19GE5020R0061.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19GE5020R0061 SEALED BID (IFB)

X NEGOTIATED (RFP)

2. TYPE OF SOLICITATION 3. DATE ISSUED

07/20/2020

RATING

IMPORTANT -The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

7. ISSUED BY

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

8. ADDRESS OFFER TO

9. FOR INFORMATION EMAIL: a. NAME

David D. Machen

b. TELEPHONE NO. (Include area code)(NO COLLECT CALLS) c. EMAIL machendd@state.gov

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" means "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Section A - Solicitation, Offer, and Award Section B - Supplies or Services and Price/Costs Section C - Description/Specifications/Statement of Work Section D - Packing and Marking Section E - Inspection and Acceptance Section F - Deliverables and Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Attachments

J.1 Project Specifications J.2 Sample Administrative Documentation J.3 Supplementary Documents

Section K - Representations, Certifications and other Statements of Offerors Section L - Instructions, Conditions, and Notices to Offerors Section M - Evaluation factors for Award

11. The Contractor shall begin performance within ___15___ calendar days and complete it within ___F.1___ calendar days after receiving award, X notice to proceed. This performance period is X mandatory negotiable. ( (See _Section F.1_.)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If "YES," indicate within how many calendar days after award in Item 12b).

X YES NO

12b. CALENDAR DAYS

Sealed offers in original and __2__ copies to perform the work required are due at the place specified in item 8 by __15:00:00__ (hour) local time __09/10/2020 __ (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

a.

b. An offer guarantee is, X is not required.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.c.

d.

Offers providing less than __90__ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

13. ADDITIONAL SOLICITATION REQUIREMENTS:

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA - FAR (48 CFR) 53.236-1(e)

19GE5020R0061

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CONTACT: DUNS:

CODE FACILITY CODE

The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

17.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified) G.4.2

ITEM

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

AMERICAN EMBASSY LJUBLJANA

PRESERNOVA 31

ATTN: FMO/VELEPOSLANISTVO ZDA

LJUBLJANA 1000

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return __________ copies to issuing office) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No futher contractual document is necessary.

30a.NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

Eric N. Moore 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 4-85) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

SECTION B - SUPPLIES OR SERVICES AND PRICES / COSTS

B.1 SERVICES

B.2 TYPE OF CONTRACT

B.3 CONTRACT PRICE

B.4 VALUE ADDED TAX (VAT)

B.5 DEFENSE BASE ACT (DBA) INSURANCE

B.6 ABBREVIATIONS

C Descriptions/Specifications/Statement of Work

C.1 PROJECT NAME & LOCATION

C.2 STATEMENT OF WORK

C.3 PROJECT SPECIFICATIONS

C.4 PROJECT DRAWINGS

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

D Packaging and Marking

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE

UNITED STATES (JUL 1988)

D.1 DUTY-FREE CLEARANCE

E Inspection and Acceptance 52.246-12 Inspection of Construction (Aug 1996)

E.1 INSPECTION OF CONSTRUCTION

E.2 SUBSTANTIAL COMPLETION

E.3 USE OF EQUIPMENT BY THE GOVERNMENT

E.4 QUALITY ASSURANCE AND CONTROL

E.5 FINAL COMPLETION AND ACCEPTANCE

F Deliveries or Performance

F.1 COMMENCEMENT, PROSECUTION & COMPLETION OF WORK (FAR 52.211-10 APR

1984)

F.2 LIQUIDATED DAMAGES (FAR 52.211-12 SEP 2000)

F.3 CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

F.4 DELIVERABLES

F.5 ACCEPTANCE OF SCHEDULE

F.6 NOTICE OF DELAY

F.7 MONTHLY PROGRESS REPORT

F.8 NOTICE TO PROCEED

F.9 WORKING HOURS

F.10 EXCUSABLE DELAYS

F.11 PRE-CONSTRUCTION CONFERENCE (FAR 52.236-26 FEB 1995)

FAR 52.242-14 SUSPENSION OF WORK (APRIL 1984)

FAR 52.242-15 STOP-WORK ORDER (AUG 1989)

FAR 52.242-17 GOVERNMENT DELAY OF WORK (APRIL 1984)

FAR 52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APRIL 1984)

G Contract Administration Data

G.1 AUTHORITY OF CONTRACTING OFFICER

G.2 CONTRACT ADMINISTRATION DATA

G.3 SUPERINTENDENCE BY THE CONTRACTOR (FAR 52.236-6 APR 1984)

