19AQMM23R0032-DRAFT.pdf

19AQMM23R0032

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19AQMM23R0032 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

02/09/2023

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

__11:00 ET__ local time __03/09/2023__

10. FOR

INFORMATION

E-MAIL:

A. NAME

Travis Keon

B. TELEPHONE (NO

COLLECT CALLS)

C. E-MAIL ADDRESS

keontc@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES Contract X B SUPPLIES OR SERVICES AND PRICES/COSTS 16 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT 4 J LIST OF ATTACHMENTS 1

X D PACKAGING AND MARKING 3 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 2 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 2

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 17X G CONTRACT ADMINISTRATION DATA 4

X M EVALUATION FACTORS FOR AWARD 8X H SPECIAL CONTRACT REQUIREMENTS 6

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: UEI: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE: OPEAQM

Functional Bureau Support

OPE/AQM/WW/FBS

Office of Acquisition (AQM) 1200 Wilson Blvd (SA-06B) Arlington, VA 22209

24. ADMINISTERED BY (if other than Item 7) CODE: RMGFO

GLOBAL FINANCIAL SERVICES CENTER, CHARLESTON, SOUTH

CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

ATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Travis Keon (Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

CGFS // CGFS

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B 001 Supplies and Services B 002 Minimum and Maximum Contract Amounts - Indefinate Quantity B 003 Type of Contract (05/95) B 004 Rates: Base and Option Years, and CLIN Descriptions B 005 Individuals authorized to purchase under this IDIQ

C Descriptions/Specifications/Statement of Work

C 001 GENERAL REQUIREMENTS

C 002 PERFORMANCE REQUIREMENTS

C 003 CONTRACTOR IT REQUIREMENTS AND WAREHOUSE MANAGEMENT

SYSTEM

C 004 Security Requirements

C 005 RECORDS AND REPORTS

C 006 STANDARDS OF CONDUCT

C 007 WAREHOUSE LOCATION REQUIREMENTS

C 008 DEMURRAGE OR DETENTION CHARGES

C 009 GENERAL DEFINITIONS

D Packaging and Marking

D 001 PRESERVATION, PACKAGING, PACKING, AND MARKING

D 002 UNCLASSIFIED MARKING

D 003 SOFTWARE AND MAGNETIC MEDIA MARKING

D 004 PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT (05/95)

D 005 PACKING LIST(S) (05/95)

D 006 IDENTIFICATION AND LABELING OF SHIPMENTS

D 007 PACKING AND CONTAINER (I.E. WOODEN LIFTVANS) SPECIFICATIONS

D 008 TITLE TO MATERIALS AND CONTAINERS

E Inspection and Acceptance 52.246-4 Inspection of Services-Fixed-Price (Aug 1996) 52.246-16 Responsibility for Supplies (Apr 1984) 52.246-14 Inspection of Transportation (Apr 1984)

E 001 PROPER PROTECTION OF ITEMS

E 002 PERFORMANCE DEFICIENCY

E 003 INSPECTION AND ACCEPTANCE

E 004 PERFORMANCE EVALUATIONS

E 005 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN

E 006 METHODS OF SURVEILLANCE

F Deliveries or Performance 52.242-15 Stop-Work Order (Aug 1989) 52.242-17 Government Delay of Work (Apr 1984) 52.247-55 F.o.b. Point for Delivery of Government-Furnished Property (June 2003) 52.211-11 Liquidated Damages-Supplies, Services, or Research and Development (Sept 2000)

F 001 PERIOD OF PERFORMANCE (05/95)

F 002 PLACE OF PERFORMANCE (05/95)

F 003 TIME OF PERFORMANCE (05/95)

G Contract Administration Data

G 001 CONTRACT ADMINISTRATION

G 002 ORDERING PROCEDURES (11/96)

G 003 DOSAR 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (AUG 1999)

G 004 Special Invoice Instructions for Consolidated Receiving Points (CRPs) G 005 Payment for Services

H Special Contract Requirements

H 001 NONPAYMENT FOR UNAUTHORIZED WORK (05/95)

H 002 Quality Assurance Surveillance Plan H 003 Performance Incentive- Firm Target

H 004 SMOKE-FREE WORKPLACE NOTICE (05/95)

