ENGINEERING TPC SOLICITATION 19AQMM21R0103 FINAL.pdf

19AQMM21R0103

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SERVICES 5

B.2 CONTRACT TYPE 5

B.3 CONTRACTOR PERFORMANCE 5

B.4 MINIMUMS / MAXIMUMS 6

B.5 PRICES/COSTS 6

B.6 COST OF MATERIALS/EQUIPMENT 7

B.7 OTHER COSTS 7

B.7.1 Other Direct Costs (ODC) 7

B.7.2 Travel 8

SECTION C – STATEMENT OF WORK 11

C.1 INTRODUCTION 11

C.2 SCOPE 11

C.3 PERFORMANCE 11

C.4 WORK SCHEDULE 12

C.6 SECURITY 12

C.6.1 CLEARANCES 12

C.6.2 CONTRACTOR IDENTIFICATION 12

C.6.3 POST REQUIREMENTS 13

C.7 CONTACT INFORMATION 13

C.8 PERFORMANCE REQUIREMENTS 13

C.8.1 PROGRAM MANAGEMENT 13

C.8.2 ENGINEERING SUPPORT 13

C.8.3 REVIEW AND ACCEPTANCE PROCEDURES 15

C.8.4 QUALITY CONTROL 15

C.9 GOVERNMENT FURNISHED INFORMATION 17

C.10 GOVERNMENT FURNISHED MATERIAL 17

C.11 GOVERNMENT FURNISHED EQUIPMENT 17

C.12 CONTRACTOR FURNISHED MATERIAL 17

C.13 CONTRACTOR FURNISHED EQUIPMENT 17

C.14 TRAVEL REQUIREMENTS 17

SECTION D - PACKAGING AND MARKING 18

D.1 UNCLASSIFIED 18

D.2 DEPARTMENT OF STATE DELIVERY, MAIL AND COURIER

ADDRESSES 18

D.3 PACKAGING REQUIREMENTS FOR MAIL AND COURIER

SHIPMENT OF DOCUMENTS AND DRAWINGS 19

SECTION E - INSPECTION AND ACCEPTANCE 21

E.1 INSPECTION 21

E.2 ACCEPTANCE 21

E.3 QUALITY ASSURANCE AND QUALITY CONTROL 21

SECTION F - DELIVERIES OR PERFORMANCE 23

F.1 PERIOD OF PERFORMANCE 23

F.2 DELIVERABLES 23

F.3 DELIVERY CHARGES 23

SECTION G - CONTRACT ADMINISTRATION 24

G.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.2 INVOICES AND PAYING INSTRUCTIONS 24

G.3 TASK ORDER PROPOSAL 25

G.3.1 REQUEST FOR PROPOSAL/EVALUATION/AWARD

G.3.2 TASK ORDER SELECTION AND AWARD 26

G.3.3 EXERCISE OF OPTIONS 26

SECTION H - SPECIAL CONTRACT REQUIREMENTS 27

H.5 RESOURCE CONSERVATION 27

H.7 KEY PERSONNEL 30

H.8 DIPLOMATIC SECURITY REQUIREMENTS FOR CLEARANCES AND

HANDLING CLASSIFIED MATERIAL 31

H.8.1 General 31

H.8.2 Visit Authorization Requests 31

H.8.3 Protection of Classified Information 31

H.8.6 Disposition and Retention of Classified Material 31

H.8.7 Security Classification Guide 32

H.8.8 Photographs 32

H.8.9 Standards of Conduct 33

H.8.10 Security Briefings 34

H.8.11 Assignment of Non-U.S. Citizens 34

H.8.12 Approval of Subcontractors 35

H.8.13 Electronic Transmission Security Error! Bookmark not defined.

H.8.14 Electronic Equipment to Post/Site 35

H.8.15 Prohibition against Hand-carry of Classified Overseas

H.8.16 Prohibition against Discussion of Project Off-Site 36

H.8.17 Special Reporting Requirements 36

H.9 ADDITIONAL SECURITY REQUIREMENTS 38

H.10 SAFEGUARDING OF INFORMATION 39

H.11 CONTRACTOR PERSONNEL 40

SECTION I - CONTRACT CLAUSES 41

I.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-02) (FEB

1998) 41

I.2 FEDERAL ACQUISITION REGULATION CLAUSES IN FULL TEXT ..43

I.3 DEPARTMENT OF STATE CLAUSES 46

SECTION J - ATTACHMENTS 52

J.1 ADMINISTRATIVE DOCUMENTS 52

L2.2 PROPOSAL CONTENTS 68

L.8 CLAUSES INCORPORATED BY REFERENCE 74

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

CLAUSES 74

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SERVICES

The required individual professional technical personnel, hereinafter referred to as “the contractor”, shall provide all the program management and engineering expertise and services at various locations worldwide, as directed by the Contracting Officer and as specifically described in individual task orders.

The individual professional services to be provided include, but are not limited to, Architect, Electrical, Mechanical, Civil, and Project Control engineers. The range of services required span subject matter engineering expertise to administrative and support services with skill sets and experience that match The Department of State, Overseas Buildings Operations, Office of

Construction Management’s (CM) need for engineering services in support of CM’s diplomatic construction projects. See Section C, Statement of Work.