G.4 PAYMENT FOR CONSTRUCTION SERVICES

G.5 ADVANCE PAYMENT

H Special Contract Requirements

H.1 BOND REQUIREMENTS

H.2 INSURANCE

H.3 DEFINITIONS

H.4 OWNERSHIP AND USE OF DOCUMENTS

H.5 SECURITY

H.6 GOVERNING LAW

H.7 LANGUAGE PROFICIENCY

H.8 LAWS AND REGULATIONS

H.9 RESPONSIBILITY OF CONTRACTOR

H.10. CONSTRUCTION OPERATIONS

H.11 TEMPORARY FACILITIES AND SERVICES

H.12 SAFETY

H.13 SUBCONTRACTORS AND SUPPLIERS

H.14 CONSTRUCTION PERSONNEL

H.15 MATERIALS AND EQUIPMENT

H.16 IMPORTED MATERIALS, EQUIPMENT, AND PERSONNEL

H.17 SPECIAL WARRANTIES

H.18 EQUITABLE ADJUSTMENTS

H.19 NONCOMPLIANCE WITH CONTRACT REQUIREMENTS

H.20 ZONING APPROVALS & BUILDING PERMITS

H.21 ASSIGNMENT

H.22 AVAILABILITY OF FUNDS

H.23 ASBESTOS-CONTAINING MATERIALS RESTRICTION

H.24 PERFORMANCE OF WORK BY THE CONTRACTOR (FAR 52.236-1 APR 1984)

H.25 CONTRACTOR RECRUITMENT OF THIRD-COUNTRY NATIONALS

I Contract Clauses 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-14 Service Contract Reporting Requirements (Oct 2016) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jun 2020) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.215-21 Alt IV Requirements for Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data-Modifications (Jun 2020) - Alternate IV (Oct 2010) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020).54 52.222-19 Child Labor--Cooperation with Authorities and Remedies (Jan 2020) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.228-15 Performance and Payment Bonds-Construction (Jun 2020) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.242-14 Suspension of Work (Apr 1984) 52.249-2 Alt I Termination for Convenience of the Government (Fixed-Price) (Apr 2012) - Alternate I (Sept 1996) 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) 52.222-50 Combating Trafficking in Persons (Jan 2019) 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Mar 2015) 52.225-5 Trade Agreements (Oct 2019) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.236-15 Schedules for Construction Contracts (Apr 1984) 52.247-63 Preference for U.S.-Flag Air Carriers (June 2003) 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) 52.252-2 Clauses Incorporated by Reference (Feb 1998)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD (AUG 1999)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

J List of Attachments

SECTION J - LIST OF ATTACHMENTS

J.1 PROJECT SPECIFICATIONS

J.2 SAMPLE ADMINISTRATIVE DOCUMENTATION

J.3 SUPPLEMENTARY DOCUMENTS

K Representations, Certifications, and Other Statements of Offerors or Respondents

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (Sept 2007) 52.204-17 Ownership or Control of Offeror (Jul 2016) 52.222-38 Compliance with Veterans' Employment Reporting Requirements (Feb 2016) 52.203-2 Certificate Of Independent Price Determination (Apr 1985) 52.204-8 Annual Representations and Certifications (Dec 2019) 52.204-20 Predecessor of Offeror (Jul 2016) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Dec 2019) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Dec 2019) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.209-13 Violation of Arms Control Treaties or Agreements-Certification (Jun 2018)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

K.1 AUTHORIZED CONTRACT ADMINISTRATOR

K.2 CONTRACTOR RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNs)

K.3 CERTIFICATION

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-22 Alternative Line Item Proposal (Jan 2017) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.215-1 Instructions to Offerors-Competitive Acquisition (Jan 2017) 52.232-38 Submission of Electronic Funds Transfer Information with Offer (Jul 2013) 52.236-27 Site Visit (Construction) (Feb 1995) 52.236-28 Preparation of Proposals-Construction (September 2019) 52.204-7 System for Award Management (Oct 2018) 52.215-20 Alt IV Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data (Oct 2010) - Alternate IV (Oct 2010) 52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L.1 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

L.2 SOLICITATION PROVISIONS IN FULL TEXT

L.3 MAGNITUDE OF CONSTRUCTION PROJECT

L.4 REVIEW OF DOCUMENTS

L.5 SUBMISSION OF OFFERS

L.5.4 SUMMARY OF PROPOSAL INSTRUCTIONS

L.5.5 DETAILED INSTRUCTIONS

L.6 SITE VISIT (FAR 52.236-27 Alt I FEB 1995)

L.7 PROPOSAL DUE DATE

M Evaluation Factors for Award 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

M.1 EVALUATION OF PROPOSALS

M.2 AWARD WITHOUT DISCUSSIONS

M.3 CONTRACT AWARD

001 CLIN 0001 - REMOVAL AND DISPOSAL OF EXISTING

ELEVATOR

Construction Services, to include all labor, materials, equipment, transportation, overhead, other indirect costs, costs for insurance (other than DBA), Letters of Credit, and profit;

1.00 LT

This item shall include any and all cost to remove, transport, and dispose of the existing elevator.

Additionally, it shall include the backfilling of the hole at the base of the hoistway and capping it with concrete.