H 005 TECHNICAL DIRECTION

H 006 MISSHIPMENT OF FREIGHT

H 007 MISDIRECTION OF FREIGHT

H 008 SERVICES MUST BE AUTHORIZED

H 009 CONTRACTOR IDENTIFICATION

H 010 SUBCONTRACTING

H 011 GOVERNMENT SAVED HARMLESS

H 012 FACILITIES

H 013 SECURITY REQUIREMENTS

H 014 ORDERING SERVICES

H 015 INSURANCE REQUIREMENTS

H 016 CERTIFICATE OF INSURANCE

H 017 LIABILITY OF CONTRACTOR

H 018 LAWFUL OPERATION

H 019 GOVERNMENT'S RIGHT TO REMOVAL OF GOODS

H 020 Organizational Conflict of Interest

H 021 SAFEGUARDING OF INFORMATION

H 022 FLSA- Price Adjustment Payments

I Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.227-1 Authorization and Consent (Jun 2020) 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Jun 2020) 52.227-3 Patent Indemnity (Apr 1984) 52.227-14 Rights in Data-General (May 2014) 52.227-16 Additional Data Requirements (June 1987) 52.229-3 Federal, State and Local Taxes (Feb 2013) 52.229-5 [Reserved] 52.232-1 Payments (Apr 1984) 52.232-8 Discounts For Prompt Payment (Feb 2002) 52.232-9 Limitation on Withholding of Payments (Apr 1984) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-18 Availability of Funds (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-25 Prompt Payment (Jan 2017) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.233-1 Disputes (May 2014) 52.233-3 Protest after Award (Aug 1996) 52.237-3 Continuity of Services (Jan 1991) 52.242-13 Bankruptcy (July 1995) 52.243-1 Changes-Fixed-Price (Aug 1987) 52.245-2 Government Property Installation Operation Services (Apr 2012) 52.245-19 [Deleted] 52.246-23 Limitation of Liability (Feb 1997) 52.246-25 Limitation of Liability-Services (Feb 1997) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.215-10 Price Reduction for Defective Certified Cost or Pricing Data (Aug 2011) 52.247-5 Familiarization with Conditions (Apr 1984) 52.247-8 Estimated Weights or Quantities Not Guaranteed (Apr 1984) 52.247-12 Supervision, Labor, or Materials (Apr 1984) 52.247-17 Charges (Apr 1984) 52.247-21 Contractor Liability for Personal Injury and/or Property Damage (Apr 1984)

52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods (Apr 1984)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.202-1 Definitions (Jun 2020) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) 52.203-7 Anti-Kickback Procedures (Jun 2020) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020) 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-7 System for Award Management (Oct 2018) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) 52.211-5 Material Requirements (Aug 2000) 52.215-2 Audit and Records-Negotiation (Jun 2020) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data-Modifications (Jun 2020) 52.215-13 Subcontractor Certified Cost or Pricing Data-Modifications (Jun 2020) 52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data-Modifications (Nov 2021) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) 52.219-8 Utilization of Small Business Concerns (Oct 2022) 52.219-14 Limitations on Subcontracting (Oct 2022) 52.222-3 Convict Labor (June 2003) 52.222-4 Contract Work Hours and Safety Standards--Overtime Compensation (May 2018) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-37 Employment Reports on Veterans (Jun 2020) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sep 2013) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug-Free Workplace (May 2001) 52.223-14 Acquisition of EPEAT-Registered Televisions (Jun 2014) 52.215-19 Notification of Ownership Changes (Oct 1997) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-35 Equal Opportunity for Veterans (Jun 2020) 52.222-41 Service Contract Labor Standards (Aug 2018) 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Oct 2022) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015) 652.242-70 Contracting Officer's Representative (COR)

52.247-23 CONTRACTOR LIABILITY FOR LOSS OF AND/OR DAMAGE TO HOUSEHOLD

GOODS (MAR 2014) (MANDATORY DEVIATION)

52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2022)

652.215-70 EXAMINATION OF RECORDS (JAN 2022)

J List of Attachments

J 001 List of Attachments K Representations, Certifications, and Other Statements of Offerors or Respondents

K 001 ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION AND DISCLOSURE

(02/96)

K 002 SERVICE CONTRACT ACT - CORRELATION OF THE LABOR CATEGORIES

(11/96) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-8 Annual Representations and Certifications (May 2022) 652.225-70 Arab League Boycott of Israel

L Instructions, Conditions, and Notices to Offerors and Respondents 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.211-7 Alternatives to Government-Unique Standards (Nov 1999) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.214-35 Submission of Offers in U.S. Currency (Apr 1991) 52.204-6 Unique Entity Identifier (Oct 2016) 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 (Aug 1998) 52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L 001 CONTRACT AWARD

L 002 ALTERNATE OFFER INFORMATION

L 003 PROPOSAL INSTRUCTIONS

52.247-6 Financial Statement (Apr 1984)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990)

M 001 SECTION M- PROPOSAL EVALUATION

Line Item Summary

Solicitation Number:

19AQMM23R0032

Contract Number: Title: CRP - Baltimore Date of Solicitation:

01/27/2023

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 CRP Operations- Base Year Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/01/2023 to 03/31/2024

0.00 LT

002 CRP Operations- Option Year 1 Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/01/2024 to 03/31/2025

0.00 LT

003 CRP Operations- Option Year 2 Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/01/2025 to 03/31/2026

0.00 LT

004 CRP Operations- Option Year 3 Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/01/2026 to 03/31/2027

0.00 LT

005 CRP Operations- Option Year 4 Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/01/2027 to 03/31/2028

0.00 LT

B 001 - Supplies and Services

B.1 SCOPE

This contract requires the contractor to provide Consolidated Receiving Point (CRP) services in the Baltimore Maryland Commercial Port Zone area, in accordance with the specifications set forth in Section C of the contract. The Government will issue orders against the contract for specific work to be performed.

