2-Financial Envelope-Proposal # 1-prop_answer.xls
XLS spreadsheet 69 KB Posted
- Attached to
- Master Agreement AZ|CTR058925
- Contract number
- CTR058925
- Issued by
- Arizona
About this file
This document appears to be a comprehensive proposal response from Public Surplus to the Arizona Department of Transportation (ADOT) for an online auction services contract. The solicitation is for a state-level contract to provide a digital platform for selling surplus government equipment to the public, with the proposal submitted by Public Surplus, an online auction services vendor.
The proposal includes detailed sections covering the company's approach to online auction services, including system functionality, implementation plan, operational reliability, and archiving capabilities. Public Surplus proposes a platform that maximizes revenue for ADOT by providing a transparent online auction mechanism for selling surplus equipment. The pricing structure includes a $1.00 unit price for system functionality, with provisions for future price increases. Key elements of the proposal include website information, bidder registration processes, system uptime guarantees, and a comprehensive customer service approach. The vendor emphasizes their existing relationship with ADOT and their understanding of the agency's specific needs for surplus equipment sales.
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manual_quest
| INSTRUCTIONS |
| English |
| You can use this file to create and/or update your questionnaire. |
| Important: This file's format is specific to the questionnaire type it is associated with and cannot be used for another type. |
| This file contains two data tabs: Questions and Constraints. |
| *Questions tab: Use this tab to add your questionnaire's sections, sub-sections, and questions. |
| *Constraints tab: Use this tab to set up conditional behaviors based on respondents' answers. |
| Questions Tab |
| An easy way to figure out how to create and set up the various types of questionnaire elements (sections, subsections, and questions) is to create a test item of each type, and then download the MS Excel® file. |
| In most cases, column values must be selected from a predefined list. This list can be accessed by clicking the cell's down arrow (lower right corner). |
| In the case of Multiple Choice questions, you must provide the list of possible answers and associated scoring points. |
| *For a non scored multiple choice question, enter possible answers in the "Choices for answer" column and speficy an associated score of zero for each answer, like so: |
| Yes=0 |
No=0
| *For a scored multiple choice question, enter possible answers in the "Choices for scoring" column and speficy each answer's associated score, like so: |
| Audited & Certified quality system, good maintenance=10 |
Audited & Certified quality system=7 Non-certified Quality system=5 No quality system, but steps are taken=2 No quality system, or missing certificates to back supplier's claims=0
| If your questionnaire includes at least one section, then all questions must be attached to a section. |
| Constraints Tab |
| You have the abillity to set up conditional behaviors. For instance, you can choose to include some questions only if respondents select a given response, or to make a question, a comment, or a file attachment mandatory, all based on respondents’ answers. |
| Here is an example to illustrate how to set up a conditional behavior. Let's say you have 2 questions, both located in the same section called "Documentation": |
| Q14 – Do you provide a manual? |
| Q15 – Select available languages. |
| You want to display Q15 only if the answer to Q14 is YES. |
| This is how you would set up the columns in the Constraints tab: |
| Section = Documentation |
| Question = Do you provide a manual? |
| Operator = Is equal to |
| Value = Yes |
| Result = Select available languages. |
| Constraint type = is visible |
| Français |
| Vous pouvez utiliser ce fichier pour créer ou mettre à jour votre questionnaire. |
| Important : Le format de ce fichier est propre au type de questionnaire auquel il est associé et ne peut être utilisé pour un autre type. |
| Ce fichier contient deux onglets de données : Questions et Contraintes. |
| *Onglet Questions : utilisez cet onglet pour ajouter des sections, sous-sections et questions à votre questionnaire. |
| *Onglet Questions : utilisez cet onglet pour ajouter des sections, sous-sections et questions à votre questionnaire. |
| Onglet Questions |
| Un moyen simple de savoir comment créer et configurer les différents types d'éléments de questionnaire (section, sub-section, and question) est de créer des versions de test de ces éléments, puis de télécharger le fichier MS Excel®. |
| Dans la plupart des cas, les valeurs des colonnes doivent être sélectionnées dans une liste prédéfinie. Vous pouvez afficher cette liste en cliquant sur la flèche qui apparaît dans l'angle inférieur droit de la cellule. |
| Dans le cas des questions à choix multiple, vous devez fournir la liste des réponses possibles et les points affectés à chaque réponse pour la notation. |
| *Pour une question à choix multiple non notée, saisissez les réponses possibles dans la colonne "Choix pour réponse" et laissez la note associée à chaque réponse à zéro, comme suit : |
| Oui=0 |
Non=0
| *Pour une question à choix multiple notée, saisissez les réponses possibles dans la colonne "Choix pour notation" en précisant le nombre de points que vous souhaitez affecter à chaque réponse, comme suit : |
