19AQMM21R0100.pdf

19AQMM21R0100

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19AQMM21R0100 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

04/12/2021

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

____ local time __05/11/2021__

10. FOR

INFORMATION

E-MAIL:

A. NAME

Khoa D Tran 703-875-5854

B. TELEPHONE (NO

COLLECT CALLS)

C. E-MAIL ADDRESS

TranKD@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES Contract B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSF DELIVERIES OR PERFORMANCE

L INSTRS., CONDS., AND NOTICES TO OFFERORSG CONTRACT ADMINISTRATION DATA

M EVALUATION FACTORS FOR AWARDH SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

24. ADMINISTERED BY (if other than Item 7) CODE: IPP

IPP

Invoices to be uploaded to Invoice Processing Platform at http://www.ipp.gov

CHARLESTON, SC 29415

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Khoa D Tran (Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

04/12/2021 IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

CGFS : : CGFS

Line Item Summary

Solicitation Number:

19AQMM21R0100

Contract Number: Title: MISSION SUPPORT

SERVICES

Date of Solicitation:

04/12/2021

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Base Period - Regular hours, OT hours and ODCs The contractor shall furnish all labor categories listed at, and at the regular and overtime hourly rates indicated in, Section J - Labor Categories and Pricing. This line item includes all ODCs as defined on each task order.

Funding will be provided at the task order level for the labor categories, SOW requirements and ODCs specified on each task order.

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

1001 First Option Period - Regular hours, OT hours and ODCs The contractor shall furnish all labor categories listed at, and at the regular and overtime hourly rates indicated in, Section J - Labor Categories and Pricing. This line item includes all ODCs as defined on each task order.

Funding will be provided at the task order level for the labor categories, SOW requirements and ODCs specified on each task order.

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

2001 Second Option Period - Regular hours, OT hours and ODCs The contractor shall furnish all labor categories listed at, and at the regular and overtime hourly rates indicated in, Section J - Labor Categories and Pricing. This line item includes all ODCs as defined on each task order.

Funding will be provided at the task order level for the labor categories, SOW requirements and ODCs specified on each task order.

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

3001 Third Option Period - Regular hours, OT hours and ODCs The contractor shall furnish all labor categories listed at, and at the regular and overtime hourly rates indicated in, Section J - Labor Categories and Pricing. This line item includes all ODCs as defined on each task order.

Funding will be provided at the task order level for the labor categories, SOW requirements and ODCs specified on each task order.

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

4001 Fourth Option Period - Regular hours, OT hours and ODCs The contractor shall furnish all labor categories listed at, and at the regular and overtime hourly rates indicated in, Section J - Labor Categories and Pricing. This line item includes all ODCs as defined on each task order.

Funding will be provided at the task order level for the labor categories, SOW requirements and ODCs specified on each task order.

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

Section A - Solicitation/Contract Form

Clause Title Fill-ins

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-7 Anti-Kickback Procedures (Jun 2020)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper

Activity (May 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May

2011)

52.242-13 Bankruptcy (July 1995)

52.244-5 Competition in Subcontracting (Dec 1996)

652.216-71 PRICE ADJUSTMENT (AUG 1999)

652.228-71 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) -

SERVICES (FEB 2015)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

652.243-70 NOTICES (AUG 1999)

52.222-46 Evaluation of Compensation for Professional Employees (Feb 1993)

52.204-7 System for Award Management (Oct 2018)

52.217-5 Evaluation of Options (July 1990)

B-001 - Labor Categories

The labor rates specified herein are fixed hourly rates which include the following: wages, indirect costs (including overhead, fringe benefits and general and administrative expenses), and profit.

The Contractor and/or the Government may request adding to or deleting from the labor categories listed in Schedule B. If categories are added, the parties will negotiate the labor rate of said categories prior to incorporation into the contract.

All new labor rates shall be calculated in the same manner as in the Contractor's cost proposal submitted in response to the solicitation. The profit/fee rate shall be the same as in the Contractor's cost proposal submitted in response to this solicitation.

B-003 - Defense Base Act Insurance

If Defense Base Act Insurance is required, it will be ordered at the Task Order Level in accordance with DOSAR 652.228-71. The Contractor shall procure Defense Base Act (DBA) insurance directly from a Department of Labor (DOL) approved insurance provider. Approved providers can be found at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

B-004 - MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract)

Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

The Department does not guarantee any other work during the base period or the option years.