Offerors shall provide non-personal services for providing receipt, inspection, inventorying, consolidation, export packing, temporary storage, and related services connected with the forwarding/receiving of household effects (HHE) and privately owned vehicle belonging to U.S. Government employees. In addition, services will be provided for official vehicles belonging to the Department of State for its Foreign Service Posts and supplies shipped under procedures described in attachment E. Unless otherwise specified, all contractor deliveries are “FAS” carrier Baltimore Commercial Port Zone area. For purposes of this contract, the contractor's place of performance must be within a twenty (25) mile radius of the Port of Baltimore: 2700 Broening Hwy, Baltimore, MD 21222.

B 002 - Minimum and Maximum Contract Amounts - Indefinate Quantity

(a) Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

Base Period $5,000.00

(b) The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $3,000,000.00.

(c) The Contractor shall not exceed the ceiling price(s) of this contract except as provided in FAR 52.232-7.

(d) Notwithstanding the above, if this contract is funded below the ceiling price, the contractor shall not exceed the funded amount.

B 003 - Type of Contract (05/95)

This is a combination Firm-Fixed-Unit Price, Indefinite Delivery, Indefinite Quantity type of contract with Performance Based Incentives (Firm Target) and Deductions.

B 004 - Rates: Base and Option Years, and CLIN Descriptions

The prices contained herein shall cover and include forty-five (45) calendar days temporary storage for official vehicles and ten (10) calendar days temporary storage for privately owned vehicles received at the CRP and awaiting shipment. This could mean up to forty-five (45) days of free storage for inbound or outbound official vehicles and ten (10) days of free storage for inbound or outbound privately owned vehicles. Storage in excess of these periods shall be priced under Item 016.

CLIN 022: Advance and Reimbursement of Incidental Charges/Expenses. Required contractor provided services of advancing payment of miscellaneous fees/charges in conjunction with other service items in this contract, only as requested by the Despatch Agent. Such fees/charges required by ocean carriers, freight forwarders, etc., to release freight to CRP contractor or their authorized agent to complete services provided in this contract may be added to the invoice as a separate item. These accessorial expenses may include, but are not limited to, collect freight charges, customs or agricultural examination charges, third party hazardous material processing, destination terminal handling charges, ocean carrier documentation fees, handling and/or demurrage/detention charges.

Charges/expenses advanced by the contractor for applicable services and fees paid at the request of the Despatch Agent will be supported with a copy of the invoice or other original paperwork setting forth the charges for services requested and such fees. CLIN 022 expenses/fees are cost reimburseable only, and not to be fully burdened with the exception of a vendors established G&A rate, which must be cleared stated.

See Attachment B Section B Pricing for CLIN Rates and Descriptions:

B 005 - Individuals authorized to purchase under this IDIQ

The following list of individuals in addition to the Department of State Contracting Officer, authorized to purchase under this IDIQ is hereby furnished to the supplier by the Contracting Officer:

Transportation/Traffic Managers and Logistics Specialists from the Office of Regional Logistics Centers (A/LM/OPS/RLC) and U.S. Despatch Agency Baltimore (A/LM/OPS/TM/BA) for issuance of transportation orders that are in compliance with CFR Title 49, Federal Management Regulations Subchapter D, 102-117 and 102-118. Transportation orders will be in the form of Packing Authorizations and Government Bill of Ladings.

Section C - Descriptions/Specifications/Statement of Work

C 001 - GENERAL REQUIREMENTS

The US Despatch Agency Baltimore (DA/BA) has an ongoing requirement to provide transportation services for the shipment/storage of household effects (HHE), supplies, official vehicles and the shipment of personal vehicles for State Department and other U.S.

Government employees and U.S. Foreign Service Posts. The contract includes: receipt and stowing of export packed HHE, supplies and vehicles into steamship containers; handling of packages for shipment; marking, banding, blocking and bracing to prevent shifting and movement of cargo; the movement of official and privately owned vehicles and the movement of personal effects and supply shipments. Marking and documentation of shipments for loose HHE, supplies and vehicles for export is required.

