No. 525003159, Proposal, SLC Department of Public Utilities”.

The cover does not count as one of the 10 pages. The response shall be signed by an officer or employee of the consultant authorized to bind the consultant contractually.

It is the consultant’s responsibility to assure delivery of its submittal to SLCDPU prior to or at the designated date and time. Consultants will not be entitled to withdraw or amend their proposals once submitted to SLCDPU.

SLCDPU reserves the right to request clarification of any item in a team’s response or to request additional information necessary to properly evaluate particular qualifications.

All requests for clarification and responses shall be in writing via U3P.

Please provide the following information in the sequence listed below:

• Statement of Interest signed by an official authorized to bind the firm.

• Consultant’s Experience & Qualifications o Name of firm or team.

o Describe the team’s organizational structure, the location of the office where staff will be located to manage this effort, and any other pertinent information.

o Describe the team’s experience and documentable performance of other projects similar in size and scope to the requested services for this project that may include CIPP design and construction, CCTV review, NASSCO certification, etc. The project descriptions should clearly demonstrate the capability of the team to perform the work required by this project.

o Key Personnel Experience and Qualifications Provide a description of individual experts or each team member’s professional experience and specializations related to the project, and a summary of each member’s qualifications, education degrees, certifications, professional licensees, etc.

If applicable, identify any of the work you intend to subcontract to others and identify the proposed subcontractors including names, specific assignments, and the qualifications of the subcontracting firm and its key personnel.

Provide the names and contact information of at least three (3) references for your firm’s or team’s professional capabilities in providing similar services requested in this RFP for similar clients of similar size. Also, include dates of performance.

A statement of whether your firm or any of your proposed subcontractors is currently involved in arbitration or litigation for any reason. If so, please elaborate.

A statement of whether your firm or any of your proposed subcontractors have ever filed for reorganization or bankruptcy. If so, please elaborate.

Unique and specialized expertise provided by your firm that will contribute to the project’s success should be highlighted in this section.

• Project Approach o Provide a general description of your approach to perform the project. In this section, demonstrate an understanding of the type of activities that SLCDPU has proposed, use the Scope of Work as a reference and include a general description of the information/data needs and highlight any outstanding features, including project management strategies and quality control and assurance processes. Include any recommendation to perform the Scope of Work or to support the project goals.

o Provide a project schedule outline

• Cost Proposal o Submit a Cost Proposal for all services in a separate electronic file labeled as described above.

o The Cost Proposal must be itemized in U.S. dollars and include hourly wages paid for consultants on the project.

o Proposer shall provide its best estimate of all costs associated with the performance of the services specified, including materials, supervision, labor, insurance, transportation, delivery, fuel or other surcharges, and related costs. Charges not listed in the RFP response will not be allowed.

o If there is a conflict between the written and numerical cost amounts, the written amount shall supersede.

• Include a statement indicating that the firm will comply with the terms and conditions of the Service Provider/Professional Services Agreement (Attachment A), including the insurance requirements listed in this document.

• Other Required Information & Materials o Exceptions. If you have any exceptions to any of the terms, conditions, or requirements of this RFP or the attached Standard Agreement they must be identified and included in response to this RFP. Exceptions or deviations to any of the terms, conditions, or requirements must not be added to the Proposal pages but must be submitted in a separate document accompanying consultant’s response identified as “Exceptions.” Such exceptions shall be considered in the evaluation and the award processes.

SLCDPU shall be the sole determiner of the acceptability of any exception. Include a response to this item stating whether you have, or have not, included any exceptions.

o Electronic payment. The City is encouraging consultants to accept electronic payments using a process whereby vendors can receive payments and remittance advices electronically. Please provide information relating to: (1) your ability to accept electronic payments and remittance advices; (2) your policy, if any, regarding electronic payments and (3) your discount, if any, for electronic payments.

• Salt Lake City’s Ethics Requirement o Include the following two paragraphs in your response and then add your own written acknowledgement that you have read the paragraphs and agree to comply with their terms.

REPRESENTATION REGARDING ETHICAL STANDARDS FOR SALT LAKE

CITY OFFICERS AND EMPLOYEES AND FORMER CITY OFFICERS AND

EMPLOYEES

The respondent represents that it has not: (1) provided an illegal gift or payoff to a Salt Lake City officer or employee or former City officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a City officer or employee or former City officer or employee to breach any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.