The minimum order amount the contractor must accept is $20,000.00

The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services not to exceed $60,000,000.00.

(end of clause)

B-007 - RATE FOR INDEFINITE DELIVERY CONTRACTS (Time-and-Materials/Labor-Hour)

(a) The labor rates specified herein are fixed hourly rates which include the following: wages, indirect costs (including overhead, fringe benefits and general and administrative expenses), and profit.

(b) In accordance with FAR 52.232-7 "PAYMENTS UNDER TIME AND MATERIAL AND LABOR-HOUR CONTRACTS," the Contractor shall only voucher for the time of the personnel whose services are applied directly to the work called for in individual delivery orders and accepted by the Contracting Officer's Representative (COR). The Government shall pay the Contractor for the life of a delivery order at rates effective when the delivery order was issued, unless the delivery order is modified to incorporate rates adjusted pursuant to FAR 52.222-43 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS)," or FAR 52.222-44 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT," as applicable. The Contractor shall maintain time and labor distribution records for all employees who work under the contract. These records shall document time worked and work performed by each individual on each delivery order.

(end of clause)

B-008 - TRAVEL COSTS (Time-and-Materials/Labor-Hour)

1. All CONUS and OCONUS travel shall be pre-approved with a request from the Contract Firm to the COR for final approval.

Funds must be available before travel commences. All travel will be in accordance with the Federal Travel Regulation. Travel under this contract is defined as Contractor air and ground transportation, lodging, meals and incidental expenses, and passport/ visa costs.

2. The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

3. The Contractor shall be paid allowable travel costs in accordance with FAR 31.205-46.

4. When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

5. The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations; except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor by FLSA exempt contractor employees except as authorized by the Federal Travel Regulations.

6. For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

7. Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas).. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/profit.

8. The Government will pay the Contractor, under the applicable ODC-Travel CLIN(s), for each Contractor employee’s travel time to or from authorized work locations as long as the following are met:

i. Payment of travel time described herein is in accordance with the Contractor’s established travel policy.

ii. Travel time begins no earlier than two (2) hours prior to the scheduled departure time and concludes upon arrival to the initial destination point (e.g., airport) at the place of performance.

iii. The Government will not pay more than eight (8) hours per day per Contractor employee for travel time. See 29 CFR 785.39 Travel away from home community.

iv. The Government will pay for a Contractor employee’s travel time that is outside the employee’s regular working hours, as long as it the travel and duty day do not extend beyond 8 hours.

v. The Government will not pay a Contractor employee for more than the number of hours in the employee’s normal workweek. “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday), without COR/CO approval.

vi. Exceptions shall be authorized in advance, and in writing by the Contracting Officer.

Travel estimate template is found in Section J and will be used for all travel estimates and must be pre-approved before travel commences.

(end of clause)

B-010 - TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity (IDIQ) contract, as defined in FAR 16.504 (Indefinite-Quantity Contracts), for commercial items. Contract types for the individual task orders will fall under one or more of the following, depending on the type, complexity, and urgency of the task order requirement: fixed-price, cost-reimbursement, labor-hour, and time-and-materials. Task order requirements will be conveyed and administered at the task order level.

C-001 - Statement of Work

STATEMENT OF WORK

MISSION SUPPORT AND SPECIALIZED TECHNICAL SERVICES

C.1 Background

The U.S. Department of State, Bureau of International Security and Nonproliferation (ISN) is responsible for managing a broad range of U.S. proliferation threat reduction projects. NDF is one of twelve offices comprising the ISN bureau. Established in 1994, the NDF supports the Department’s efforts to prevent or otherwise inhibit the spread of nuclear, biological, chemical, or radiological weapons of mass destruction (WMD), their delivery systems, and conventional weapons. The NDF’s role is to supplement US diplomatic efforts to promote bilateral and multilateral nonproliferation and disarmament activities through the development, execution and implementation of carefully selected projects.

Any U.S. Government Agency or Department of State office can submit a project proposal to the NDF for consideration of funding by the NDF Review Panel, a body of senior Department of State officials with national security responsibilities. However, prior to submission of a proposal, drafting offices are required to coordinate the draft proposal with all U.S. Government offices with applicable policy responsibilities. All project proposals must undergo at least a four-step review process:

1. Submission of the project proposal to the NDF.

2. Review of the proposal by the NDF Review Panel.

3. Approval of the proposal by the Under Secretary; and

4. 15-day advance notification to Congress.