C 002 - PERFORMANCE REQUIREMENTS

C.2.1 Warehouse Services: The contractor shall provide warehouse space for the exclusive use of government shipments; co-mingling of cargo for this contract with cargo from other contracts or sub-contracts is strictly forbidden. Warehouse space used for this contract must be clearly defined and physically separated from any other space(s) utilized by the contractor for other uses.

C.2.2 Receiving HHE: Contractor shall receive and inspect crated lift vans of HHE as instructed by the Despatch Agency Baltimore (DA/BA). Receipt shall be against prior notification in the form of a Work Order (WO) provided by DA/BA. The contractor shall inspect lift vans for proper quantity, solidity and quality of construction (as indicated in Section D.7.B), firmness of banding, and adherence to marks provided on the WO. Any perceived deficiencies shall be reported to DA/BA.

Contractor shall receive loaded import containers from the pier, un-stuff contents and hold contents for pick up as instructed by DA/

BA.

Contractor shall not refuse any HHE it has been directed to receive should such goods be damaged, loose-packed, or improperly packed (i.e., shrink-wrapped, on pallets, etc.).

C.2.3 Receiving Vehicles: Contractor shall receive and inspect vehicles as instructed by DA/BA. Receipt shall be against prior notification in the form of a Work Order, which will be provided by DA/BA.

Contractor shall not refuse any vehicles it has been directed to receive should such goods be damaged or inoperable.

C.2.4 Receiving Supplies: Contractor shall receive and inspect supply shipments as instructed by DA/BA. Receipt shall be against prior notification in the form of a Work Order, which will be provided by DA/BA.

Contractor shall not refuse any supply shipments it has been directed to receive should such goods be damaged.

C.2.5 Refusal of Shipments: The DA/BA must authorize refusal of a shipment and the authorization of the refusal must be indicated in a report to DA/BA. A written report must be provided within 48 hours of refusal stating all the details and reason(s) for refusal (Reference Section F; Performance or Deliveries). Prior to the refusal of any government shipment, the contractor shall contact DA/ BA by telephone and provide the reason(s) for refusal of shipment. If a shipment is refused due to the inability of the contractor to unload the vehicle or have sufficient warehouse space to store the item(s), the contractor will be liable for any resulting redelivery charges. If the contractor has valid reasons for refusing a shipment, the contractor may be relieved from paying redelivery and storage charges.

C 003 - CONTRACTOR IT REQUIREMENTS AND WAREHOUSE MANAGEMENT SYSTEM

The contractor's facility shall be equipped with computers that have broadband/high speed Internet access to facilitate file transfers to the U.S. Despatch Agent, and receipt of ILMS generated documentation. The broadband service shall be capable of providing download speeds of at least 100 mbs per second.

Contractor will receive all government cargo, vehicles, and household effects as a 'receipt'. Upon completion of the inspection of the materials received, the Contractor will and attach a receipt label to each receipt, and package in accordance with Section D-006, and record the receipt information in the contractors in-house Warehouse Management Syste (WMS).

Minimum Contractor Required WMS Data Elements:

*Receipt Data Provide as an Example:

RECEIPT NUMBER: R2117021

RECEIVED DATE: 02/22/2021

DESTINATION: NAIRO, Nairobi, Kenya

PURCHASE ORDER: 19KE5021K0072

SHIPMENT TYPE: SUP

SHIPMENT MODE: Air/Surface

PIECE TYPE: BOX

PIECES: 3

VENDOR (if Supply): AMAZON.COM

CARRIER: UPS

PRO NUMBER: 1Z81RF250334422697

RECEIPT DESCRIPTION: HP Desktop Computers Model: HP1552 WEIGHT: 15lbs

CUBIC FEET: 2.5

LENGTH (in): 24 WIDTH (in): 8 HEIGHT (in): 18

WAREHOUSE LOCATION: 03-A-12

*HHE or POV Employee Name and/or DOS Shipment Number

C 004 - Security Requirements

A security clearance is not required for personnel operating under this contract; however all personnel will require National Agency Check (NAC) and background check.

C 005 - RECORDS AND REPORTS

The contractor shall maintain records and prepare reports as set forth in this Statement of Work. A copy of reports shall be maintained and available for inspection by the government at all times. From time to time, the contractor and their employees will be required to make written and oral statements to US Despatch Agency due to a particular incident. Any written statements will be considered an official report under the terms of the contract.

C.5.1 The contractor shall provide US Despatch Agency, Baltimore a daily CRP RECEIVING REPORT for both inbound and outbound cargo. These reports should be separate.

The outbound CRP RECEIVING REPORT will be broken down into 2 separate reports. One outbound CRP RECEIVING REPORT must account for all export privately owned vehicles while the other outbound CRP RECEIVING REPORT must account for all export household effects and official vehicles.

