19GE5020R0061 0001.pdf

19GE5020R0061

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

08/31/2020

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19GE5020R0061

CONTACT: DUNS:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

07/20/2020

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __2__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

A. Add CLIN 0005 AND CLIN 0006;

B. Edit paragraph C.2.8 to remove verbiage regarding pricing of maintenance service that is outside the scope of this solicitation;

C. Add FAR Clauses 52.229-11 and 52.229-12;

D. Update Clause 52.204-8 Representations and Certifications;

E. Provide Questions and Answers;

F. Extend the Proposal Due Date to Tuesday, Sept 15, 2020 at 15:00 CEST.

All other terms and conditions are unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Eric N. Moore

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

08/31/2020

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS : : CGFS

Line Item Summary

Solicitation Number:

19GE5020R0061

Contract Number: Title: Ljubljana - Elevator Replacement

Date of Solicitation:

08/31/2020

Line Item No.

Description Quantity Unit Unit Price Total Cost

005 CLIN 0005: CONTINUATION OF MAINTENANCE

AND REPAIR OF EXISTING ELEVATOR

The Contractor shall assume all maintenance and repair services for the existing elevator to ensure the building's occupants have available a functional elevator until the new elevator is installed.

Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

1.00 EA

006 CLIN 0006: MAINTENANCE OF NEW ELEVATOR

In accordance with paragraph C.2.8, the Contractor shall provide one (1) year of maintenance services from the final acceptance of the installed elevator;

Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

EA1.00

SECTION B - - SUPPLIES OR SERVICES AND PRICES / COSTS

B.3 - CONTRACT PRICE

The Contractor shall complete all work (including furnishing all labor, material, equipment, and services) required under this contract for the following firm fixed-price and within the time specified herein. This price shall include all labor, services, materials, equipment, overhead, costs for insurance, costs of obtaining Irrevocable Letters of Credit, profit, travel, DBA Insurance, and any other costs required to perform and complete all construction services, in accordance with the Statement of Work (SOW), drawings, specifications, and all other contract terms and conditions stated within the contract.

The cost of any materials or equipment required in conjunction with the services rendered herein shall be included in the proposed firm fixed-price.

A Price Proposal Breakdown is provided under Section J, Attachment J.3.1 - Breakdown of Price Proposal. The Contractor shall complete the attachment and ensure that the total amount matches that of the total firm fixed-price proposal in the offeror’s price proposal in Section B.3.1.

Insurance required by FAR 52.228-3, Workers’ Compensation Insurance (Defense Base Act), shall be part of the firm fixed-price. Any costs not priced will be included in overhead and other indirect costs.

B.3.1 Total Contract Price The Offeror shall insert their total price proposal costs as follows:

State Currency: __________________________________________

The offeror shall clearly identify and state the currency for all costs in their price proposal. After award, the Contractor shall invoice in and payment will be made according to the currency identified in the offerror's proposal, unless otherwise specified by the Contracting Officer.

CLIN Description Price

0001 REMOVAL AND DISPOSAL OF

EXISTING ELEVATOR:

This item shall include any and all cost to remove, transport, and dispose of the existing elevator, as specified in the Statement of Work.

0002 INSTALLATION OF NEW MRL

ELEVATOR:

Construction services as specified in the Statement of Work

0003 DEFENSE BASE ACT (DBA)

INSURANCE

0004 VALUE ADDED TAX (VAT)

0005 CONTINUING MAINTENANCE AND REPAIR OF

EXISTING ELEVATOR

0006 ONE YEAR MAINTENANCE SERVICE FOR NEW

ELEVATOR

Total Contract Price

(CLIN 0001 - CLIN 0006)

C.2 - STATEMENT OF WORK

PART I

C.2.1 General

The intent of this Work is to Replace (1) 1134kgs (2500lbs) capacity hydraulic elevator in the Chancery Bldg. at the U.S. Embassy in Ljubljana, Slovenia. The Work shall encompass but not be limited to the removing in its entirety the existing hydraulic elevator and all related equipment, provide an all-inclusive new Machine Room Less (MRL) elevator package.

The elevator designation is: Chancery #1

C.2.1.1 The Work shall be “turn-key” ready for the owner, meaning all elevator work shall be completed by the contractor in accordance with regulatory safety requirements and manufacturer requirements prior to approval for passenger use.

C.2.1.2 Related work detailed throughout this scope of work (SOW) shall be known as work by others.