B.2 CONTRACT TYPE

This is an indefinite-delivery indefinite-quantity (IDIQ), contract. The Government anticipates that task orders will predominately be firm-fixed-price; however, the Government reserves the right to issue labor-hour, time-and-materials, and cost-plus-fixed-fee task orders.

This is a partial small business set aside. The Government intends to award at least two contracts to eligible small businesses and at least two contracts to large businesses.

The term of contract 19AQMM-21-D-00XX (TO BE COMPLETED AT TIME OF AWARD) is one year, with four one-year options to renew, under the same terms and conditions as the base year, except as provided in Section B.5, Prices/Costs. The actual amount of work to be performed, the time of such performance, the deliverables, and the location of the work will be determined by the Contracting Officer, who will issue formally executed task orders to the contractor. The only work authorized under this contract is that which is performed after receipt of such task orders or after a verbal or written notice to proceed (NTP) from the Contracting

Officer, which will be followed by a formally executed task order. A written NTP may be transmitted to the contractor by facsimile or e-mail.

B.3 CONTRACTOR PERFORMANCE

The location of the work will be determined by the Contracting Officer, who will issue formally executed task orders to the contractor. The contractor shall, upon receipt of duly executed task orders, perform all services as required in this contract and such further requirements as may be contained in orders for projects described therein. The contractor shall complete all work and services within the period of time specified in each individual task order. No task order shall be issued after the expiration of this contract.

B.4 MINIMUMS / MAXIMUMS

The Government makes no guarantee as to the actual amount of services that it may ultimately order the contractor to perform.

The minimum dollar value for the life of this contract is $50,000.00.

The maximum dollar value for each year of the contract (base year and each option year) is

$20,000,000.00 per contract issued.

The maximum dollar value for the life of the contract (base year and four option years) is

$100,000,000.00 per contract issued.

The ceiling price of the contract is $20,000,000.00 (this will be completed based on the contractor’s cost proposal information submitted below).

B.5 PRICES/COSTS

Offerors shall provide the fully loaded hourly rates for personnel meeting the requirements of

Section C.2 for the Base Year and Option Years 1-4 in the tables below. The labor rates are maximum rates and may be reduced for specific task orders.

The estimated hours the Government may order over the course of each contract year and are estimates provided for evaluation purposes only. The Travel and Other Direct Costs are estimates only.

Base Contract Year

CLIN Supplies or Services Estimated Quantity

Unit Price (Not to

Exceed) Estimated

0001 Construction Support Services 22,800 hours -$

0002 COLA TBD

0003 Post Differential/Danger Pay TBD

0004 Travel 55,000.00$

0005 Other Direct Costs 220,000.00$

Estimated Total Not to Exceed 275,000.00$

Option Year 1

CLIN Supplies or Services Estimated Quantity

Unit Price (Not to

Exceed) Estimated

0001 Construction Support Services 22,800 hours -$

0002 COLA TBD

0003 Post Differential/Danger Pay TBD

0004 Travel 57,200.00$

0005 Other Direct Costs 228,800.00$

Estimated Total Not to Exceed 286,000.00$

Option Year 2

CLIN Supplies or Services Estimated Quantity

Unit Price (Not to

Exceed) Estimated

0001 Construction Support Services 22,800 hours -$

0002 COLA TBD

0003 Post Differential/Danger Pay TBD

0004 Travel 59,488.00$

0005 Other Direct Costs 237,952.00$

Estimated Total Not to Exceed 297,440.00$

Option Year 3

CLIN Supplies or Services Estimated Quantity

Unit Price (Not to

Exceed) Estimated

0001 Construction Support Services 22,800 hours -$

0002 COLA TBD

0003 Post Differential/Danger Pay TBD

0004 Travel 61,868.00$

0005 Other Direct Costs 247,470.00$

Estimated Total Not to Exceed 309,338.00$

Option Year 4

CLIN Supplies or Services Estimated Quantity

Unit Price (Not to

Exceed) Estimated

0001 Construction Support Services 22,800 hours -$

0002 COLA TBD

0003 Post Differential/Danger Pay TBD

0004 Travel 66,916.00$

0005 Other Direct Costs 267,664.00$

Estimated Total Not to Exceed 334,580.00$

B.6 COST OF MATERIALS/EQUIPMENT

The cost of any materials or equipment that the contractor is required to furnish in conjunction with the services rendered herein shall be included in the cost proposal, unless otherwise noted in the task order.

B.7 OTHER COSTS

B.7.1 Other Direct Costs (ODC)

All costs associated with providing an employee to a project site shall be covered within the price proposal discussed in B5 including, but not limited to, recruitment, hiring, deployment, local immigration requirements, local taxes, repatriation, and all life support with the exception of items specifically defined in this contract as being the responsibility of the Government.

Extraordinary costs associated with certain posts shall be included as line items in the ODC category, i.e. pre-deployment training for Iraq.