These reports must be sent via email. The Contractor may chose a report format of his choice provided that the report includes the following information: DA shipment #, destination post /origin; line item number and/or article description; total number of pieces received against the line item number or article description; the weight and cube of each piece; and date of receipt.

Until export booking information is provided to the Contractor, the daily export CRP RECEIVING REPORTS shall be updated to include this information. The Contractor shall email one (1) copy of each daily report to the U.S. Dispatch Agent email address, Despatch_Agency_Baltimore@state.gov by 10:00 AM the following business day.

C.5.2 Additional Reports:

The contractor shall submit the following reports in quantities, manner and time specified by the Despatch Agent. The reports specified below, as described in Section C shall be delivered to the Despatch Agency in accordance with and by the time specified below:

# REPORT Format QTY DUE BY

CRP Delivery Report contractor may choose 1 10:00 AM Daily

2 Container Packing List contractor may choose 1 Next business day after container pack completed

3 Dock Receipt contractor may choose 1 Delivery to Port (24 Hours)

4 Vehicle Inspection Report contractor may choose 1 To be kept on file and made available on demand

5 Damage Report contractor may choose 1 An oral report on damaged freight immediately on receipt of cargo; and a written report with photos by next business day.

6 Outstanding Invoices contractor may choose 1 Monthly. Contractor shall report any invoices submitted for payment and still outstanding after a 30-day period.

C.5.3 Photo-Documenting Condition of Vehicles:

Contractor shall provide detailed photographs of all vehicles when received and consolidated into shipping container(s). The contractor must also provide photos of the odometer at the time the vehicle is received in their warehouse/facility as well as prior to loading in a container and/or when the vehicle is released to a transportation service provider. Photos should also be taken of the engine (under the hood) to gauge the cleanliness of the vehicle when received. The photos should reflect all four sides of the vehicle, roof top, and the interior. Photos of the Front/Rear blocking, bracing, and strapping will also be a requirement. Contractor shall email the photos of Official Vehicles to the email address Despatch_Agency_Baltimore@state.gov and shall email the photos of Privately Owned Vehicles to the email address TTMcontracts@state.gov no later than 48 hours after receipt of the vehicle(s). The subject line of the email shall be addressed as PHOTOS for vehicles with the shipment number. Email must include shipment number and employee’s name in the body of the email. Contractor shall provide a copy of the vehicle inspection report upon request.

C.5.4 Reporting Condition of Vehicles:

The contractor is to complete vehicle inspection reports (i.e., condition reports) at the time a vehicle is received in their warehouse and another vehicle inspection report when the vehicle is released to a service provider (regardless if the transportation service provider provides their own condition report). Contractor shall email vehicle condition reports of Official Vehicles to the email address Despatch_Agency_Baltimore@state.gov and TTMcontracts@state.gov no later than 48 hours after receipt of the vehicle(s).

C 006 - STANDARDS OF CONDUCT

The government reserves the right to direct the contractor to remove an employee from the work site for failure to comply with the standards of conduct.

The Contractor Officer reserves the right to request removal of any of the Contractor’s employees assigned to this contract for reasonable cause (i.e., disorderly conduct/unfit for duty) as reported by the COR in writing. The Contractor Officer will make such a request designated to a contractor representative in writing. The Contractor Officer will work with the Contractor to take corrective action on a contractor who has engaged in improper conduct and or poor performance.

A determination of “unfit for duty” may be made from, but not limited to incidents involving the following types of misconduct:

- Falsification or unlawful concealment, removal, mutilation or destruction of government property, documents or concealment of material facts by willful omissions from documents.

- Theft, vandalism, or any other criminal actions.

- Unauthorized use of government communications equipment or other government property.

C 007 - WAREHOUSE LOCATION REQUIREMENTS

For the purpose of this contract the warehouse facility including all freight forwarding entities must be located in the Baltimore, MD metro area and is defined as twenty-five (25) miles radius of Port of Baltimore.

C 008 - DEMURRAGE OR DETENTION CHARGES

Payment of demurrage or detention charges which accrue because of the failure of the Contractor to promptly unload and release carrier equipment, including steamship containers, before the expiration of the free time allowed by the owner or the delivering carrier, or which accrue because of the failure of the Contractor to pick up, stow and deliver steamship containers to the ocean carrier for the vessel sailing designated by the U.S. Despatch Agent, will become the sole responsibility of the Contractor, unless detention of such equipment in excess of the free-time period is specifically authorized by the Government.

C 009 - GENERAL DEFINITIONS

The following list provides definitions for terms found throughout this document or commonly used in the CRP process:

DA mean Despatch Agency or Despatch Agent, as appropriate to the context.