C.2.1.3 Remove and replace the existing elevator in its entirety with a new Machine Room less (MRL) gearless/pm motor traction elevator with regenerative drive unit.

C.2.1.4 The work shall include:

C.2.1.4.1 Interim Maintenance - From Design Final Notice to Proceed issued by the Contracting Officer the elevator contractor shall begin maintaining the existing elevator equipment in this project currently in service, Chancery Elevator #1 throughout the project until final acceptance of the new elevator has been accepted. Acceptance date of the new Chancery elevator shall be the date the one (1) year maintenance and warranty period will begin for all elevators & elevator work in this project. Interim preventative maintenance shall meet the requirements in section 1.8.

C.2.1.4.2 Maintenance and warranty coverage for one year following the project completion. Project completion is established by a successful completion of a final acceptance test and the resolution of all “punch-list” items. Notification of acceptance is at the discretion of OBO Elevator Program Management and will be issued in writing.

C.2.1.5 All cutting, drilling and welding which creates dust and noise will be performed after normal working hours or with dust control during normal working hours approved by the Facility Manager (FM) or designated Contractor Owners Representative (COR).

C.2.1.6 The building will remain occupied during the elevator upgrade, extreme care shall be taken to keep areas clean and free of debris as well as precautions to avoid floor and wall damage during the upgrades.

C.2.1.7 Contractor shall provide a “Condition Assessment Report” for each landing and all related work areas. The report must be agreed to and approved by and in writing from the “COR” before work begins. All deficiencies, existing damage, ware shall be listed and noted.

NOTE: At no time will entrances be left open without proper barricades or unattended.

C.2.2 RELATED WORK TO BE PERFORMED

The contractor shall be required to complete the following work as part of the contract using either internal or subcontracted resources. Installed equipment not meeting this requirement shall be removed and replaced with conforming equipment at no cost to the Government.

C.2.2.1 Elevator Machine Room: The existing elevator and all related equipment to be removed.

C.2.2.1.1 Firestop with fire rated caulk/grout all machine room penetrations created during the upgrade/ removal of equipment. (Fire stopping does not require an engineering certification).

C.2.2.1.2 Machine room to be cleaned after equipment removal.

C.2.2.1.3 Provide tested and certified rigging and hoisting equipment to remove existing elevator equipment from machine room and off site for disposing. A specific Job Hazard and lift plan Analysis is required to be approved in advance of work starting.

C.2.2.1.4 Provide guards to cover all rotating equipment (devices) at all pinch points on driving machines, deflection equipment and governors.

C.2.2.1.5 All new electrical work is required to be installed within Certified/Rated pipe EMT/Plastic or metal trough/plastic trough with proper fittings and no exposed wire(s).

C.2.2.2 Elevator Hoistway: The existing elevator and all related equipment to be removed.

C.2.2.2.1 Provide hoistway lighting throughout hoistway. The clearly marked three-way light switch shall be accessible at the pit landing and top floor landing within a one-meter distance from the entrance jamb; lighting shall be twin 48” inch or four-foot LED type bulbs in a single fixture at each landing.

C.2.2.2.2 Verify that the hoistway and pit is clear and plumb; deviations that exceed 25.4mm (1 in.)

in hoistway plumb that will require modifications shall be submitted to OBO for approval prior to any remediation efforts.

C.2.2.2.3 Bevel cants not less than 75° from the horizontal on any rear or side wall ledges and beams that project or recess greater than 101.6 mm (4 in.) into the hoistway. Bevel cants shall not be required on hoistway divider beams.

C.2.2.2.4 Provide intermediate car and counter-weight guide rail supports when floor heights exceed 4.26 m (13.9ft) or, as designated by the approved shop drawings. Intermediate counterweight guide rail supports are required where floor heights exceed 4.8 m (15.7 ft.).

C.2.2.2.5 Repair all holes in hoistway walls created during the upgrades. (Fire rated caulk/grout)

C.2.2.2.6 Provide fire stopping with fire rated caulking or grout to all new penetrations in the hoistway and machine room created during the upgrades. Back fill and patching will match the material of the adjacent surfaces. This work will include any required “walling in”. Hoistway not required to be fire rated certified by an engineer.

C.2.2.2.7 Provide any necessary cutting and patching to corridor walls and floors. As this is an occupied building, any cutting which creates sparks, dust and excessive noise will require coordination with the Owner and must be approved by the COR. Dust containment is a requirement. Any remediation, cleaning or restoration as a result of this project will be the sole responsibility of the contractor. A minimum one business day notification is required for any such efforts.