B.7.2 Travel

a) All assignments to post will be in an unaccompanied status to allow for maximum flexibility in meeting the highly variable scheduling of construction activities. Unaccompanied is defined as: the Government will not be responsible or liable for travel of relatives and friends under the terms of this contract. Government provided lodging or Government reimbursed lodging is provided solely to deployed Contractor Personnel under this contract. Contractor personnel will be at the construction site only when scheduled to perform their assigned duties1.Travel under this contract is defined as Contractor air and ground transportation, lodging, meals and incidental expenses, and passport/visa costs.

b) Except as otherwise provided herein, the Contractor shall be paid its allowable travel costs in accordance with FAR 31.205-46 (Travel Costs).

c) Travel costs are authorized only for travel beyond a 50-miles’ radius of the Contractor employee’s local place of performance (official duty station) whenever work is required to be accomplished at a remote work site.

d) No travel costs (or associated labor time during travel) shall be allowable for work performed at a Contractor’s local office or any other work site within a 50-miles’ radius of the

Contractor employee’s local place of performance (official duty station).

e) No travel costs (or associated labor time during travel) shall be allowable for telecommuting beyond (or within) a 50-miles’ radius of the Contractor’s local place of performance (official duty station).

f) Costs when using a privately owned vehicle (POV) for official travel are allowable provided that such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

g) When traveling in a POV for official travel, the Contractor shall be paid mileage costs at a rate that does not exceed the POV mileage rate established by the Internal Revenue Service.

h) Costs for car rentals for official travel are allowable pursuant to the following:

1. such rentals are consistent with good business practice;

2. such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train); and

3. such costs do not exceed the actual cost of renting a compact automobile (maximum of one automobile for four Contractor personnel), unless extenuating circumstances

(e.g., excess baggage) require other arrangements and Contracting Officer approval is obtained.

4. Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

i) The Government will pay the Contractor for each Contractor employee’s travel time to or from authorized work locations as long as the following are met:

1. Payment of travel time described herein is in accordance with the Contractor’s established travel policy.

2. For travel to/from the United States' outlying areas and outside the United States, travel time begins no earlier than three (3) hours prior to the scheduled departure time and concludes upon arrival to the initial destination point (e.g., airport) at the place of performance.

3. United States' outlying areas are American Samoa, Federated States of Micronesia, Guam, Marshall Islands, Northern Mariana Islands, Palau, Puerto Rico, and Virgin

Islands of the United States.

4. “United States” means the 50 States plus the District of Columbia.

5. For travel inside the United States, travel time begins no earlier than two (2) hours prior to the scheduled departure time and concludes upon arrival to the initial destination point (e.g., airport) at the place of performance.

6. The Government will not pay for a Contractor employee's time spent in layovers that are for the convenience of the Contractor employee or Contractor.

7. The Government will not pay more than eight (8) hours per day per Contractor employee for travel time when the employee is traveling inside the United States.

8. The Government will not pay more than 12 hours per day per Contractor employee for travel time when the employee is traveling to/from the United States’ outlying areas and outside the United States.

9. The Government will not pay for a Contractor employee's travel time that is outside the employee’s regular working hours during the employee's normal workweek. A normal workweek is defined in Section C.4.

10. The Government will not pay for a Contractor employee more than the number of hours in the employee's normal workweek. “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

11. “Productive time hours” consist of hours that, other than travel time hours, directly benefit the contract.

12. Exceptions must be authorized in advance and in writing by the Contracting Officer.

j) After task order award under a cost-reimbursement arrangement or the materials portion of a time-and-materials arrangement, travel must be authorized in advance by the Contracting

Officer’s Representative or Government Technical Monitor.

k) The following items concern passports and visas:

1. The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have a current and valid U.S. passport.

2. The Contractor shall be responsible for obtaining any visas required for travel to foreign countries under this contract.

3. The Contractor’s costs for obtaining and maintaining passports and/or visas will be generally allowable, but the Contractor shall pro-rate equitably such costs if they will benefit cost objectives (e.g., contracts) other than this cost objective.

4. The Government will not reimburse the Contractor for travel expenses when travel is cancelled or modified as a result of the Contractor’s failure to obtain a visa.

5. The Government will not reimburse the Contractor for the use of private visa procurement services provided by a third party.

l) Costs for travel that has been modified or cancelled are not allowable unless such modification or cancellation was caused by the Government or otherwise exceeded the control of the Contractor.

m) If work under this contract will be performed at the Government site at the Department of

State main building, 21st and Virginia Avenue, NW, Washington, DC 20520, or other State

Annexes in the metropolitan Washington, DC area, daily commuting time and expenses between the Department of State site and some other location, such as a home office, shall not be allowable under this contract. However, commuting time and expenses between the

Department of State site and some other location, such as a home office, shall be allowable when performing occasional official business (e.g., to attend a meeting at the Department of

State site).

n) Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist under a fixed-price arrangement (i.e., task order or line item in a task order), the Contractor shall submit with its task order proposal a memorandum explaining why it does not intend to use a U.S.-flag air carrier service. Inclusion of such costs in the awarded fixed-price is contingent upon

Government acceptance of such explanation.

o) Business class travel is not authorized under this contract unless no other means of travel is available. Business class travel shall be approved by the contracting officer when necessary upon receipt of appropriate justification.

If such conditions exist under arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements), the

Contractor shall submit with its voucher a memorandum explaining why it did not use a U.S.-flag air carrier service. Reimbursement is contingent upon Government acceptance of such explanation.

SECTION C – STATEMENT OF WORK

C.1 INTRODUCTION

The Department of State, Overseas Buildings Operations, Office of Construction Management

(CM) is acquiring Program Management, Subject Matter expertise, and Administrative and

Logistics support to assist the Department of State with construction projects at multiple sites outside the United States.