| Excellent=10 |
Bon=7 Satisfaisant=5 Moyen=2 Faible=0
| Si votre questionnaire comporte au moins une section, alors toutes les questions doivent être rattachées à une section. |
| Onglet Constraints |
| Vous avez la possibilité de définir des comportements conditionnels. Par exemple, vous pouvez choisir d'inclure certaines questions uniquement si la personne interrogée choisit une réponse donnée, ou bien rendre obligatoire une question, un commentaire ou un fichier joint en fonction de la réponse sélectionnée. |
| Prenons un exemple pour illustrer comment définir ce type de comportement conditionnel . Imaginons que vous ayez 2 questions, toutes les deux sous la même section "Documentation" : |
| Q14 – Fournissez-vous un manuel d'utilisation ? |
| Q15 – Sélectionnez les langues disponibles. |
| Vous souhaitez afficher la question Q15 uniquement si la réponse à la questin Q14 est OUI. |
| Voici comment configurer les colonnes de l'onglet Contraintes : |
| Section = Documentation |
| Question = Fournissez-vous un manuel d'utilisation ? |
| Operation = Est égal à |
| Valeur = Oui |
| Résultat = Sélectionnez les langues disponibles. |
| Type de constraint = est visible |
Instructions
| Instructions |
| Français |
| Vous trouverez dans ce fichier les données nécessaires pour répondre au questionnaire. |
| Les parties à compléter sont les cellules en blanc, contenues dans les cadres de réponse des onglets suivants celui-ci. |
| Merci de ne pas modifier les autres parties du fichier, ni la forme des grilles, au risque que vos réponses ne soient pas correctement prises en compte. |
| Une fois le fichier complété, merci de le joindre en cliquant sur le lien "Charger le questionnaire" de l'onglet "Questionnaire". |
| Puis une fois le fichier chargé dans l'application, veuillez vérifier les données de votre réponse. |
| Vous aurez éventuellement besoin de compléter certaines informations directement dans l'application (des pièces jointes par exemple). |
| English |
| Please find in this file the data necessary to complete the questionnaire. |
| Please fill in blank cells. |
| Please not to change other parts of the file or structure of the answer grids, otherwise your answers may not be properly imported. |
| Once the file is completed, please attach it by clicking on "upload questionnaire" |
| Please check the data for your reply. |
| You may need to complete certain information directly into the application (eg attachments). |
manual_eval
| Instructions |
| Français |
| Vous trouverez dans ce fichier les données nécessaires pour répondre au questionnaire. |
| Les parties à compléter sont les cellules en blanc, contenues dans les cadres de réponse des onglets suivants celui-ci. |
| Merci de ne pas modifier les autres parties du fichier, ni la forme des grilles, au risque que vos réponses ne soient pas correctement prises en compte. |
| Une fois le fichier complété, merci de le joindre en cliquant sur le lien "Charger le questionnaire" de l'onglet "Questionnaire". |
| Puis une fois le fichier chargé dans l'application, veuillez vérifier les données de votre réponse. |
| Vous aurez éventuellement besoin de compléter certaines informations directement dans l'application (des pièces jointes par exemple). |
| English |
| Please find in this file the data necessary to complete the questionnaire. |
| Please fill in blank cells. |
| Please not to change other parts of the file or structure of the answer grids, otherwise your answers may not be properly imported. |
| Once the file is completed, please attach it by clicking on "upload questionnaire" |
| Please check the data for your reply. |
| You may need to complete certain information directly into the application (eg attachments). |
style_quest
| Question | RFI | Scoring |
| Transport | 500 | 500 |
__base_label
| bool_label | 88169a273d258709d2d239977c4b36b9_label |
| Yes | Yes |
| No | No |
__base_code
| bool_code | 88169a273d258709d2d239977c4b36b9_code |
| True | |
| False |
style_answer
| Question | RFI | Scoring |
| Transport | 500 | 500 |
style_eval
| Question | RFI | Scoring |
| Transport | 500 | 500 |
General Offer Requirements
| Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Offer and Acceptance | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | BPM004114_Offer_and_Acceptance - Signed.pdf | Yes | |
| Boycott of Israel Certification | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | Signed - BPM004114_SPO_Form_205_-_Boycott_of_Israel.pdf | Yes | |
| Confidential Information | |||||
| Designation of Confidentiality | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | Signed - BPM004114_Confidentiality_and_Trade_Secrets.pdf | Yes | |
| Does some part of your response contain trade secret or other proprietary information? | Yes | No | |||
| Instructions for submitting information you are requesting be designated confidential. | Create a single attachment for any materials submitted as part of your response that are proprietary or trade secret. Navigate to "Your Offer Info & Docs" tab and upload the attachment as a confidential document. In the text field below, provide the name of this attachment. When responding to questions that contain information found in this document, refer to the attachment in place of your answer. (i.e. "Please see information provided in section 2 of the document titled...") | Yes | |||