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

002 CLIN 0002 - INSTALLATION OF NEW MRL ELEVATOR

Construction Services, to include the supply and delivery of all equipment, all labor, materials, overhead, other indirect costs, costs for insurance (other than DBA), Letters of Credit, and profit;

1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

003 CLIN 0003 - DEFENSE BASE ACT (DBA) INSURANCE 1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

004 CLIN 0004 - VALUE ADDED TAX 1.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

SECTION B - SUPPLIES OR SERVICES AND PRICES / COSTS

B.1 SERVICES

The Contractor shall provide for

• the removal and disposal of the one (1) direct acting hydraulic elevator and,

• the design, supply, and installation of one (1) new MRL elevator in the existing hoistway.

All work shall be performed in accordance with the specifications contained at Section J, List of Attachments, and all other documents incorporated into this contract. The Contractor is to perform the services in accordance with the terms and conditions of this contract/solicitation, and in strict conformance with the contract clauses and any special conditions contained herein.

B.2 TYPE OF CONTRACT

19GE5020R0061

Line Item Summary

Solicitation Number:

19GE5020R0061

Contract Number: Title: Ljubljana - Elevator Replacement

Date of Solicitation:

Line Item No. Description Quantity Unit Unit Price Total Cost

This is a firm fixed-price contract payable entirely in the currency indicated by the Contractor in Sub-Section B.3. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government (see Sub-Section F.10, Excusable Delays), as determined and approved by the Contracting Officer.

B.3 CONTRACT PRICE

The Contractor shall complete all work (including furnishing all labor, material, equipment, and services) re-quired under this contract for the following firm fixed-price and within the time specified herein. This price shall include all labor, services, materials, equipment, overhead, costs for insurance, costs of obtaining Irrevoc-able Letters of Credit, profit, travel, DBA Insurance, and any other costs required to perform and complete all construction services, in accordance with the Statement of Work (SOW), drawings, specifications, and all other contract terms and conditions stated within the contract.

The cost of any materials or equipment required in conjunction with the services rendered herein shall be included in the proposed firm fixed-price.

A Price Proposal Breakdown is provided under Section J, Attachment J.3.1 - Breakdown of Price Proposal. The Contractor shall complete the attachment and ensure that the total amount matches that of the total firm fixed-price proposal in the offeror’s price proposal in Section B.3.1.

Insurance required by FAR 52.228-3, Workers’ Compensation Insurance (Defense Base Act), shall be part of the firm fixed-price. Any costs not priced will be included in overhead and other indirect costs.

B.3.1 Total Contract Price The Offeror shall insert their total price proposal costs as follows:

CLIN Description Price

0001 REMOVAL AND DISPOSAL OF EXIST-

ING ELEVATOR:

This item shall include any and all cost to remove, transport, and dispose of the exist-ing elevator, as specified in the Statement of Work.

0002 INSTALLATION OF NEW MRL ELEV-

ATOR:

Construction services as specified in the Statement of Work

0003 DEFENSE BASE ACT (DBA) INSUR-

ANCE

0004 VALUE ADDED TAX (VAT)

Total Contract Price

(CLIN 0001 - CLIN 0004)

State Currency: __________________________________________

The offeror shall clearly identify and state the currency for all costs in their price proposal. After award, the Contractor shall invoice in and payment will be made according to the currency identified in the offerror's pro-posal, unless otherwise specified by the Contracting Officer.

B.4 VALUE ADDED TAX (VAT)

B.4.1 Including Value Added Tax in Proposals

Offerors shall identify Value Added Tax (VAT) as a separate line item in Section B.3 CONTRACT PRICE, and additionally in the required breakdown of the price proposal.

B.4.2 Including Value Added Tax in progress payments.

Value Added Tax shall be reflected as a separate cost item on all invoices submitted under the resulting con-tract. The US Government reserves the right to require documentary proof of payment of Value Added Tax claimed by the contractor against individual payment requests. Any refund of VAT to the Contractor shall be paid to the Government to the extent the Government reimbursed the contractor for the VAT payment.

B.4.3.1 Recoverable Value Added Tax.

The following conditions are required to be met in order for the US Government to recover Value Added Tax paid to contractors in the performance of this contract from the host country Ministry of Finance.

For the US Government to recover Value Added Tax, it will be necessary for the contractor, as included in Block 14 of the SF- 1442, to be a company operating within and physically located in the country of perform-ance.

This company shall also have the following registrations:

Value Added Tax Registration Number;

Dunn and Bradstreet Registration Number; and System for Award Management (SAM) Registration

B.4.3.2 Non-Recoverable Value Added Tax

It is not possible for the US Government to recover Value Added Tax from the host country Ministry of Finance against contracts awarded to companies with an address outside of the country of performance i.e. contractors who do not fulfill the requirements stated in B.4.3.1 above.