Pursuant to the foregoing, it is the City’s policy that City employees are prohibited from personally accepting gifts, incentives, and marketing or promotional items from suppliers and those suppliers shall not offer such items to City employees. Such offers from suppliers are inappropriate and may result in suspension or debarment of the supplier from the City’s procurement processes.

TENTATIVE SCHEDULE

The anticipated schedule for this project is shown below in the tentative project schedule.

Advertise in U3P……….. .............................................. April 3, 2026 – April 24, 2026 RFP Available ................................................................................................. April 3, 2026 Technical Proposals Due..................................................... 2:00pm, Friday, April 24, 2026 Notification of Selection or Short-Listing ........................................................ May 1, 2026 Possible Interviews ........................................................................... Week of May 4, 2026 Negotiation ........................................................................................ Week of May 4, 2026 Approval to Award Contract .......................................................... Thursday, May 14, 2026 Completion of Pre-Design .................................................................. September 2026 Completion of Design ........................................................................... February 2027 Bidding ............................................................................................................... March 2027 Completion of Construction .....................................................................August 2027

SELECTION PROCESS

SLCDPU requests responses from consultants possessing the necessary qualifications, experience, and ability to complete the anticipated Scope of Work.

Complete submissions from interested and qualified consultants will be reviewed by an internal selection committee at SLCDPU. Based on the criteria outlined in this RFP, the committee will determine which consultant team best meets SLCDPU’s objectives. If necessary, interviews will be requested with chosen consultants during the selection process.

SLCDPU will evaluate Proposals based on completeness, qualifications and experience, and overall project value. The specific criteria used to select a firm or team are identified below (selection criteria section).

SLCDPU will be the sole judge as to which RFP submittals best meet the selection criteria.

SLCDPU reserves, at its sole discretion, the right to reject any or all responses received, to waive any submission requirements contained within this RFP, or to waive any irregularities in any submitted response.

The process for the selection of a consulting team or firm will be as follows:

1. Response to RFP: Complete Proposal submissions from interested and qualified consulting teams will be reviewed by an internal committee at SLCDPU.

2. Selection: SLCDPU may award based upon the proposals or may elect to interview any or all of those who respond to the RFP. SLCDPU reserves the right to reject all submissions and not select any consultant for the project.

3. Contract negotiation and award between the selected firm and SLCDPU.

SELECTION CRITERIA

The criteria for selection will be based on the following:

Criteria Weight (%)

1. Consultant’s qualifications and experience with other projects similar in size and scope to the requested services 25

2. Experience and qualifications of key personnel to be involved in the project 25

3. Ability to be responsive and available to SLCDPU staff 25

4. Understanding of potential scope of work 15

5. Overall Quality of the RFP response 10

TOTAL 100

CONFIDENTIALITY

All responses, inquiries, and correspondence relating to this RFP and all reports, charts, displays, schedules, exhibits, and other documentation produced by the bidder that are submitted to the City, as part of the proposal or otherwise, shall become the property of the City when received by the City and may be considered public information under applicable law. The City is subject to the disclosure requirements of the Government Records Access and Management Act, Title 63G, Chapter 2, Utah Code Annotated (“GRAMA”). The City generally considers proposals and all accompanying material to be public and subject to disclosure. Any material considered by the Bidder to be proprietary must be accompanied by a written claim of business confidentiality containing a concise written statement of reasons supporting the claim. Blanket claims that the entire RFP is confidential will be denied. The City cannot guarantee that any information will be held confidential. If the bidder makes a claim of business confidentiality, the City, upon receipt of a request for disclosure, will determine whether the material should be classified as public or nonpublic, and will notify the Bidder of such determination. The bidder is entitled under GRAMA to appeal an adverse determination. The City is not obligated to notify the bidder of a request to see the bidder’s proposal, and will not consider a claim of confidentiality, unless the bidder's claim of confidentiality is made in a timely basis and in accordance with

GRAMA.

ATTACHMENT A

Sample Salt Lake City Department of Public Utilities

Agreement