The primary mission of the NDF Review Panel is to formally consider project proposals and then make recommendations to the Under Secretary of State for Arms Control and International Security. Recommendations can include fully funding a project, funding a project for a different amount than the drafting office or agency requested, deferring a project, or not funding a project. In any case, by law the final decision must be taken by the Under Secretary.

When a potential host country provides the opportunity for the United States to help them remove, destroy, or otherwise disable dangerous weapons systems or associated infrastructure, it is important to be able to respond promptly. Therefore, it is imperative for the NDF to have the capability to support such efforts with little advance notice, without Western standard worksites or accommodations, and without a guarantee of privileges and immunities for government or contractor personnel in country.

Additionally, the Department of State will not indemnify a Contractor for any losses due to third party claims. These circumstances and conditions necessitate devising means by which the NDF needs can be procured through streamlined acquisition processes versus acquiring its needs through the lengthy traditional contracting process. Further, use of traditional contracting processes to acquire the NDF needs as the needs arise may inhibit its ability to move swiftly but unduly jeopardize and preclude the NDF’s ability to fulfill its mission in the manner and for the purpose intended by Congress. Consequently, the NDF must implement a plan for rapidly fulfilling its requirements.

C.2 Objectives and Goals

The objective of the NDF is to establish a streamlined acquisition method that would enable the expeditious purchase of supplies, services, and construction to acquire the NDF’s needs. To fulfill this objective, the NDF’s goal is to put in place Indefinite Delivery/ Indefinite Quantity (IDIQ) type contracts against which Task Orders may be placed as the need arises to fulfill mission immediately upon notice of emerging urgent and critical situations.

C.3 Scope Pursuant to the terms of the IDIQ, the Contractor will provide a broad array of services in support of ISN/NDF efforts to assist host nations in removing, destroying, or disabling weapons of mass destruction (WMD), conventional munitions, the associated production, storage, and/or transport infrastructure for the aforementioned threats, or other dangerous materials. The services, will include, but are not necessarily limited to, performance of work within the scope of the task descriptions and activities set forth below:

1. Providing immediate expert consultation services, including rapid response and/or short-term technical market research and analysis;

2. Developing detailed plans and proposals for the destruction, demilitarization, or removal of dangerous materials with complete and fully supported implementation strategies and options, budget details, and time schedules as well as assisting in full scale implementation of the plan and options.

3. Preparation of reports providing a comprehensive analysis of technical approaches utilized based on stockpile configuration with supporting rationale and analyses of options and strategies, including a discussion of the relative advantages and disadvantages of the options; relative cost, performance and schedule considerations; risk factors and potential mitigation strategies.

4. Elimination and/or removal of WMD, delivery systems or conventional weapons.

5. Performing site surveys.

6. Advising U.S. Government representatives on the nature and condition of materials under consideration for site(s) locations.

7. Performing inventories of designated materials.

8. Preparation of detailed Work Plans and plan of execution for training and implementation; site specific details for the safe, secure and complete elimination and disposal of WMD, delivery systems, conventional weapons, or their associated infrastructure.

9. The availability of a cadre of capable experts who possess the expertise and knowledge of various methods that can be used to assist with the destruction or otherwise disablement of WMD; delivery systems; materials; equipment; production facilities;

including a variety of mechanical, incendiary, explosive, and other techniques appropriate to the situation at hand. The Contractor must have personnel who are available immediately.

10. The availability of a cadre of capable experts who possess knowledge of international transport systems for physical removal of any WMD and conventional weapons from a host country is also needed.

11. The availability of a cadre of capable experts who are capable of advising on destruction of production and storage facilities for these systems.

12. The availability of a cadre of capable experts who possess the expertise to review technical data on diverse projects and provide practical advice and technical analysis to include the development of conceptual methods of elimination. Additionally, the experts must be capable of participating in any Department of State or interagency U.S. Government meeting as a technical expert and advisor on any topic related to the destruction and elimination of chemical, biological, radiological, or nuclear WMD and production facilities.

13. The flexibility and capability of a cadre of experts appropriate to the situation at hand to travel with as little as 48 hours’ notice to countries where the U.S. Government cannot provide indemnification or guarantee legal protections; including privileges and immunities from host country civil and criminal laws, and Contractor personnel cannot be armed.