B.5 DEFENSE BASE ACT (DBA) INSURANCE

B.5 DEFENSE BASE ACT (DBA) INSURANCE

B.5.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over

US$3,500.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Na-tionals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nation-als (HCNs) and Third Country Nationals (TCNs). See website for country waivers: ht-tps://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

B.5.2 The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-Section I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

B.5.3 The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

B.5.4 DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

B.5.5 Slovenia is currently not included on the DOL’s active waiver list, therefore DBA insurance is required for all employees performing work on this contract.

B.6 ABBREVIATIONS

CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer's Representative DOSAR Department of State Acquisition Regulations FAR Federal Acquisition Regulations ILOC Irrevocable Letter of Credit INL Internatioal Narcotics and Law Enforcement (US De-partment of State) LNTP Limited Notice to Proceed OBO Overseas Buildings Operations SOW Statement of Work QTY Quantity

Section C- Descriptions/Specifications/Statement of Work

C.1 PROJECT NAME & LOCATION

The Contractor shall furnish and install all materials required by this contract for construction services in sup-port of the Department of State's (DoS) Mission:

- Project Id: Elevator Replacement

- Location: US Embassy Ljubljana, Slovenia

C.2 STATEMENT OF WORK

PART I

C.2.1 General

The intent of this Work is to Replace (1) 1134kgs (2500lbs) capacity hydraulic elevator in the Chancery Bldg. at the U.S. Embassy in Ljubljana, Slovenia. The Work shall encompass but not be limited to the removing in its entirety the existing hydraulic elevator and all related equipment, provide an all-inclusive new Machine Room Less (MRL) elevator package.

The elevator designation is: Chancery #1

C.2.1.1 The Work shall be “turn-key” ready for the owner, meaning all elevator work shall be completed by the contractor in accordance with regulatory safety requirements and manufacturer requirements prior to approval for passenger use.

C.2.1.2 Related work detailed throughout this scope of work (SOW) shall be known as work by others.

C.2.1.3 Remove and replace the existing elevator in its entirety with a new Machine Room less (MRL) gear-less/pm motor traction elevator with regenerative drive unit.

C.2.1.4 The work shall include:

C.2.1.4.1 Interim Maintenance - From Design Final Notice to Proceed issued by the Contracting Officer the elevator contractor shall begin maintaining the existing elevator equipment in this project currently in service, Chancery Elevator #1 throughout the project until final acceptance of the new elevator has been accepted. Acceptance date of the new Chancery elevator shall be the date the one (1) year maintenance and warranty period will begin for all elevators & elevator work in this project. Interim preventative maintenance shall meet the requirements in section 1.8.

C.2.1.4.2 Maintenance and warranty coverage for one year following the project completion.

Project completion is established by a successful completion of a final acceptance test and the res-olution of all “punch-list” items. Notification of acceptance is at the discretion of OBO Elevator Program Management and will be issued in writing.

C.2.1.5 All cutting, drilling and welding which creates dust and noise will be performed after normal working hours or with dust control during normal working hours approved by the Facility Manager (FM) or designated Contractor Owners Representative (COR).

C.2.1.6 The building will remain occupied during the elevator upgrade, extreme care shall be taken to keep areas clean and free of debris as well as precautions to avoid floor and wall damage during the upgrades.

C.2.1.7 Contractor shall provide a “Condition Assessment Report” for each landing and all related work areas.

The report must be agreed to and approved by and in writing from the “COR” before work begins. All deficien-cies, existing damage, ware shall be listed and noted.

NOTE: At no time will entrances be left open without proper barricades or unattended.

C.2.2 RELATED WORK TO BE PERFORMED

The contractor shall be required to complete the following work as part of the contract using either internal or subcontracted resources. Installed equipment not meeting this requirement shall be removed and replaced with conforming equipment at no cost to the Government.

C.2.2.1 Elevator Machine Room: The existing elevator and all related equipment to be removed.

C.2.2.1.1 Firestop with fire rated caulk/grout all machine room penetrations created during the up-grade/removal of equipment. (Fire stopping does not require an engineering certification).

C.2.2.1.2 Machine room to be cleaned after equipment removal.

C.2.2.1.3 Provide tested and certified rigging and hoisting equipment to remove existing elevator equipment from machine room and off site for disposing. A specific Job Hazard and lift plan Analysis is required to be approved in advance of work starting.

C.2.2.1.4 Provide guards to cover all rotating equipment (devices) at all pinch points on driv-ing machines, deflection equipment and governors.

C.2.2.1.5 All new electrical work is required to be installed with-in Certified/Rated pipe EMT/Plastic or metal trough/plastic trough with proper fittings and no ex-posed wire(s).

C.2.2.2 Elevator Hoistway: The existing elevator and all related equipment to be removed.