C.2 SCOPE

The objective of this Contract is to obtain the full range of engineering and administrative expertise necessary to assist and support the State Department’s Office of Construction

Management (CM) in its effort to build and renovate diplomatic facilities abroad. The range of services required spans engineering expertise to administrative and support services with skill sets and experience that match CM’s need for engineering services in support of CM diplomatic construction projects. Qualified personnel shall be provided in the following disciplines: Architect, Civil Engineer, Mechanical Engineer, Electrical

Engineer, Project Controls Engineer, Civil Inspector/Technician, Mechanical

Inspector/Technician, Electrical Inspector/Technician, Safety Inspector/Officer, Construction Manager, and Field Technician/Tradesman. Candidates must have a minimum of seven (7) years of experience working on active construction sites. Candidates proposed for Field Tradesman/Tradesman labor category must have a minimum of seven

(7) years of experience working on active construction sites. Design office experience does not count toward the minimum experience. The contractor must be able to fill these positions for the duration of the task order and must be able to maintain a pool of qualified alternates to minimize delays in providing qualified employees to man the positions in a timely fashion. In addition to the disciplines listed above, there may also be requirements for subspecialty expertise such as quality control, concrete production, etc. The

Government may adjust the credential and experience requirements for the particular specialties required.C.3 PERFORMANCE

The Contracting Officer will issue task orders to fill one or more positions The period of performance is defined in each task order; which may be extended for per guidance from OBO program management. Each employee is expected to perform at least one year from the date of deployment.. The task order may be extended up to four additional option years per employee.

Each Task Order will specify the level of personnel security clearances (SECRET or TOP

SECRET) required to perform the given tasks and whether the task is at a specific HUMINT threat post. For all High Threat High Risk (HTHR) posts, the following training is required: the

Foreign Affairs Counter-Threat (FACT) OT611 and High Threat Security Overseas Seminar

(HTSOS) HT401courses are required prior to travel. Most posts require HTSOS training only;

however, if a contractor’s employee exceeds 45 days within a year of being deployed to a danger pay site, the contractor’s employee will be required to take the FACT OT611 training. The costs associated with this training shall be included in all firm fixed task orders.

The contractor is responsible for all costs incurred in deploying personnel to their work sites with the exception of mandatory Department of State training requirements which shall be included in the contractor’s cost proposal. . The contractor must provide mandatory sexual harassment and equal opportunity training to selected employees

The contractor shall deploy the selected employees to their work sites within 30 days. The contractor shall maintain a deployment schedule for each employee and provide weekly updates of the schedule to the Contract Managers.

In some cases, the contractor may be asked to consider for employment personnel who are already working at a particular post for another company whose contract is ending.

C.4 WORK SCHEDULE

All or a portion of the effort under this contract will be performed on State Department facilities around the world. The employees shall observe the same workdays as the construction contractor and the same holidays as the U.S. Embassies in those cities.

If an employee is prevented from performance as the result of an Executive Order or an administrative leave determination applying to the U.S. Embassy staff in the country where he is working, the employee shall be paid for a maximum of 30 days and it may be charged to the contract as a direct cost. Contract employees are then released from performing work on the assigned task order.

The base workweek under this task order is 50 hours. Overtime shall be paid beginning with the

51st hour worked between 00:01 Monday and 23:59 Sunday and will be paid at the same hourly rate as base pay. Uplifts, overhead, and G&A shall not be applied to the cost of overtime hours worked.

C.5 REMOVED

C.6 SECURITY

C.6.1 CLEARANCES

Administrative/management contractor personnel requiring access to Department of State facilities to discuss classified contract matters must possess, at a minimum, Secret security clearances.

C.6.2 CONTRACTOR IDENTIFICATION

Employees shall possess a Final Secret, Interim Top Secret, or Final Top Secret clearance issued by Defense Counterintelligence and Security Agency (DCSA) at the time of proposal. At the time of deployment to overseas OBO construction sites for performance on this contract, employees shall possess at minimum Final Secret clearance issued by DCSA. However, all employees must be able to obtain a Top Secret clearance. Should DCSA determine that an

Interim or Final Top Secret personnel security clearance cannot be granted or if the security clearance is suspended or revoked, the contractor shall immediately notify DS/IS/IND and the

Contract Manager and provide a replacement with equal or better qualifications and the requisite security clearance within 30 days at no additional expense to the Government, e.g. redeployment expenses.

C.6.3 POST REQUIREMENTS

The Contract Manager shall inform the contractor and DS/IS/IND if a task order is issued for a specific HUMINT threat post. The employees must possess a final TOP SECRET personnel security clearance, based on an investigation conducted within the past five years, prior to deployement. DS/IS/IND will initiate DS name checks and, if deployment will be for more than

60 days, acceptability reviews (A/Rs). Contractor personnel may not deploy to specific

HUMINT threat posts until DS/IS/IND has advised that name checks are favorable and the required A/R paperwork has been submitted.

C.7 CONTACT INFORMATION

The Contracting Officer’s Representative (COR) for this task order shall be the OBO Project

Director at the post of assignment.

The Contracting Officer’s Representatives and Contract Managers will be identified after contract award.