| Supporting Information | Provide an explanation as to why this information should not be subject to disclosure per Arizona public records law. This explanation must detail the specific harm or prejudice that may arise upon disclosure. | Yes | |||
| Exceptions to Terms and Conditions | |||||
| Do you accept the Terms and Conditions included in this solicitation with no exceptions? | Yes | Yes | |||
| Exceptions included with your offer. | Attach a document clearly identifying any exceptions to your offer. This must include the specific section and paragraph of the solicitation where the exception occurs. Exceptions may negatively impact your susceptibility for award. An offer that takes exception to any material requirement of the solicitation may be rejected. | Yes | Yes |
Would you like to upload attachments after import?
Proposal Requirements for Confo
| Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? | |
| Narrative Response to Conformance of Scope of Work | Narrative Response : | |||||
| In a brief narrative response, clearly state your understanding of and conformance to the Scope of Work and System Requirements. | Yes | We understand that ADOT is looking for an online auction services vendor to help them sell their old surplus equipment to the public in a transparent manner. Public Surplus has been working with ADOT for many years, we understand their needs and believe our product is still the best in the market to bring the most revenue for equipment sold and make the process as easy as possible. | ||||
| Conformance to Scope of Work | Conformance to Scope of Work: |
Offerors shall separately address each section of the Scope of Work and describe how their proposal will meet the requirements of the Scope of Work.
Offerors shall clearly identify any limitations to the requirements in the Scope of Work.
| Offerors shall endeavor to use the same numbering and format of the Scope of Work. | Yes | ADOT Scope of Work Document.pdf | Yes |
| Conformance to System Requirements | Conformance to System Requirements: |
Offerors shall separately address each section of the System Requirements and describe how their proposal will meet the required system functionality. This would include, but is not limited to, various tools and customizations available to the Agency when creating auctions. Offerors may offer other innovative approaches or system functionality to achieve the same or an improvement of desired results. Offerors shall clearly identify any limitations to the required functionality and/or to a proposed alternative. Offerors shall endeavor to use the same numbering and format of the System Requirements.
Website Information. Offerors shall provide website information including, but not limited to, a full description of the types of items listed and sold on the website, translation capabilities, average of number of website hits per day, terms and conditions for bidder registration, etc. Offerors shall also provide a link to administrative access to the website or a “test” link for evaluation purposes. Include instructions and screen shots for navigating the various website tools. Demonstrations may be held in lieu of, or in addition to, access to the “test” link.
Demonstrations. The Agency may ask Offerors to provide a demonstration of the website functionality as part of the proposal evaluation. If such demonstrations take place, Offerors are responsible for all costs associated with the demonstration including travel, per diem, and lodging. Yes System Requirements.pdf We conform to all requirements within the RFP for an online auction system. Yes
Would you like to upload attachments after import?
Proposal Requirements for Appro
| Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Narrative Response of approach and methodology | Narrative Response: |
In a detailed narrative response, Offerors shall describe their approach and methodology to perform the required services.
Describe in detail, the resources to be used in the performance of the contract.
| In a narrative response, Offerors shall describe their approach and capability of maximizing revenue to the Agency. | Yes | Attached is information about our approach and methodology to maximizing revenue for ADOT. |
| Implementation/Transition Plan | Implementation/Transition Plan: |
Offerors shall provide an implementation plan and timeline detailing implementation timeframes and milestones to successfully setup Agency users with the service. Offers shall provide a communication plan, a training plan and outline the resources that will be utilized. The communication plan shall include information on the following: staff resources; method(s) of communication; timing(s) of communication.
| Offeror shall also provide information on their approach to ensuring an efficient and effective transition at the end of any resulting contract. | Yes | ADOT Implementation and Training.pdf | Yes |
| Operational Reliability | Operational Reliability: |
Offerors shall describe their system uptime percentage, as well as expected downtimes to accommodate maintenance schedules.
| Offerors shall also describe their method of system monitoring for optimal performance. | Yes | Operational Reliability.pdf | Yes |
| Archiving | Archiving: |
Offerors shall describe their approach to archiving past auction information including but not limited to, how long auction data is stored and methods of data destruction that will be utilized. Yes Archiving.pdf Yes
Would you like to upload attachments after import?