C.2.2.2.8 Restore lobby finishes to match existing without demarcation lines.

Any abandoned, partially utilized or degraded surface, integral to, or, affected by, this project will be restored to like new condition. This will include areas inside of and outside of the hoistway.

C.2.2.2.9 Provide any concrete wall pockets and/or structural steel beams for supporting hoist machines, rope sheaves, dead-end hitch beams and any related equipment.

C.2.2.2.10 Protect all open hoistway and entrances with approved floor to ceiling “closed in” full height barriers which cover the entire opening during construction while working at the landing. Barriers shall be constructed to minimize noise and dust contamination to outside areas.

the

C.2.2.2.11.Protect all car enclosures, hoistway entrance assemblies, and special metal finishes from damage during construction phase.

C.2.2.2.12 Provide a finished elevator floor inside the car constructed from commercial rubber sheet material with the color and style chosen by post staff.

C.2.2.3 Elevator Pit: The existing elevator and all related equipment to be removed.

C.2.2.3.1 Provide any necessary structural support at the pit floor required for buffer impact and guide rail loads.

C.2.2.3.2 Provide a permanently mounted pit access ladder. Install a pit ladder on the same side of the pit wall that is closest to the hoistway door release mechanism. The pit ladder shall be painted bright yellow. The installation must be approved by OBO Elevator Program Management.

C.2.2.3.3 Provide new elevator “mushroom style push/pull stop switches C.2.2.3.4 Provide new LED pit lighting connected to the new hoistway lighting.

C.2.2.3.5 Pit walls and floor to be degreased and cleaned.

C.2.2.3.6 Where sump pumps are provided, they must be tested with water.

C.2.2.3.7 Pits/holes including sump pumps shall have an approved cover that does not create a tripping hazard.

C.2.2.3.8 Water monitors shall be provided in all elevator pits where sump pumps are nonexistent.

C.2.2.3.8.1 Water monitors shall be installed in a location free from elevator equipment interference.

C.2.2.3.8.2 Water monitors shall have an audible/visible alarm from outside the hoistway.

C.2.2.3.8.3. Water monitors shall be connected to the elevator controller to recall elevator to an upper level if in the event water is detected in the pit.

C.2.2.3.9 Remediate all oil from pit and hoistway area from previous oil leaks. Pit floor shall be clean and dry.

C.2.2.3.10 Remove existing Hydraulic Elevator pit equipment including oil, old plungers and cylinders.

C.2.2.3.11 Hydraulic oil, elevator equipment and materials removed during the demolition phase shall be disposed of/recycled in an environmentally friendly manner. Provide documentation from an authorized and licensed disposal/recycle facility as evidence all removed materials and equipment were disposed of properly to project “COR” and OBO/EM.

C.2.2.4 Work by Others: (Post provided, in-house / Post contracted)

C.2.2.4.1 Relocate the fire recall modules (within three (3) feet of elevator controller). Discussions can be held onsite for specifics.

C.2.2.4.2 For the electric lighting and power work, post shall be responsible for all work required up to the disconnect switch of each elevator. The contractor shall be responsible for all work required from the disconnect switch, to include the elevator car, car lighting, hoistway and pit.

C.2.2.4.3 Provide new mainline disconnecting means at the new location. Location approved by post and OBO elevator management. Disconnect shall be lockable only in the “open position, and clearly labeled with the car number and panel of origination. This disconnect shall be piped (EMT) and wired from the existing breaker panel with code compliant grounding.

C.2.2.4.4 For Machine Room Less installations, provide an auxiliary unfused knife disconnect in the top of the hoistway for required maintenance operations. Location approved by OBO/EM.

C.2.2.4.5 Provide new cab lighting/fan disconnecting means at the new location (location to be determined) which is protected, grounded, lockable only in the “open position, and clearly labeled with the car number and panel of origination.

C.2.2.4.6 Paint machine room walls white. Floor to be painted with industrial paint, medium grey color.

C.2.2.4.7 Provide one additional ground fault circuit interrupter (GFCI) convenience outlet in each pit.

Provide a non GFCI single gang outlet for the pit sump pump or water monitor. All outlets and conduit to be moisture resistant and splash proof provide moisture/splash proof outlet covers on all service outlets.