14. Providing specialized training at a location or locations to be determined for a targeted audience of foreign host government officials and/or foreign contractors on subjects relating to the elimination and/or removal of WMD, delivery systems, conventional munitions and/or their associated production, storage, and transport infrastructure.

15. Providing oversight and technical assistance in the logistical arrangement for procurement of packing materials and development of safe and secure methodologies and/or Concepts of Operations for the transporting of dangerous materials as directed by the NDF.

16. Developing a work plan and a safety and health plan in conjunction with the foreign country’s host government, contractor, and subcontractor personnel.

17. Arranging for emergency medical support as required.

18. Providing perimeter security at disposal site(s), including fencing with lights for night security; along with electrical power and lighting for fire control, communications and other equipment in the crew shelter and a warning siren placed at the perimeter fence. Developing access control policies and procedures to ensure site security and procuring and installing appropriate infrastructure. If necessary, clear vegetation around the sites’ perimeter to prevent fires and to preserve visibility for security;

and

19. Following the completion of WMD elimination/removal operations, clearing of the associated site(s) of residue, metal scrap, or other hazardous materials by removing and properly disposing of same.

The following paragraphs contain a general description of the nature and array of tasks the Contractor shall perform carrying out the scope and range of activities set forth above under the scope, the performance details of which will be further delineated in Task Orders issued by the Government.

C.3.1 Site surveys

When directed by the Government and with as little as 48 hours’ notice, the Contractor shall travel to foreign areas to collect information sufficient to enable the Contractor to advise the U.S. Government of the anticipated scope of effort necessary to complete the proposed destruction, demilitarization, threat reduction, or removal activity. Services in this category may also include activities in the United States either preparatory to or separate from participation as part of a team travelling to potential host countries. Site surveys may include conducting an inventory of the weapons and/or material proposed for destruction, removal, threat reduction, and/ or demilitarization. The Contractor will provide a report of each visit, and if directed, a written Concept of Operations appropriate for the situation.

C.3.2 Concept design

Using the results of the site survey, as well as other documents and personal evaluations, the Contractor shall produce a draft proposal, with various options, for eliminating and/or removing the items identified in the site survey. The candidate weapons may include weapons of mass destruction, delivery systems, conventional weapons, their associated production facilities, storage facilities, transport systems, propellants, warheads that may be high explosive, cluster, chemical or biological and other auxiliary equipment and subsystems. The draft proposal must include general timelines, and an estimated budget.

C-002 - Risk Mitigation Strategy

Required Risk Mitigation:

Contractor personnel must, in all instances take all reasonable action to avoid both the appearance of an Organizational Conflict of interest as well as an actual conflict of interest. This requirement applies to all contractor personnel as well as subcontractor personnel performing on their behalf.

Federal Acquisition Regulation (FAR) 7.503 lists functions that are considered to be inherently governmental. Contracts should not be used to perform any of those functions. The following is a list of examples of functions generally not considered to be inherently governmental functions. However, certain services and actions that are not considered to be inherently governmental functions may approach being in that category because of the nature of the function, the manner in which the contractor performs the contract, or the manner in which the Government administers contractor performance. This list is not all inclusive and not all strategies will apply to every situation:

If in the performance of this Contract / Task Order the contractor is providing Services that:

- Involve or relate to budget preparation, including workload modeling, fact finding, efficiency studies, and should-cost analyses, etc.

- Services that involve or relate to reorganization and planning activities;

- Services that involve or relate to analyses, feasibility studies, and strategy options to be used by agency personnel in developing policy.

- Services that involve or relate to the development of regulations.

The contractor shall make all parties aware that all decisions are made by the Department. In addition the contractor shall:

1. Provide written status updates documenting progress and any issues or concerns that may affect schedule or budget;

2. Schedule interim meetings (at least monthly) with the COR to review progress and make course corrections as necessary:

If in the performance of this Contract / Task Order the contractor is providing information regarding agency policies or regulations, such as attending conferences on behalf of an agency, conducting community relations campaigns, or conducting agency training courses

The contractor shall identify their contractor affiliation on name tags and presentation materials as well as identify their affiliation at meetings, courses, and conferences.