C.8 PERFORMANCE REQUIREMENTS

C.8.1 PROGRAM MANAGEMENT

8.1.1 Provide Program Management support for the task order including employee recruitment and management, financial management, and logistical support.

8.1.2 Develop written procedures and guidelines for use in managing the task order requirements.

8.1.3 Prepare reports on expenditures, projections, overruns, and under runs for each supported location.

C.8.2 ENGINEERING SUPPORT

8.2.1 The employees provided to the construction project sites shall provide field engineering support for diplomatic construction projects of a commercial nature. The disciplines to be provided are: architecture, civil engineering, mechanical engineering, electrical engineering, project controls engineering, civil inspection, mechanical inspection, electrical inspection, field inspection, safety program management, construction management, and field technician/tradesman. Proposed employees shall meet the minimum education and experience requirements of Section C.2. Candidates who do not have the appropriate bachelor’s degree for the position being advertised will be considered if they have completed a master’s degree in the required discipline from a program accredited by the Accreditation Board for Engineering and

Technology (ABET) or National Architectural Accrediting Board (NAAB). Candidates with foreign degrees are acceptable provided the degree is from an ABET-accredited institution

(http://main.abet.org/aps/Accreditedprogramsearch.aspx) or an institution that ABET deems substantially equivalent (http://www.abet.org/substantial-equivalency/). A Professional

Engineering License (PE) is acceptable in lieu of a degree.

Candidates for Engineer and Architect positions shall have engineering or architecture degrees from accredited universities in the United States and a minimum of seven years experience in the commercial construction industry. Design office experience shall not count toward an employee’s experience.

Candidates proposed for Project Controls positions shall possess a degree in Engineering (any discipline), Engineering Management, Construction Management, or Construction Engineering if hired under the engineering labor category and must have seven years experience in the commercial construction industry. Further candidates possessing a 4 year degree may be considered if they demonstrate seven years of relevant PCE experience.

Candidates proposed for inspector positions shall hold a 2 year Associate of Arts Degree or an

Associate Technical Degree; possess excellent writing skills and thorough knowledge of

Microsoft Suite; have seven years experience in commercial building construction and shall have seen at least one project of similar scope to the project being supported through from start to completion in that capacity.

Candidates proposed for Safety Professional positions shall hold a 2 year Associate of Arts

Degree or an Associate Technical Degree; shall be Certified Safety Professionals or Certified

Industrial Hygienists; possess excellent writing skills and thorough knowledge of Microsoft

Suite; have 7 years experience managing commercial building construction safety programs;

shall have a strong working knowledge of the U.S. Army Corps of Engineers Safety & Health

Safety Requirements Manual EM385-1-1; possess a current OSHA 40 hour construction safety certification.

Candidates proposed for Construction Manager positions shall have a Construction Management

Degree from an accredited university in the United States and a minimum of 7 years experience in the commercial construction industry.

Candidates proposed for Field Technician/Tradesman positions shall hold a high School

Diploma; possess excellent writing skills and thorough knowledge of Microsoft Suite; and have

10 years of relevant construction experience.

8.2.2 The employees shall provide engineering subject matter expertise to the Project Director at their post of assignment and work with other members of the project staff in planning, http://main.abet.org/aps/Accreditedprogramsearch.aspx http://www.abet.org/substantial-equivalency/ coordinating, evaluating, and scheduling work to ensure that quality, schedule, and cost requirements are met.

8.2.3 Safety and security are everyone’s business. The employees shall understand and do their parts to implement the project safety and security programs.

8.2.4 Final decisions on acceptance or rejection of contractor work products, completion of contractor evaluations, and other contract acquisition functions are considered inherently governmental work and must be conducted by Government employees. The employees hired as a result of this task order shall act in a subordinate support role to the Project Director and shall not perform inherently governmental work. Contractor employees shall identify their contractor affiliation on name tags, correspondence, and in presentation materials as well as identifying their affiliation in meetings. If the Project Director or Contract Manager determines that organizational or personal conflicts of interest may exist, the Contract Manager make take such action as necessary to mitigate the conflict to include removal and replacement of the employee.

Employees shall not evaluate direct competitors of their employers nor shall they evaluate their employer’s or related companies’ work.

8.2.5 The Government expects the staff deployed to various projects to commit to working on the project for a minimum of one year and preferably until completion. If an individual leaves an assignment, the contractor shall provide a replacement within the requirements of Section C at no additional cost to the Government, e.g. redeployment costs.

C.8.3 REVIEW AND ACCEPTANCE PROCEDURES

Inspection and acceptance of the services to be provided shall be made by the Contract

Manager/COR and at the post of assignment by the Project Director/COR.

This is a performance based order, as defined in FAR Part 37.6. Contractor performance will be reviewed in accordance with the Quality Control Plan as follows:

C.8.4 QUALITY CONTROL

8.4.1 Objective: The purpose of this plan is to provide a quality assurance plan for the services contracted under a Task Order. The plan provides a basis for the Contract Manager to evaluate the quality of the contractor’s performance. The oversight provided for in the plan, and the remedies established, will help ensure that service levels are of high quality throughout the task order term. The Government may audit the contractor’s quality control plan at any time with 24 hours notice.