C.2.2.4.8 Provide shatterproof guards for all lights.

C.2.2.4.9 Install new three (3)-phase mainline copper power feeders, including a ground wire from the new main line disconnects to the main grounding terminals of each elevator controller.

(if required)C.2.2.4.10 Confirm that there is proper grounding from the mainline disconnect back to the source or building structure for ground.

C.2.2.4.11 Install new single-phase copper power feeders and ground wire from the new lighting disconnects to each elevator controller for car lighting and exhaust blower (exhaust fan). (if required) C.2.2.4.12 Provide temporary power and illumination to facilitate the installation of elevator equipment during construction.

C.2.2.4.13 Conductors and cables under the scope of this project shall be installed in accordance with applicable codes (see section 1.4 F, Quality Assurance). At no time shall there be exposed wires on completed/inspected elevators.

C.2.3 Definitions

C.2.3.1 Terms used in the specification are defined in the latest edition of the safety rules for the construction and installation of lifts, or as stated below.

C.2.3.2 Defective Elevator Work: Operation or control system failures; performance below specified ratings; excessive wear; unusual deterioration or aging of materials and finishes; unsafe conditions; the need for excessive maintenance; abnormal noise or vibrations; and similar unusual, unexpected, and unsatisfactory conditions.

C.2.3.3 Alignment: Coordinated installation of hoistway entrances with installation of elevator guide rails to facilitate alignment of the car entrance.

C.2.3.4 Hoistway: Elevator shaft or well.

C.2.3.5 Protected or Grounded: Connected to ground or to a conductive body that extends the ground connection.

C.2.3.6 Provide: To make ready, to install completely, included within the scope of work or contract.

C.2.3.7 Final Acceptance: Instance when the project is 100% complete including the resolution of any project discrepancies and punch list items, meeting the requirements of the customer or his/her representative.

C.2.3.8 Contracting Officer Representative (COR): A US Government (Embassy) employee, designated by the Contracting Officer to represent him/her on managing the project, responsible for managing contractor’s work.

C.2.3.9 Owner: The United States Government or, its representative, to include, the Contracting Officer (CO), the Contracting Officer representative (COR), and Facility Maintenance and its representatives.

C.2.3.10 Staffing Requirements: One (1) experienced Project Manager for support and coordination with the local contractor staff and One (1) Engineer /Adjuster experienced in both the old equipment and new equipment that will be installed with the ability to travel to Post for adjusting, trouble shooting, and fine tuning throughout the duration of the project.

C.2.3.11 Overseas Building Operations (OBO) Elevator Management (EM): The US Government’s technical expert for vertical transportation equipment. The subject matter expert who will approve project selections, changes, witness testing, testing results and other project characteristics in conjunction with the contracting officer. (EM) is the elevator inspection authority having jurisdiction. Units are not inspected by local country/ city elevator inspectors nor must conform to local standards, codes or field directives. Elevator units are only required to conform to the standards in section C.2.4.

C.2.4 Quality Assurance

C.2.4.1 Qualified Provider: ThyssenKrupp, Otis, KONE, Schindler

C.2.4.2 Alternate Providers must receive approval of the Contracting Officer (CO) at least ten days prior to the bid due date.

C.2.4.3 Compliance with Regulatory Agencies: Comply with most stringent applicable provisions of following Code and/or Authority, including revisions and changes in effect on the date of this specification:

C.2.4.4 Standards: The most current version of the following at time of award:

C.2.4.4.1 EN81-20:2014 Safety Rules for the construction or installation of Lifts (Electric Lifts) C.2.4.4.2 EN81-21 New passenger and goods passenger lifts in existing buildings

C.2.4.4.3 EN81-28 Remote alarm on passenger and goods lifts

C.2.4.4.4 EN81-50:2014 Examinations, Calculations, and tests of lifts components

C.2.4.4.5 EN81-58 Landing doors fire resistance

C.2.4.4.6 EN81-70 Accessibility to lifts for persons with disabilities

C.2.4.4.7 EN81-77:2013

C.2.4.4.8 EN81-71 Vandal resistant lifts

C.2.4.4.9 EN81-73 Behavior of lifts in event of a fire

C.2.4.4.10 OBO- ICS IBC

C.2.4.4.11 OBO 2018 Design Standards: E0905 Vertical Transportation

C.2.4.5 Warranty:

C.2.4.5.1 Material and workmanship shall comply in every respect with the contract documents. The provider shall correct any defective material or workmanship flaws which develop within one year from date of final acceptance, at no additional cost. Exclusive to this are issues which occur from improper use or improper care by the Purchaser.