C.2.2.2.1 Provide hoistway lighting throughout hoistway. The clearly marked three-way light switch shall be accessible at the pit landing and top floor landing within a one-meter distance from the entrance jamb; lighting shall be twin 48” inch or four-foot LED type bulbs in a single fixture at each landing.

C.2.2.2.2 Verify that the hoistway and pit is clear and plumb; devi-ations that exceed 25.4mm (1 in.) in hoistway plumb that will require modifications shall be submitted to OBO for approval prior to any remediation efforts.

C.2.2.2.3 Bevel cants not less than 75° from the horizontal on any rear or side wall ledges and beams that project or recess greater than 101.6 mm (4 in.) into the hoistway. Bevel cants shall not be required on hoistway divider beams.

C.2.2.2.4 Provide intermediate car and counter-weight guide rail supports when floor heights exceed 4.26 m (13.9ft) or, as designated by the approved shop draw-ings. Intermediate counterweight guide rail supports are required where floor heights exceed 4.8 m (15.7 ft.).

C.2.2.2.5 Repair all holes in hoistway walls created during the upgrades. (Fire rated caulk/grout)

C.2.2.2.6 Provide fire stopping with fire rated caulking or grout to all new penetrations in the hoistway and machine room created during the upgrades. Back fill and patching will match the material of the adjacent surfaces. This work will include any required “walling in”. Hoistway not required to be fire rated certified by an engineer.

C.2.2.2.7 Provide any necessary cutting and patching to corridor walls and floors. As this is an oc-cupied building, any cutting which creates sparks, dust and excessive noise will require coordina-tion with the Owner and must be approved by the COR. Dust containment is a requirement. Any remediation, cleaning or restoration as a result of this project will be the sole responsibility of the contractor. A minimum one business day notification is required for any such efforts.

C.2.2.2.8 Restore lobby finishes to match existing without demarcation lines.

Any abandoned, partially utilized or degraded surface, integral to, or, affected by, this project will be restored to like new condition. This will include areas inside of and outside of the hoistway.

C.2.2.2.9 Provide any concrete wall pockets and/or structur-al steel beams for supporting hoist machines, rope sheaves, dead-end hitch beams and any related equipment.

C.2.2.2.10 Protect all open hoistway and entrances with approved floor to ceil-ing “closed in” full height barriers which cover the entire opening during construction while working at the landing. Barriers shall be constructed to minimize noise and dust contamination to outside areas.

C.2.2.2.11.Protect all car enclosures, hoistway entrance assemblies, and special metal finishes from damage during the construction phase.

C.2.2.2.12 Provide a finished elevator floor inside the car constructed from commercial rubber sheet material with the color and style chosen by post staff.

C.2.2.3 Elevator Pit: The existing elevator and all related equipment to be removed.

C.2.2.3.1 Provide any necessary structural support at the pit floor required for buffer impact and guide rail loads.

C.2.2.3.2 Provide a permanently mounted pit access ladder. Install a pit ladder on the same side of the pit wall that is closest to the hoistway door release mechanism. The pit lad-der shall be painted bright yellow. The installation must be approved by OBO Elevator Program Management.

C.2.2.3.3 Provide new elevator “mushroom style push/pull stop switches C.2.2.3.4 Provide new LED pit lighting connected to the new hoistway lighting.

C.2.2.3.5 Pit walls and floor to be degreased and cleaned.

C.2.2.3.6 Where sump pumps are provided, they must be tested with water.

C.2.2.3.7 Pits/holes including sump pumps shall have an approved cover that does not create a trip-ping hazard.

C.2.2.3.8 Water monitors shall be provided in all elevator pits where sump pumps are nonexistent.

C.2.2.3.8.1 Water monitors shall be installed in a location free from elevator equipment interference.

C.2.2.3.8.2 Water monitors shall have an audible/visible alarm from outside the hoistway.

C.2.2.8.3. Water monitors shall be connected to the elevator controller to recall elevator to an upper level if in the event water is detected in the pit.

C.2.2.3.9 Remediate all oil from pit and hoistway area from previous oil leaks. Pit floor shall be clean and dry.

C.2.2.3.10 Remove existing Hydraulic Elevator pit equipment including oil, old plungers and cylin-ders.

C.2.2.3.11 Hydraulic oil, elevator equipment and materials removed during the demolition phase shall be disposed of/recycled in an environmentally friendly manner. Provide documentation from an authorized and licensed disposal/recycle facility as evidence all removed materials and equipment were disposed of properly to project “COR” and OBO/EM.

C.2.2.4 Work by Others: (Post provided, in-house / Post contracted)

C.2.2.4.1 Relocate the fire recall modules (within three (3) feet of elevator controller). Discussions can be held onsite for specifics.

C.2.2.4.2 For the electric lighting and power work, post shall be responsible for all work required up to the disconnect switch of each elevator. The contractor shall be responsible for all work re-quired from the disconnect switch, to include the elevator car, car lighting, hoistway and pit.