Proposal Requirements for Exper
| Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? | |
| Narrative Response of Minimum Qualifications | Narrative Response: | |||||
| Offerors shall provide a statement that their company meets the minimum qualifications as outlined in the Scope of Work. | Yes | We do agree to the entire Scope of Work outlines in this proposal and have answered each | question with an individual response to prove this information. However, if we failed to respond | to any sections you deem as pertinent, please let us know. | ||
| Organization Overview | Organization overview: |
Offerors shall describe their company history, experience and expertise in providing the same or similar services as required in the solicitation, to the same or similar customers as the Agency.
| Offerors shall describe their company organization and how this organization will promote the effective and uninterrupted operations of any resulting contract. The description shall include, but is not limited to, number of years since company was established. | Yes | ADOT Overview.pdf | Yes |
| Customer Service | Customer Service: |
Offerors shall provide information describing their internal customer service responsiveness benchmarks, how are they defined, monitored, and adjusted to meet customer need.
Offerors shall explain how staff will be educated and trained specific to the support of any resultant contract.
| Offerors shall detail their complaint resolution and escalation process and include information on their process for investigating and resolving complaints. | Yes | Customer Service.pdf | Yes |
| Offeror’s Experience in Similar Scope and Geographical areas | Offeror’s Experience in Similar Scope and Geographical areas: |
Offerors shall provide a narrative of experience detailing offeror’s extent of experience in similar geographical areas. Include in the narrative at least three (3) past references of similar size and scope and complete Attachment , References.
Indicate the number and commodity type of auctions posted on the proposed website in the last two (2) years and the number of auctions that were not awarded due to buyer default.
Provide an example listing of auctions including final price paid.
Indicate how many bidders are currently registered with the proposed website and how many of those registered have bid on items in the last year.
| Distinguish between the number registered nationally and in the State of Arizona. | Yes | Completed - BPM004114_References.pdf | Yes |
| Key Personnel | Key Personnel: |
Offerors shall list the key personnel on Attachment who will be committed to any resulting contract(s), along with their individual responsibilities.
| Provide detailed information related to each personnel’s’ project-related experience and relevant projects implemented. | Yes | BPM004114_Key_Personnel - Linsey.pdf | Yes |
| Key Personnel | Key Personnel: |
Offerors shall list the key personnel on Attachment who will be committed to any resulting contract(s), along with their individual responsibilities.
| Provide detailed information related to each personnel’s’ project-related experience and relevant projects implemented. | Yes | BPM004114_Key_Personnel - Brad.pdf | Yes |
| Key Personnel | Key Personnel: |
Offerors shall list the key personnel on Attachment who will be committed to any resulting contract(s), along with their individual responsibilities.
| Provide detailed information related to each personnel’s’ project-related experience and relevant projects implemented. | Yes | BPM004114_Key_Personnel - Don.pdf | Yes |
| Key Personnel | Key Personnel: |
Offerors shall list the key personnel on Attachment who will be committed to any resulting contract(s), along with their individual responsibilities.
Provide detailed information related to each personnel’s’ project-related experience and relevant projects implemented. Yes BPM004114_Key_Personnel - Zack.pdf Yes
Would you like to upload attachments after import?
Proposal Requirements for Price
| Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Have you entered $1.00 in the unit price for system functionality in the items tab? | Yes | Yes | |||
| Price Increase Percentages | Complete and submit all information requested on this attachment. Information provided in this attachment will be used in the evaluation of Price. | Yes | Price BPM004114_Price_Increase_Percentages.pdf | Yes | |
| Prompt Payment Discount | Yes | No | |||
| Enter the prompt payment discount your firm offers. | Yes | ||||
| Pricing Sheet | Download the attached document. Complete and upload the completed attachment as part of your response. | Yes | Pricing ADOT.pdf | Yes |
Would you like to upload attachments after import?
File details come from the government source that posted it. Updated .