C.2.4.5.2 During the warranty period, the provider will make modifications, adjustments and improvements to meet the performance requirements in Parts 2 and 3. Additionally, the provider will maintain the unit in accordance with the manufacturer’s guidelines and at the manufacturer’s suggested frequency.

C.2.4.5.3 The elevator installation contractor shall be certified and have experience in maintenance, modernization, and construction of the elevator equipment being supplied.

C.2.4.5.4 Instances which call for increases or decreases in characteristics such as speed, capacity, or other, allowing for the optional retention of components (in lieu of replacement) require engineering documentation and any relative supporting rationale verifying that safe and reliable operations are not compromised in doing so. It is the contractor’s responsibility to prove and provide supporting information as required. Where information is unavailable, unclear or incomplete as determined by the owner, the contractor will supply new equipment which meets the new application criteria as determined by the contract documents.

C.2.5 Jobsite Verification: It is the sole duty of the contractor to review the contract documents and site conditions to verify product compatibility. Site alterations due to product requirements shall be submitted for review fourteen (14) calendar days prior to the bid due date. After contract award a predetermined date will be set to allow the contractor a site visit for final review of the SOW and final accurate measurements to be taken.

C.2.6 Design Phase (Submittals for product data)

C.2.6.1 Within thirty (30) calendar days after contract award and prior to manufacturing/fabrication.

C.2.6.2 Submit three (3) complete comprehensive sets of shop drawings and sample materials for review. All submissions require OBO approval and shall be supplied in both paper and electronic formats (Compact Disk- CD). All submissions will be provided in English as a single submission.

Provide the following:

C.2.6.3 Layout Drawings: Provide dimensioned drawings including, elevation, and section views; Include large-scale details for: landings served, machine space layout, coordination with building structures, relationships with other constructions, pit ladders, lights, service outlets, light and stop switches. Indicate variations from the specified requirements. For new installations, include calculations and locations for maximum dynamic and static loads imposed on the building structure. Provide elevator equipment locations on the drawings.

C.2.6.4 Shop Drawings: Provide detailed and dimensioned shop drawings for all equipment being installed as part of this project. Shop drawings for machine, overspeed governor, door operator, car & hall fixtures, cabs, doors, frames, and all other finished elements shall include information regarding the finished surface preparation.

C.2.6.5 Power Confirmation Information: For the new installation, include motor horsepower, starting current, full load running current, and demand factor.

C.2.6.6 Engineering calculations and synopsis required to satisfy 1.4.

C.2.6.7 Diagnostic Tools and Software: The controls shall have on-board diagnostic capabilities eliminating the need for special tools and software. Controllers which require external devices for routine troubleshooting/ maintenance are strictly prohibited unless a device, with instructions, is supplied as part of the project. Devices shall be free of decaying circuits or limited use measures (i.e. good for “x” number of uses or expiration dates).

C.2.6.8 Finishes: Submit samples of actual finished materials for review of color, pattern, and texture.

Include samples for cabs, doors, entrances, signal fixtures, lights, graphics, Braille plates, and any applicable details of mounting provisions when specified.

C.2.6.9 Maintenance Manuals: For approval as a submittal, provide maintenance manuals which include operation, test procedures, maintenance instructions, and spare parts listings with recommended sources, recommended part inventories, emergency instructions, wiring diagrams, mechanical drawings, and troubleshooting information. All information shall be provided in English and the local language. Include all diagnostic, repair information and testing/inspection instructions available from the manufacturer.

C.2.6.10 Respond to all review comments within seven (7) calendar days of receipt. Promptly incorporate the required changes so that delivery and installation schedules are not affected. The provider’s revision response time is not justification for equipment delivery or installation delays.

C.2.6.11 Schedule: Submit a detailed Microsoft project schedule including key project milestones. These items shall include but not be limited to security clearance progress, parts deliveries, start dates, installation durations, construction (temporary) use cars, testing and inspections. The project schedule shall correspond with the schedule of values and the payment application process.

C.2.6.12 Maintenance Control Plan (A17.1 Installations): For approval, provide a detailed, product specific, maintenance control plan. This document shall include all necessary instructions, procedures and frequencies needed to test, maintain and repair the equipment in accordance with the manufacturer’s direction.