8.4.2 Performance Standards: The deliverables under a task order shall be consistently timely, accurate, and of high quality. The contractor will be measured against the following standards:

8.4.2.1 Quality of Deliverables – The contractor shall submit a copy of the quality control plan to the Contract Manager for acceptance within 30 days of task order award. The contractor shall make such changes to the plan as directed by the Contract Manager as required to meet the objectives and requirements of the task order. Other deliverables shall include, but not be limited to, invoices and reports. Accuracy and timeliness are the key performance elements. The contractor’s documentation shall be sufficiently organized and contain sufficient detail that the customer can review it quickly and efficiently without having to contact the contractor for clarifications.

8.4.2.2 Schedule – The contractor shall deploy personnel to the project sites within the time frames specified in the task order (generally within 30 days).

8.4.2.3 Cost Control – The contractor’s cost control efforts shall be consistently effective and address questionable charges prior to bringing them to the customer for adjudication. The contractor shall ensure that invoices do not contain charges for items that the Government is not liable for under a task order and shall thoroughly review employee expenses and payroll before submission to the Government. The contractor shall budget the work based on the cost estimate worksheet provided with the task order proposals and shall work from that budget for the duration of the task orders.

8.4.2.4 Key Personnel – The contractor’s key personnel shall demonstrate a continuous ability to manage task order’s efficiently and effectively ensuring that problems are resolved in a timely manner with minimal assistance from the Government. The key personnel shall manage the task order for the base and all option years.

8.4.2.5 Employee Management – The contractor shall manage all employee support functions including, but not limited to, payroll, employee relations, and logistics. These issues shall be managed such that the employees can maximize their efforts on the project to which they are assigned for the duration of the task order with minimal involvement from the Government.

8.4.2.6 Implementation of FAR 52.203-16. The contractor shall provide a plan for implementing the requirements of FAR 52.203-16 (Personal Conflicts of Interest).

8.4.2.7 Responsiveness – The contractor shall be consistently responsive to Government customers in its performance of task orders. For the purposes of this plan, “consistently” is defined as “generally holding true”, “persistently over time,” and/or “overall uniformly”.

8.4.2.8 Employee Performance – After arrival at the project site, deployed employees shall provide professional and competent work meeting the standards of their profession at all times.

8.4.3 Evaluation Methods: The Contract Manager will conduct performance evaluations based on the performance standards as follows:

8.4.3.1 During the performance period of the task order, the Contract Manager will continually and proactively monitor contractor efforts and obtain input from the Task Order COR to ascertain the level of compliance with the Performance Standards.

8.4.3.2 The Contract Manager shall complete contractor evaluations in the Contractor

Performance Assessment Reporting System (CPARS).

C.9 GOVERNMENT FURNISHED INFORMATION

Government documents, manuals, policies, procedures, etc., as necessary to perform the work.

C.10 GOVERNMENT FURNISHED MATERIAL

The Government will furnish general office supplies for the employees provided.

C.11 GOVERNMENT FURNISHED EQUIPMENT

The Government will provide office furniture and office equipment for the employees provided.

Personal protective equipment will also be provided except as noted in section 13.0 below.

C.12 CONTRACTOR FURNISHED MATERIAL

None.

C.13 CONTRACTOR FURNISHED EQUIPMENT

The contractor’s employees shall furnish their own clothing, including safety shoes or boots suitable for wear on the construction site to which they are assigned. If the employee is required to wear prescription eyeglasses, he shall provide his own safety glasses with the necessary prescription.

C.14 TRAVEL REQUIREMENTS

14.1 TRANSPORTATION

The contractor’s employees are responsible for home to work transportation when at their permanent place of assignment.

14.1.3.2 The contractor agrees, in the performance of necessary travel, to use the lowest cost mode commensurate with the requirements of the mission and in accordance with good traffic management principles. When it is necessary to use air or rail travel, the contractor agrees to use coach, tourist class, or similar accommodations to the extent consistent with the successful and economical accomplishment of the mission for which the travel is being performed.

Documentation must be provided to substantiate non-availability of coach or tourist class if business or first class is proposed to accomplish travel requirements. The decision to allow business class travel will be rendered by the CO or his/her representative after reviewing the contractor’s documentation.

SECTION D - PACKAGING AND MARKING

D.1 UNCLASSIFIED

Packaging and marking shall be in accordance with commercial practice, except to the extent other requirements are indicated by the security specifications of this contract.

See Section G for special instructions for mailing invoices.

D.2 DEPARTMENT OF STATE DELIVERY, MAIL AND COURIER ADDRESSES

The contractor shall include the substance of Provisions D.2 and D.3 in all cleared subcontracts.

The substance of D.3 shall be reproduced in all subcontracts.

D.2.1 Unclassified and SBU hand-carry deliveries from the contractor to DOS shall be made to the following address between the hours 8:00 AM and 4:00 PM. The contractor shall advise the intended recipient of the materials and estimated time of arrival a minimum of 24 hours in advance, and receive written confirm that the recipient will be available to accept the delivery before dispatching the package by courier..