If in the performance of this Contract / Task Order the contractor is providing Services that involve or relate to the development of regulations:

1. Provide written status updates documenting progress and any issues or concerns that may affect schedule or budget;

2. Schedule interim meetings (at least monthly) with the COR to review progress and make course corrections as necessary.

If in the performance of this Contract / Task Order the contractor is providing services in support of acquisition planning.

1. The contractor shall vet recommendations through panel of government personnel.

2. The contractor shall ensure that all employees review for assignments for a potential conflicts of interest to ensure contractor is not supporting a program it will subsequently bid on without further mitigation.

3. Report any potential conflict of interest, in writing, to the designated company point of contact, and the COR.

D-002 - MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

(e) All reports become the property of the Department. Reports shall not contain any markings or legends which restrict the Department's use of such reports in any way.

(end of clause)

E-001 - Inspection and Acceptance

The GTM will review all deliverables for their completeness, accuracy, format, and acceptable content. The contractor shall correct any deficiencies as directed by the GTM and shall resubmit the deliverable item no later than a mutually-agreed upon date.

Inspection and Acceptance All work hereunder shall be subject to review by the Government. Acceptance of the deliverables and final report shall be made in writing by the Contracting Officer's Technical Representative and submitted to both the Contractor and Contracting Officer.

Inspection will be performed IAW FAR 52.246-6 Inspection of Services -Time and Material and Labor Hour (May 2001).

52.242-15 - Stop-Work Order (Aug 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either--

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if--

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of clause)

52.242-17 - Government Delay of Work (Apr 1984)

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or (2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed--

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of clause)

Section F - Deliveries or Performance

F.1 Term of Basic Contract The term of this IDIQ contract is one year with four (4) one-year options. This is not a multi-year contract as defined by FAR Part

17.1. Each option year may be issued with performance periods up to twelve months.

F.2 Task Order Period of Performance The term for each task order placed under the Basic Contract shall be specified in the individual task order. Under no circumstances may a task order be placed under the Basic Contract if the Basic Contract has expired, or has been terminated or cancelled by the Government. No task order may exceed three (3) years, inclusive of options, from the date that the Order is placed. Conversely, no task order may extend more than twelve (12) months after the expiration of the Basic Contract as shown below:

Issued in Base Year: Base and up to 4 Options Issued in Option Year 1: Base and up to 3 Options Issued in Option Year 2: Base and up to 2 Options Issued in Option Year 3: Base and up to 1 Option Issued in Option Year 4: Base and up to 0 Option

No option period will extend past 12 months after the end date of this contract if all available contract option periods are exercised.

F.3 Place of Performance The Government will designate the place of performance in each Task Order issued. The place of performance for a given Task Order could be any location around the world.

F.4 Deliverables Required deliverables will be determined and announced in each Task Order issued.

G-002 - Contract Administration

G.2.1 General This section provides guidance regarding contract administration for the Basic Contract, and where applicable, for each Order placed under the Basic Contract. Additional contract administration requirements may be specified in each Order. Costs associated with these requirements shall not be billed as a direct cost to the Government.

Pursuant to FAR 16.504(a)(4)(vi), only authorized users may place Orders under the Basic Contract. In order to qualify as an authorized user, a duly warranted Contracting Officer (as that term is defined in FAR 2.1) in good standing must have an appropriate signed delegation of authority from the Department of State Contracting Officer. This Basic Contract is for use by Department of State only.

G.2.2 Roles and Responsibilities This section describes the roles and responsibilities of Government personnel after Basic Contract award. The Government may modify the roles and responsibilities at any time during the period of performance of the Basic Contract.

G.2.2.1 Contracting Officer The Department of State Contracting Officer is the sole and exclusive government official with actual authority to award the Basic Contract and individual Orders.

G.2.2.2 Contracting Officer’s Representative and Government Task Manager The Department of State Contracting Officer may designate a Contracting Officer’s Representative (COR) and a Government Task Manager (GTM) to provide certain assistance to the Contracting Officer for that Order. The specific rights and responsibilities of the COR andGTM for each order shall be described in writing, which upon request shall be provided to the Contractor. Neith the COR nor the GTM has no actual, apparent or implied authority to bind the Government. GTMs are not authorized to provide any guidance regarding the observance of legal holidays and facility closures, and are prohibited from directing contractor personnel in such circumstances.

G.2.3 Monthly Progress Report

(a) The Contractor shall furnish a monhtly report in accordance with Section F deliverable.