C.2.7 Permits, Testing and Inspection:

C.2.7.1 Perform all tests required by OBO Elevator Management.

C.2.7.2 Final safety and acceptance tests will be witnessed by OBO Elevator Management. Scheduling notifications for testing are required fifteen (15) business days in advance confirmed by pretesting information/ data supplied by means of the OBO/EM Inspection /Test form filled in completely and submitted to OBO/EM by the elevator contractor. The contractor shall provide any necessary test weights and calibrated test tools (i.e.

tachometer, amp-probe etc.). Testing for EN81-20 installations will be in strict accordance with EN81-20 and OBO/EM test and inspection form copied in Appendix A.

C.2.7.3 In the eleventh month of the warranty period, the contractor will provide a successful “no load” safety test, witnessed by an OBO representative. The successful completion of this test is a requirement for a project closeout. “No load” safety test data will be collected in accordance with the document located in Appendix C.1 EN81-20 and performed on all cars.

C.2.8 Maintenance: Provide one (1) year maintenance and warranty service from final acceptance of the elevator in this project. This maintenance service shall be “full-service” including preventive maintenance (adjust, clean, lubricate, etc.) and repairs. Pricing for this service shall be include to the offer price (CLIN 0006) and contain both labor and materials.

C.2.8.1 Monthly systematic examinations and adjustment of the equipment, exclusive of call back service visits.

C.2.8.2 Cleaning, lubricating, adjusting, repairing and replacing of all parts as necessary to keep the equipment in proper working order and as required to maintain the performance standards set forth in this specification.

C.2.8.3 There will no charge for the replacement of malfunctioning parts.

C.2.8.4 Repairs, renewals and replacements shall be made by Contractor within a reasonable time “reasonable time” requires that positive corrective action be taken within twenty-four (24) hours from Contractor’s notification. Renewals and replacements shall be made with new and genuine parts supplied by the Original Equipment Manufacturer (OEM).

C.2.8.5 Provide twenty-four (24) hour emergency service to address operational interruptions or shutdowns.

Emergency service requires qualified elevator personnel to respond within two hours (one hour or sooner if the Contractor is advised of an entrapment).

C.2.8.6 Use competent certified personnel, supervised and employed by the OEM or its representative.

C.2.8.7 No elevator shall be out of service for more than twenty-four (24) hours unless approved by the facility manager.

C.2.8.8 Perform maintenance, including emergency callback service, at no additional cost to the Government.

C.2.8.9 Provide a monthly maintenance check chart for each car, posted in the machine room.

52.229-12 - Tax on Certain Foreign Procurements (Jun 2020)

(a) Definitions. As used in this clause--

Foreign person means any person other than a United States person.

United States person, as defined in 26 U.S.C. 7701(a)(30), means--

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 7701(a)(31)); and

(5) Any trust if--

(i) A court within the United States is able to exercise primary supervision over the administration of the trust;

and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) This clause applies only to foreign persons. It implements 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c)(1) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the Contractor shall include the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, with each voucher or invoice submitted under this contract throughout the period in which this status is applicable. The excise tax withholding is applied at the payment level, not at the contract level. The Contractor should revise each IRS Form W-14 submission to reflect the exemption (if any) that applies to that particular invoice, such as a different exemption applying. In the absence of a completed IRS Form W-14 accompanying a payment request, the default withholding percentage is 2 percent for the section 5000C withholding for that payment request. Information about IRS Form W-14 and its separate instructions is available via the internet at www.irs.gov/w14.

(2) If the Contractor is a foreign person and has indicated in its offer in the provision 52.229-11, Tax on Certain Foreign Procurements--Notice and Representation, that it is fully exempt from the withholding, and certified the full exemption on the IRS Form W-14, and if that full exemption no longer applies due to a change in circumstances during the performance of the contract that causes the Contractor to become subject to the withholding for the 2 percent excise tax then the Contractor shall--

(i) Notify the Contracting Officer within 30 days of a change in circumstances that causes the Contractor to be subject to the excise tax withholding under 26 U.S.C. 5000C; and

(ii) Comply with paragraph (c)(1) of this clause.

(d) The Government will withhold a full 2 percent of each payment unless the Contractor claims an exemption.

