19PM0725Q0014_Solicitation_Document.docx

LOCAL ADVERTISEMENT/SOLICITATION FOR COMMERCIAL ITEM

The U.S. Embassy in Panama has a requirement to procure OFFICE FURNITURE. Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

The solicitation number is 19PM0725Q0014 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2025-03 / January 17th, 2025.

Items to be acquired are:

TOTAL (USD)

Additional Requirements for this acquisition:

· Attachment 1 – Layout: Please note that Attachment 1 is provided as a general guide to show available space. The awarded contractor will do a site visit to confirm final measurements.

· Site Visit: Bidders are encouraged to do a site visit on April 29, 2025 from 9:00 am to 3:00 pm. (Local Time). Interested offerors/quoters should email Roy Solis at least 24 hours prior, to INLPROCPANAMA@STATE.GOV indicating company name, complete name, and ID/Cedula number no later than April 28, 2025, 3:00 pm.

· Partial Offers are not allowed. Offerors are reminded to submit form 52.212-3 “Offerors Representations and Certifications - Commercial Items”; and a completed item table signed below, or a complete detailed, signed offer. Local guarantee and serviceable.

· This is a brand name or equal solicitation. Any brand names mentioned are only for reference and other equivalent brands may be quoted.

· Other delivery conditions: The awarded vendor will exercise good care during delivery to avoid scratches or damage to the furniture. All furniture will be new, never used, equipment/items ONLY, NO grey market or refurbished products.

· This Request for Quotation (RFQ) does not commit the U.S. Government to make any award, and the U.S. Government may cancel this RFQ or any part of it.

· SAM Registration: Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

· Warranty: Awarded Contractor will provide US Embassy Panama City with a description of the Standard Warranty conditions, indicating expiration date.

· No Luxury Items: No luxury items are permitted (leather, etc.).

· Chairs must be assembled: All chairs must be delivered ready to use (assembled).

Delivery Date: On or before May 16, 2025.

Delivery Place: Former AMPYME Building, Bella Vista District, Panama Municipality, Panama City, Republic of Panama. From Monday to Friday – 9:00 am a 3:00 pm.

Set Aside: No set aside or small business standard applies to this acquisition.

NAICS Code: 337214

The following clauses apply to this acquisition:

FAR 52.212-1, Instructions to Offerors - Commercial Items; FAR 52.212-2, Evaluation – Commercial Items: The Government will award the lowest priced, technically acceptable offer.

The following contract clauses also apply:

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial items (NOV 2023), and FAR 52.212-5- Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025) apply to this acquisition.

The following FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders - Commercial Items, will apply to the resultant contract: (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020); (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note); (29) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (DEC 2022) (E.O.13126); (30) 52.222-21, Prohibition of Segregated Facilities (APR 2015); (31) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246); (36) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O. 13627); (45) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513); (52) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury); (57) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) ( 41 U.S.C. 4505, 10 U.S.C. 3805); and (59) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018) (31 U.S.C. 3332).

The full text of a FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov. The following DOSAR provisions/clauses will also apply: 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price); and 652.242-73 Authorization and Performance.

All contractors must certify that they do not operate any programs promoting DEI that violate any applicable anti-discrimination laws and agree that such certification is material for purposes of the government’s payment decision and therefore subject to the False Claims Act. See 31 U.S.C. 3729(b)(4). All offerors must include a fully filled and signed copy of Attachment 2 CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW .

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Offers are due by email to INLPROCPANAMA@STATE.GOV by 3:00 PM, MAY 8TH, 2025. (Local Time)

All responsible sources may submit an offer that shall be considered. If there are any questions regarding this solicitation please submit in writing to ROY SOLIS, (507) 317-5284/ (507) 6451-7365 by, email: INLPROCPANAMA@STATE.GOV no later than 3:00 PM, APRIL 30TH , 2025 (Local Time).