C.2.2.4.3 Provide new mainline disconnecting means at the new location. Location approved by post and OBO elevator management. Disconnect shall be lockable only in the “open position, and clearly labeled with the car number and panel of origination. This disconnect shall be piped (EMT) and wired from the existing breaker panel with code compliant grounding.

C.2.2.4.4 For Machine Room Less installations, provide an auxiliary unfused knife disconnect in the top of the hoistway for required maintenance operations. Location approved by OBO/EM.

C.2.2.4.5 Provide new cab lighting/fan disconnecting means at the new location (location to be de-termined) which is protected, grounded, lockable only in the “open posi-tion, and clearly labeled with the car number and panel of origination.

C.2.2.4.6 Paint machine room walls white. Floor to be painted with industrial paint, medium grey color.

C.2.2.4.7 Provide one additional ground fault circuit interrupter (GFCI) convenience outlet in each pit. Provide a non GFCI single gang outlet for the pit sump pump or water monitor. All out-lets and conduit to be moisture resistant and splash proof provide moisture/splash proof outlet cov-ers on all service outlets.

C.2.2.4.8 Provide shatterproof guards for all lights.

C.2.2.4.9 Install new three (3)-phase mainline copper power feeders, including a ground wire from the new main line disconnects to the main grounding terminals of each elevator controller. (if required)

C.2.2.4.10 Confirm that there is proper grounding from the mainline disconnect back to the source or building structure for ground.

C.2.2.4.11 Install new single-phase copper power feeders and ground wire from the new light-ing disconnects to each elevator controller for car lighting and exhaust blower (exhaust fan). (if required) C.2.2.4.12 Provide temporary power and illumination to facilitate the installation of elevator equip-ment during construction.

C.2.2.4.13 Conductors and cables under the scope of this project shall be installed in accordance with applicable codes (see section 1.4 F, Quality Assurance). At no time shall there be exposed wires on completed/inspected elevators.

C.2.3 Definitions

C.2.3.1 Terms used in the specification are defined in the latest edition of the safety rules for the construction and installation of lifts, or as stated below.

C.2.3.2 Defective Elevator Work: Operation or control system failures; performance below specified ratings;

excessive wear; unusual deterioration or aging of materials and finishes; unsafe conditions; the need for excess-ive maintenance; abnormal noise or vibrations; and similar unusual, unexpected, and unsatisfactory conditions.

C.2.3.3 Alignment: Coordinated installation of hoistway entrances with installation of elevator guide rails to fa-cilitate alignment of the car entrance.

C.2.3.4 Hoistway: Elevator shaft or well.

C.2.3.5 Protected or Grounded: Connected to ground or to a conductive body that extends the ground connec-tion.

C.2.3.6 Provide: To make ready, to install completely, included within the scope of work or contract.

C.2.3.7 Final Acceptance: Instance when the project is 100% complete including the resolution of any project discrepancies and punch list items, meeting the requirements of the customer or his/her representative.

C.2.3.8 Contracting Officer Representative (COR): A US Government (Embassy) employee, designated by the Contracting Officer to represent him/her on managing the project, responsible for managing contractor’s work.

C.2.3.9 Owner: The United States Government or, its representative, to include, the Contracting Officer (CO), the Contracting Officer representative (COR), and Facility Maintenance and its representatives.

C.2.3.10 Staffing Requirements: One (1) experienced Project Manager for support and coordination with the local contractor staff and One (1) Engineer /Adjuster experienced in both the old equipment and new equipment that will be installed with the ability to travel to Post for adjusting, trouble shooting, and fine tuning throughout the duration of the project.

C.2.3.11 Overseas Building Operations (OBO) Elevator Management (EM): The US Government’s technical expert for vertical transportation equipment. The subject matter expert who will approve project selections, changes, witness testing, testing results and other project characteristics in conjunction with the contracting of-ficer. (EM) is the elevator inspection authority having jurisdiction. Units are not inspected by local country/city elevator inspectors nor must conform to local standards, codes or field directives. Elevator units are only re-quired to conform to the standards in section C.2.4.

C.2.4 Quality Assurance

C.2.4.1 Qualified Provider: ThyssenKrupp, Otis, KONE, Schindler

C.2.4.2 Alternate Providers must receive approval of the Contracting Officer (CO) at least ten days prior to the bid due date.