24 or 48 hour period means 24 or 48 hours EXCLUDING weekends and holidays.

Acceptable Performance Level (APL): The minimum performance of each requirement before the Government considers performance unsatisfactory PWS – Performance Work Statement

AQL means the Acceptable Quality Level.

Article: Article means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

Calendar Day: means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

Cargo: Cargo means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or of U.S. Government owned materials.

Client: The client means the Despatch Agency and all United States mission personnel for whom the required services are to be rendered.

Containers (Types):

Exterior Container: A container, bundle, or assembly that is sufficient by reason of material, design, and construction to protect unit packs and intermediate containers and their contents during storage. It can be a unit pack or a container with a combination of unit packs or intermediate containers. An exterior container may or may not be used as a shipping container.

Interior Container: A container that is inside another container. It may be a unit pack or an intermediate container that is placed inside an exterior container or shipping container.

Intermediate Container: A wrap, box, or bundle containing two or more unit packs of identical items.

Shipping Container: A container that meets carrier regulations and is of sufficient strength, by reason of material, design, and construction, to be shipped safely without further packing (e.g., wooden boxes or crates, fiber and metal drums and corrugated and solid fiberboard boxes).

Unit Pack: The first tie, wrap, or container applied to a single item, or a quantity thereof, or to a group of items of a single stock number, preserved or unpreserved, which constitutes a complete or identifiable package.

CONUS: Meaning the continental United States

CWT means hundredweight = 100lbs.

Cube means the cubic measure of space occupied by a given article after it has been packaged for shipment.

Defective Service: A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Discrepancy: Any variation in goods received from data shown on the covering shipping documents (e.g., requisition document, invoice/shipping document, authorized procurement delivery document or vendor’s packing list, or other authorized shipping document).

Supply discrepancies encompass variations in condition or quantity, incorrect and misdirected material, receipt of cancelled requirements, improper or inadequate technical data or supply documentation, and any unsatisfactory condition due to improper packaging which causes the material to be vulnerable to loss, delay, or damage, or which imposes unnecessary expense to the U.S.

Government.

Transportation discrepancies are any variation in quantity or condition of material received from that shown in the piece count by type of pack on the bill of lading or governing transportation document and other deficiencies in transportation when discrepant material is not involved; e.g., improper or inadequate carrier handling.

Domestic Receiving: The act of receiving shipments of goods or products from locations inside the CONUS.

Dunnage: Loose packing material protecting an item from damage during shipment.

Facilities: Property, including plant equipment and real property, used for administration, distribution operations, and storage. It does not include material, special test equipment, special tooling, or agency-peculiar property.

Goods means any items consigned to the contractor under this contract for inbound or outbound or transit shipment; whether consisting of personal and household effects for employees of Agencies of U.S. Government or of U.S. Government owned materials.

Government means the Government of the United States of America unless specifically stated otherwise.

Gross Weight: means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

Household Effects: Household Effects, Personal Effects, and/or Goods means those items that are the personal property of post officials, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section D entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

International Receiving: The act of receiving goods/shipments from OCONUS points.

Inventory means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

Marking is the application of using numbers, letters, labels, tags, symbols or colors for handling or identification during shipment and storage.

New means new, never used, newly constructed.

Net Weight means the gross weight of a shipment less its tare weight.

OCONUS means outside the continental United States.

Ordering Officer means the Despatch Agent who is the Contracting Officer's Representative responsible for issuing actual orders against this contract up to but not exceeding the funded amount, or anyone designated by the Contracting Officer's Representative to act as his/her representative.

Packing: means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, (such as, via surface or air as appropriate).

Packaging: means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers to ensure the safe transit of goods.

Performance Standard: (Types)

Reports and forms performance standards are based on timeliness and accuracy.

Service compliance performance standards are based on correct packing of items and damaged based on inadequate or improperly packed items.

Customer service performance standards are based on customer surveys from clients and/or end user.

Quality Assurance: Those actions taken by the government to assure services meet the requirements of the Performance Work Statement. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for oversight of contractor performance.

Quality Control: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS. Quality Control Plan (QCP): An organized written plan that lays out the actions proposed by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quarterly Performance Report (QPR): A document generated by contractor to the U.S. Despatch Office and COR detailing performance of contractor during the designated quarterly time frame.

Services means the services performed, workmanship, and material furnished or utilized in the performance of the services.

Stock Program means receiving shipments (often container loads) with multiple items, stocking the items for future draw down, maintaining an inventory to truck items, and shipping out items usually in small quantities selecting from the oldest items first.

Section D - Packaging and Marking

D 001 - PRESERVATION, PACKAGING, PACKING, AND MARKING

Preservation, packaging, blocking, bracing, packing, and marking of all freight must conform to commercial industry domestic and export packing standards to assure safe delivery at destination.