OBO

Attn: {Insert name of Project Personnel}

(Other delivery/recipient instructions can be listed here)

1701 N. Fort Myer Drive

Arlington, VA 22209

D.2.2 Unclassified and SBU packages sent via U.S. Mail, Registered or Certified Mail and shall be addressed as follows:

U.S. Department of State

Office of Acquisition Management

A/OPE/AQM/FDCD– SA-6, 2nd Floor

Attn: {Insert name of Project Personnel or Contracting Officer}

P. O. Box 9115, Rosslyn Station

Arlington VA 22219

D.2.3 Unclassified and SBU packages sent via commercial courier service shall be addressed as follows:

U.S. Department of State

Office of Acquisition Management

A/OPE/AQM/FDCD - SA-6, 2nd Floor

Attn: {Insert name of Project Contracting Officer}

(Other delivery/recipient instructions can be listed here)

1701 N. Ft. Myer Dr.

ARLINGTON, VA 22209

D.3 PACKAGING REQUIREMENTS FOR MAIL AND COURIER SHIPMENT OF

DOCUMENTS AND DRAWINGS

D.3.1 Separate packaging of electronic media and hardcopy material. The prime contractor, and any associated subcontractors, will package all paper documents and drawings separately from electronic media, regardless of its classification. Specifically, electronic media (such as CDs) will be transported in electronic media packages that contain no other hard copies of any kind, beyond that of transfer/receipt documentation. Paper drawings and documents will be packaged separately.

D.3.2. Double wrapping and addressing of packages. For all shipping methods, the prime contractor and any associated subcontractors will ensure that all project documentation, regardless of classification, is double-wrapped with both layers addressed properly and labeled with the sender’s address. Document tracking receipts should be packaged inside the inner wrapping with the materials the receipt describes. No indication of the classification or sensitivity should appear on the outer wrapper. Packages addressed to overseas facilities or sites may not have the words “blueprints” or “drawings” displayed on the outer wrapper.

D.3.1 Packaging heavy materials in appropriate containers In applying the above double-wrapping and addressing procedures, items sent via U.S. mail or commercial carrier weighing more than one (1) pound shall be double wrapped in accordance with D.3.2, and then the package shall be enclosed within an appropriately sized double-walled box or, for rolled drawings, a manufactured mailing tube.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION

The contractor’s key individuals who are responsible for the quality of services and the quality of documentation shall be identified by the contractor in the Quality Management Program (QMP).

E.2 ACCEPTANCE

Final acceptance of services shall be by the Contracting Officer.

E.3 QUALITY ASSURANCE AND QUALITY CONTROL

A principal factor of performance on a project is the contractor's control of the quality of services. The contractor shall establish and maintain a project-specific QMP which defines and implements a quality system. The quality system is a documented organizational process which describes responsibilities, procedures, and resources for providing quality control and quality assurance on a project. Effectiveness of the QMP is achieved through adequate planning, forceful direction, and checking in the sense of measurement and evaluation. The QMP applies to the control of quality throughout all areas of contract performance.

Quality Management Program

The contractor's QMP shall be OBO-approved to provide personnel with established, uniform procedures. Principle functions of the QMP are the following:

Quality Control (QC)

Operational techniques and activities that are used to fulfill requirements for service quality.

Quality Assurance (QA)

Documentation of planned and systematic actions required to provide confidence that services provided are based on project requirements and satisfy stated requirements for quality.

QMP Administration

The contractor shall designate a QMP Manager who will be responsible for review, verification, and certification of all submittals transmitted to OBO. The administration of the quality program shall be vested in a responsible, authoritative element of the organization with a clear access to management. The organization shall be staffed by qualified technical personnel, with sufficient authority to ensure that quality requirements are consistently maintained.

Audits

After award of the contract, the Government may perform audits of the contractor’s QMP to periodically assess conformance with the QMP in accordance with the provisions of Section E of the contract. The Government may examine the contractor's existing quality system prior to award of this contract as part of a pre-contract assessment, in order to determine the ability of the contractor to satisfy the "quality" requirements of this contract.

QMP Submittal Requirements

The QMP shall be structured and developed to include the following minimum requirements:

Organizational Structure

The contractor shall define and submit a QMP organizational structure within 30 days of contract award, including charts and a description of responsibilities of key persons who will perform the services. Persons responsible for interface with the Government, including Facility Security

Officer (FSO), the security manager, and QMP Manager, must be identified and updated as necessary. The Program Manager or Alternate Program Manager may carry out the duties of

QMP Manager. The FSO shall be an employee of the company other than the key personnel identified in Section H.7.

Quality Policy

The contractor shall have a stated corporate quality policy. This policy shall be consistent with the contractor's quality policy in the QMP. Necessary measures shall be taken by the contractor to ensure that the corporate quality policy is understood, implemented, and maintained by all employees of the contractor.

Security and Communications Interface

The contractor's QMP shall provide for integration of security and communications requirements into the project.

Corrective Action

The QMP shall clearly define responsibilities and procedures for corrective action in the event that deficiencies in professional services are found to exist.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The base contract period will be one year from the date identified in Block 31c of the SF-1442.

The contract may be extended by exercising a one-year option. The contract period, including a maximum of four option years, shall not exceed five years. The Government is not obligated to exercise any or all options.

F.2 DELIVERABLES

F.2.1 – Quality Control Plan

F.2.2 – Conflict of Interest Mitigation Plan

F.2.3 – Monthly Invoices and Reports

F.2.4 – Written Code of Business Ethics and Conduct

Task-order-specific deliverables and delivery schedules shall be included in each task order in addition to the deliverables required by the contract.