C.2.4.3 Compliance with Regulatory Agencies: Comply with most stringent applicable provisions of following Code and/or Authority, including revisions and changes in effect on the date of this specification:

C.2.4.4 Standards: The most current version of the following at time of award:

C.2.4.4.1 EN81-20:2014 Safety Rules for the construction or installation of Lifts (Electric Lifts)

C.2.4.4.2 EN81-21 New passenger and goods passenger lifts in existing buildings

C.2.4.4.3 EN81-28 Remote alarm on passenger and goods lifts

C.2.4.4.4 EN81-50:2014 Examinations, Calculations, and tests of lifts components

C.2.4.4.5 EN81-58 Landing doors fire resistance

C.2.4.4.6 EN81-70 Accessibility to lifts for persons with disabilities

C.2.4.4.7 EN81-77:2013

C.2.4.4.8 EN81-71 Vandal resistant lifts

C.2.4.4.9 EN81-73 Behavior of lifts in event of a fire

C.2.4.4.10 OBO- ICS IBC

C.2.4.4.11 OBO 2018 Design Standards: E0905 Vertical Transportation

C.2.4.5 Warranty:

C.2.4.5.1 Material and workmanship shall comply in every respect with the contract documents.

The provider shall correct any defective material or workmanship flaws which develop within one year from date of final acceptance, at no additional cost. Exclusive to this are issues which occur from improper use or improper care by the Purchaser.

C.2.4.5.2 During the warranty period, the provider will make modifications, adjustments and im-provements to meet the performance requirements in Parts 2 and 3. Additionally, the provider will maintain the unit in accordance with the manufacturer’s guidelines and at the manufacturer’s sug-gested frequency.

C.2.4.5.3 The elevator installation contractor shall be certified and have experience in mainten-ance, modernization, and construction of the elevator equipment being supplied.

C.2.4.5.4 Instances which call for increases or decreases in characteristics such as speed, capacity, or other, allowing for the optional retention of components (in lieu of replacement) require engin-eering documentation and any relative supporting rationale verifying that safe and reliable opera-tions are not compromised in doing so. It is the contractor’s responsibility to prove and provide supporting information as required. Where information is unavailable, unclear or incomplete as de-termined by the owner, the contractor will supply new equipment which meets the new application criteria as determined by the contract documents.

C.2.5 Jobsite Verification: It is the sole duty of the contractor to review the contract documents and site con-ditions to verify product compatibility. Site alterations due to product requirements shall be submitted for re-view fourteen (14) calendar days prior to the bid due date. After contract award a predetermined date will be set to allow the contractor a site visit for final review of the SOW and final accurate measurements to be taken.

C.2.6 Design Phase (Submittals for product data)

C.2.6.1 Within thirty (30) calendar days after contract award and prior to manufacturing/fabrication.

C.2.6.2 Submit three (3) complete comprehensive sets of shop drawings and sample materials for review. All submissions require OBO approval and shall be supplied in both paper and electronic formats (Compact Disk- CD). All submissions will be provided in English as a single submission.

Provide the following:

C.2.6.3 Layout Drawings: Provide dimensioned drawings including, elevation, and section views; Include large-scale details for: landings served, machine space layout, coordination with building structures, relation-ships with other constructions, pit ladders, lights, service outlets, light and stop switches. Indicate variations from the specified requirements. For new installations, include calculations and locations for maximum dynam-ic and static loads imposed on the building structure. Provide elevator equipment locations on the drawings.

C.2.6.4 Shop Drawings: Provide detailed and dimensioned shop drawings for all equipment being installed as part of this project. Shop drawings for machine, overspeed governor, door operator, car & hall fixtures, cabs, doors, frames, and all other finished elements shall include information regarding the finished surface prepara-tion.

C.2.6.5 Power Confirmation Information: For the new installation, include motor horsepower, starting cur-rent, full load running current, and demand factor.

C.2.6.6 Engineering calculations and synopsis required to satisfy 1.4.

C.2.6.7 Diagnostic Tools and Software: The controls shall have on-board diagnostic capabilities eliminating the need for special tools and software. Controllers which require external devices for routine troubleshooting/main-tenance are strictly prohibited unless a device, with instructions, is supplied as part of the project. Devices shall be free of decaying circuits or limited use measures (i.e. good for “x” number of uses or expiration dates).

C.2.6.8 Finishes: Submit samples of actual finished materials for review of color, pattern, and texture. Include samples for cabs, doors, entrances, signal fixtures, lights, graphics, Braille plates, and any applicable details of mounting provisions when specified.

C.2.6.9 Maintenance Manuals: For approval as a submittal, provide maintenance manuals which include operation, test procedures, maintenance instructions, and spare parts listings with recommended sources, recommended part inventories, emergency instructions, wiring diagrams, mechanical drawings, and troubleshooting information. All information shall be provided in English and the local language. Include all diagnostic, repair information and testing/inspection instructions available from the manufacturer.

C.2.6.10 Respond to all review comments within seven (7) calendar days of receipt. Promptly incorporate the required changes so that delivery and installation schedules are not affected. The provider’s revision response time is not justification for equipment delivery or installation delays.

C.2.6.11 Schedule: Submit a detailed Microsoft project schedule including key project milestones. These items shall include but not be limited to security clearance progress, parts deliveries, start dates, installation durations, construction (temporary) use cars, testing and inspections. The project schedule shall correspond with the schedule of values and the payment application process.