D 002 - UNCLASSIFIED MARKING

Unclassified data shall be prepared for shipment in accordance with requirements set forth in the Work Order, or if none is specified, pursuant to industry standards.

D 003 - SOFTWARE AND MAGNETIC MEDIA MARKING

Packages containing software or other magnetic media shall be marked in accordance with requirements set forth in the Work Order, or if none is specified, shall be marked on external containers with a notice reading substantially as follows: “CAUTION:

SOFTWARE/MAGNETIC MEDIA ENCLOSED DO NOT EXPOSE TO HEAT OR MAGNETIC FIELDS.”

D 004 - PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT (05/95)

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination.

Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

D 005 - PACKING LIST(S) (05/95)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and delivery order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers and package number, if any.

D 006 - IDENTIFICATION AND LABELING OF SHIPMENTS

Liftvan/Crate/Supply: Each HHE Liftvan/crate or supply shipment peice is to be identified and labeled with the Department of State shipment reference number, peice count (i.e. 1 of 2, 2 of 2, etc.), HHE employee name, or Government Supply if not an HHE shipment.

POV: Each POV is to be identified and labeled with the Department of State shipment reference number, vehicle information (year, color, make, model & VIN), and POV employ name.

Official Government Vehicle: To be identified and labeled with the Department of State shipment reference number, vehicle information (year, color, make, model & VIN).

*Note, Contractor may also list their internal warehouse ID number and warehouse location on the label, at their discretion.

D 007 - PACKING AND CONTAINER (I.E. WOODEN LIFTVANS) SPECIFICATIONS

A. PACKING REQUIREMENTS

The Contractor agrees to provide export-packing and related services in accordance with the requirements cited herein. Furniture, furnishings, supplies and equipment shall be stowed into a container (i.e. wooden liftvans) of suitable capacity so that all usable space is utilized that will insure a shipment of the least tare weight and smallest volume measurement that is compatible to safe transportation to destination without damage to the container or its contents. Articles of furniture and furnishings received in an unpacked or un-carton condition must be properly packed and carton for export to conform to the minimum standards outlined in the current Military Standard for the Preparation of Household Goods for Shipment, Storage, Intra-City, and Intra-Area Movements (INTERSTATE COMMERCE COMMISSION REGULATIONS) and any additional modifications cited in this contract.

The specifications prescribed in INTERSTATE COMMERCE COMMISSION REGULATIONS are designed to afford only the minimum protection normally required for the safe protection of the goods. In the event articles are received in an unpacked condition for which packing methods are not prescribed in INTERSTATE COMMERCE COMMISSION REGULATIONS, the U.S. Despatch Agent must be contacted for instructions. The Department of State also requires the following additional specifications for all furniture and furnishings packed under this contract:

1. All pieces or articles of marble must be properly padded and packed separately in solid side wooden crates.

2. All mirrors, paintings, flat glass, framed pictures, and similar articles exceeding 35.56 centimeters (14 inches) by 45.72 centimeters (18 inches) must be wrapped in Kraft paper, sealed with pressure-sensitive tape and properly padded. The article must then be placed in a solid side wooden crate or in a mirror-type carton that has inserts to support the article. If a mirror-type carton is used, only one article shall be placed in each carton. When wooden crates are used, not more than four (4) articles may be placed into one wooden crate.

3. When paper furniture pads or blankets are used for the protection of furnishings, they must meet at least the following minimum specifications.

a. Two plies of 21-pound MSF non-nesting, indented bogus or chipboard between two plies of 21-pound MSF plain bogus or chipboard encased in a 30-pound basic weight MG Kraft sleeve; or

b. Three plies of 25 to 30-pound non-nesting indented unbleached Kraft paper between four plies of 14-pound non-nesting, indented draft tissue encased in a 35-pound basic weight MF draft sleeve.

c. When cellulosic cushioning material is used for the protection of the goods, such cushioning material must meet the standards shown in the current Federal Specification PPP-C-843, as amended, for Type 2, Class B, and have a minimum thickness of .635 centimeters (1/4") with backing of 50 pound MF Kraft paper.

B. TYPE AND CONSTRUCTION OF SHIPPING CONTAINERS (I.E. WOODEN LIFTVANS)

The containers (i.e. wooden liftvans) provided by the Contractor for shipment of articles under this Contract must be soundly constructed of new wood framing and new plywood or tongue and groove wood sheathing. The lumber must be of Group 2, seasoned Southern Yellow Pine or better. The tongue and groove sheathing must be of 2.54 centimeters (1") thickness properly joined and free of loose knots or holes. The plywood sheathing must of a minimum grade standard (CD) with exterior glue, manufactured in accordance with the provisions of U.S. Product Standard PS-1-66 or U.S. Commercial Standard U.S. CS-35-61, minimum 3-4 grade with Type I (Exterior) glue.