F.3 DELIVERY CHARGES

All delivery charges shall be prepaid by the contractor.

SECTION G - CONTRACT ADMINISTRATION

G.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(DOSAR 652.242-70) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitation of the authority so delegated; provided, that the designee shall not change the terms and conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR will be identified following contract award. Each task order awarded under the contract will include the name of the alternate COR for the task order.

G.2 INVOICES AND PAYING INSTRUCTIONS

Invoices may be submitted by either facsimile transmission, or e-mail, to the following:

1. Facsimile transmission, (877) 437-9857.

2. E-mail, oboinvoices@state.gov.

For exceptionally large invoices, invoices may be shipped via courier (e.g. FedEx, DHL, UPS) to:

U.S. Department of State

OBO/RM/FM, SA-6

Attn: Shannon Bellimam

1701 North Fort Myer Drive

Arlington, VA 22219

Ref. Contract No. XXXXXXXX (TBD)

(703) 875-5182 or (703) 875-5724

* Please note the courier address above is not a valid U.S. Postal Service (USPS) delivery address; mail sent via USPS will likely be returned as undeliverable.

Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

- Name and address of the contractor mailto:oboinvoices@state.gov

- Date of invoice

- Unique contractor invoice number

- Remittance contact information

- Shipping terms and ship-to address (if applicable)

- Payment terms

The contractor shall execute a Contractor's Release Certificate at the time of Task Order close−out. Section J contains a copy of the Contractor's Release Certificate. One copy shall be kept in the contractor's files. If the contractor has any questions regarding payment status of an individual task order, they shall contact the COR.

The contractor shall also submit reports as requested by the government for prudent management of the task order regarding spending projections, project financial information, recruiting and personnel management, and other issues as required.

G.3 TASK ORDER PROPOSAL

G.3.1 REQUEST FOR PROPOSAL/EVALUATION/AWARD

Requests for task order proposals shall be issued, in writing, by the Contracting Officer. The request for proposal is not a task order and does not authorize performance.

Upon receipt of the request for proposal, the contractor shall prepare and submit a proposal to the

Contracting Officer. The offeror shall identify at least three proposed personnel who meet the requirements of the contract and task order and include their resumes and relevant employment history with the proposal. If the offerer has more than one task order award pending, he shall not propose nor shall he use those same personnel on any other request received unless and until he has been notified that he was not the successful offeror for the order proposing to utilize those personnel.

The offeror shall submit a price proposal based on the format in Section B.5. Ten business days are allocated for the contractor to submit his proposal in response to the technical requirements. The date and time proposals are due shall be included in the task order request.2

The Task Order Manager will evaluate the proposal and forward his written comments/recommendations to the Contracting Officer.

Scope clarifications will be discussed with the contractor as necessary, to ensure he understands the Government’s expectations of the requirement.

The Government intends to utilize one Task Order per project for all positions.

G.3.2 TASK ORDER SELECTION AND AWARD

Contractors shall be given a fair opportunity to receive task orders under the contract although some task orders may be set aside for small business.

The selection of offerors for specific task orders will be based on the quality of the proposed personnel, compensation plan, past performance, relevant experience (similar work in geographically similar regions), and price. Technical factors are equal to price in importance.

G.3.3 EXERCISE OF OPTIONS

The exercise of future option year renewals is at the sole discretion of the Government. The

Government will make the decision to exercise future option years based on the contractors’ responsiveness to task order requests and performance under the contract. Contractors with the highest participation rates in difficult task orders and the most reasonable pricing will receive the highest consideration for contract renewals in future option years.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 TASK ORDERS

Task orders shall be issued on the U.S. Government form in use for that purpose at the time of issuance and shall include, but not be limited to, the following information:

(1) Project or project location (if applicable)

(2) Date of order

(3) Contract and order number

(4) Scope of Work

(5) Appropriate COR

(6) Personnel security clearance requirements and whether the task is for a specific HUMINT threat post with additional security requirements.

H.2 OWNERSHIP

All documents delivered to the Government as the result of this contract are the property of the

Government and for the use of the Government, as it deems appropriate. Government ownership, acceptance, or use as intended by this contract does not in any way relieve the contractor of responsibility for the services to be rendered.

H.3 GOVERNMENT-FURNISHED PROPERTY

Any Government-furnished property will be stated in the individual task orders.

H.4 RELEASE OF INFORMATION

All data furnished to the contractor and data developed in connection with any project shall be considered privileged. Public announcements, including news releases, shall be approved in advance by the Contracting Officer, and in accordance with the DD Form 254.

H.5 RESOURCE CONSERVATION

All proposals/bids, reports, specifications and other paper intensive deliverables shall be submitted on recycled paper, utilizing double sided copying to the maximum extent practicable, in accordance with

Public Law 94-580, Resource Conservation and Recovery Act.

H.6 NOTIFICATION OF CHANGES

This provision applies to changes other than changes directed by the Government pursuant to the contract clause, Changes - Fixed Price -- Alternate III.

Definitions "Contracting Officer," as used in this clause, does not include representatives of the

Contracting Officer.

Notice The primary purpose of this clause is to obtain…