If the Contractor enters a ratio in Line 12 of the IRS Form W-14, the result of Line 11 divided by Line 10, the Government will withhold from each payment an amount equal to 2 percent multiplied by the contract ratio. If the Contractor marks box 9 of the IRS Form W-14 (rather than completes Lines 10 through 12), the Contractor must identify and enter the specific exempt and nonexempt amounts in Line 15 of the IRS Form W-14; the Government will then withhold 2 percent only from the nonexempt amount. See the IRS Form W-14 and its instructions.

(e) Exemptions from the withholding under this clause are described at 26 CFR 1.5000C-1(d)(5) through (7).

Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C.

5000C tax is a tax matter, not a contract issue.

(f) Taxes imposed under 26 U.S.C. 5000C may not be--

(1) Included in the contract price; nor

(2) Reimbursed.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts.

For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

(End of clause)

52.229-11 - Tax on Certain Foreign Procurements--Notice and Representation (Jun 2020)

(a) Definitions. As used in this provision--

Foreign person means any person other than a United States person.

Specified Federal procurement payment means any payment made pursuant to a contract with a foreign contracting party that is for goods, manufactured or produced, or services provided in a foreign country that is not a party to an international procurement agreement with the United States. For purposes of the prior sentence, a foreign country does not include an outlying area.

United States person as defined in 26 U.S.C. 7701(a)(30) means--

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 701(a)(31)); and

(5) Any trust if--

(i) A court within the United States is able to exercise primary supervision over the administration of the trust;

and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) Unless exempted, there is a 2 percent tax of the amount of a specified Federal procurement payment on any foreign person receiving such payment. See 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c) Exemptions from withholding under this provision are described at 26 CFR 1.5000C-1(d)(5) through (7). The Offeror would claim an exemption from the withholding by using the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C.

5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue. The IRS Form W-14 is provided to the acquiring agency rather than to the IRS.

(d) For purposes of withholding under 26 U.S.C. 5000C, the Offeror represents that--

(1) It __ is __ is not a foreign person; and

(2) If the Offeror indicates "is" in paragraph (d)(1) of this provision, then the Offeror represents that--I am claiming on the IRS Form W-14 __ a full exemption, or __ partial or no exemption [Offeror shall select one] from the excise tax.

(e) If the Offeror represents it is a foreign person in paragraph (d)(1) of this provision, then--

(1) The clause at FAR 52.229-12, Tax on Certain Foreign Procurements, will be included in any resulting contract; and

(2) The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.

(f) If the Offeror selects "is" in paragraph (d)(1) and "partial or no exemption" in paragraph (d)(2) of this provision, the Offeror will be subject to withholding in accordance with the clause at FAR 52.229-12, Tax on Certain Foreign Procurements, in any resulting contract.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts.

For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

(End of provision)

52.204-8 - Annual Representations and Certifications (Mar 2020)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238290 [insert NAICS code].

(2) The small business size standard is $15M [insert size standard].

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) (1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph

(d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

__ (i) Paragraph (d) applies.

__ (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless--

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures;

or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. This provision applies to all solicitations.

(iv)52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that--

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services--Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvii)52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation. This provision applies to solicitations that include the clause at 52.204-7.

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $83,099, the provision with its Alternate II applies.

(D) If the acquisition value is $83,099 or more but is less than $100,000, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiv)52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

__ (i) 52.204-17, Ownership or Control of Offeror.

__ (ii) 52.204-20, Predecessor of Offeror.

__ (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

__ (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification.

__ (v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification.

__ (vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA- Designated Products (Alternate I only).

__ (vii) 52.227-6, Royalty Information.

__ (A) Basic.

__ (B) Alternate I.

__ (viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically in SAM website accessed through https://www.sam.gov. After reviewing the SAM information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

L.7 - PROPOSAL DUE DATE

The proposals shall be delivered in a sealed package marked “PROPOSAL 19GE50-20-R-0021, not later than 15:00 p.m. Central European Time (CET) on Tuesday, September 15, 2020. See Section L.5.4 (b) for delivery instructions and available delivery options.

NOTE: No proposals will be accepted after the time specified above.

Any questions concerning any aspect of the Request for Proposal and the statement of work pertaining to this project may be directed to:

Mr. David Machen Regional Procurement Support Office [RPSO]

American Consulate General Frankfurt, Germany Email: machendd@state.gov

A set of numbered questions and answers will be furnished to all prospective offerors. Question sources will not be disclosed. The deadline for submission of questions (via email only) is established as being no later than Tuesday, August 25, 2020. Late questions may not be considered.