All nails shall be cement coated for maximum holding power. At the time of construction, caulking compound must be applied to all butt-joints where individual plywood panels are joined. Caulking compound must also be applied to edges of base, top and sides of all panel assemblies to insure a water-tight joint.

The outside dimensions of any wooden shipping container shall not exceed 220.98 centimeters (87") in length, 144.78 centimeters (57") in width, and 220.98 centimeters (87") in height, and shall not be larger than 7.164 cubic meters (253 cubic feet) overall unless prior written authorization is given by the U.S. Despatch Agent.

Shipping containers less than 1.36 cubic meters (48 cubic feet) shall be constructed in accordance with the requirements of a Style 2 nailed wooden box as shown in the current Federal Specification PPP-B-621, as amended. If plywood is used for sheathing in lieu of tongue and groove lumber, a minimum thickness of .635 centimeters (1/4") shall be used on sides and ends and .952 centimeters (3/8') for top and base shall be used. Extra cleats must be installed girth wise when container is over four feet in length.

Shipping containers over 1.36 cubic meters (48 cubic feet) ranging in size to 7.164 cubic meters (253 cubic feet) must be constructed with a minimum framing of 5.08 cm by 10.16 cm (2 X 4") dressed seasoned lumber for base, sides and top. Each container must also be equipped with full length 5.08 cm by 10.16 cm (2 X 4") skids under the base. When plywood is used, the floor and roof of the container must have a minimum thickness of 1.58 centimeters (5/8") and the sides and ends a minimum thickness of .952 centimeters (3/8"). The roof must be supported by 5.08 cm by 10.16 cm (2 X 4") joists positioned on edge, two feet on center.

Detailed drawings, specifications and bill of materials for six basic sizes/types of shipping containers are attached (see Section J -

LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS).

C. LINING AND BANDING OF ALL SHIPPING CONTAINERS

The interior of all shipping containers or liftvans shall be lined with polyethylene with a minimum thickness of .004 inches. Lining must be applied in such a manner that is free from holes or tears and laps occur only where the ceiling liner meets the side and end liners. The floor of the container must be lined with similar waterproof material. Any other type of waterproof barrier must have prior approval by the Department of State before use.

Steel tension banding shall be applied tightly and securely to all wooden and plywood containers after loading and sealing. On containers 1.36 cubic meters (48 cubic feet) or less, steel tension banding of a minimum size of 1.905 centimeters (3/4") in width by .035 inch thick may be used. On containers over 1.36 cubic meters (48 cubic feet), steel tension strapping of a minimum size of

3.175 centimeters (1-1/4") in width by .035 inch thick shall be used.

Containers 1.36 cubic meters (48 cubic feet) or less shall be banded by a minimum of two steel bands perpendicular to the base positioned about one-fourth (1/4) the distance from each end of the container. Containers over 1.36 cubic meters (48 cubic feet) shall have two bands of steel tension strapping secured perpendicular to the base, positioned so they pass through the openings in the base left for the entry of the handling equipment. Two additional tension bands shall be applied girth wise, parallel to the base, around the four sides of the container, one band positioned approximately one-fourth (1/4) the distance from the top. Wood cleats, tie blocks or braces are to be used under tension banding when necessary to insure stability or to bridge unsupported spans.

D. Container Seals

The external shipping containers (liftvans) will be sealed with six (6) serial numbered metal seals on each household goods liftvan.

These seals will secure both ends by overlapping one seal on each side to the ends or door panels and one from the top panel to the ends or doors of the liftvan. Seal numbers will be recorded on a certified weight certificate.

D 008 - TITLE TO MATERIALS AND CONTAINERS

On export shipments, title to all packing materials and shipping containers provided by the Contractor in the performance of services of this Contract shall rest with the Government. For inbound shipments, title to lift vans shall rest with the contractor unless specific exception is made in writing by the Transportation Division for any container or containers to which it wishes to retain ownership.

Otherwise, disposal of inbound lift vans is at the discretion and expense of the contractor.

Section E - Inspection and Acceptance

Clause Title Fill-ins

52.246-4 Inspection of Services-Fixed-Price (Aug 1996)

52.246-16 Responsibility for Supplies (Apr 1984)

52.246-14 - Inspection of Transportation (Apr 1984)

The Government has the right to inspect and test the Contractor's services, facilities, and equipment at all reasonable times. The Contractor shall furnish Government representatives with the free access and reasonable facilities and assistance required to accomplish their inspections and tests.

(End of clause)

E 001 - PROPER…