C.2.6.12 Maintenance Control Plan (A17.1 Installations): For approval, provide a detailed, product specific, maintenance control plan. This document shall include all necessary instructions, procedures and frequencies needed to test, maintain and repair the equipment in accordance with the manufacturer’s direction.

C.2.7 Permits, Testing and Inspection:

C.2.7.1 Perform all tests required by OBO Elevator Management.

C.2.7.2 Final safety and acceptance tests will be witnessed by OBO Elevator Management. Scheduling notific-ations for testing are required fifteen (15) business days in advance confirmed by pretesting information/data supplied by means of the OBO/EM Inspection /Test form filled in completely and submitted to OBO/EM by the elevator contractor. The contractor shall provide any necessary test weights and calibrated test tools (i.e. tacho-meter, amp-probe etc.). Testing for EN81-20 installations will be in strict accordance with EN81-20 and OBO/ EM test and inspection form copied in Appendix A.

C.2.7.3 In the eleventh month of the warranty period, the contractor will provide a successful “no load” safety test, witnessed by an OBO representative. The successful completion of this test is a requirement for a project closeout. “No load” safety test data will be collected in accordance with the document located in Appendix C.1 EN81-20 and performed on all cars.

C.2.8 Maintenance: Provide one (1) year maintenance and warranty service from final acceptance of the last elevator in this project. This maintenance service shall be “full-service” including preventive maintenance (adjust, clean, lubricate, etc.) and repairs. Pricing for this service shall be inclusive to the bid price and contain both labor and materials. In addition to this, provide a “ROM” rough order of magnitude with the proposal. The ROM shall provide pricing for four (4) additional years of full-service maintenance for all elevators in this project. Pricing for additional service contract years shall not be included in the total bid price but shown separ-ately. Additional service contract years will be funded from a different fund source at near quoted/estim-ated price shown separately with submitted proposal.

C.2.8.1 Monthly systematic examinations and adjustment of the equipment, exclusive of call back service vis-its.

C.2.8.2 Cleaning, lubricating, adjusting, repairing and replacing of all parts as necessary to keep the equipment in proper working order and as required to maintain the performance standards set forth in this specification.

C.2.8.3 There will no charge for the replacement of malfunctioning parts.

C.2.8.4 Repairs, renewals and replacements shall be made by Contractor within a reasonable time “reasonable time” requires that positive corrective action be taken within twenty-four (24) hours from Contractor’s notifica-tion. Renewals and replacements shall be made with new and genuine parts supplied by the Original Equipment Manufacturer (OEM).

C.2.8.5 Provide twenty-four (24) hour emergency service to address operational interruptions or shutdowns.

Emergency service requires qualified elevator personnel to respond within two hours (one hour or sooner if the Contractor is advised of an entrapment).

C.2.8.6 Use competent certified personnel, supervised and employed by the OEM or its representative.

C.2.8.7 No elevator shall be out of service for more than twenty-four (24) hours unless approved by the facility manager.

C.2.8.8 Perform maintenance, including emergency callback service, at no additional cost to the Government.

C.2.8.9 Provide a monthly maintenance check chart for each car, posted in the machine room.

C.3 PROJECT SPECIFICATIONS

The Project Specifications and Statement of Work are attached in Section J. Any inconsistency in the contract requirements shall be resolved by giving precedence in the order outlined in Section I, FAR 52.215-8 - Order of Precedence - Uniform Contract Format; however, any inconsistencies in respect to the Project Drawings and

Specifications shall be governed by FAR 52.236-21.

C.4 PROJECT DRAWINGS

Project Drawings are provided in Section J, Attachment J.1.3. In case of differences between small and large-scale drawings, the latter shall govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all portions of the work.

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR, who will be appointed at the time of contract award, is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation re-quired by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice ap-proval (except for the final invoice, which must be approved by the Contracting Officer), and other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, random inspection of Contractor performance to ensure compli-ance with contract specifications and acceptance of the Contractor's performance under this contract. The COR will coordinate all work with the Contractor during the term of this contract. The COR is not authorized to alter the contract's terms, or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract.

Section D- Packaging and Marking

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of ex-cise tax.

(End of clause)

D.1 DUTY-FREE CLEARANCE

In accordance with procedures described in Section H.16, if applicable, duty-free clearance shall include all imported materials, equipment. All shipping containers or otherwise, shall be labeled as follows:

ATTN: Customs & Shipping (CONTRACT 19GE50-20-C-XXXX) to be completed by the Contractor Items shall be marked as “Diplomatic Cargo”.

D.1.1 Material Shipping/Customs Clearance

Material Shipping/Customs Clearance Materials for the Video Surveillance Cameras and Towers shall be shipped to:

U.S. Embassy Ljubljana…