(End of clause)

INV-IPP - ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT

USAGE OF THE INVOICE PROCESSING PLATFORM (IPP).

(a) Definitions. As used in these instructions

(1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows certain characters to be used as the invoice number. The invoice number shall conform to the IPP convention and the attachments (if used) shall match exactly the invoice number allowed. The allowed characters in the IPP are “abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789-_”

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

[End of instructions]

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR duties at the IDIQ Base contract will be designated from the Program Office by the Contracting Officer.

(c) A Program Office COR will be designated for each task order at the task order level.

(End of clause)

G-001 - ORDERING PROCEDURES

ORDERING PROCEDURES

The Government will direct the Contractor to undertake work performed under this award via Task Order (TO). The Government will issue all Task Orders in writing. The following procedures apply relating to the issuance of a TO:

1. The Government anticipates that the Task 1 TO will be issued at time of award.

1. Under Task 1, the Government will from time-to-time direct the Contractor to prepare a Task Order Request for Proposal (TORP) for the design and delivery of a pilot assistance project to a beneficiary country as specified by the Government.

1. After receiving the request to develop a TORP from the Government, the Contractor prepares the TORP. The TORP shall consist of two physically separate documents, as follows:

1. Technical/Management Proposal: This document shall provide all information necessary to explain the Contractor’s approach to the pilot assistance project outlined in the TORP, and the anticipated period of performance to complete all work specified in the TORP. It shall include both the proposed technical and management approach for the pilot assistance project. The section of the TORP containing the Contractor’s technical approach shall not exceed 10 pages and the section of the TORP containing the Contractor’s management approach shall not exceed 5 pages.

1. Cost/Price Proposal: This is the only document in which cost/pricing information may appear. In this document, the Contractor shall detail the labor categories that it anticipates using in performance of the Task Order, the number of hours of each labor category proposed, a comprehensive listing of all materials and equipment it anticipates using, the cost for those materials and equipment, and any anticipated travel-related expenses. The Cost/Price Proposal shall include pricing out logistics associated with the delivery of the pilot assistance project, including the cost of hiring a venue, supporting any necessary travel, accommodation, Meals and Incidental Expenses (M&IE) of the foreign national beneficiaries of the pilot assistance project, and providing any necessary translation services. All proposed labor rates will be based on the Contractor’s published commercial rates, and thus will be inclusive of all elements of indirect cost and profit.

1. The Government shall stipulate the deadline for individual TORPs when it directs the Contractor to prepare a TORP. The Contractor shall submit simultaneous copies of the proposal to the Contract Specialist and Contracting Officer’s Representative

(COR).

1. The CO, together with the COR and other designated evaluators will evaluate the proposal for realism and reasonableness.

Once the Government determines that the proposal is realistic and reasonable, and following any necessary negotiations, the CO will issue a TO. The Contractor shall not perform any work until a formal Task Order has been executed between the Department of State (DoS) CO and a duly authorized representative of the Contractor, except when the DoS CO has otherwise given express authorization to the Contractor to proceed. Any work conducted absent such authorization may be subject to ratification by the Department of State Procurement Executive, as outlined in FAR 1.602-3 and DOSAR 601.602-3, and any expenses incurred may not be eligible for reimbursement.

H-006 - GOVERNMENT-FURNISHED EQUIPMENT AND SPACE (On-Site)

For Contractor personnel performing work on Government premises, the Government shall provide: on-site office space, furniture, telephone service, and any other necessary supplies and equipment.

(end of clause)

H-009 - CONTRACTOR IDENTIFICATION

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

H-016 - KEY PERSONNEL

a) The Contractor shall assign to this contract the following key personnel:

Key personnel will be determined on the Task Order level. Contractor personnel assigned to this contract shall possess SECRET personnel security clearance prior to contract performance.

b) The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed. Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer. During the first ninety days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

c) All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Contracting Officer shall be notified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

(1) an explanation of the circumstances necessitating the substitution;

(2) a complete resume of the proposed substitute; and

(3) any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award.

(end of clause)

H-020 - SAFEGUARDING INFORMATION

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

(end of clause)

H-031 - SECURITY REQUIREMENTS

(a) A facility security clearance at the SECRET level is required for contract performance in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, attached to this contract.

(b) Since it will be necessary for some Contractor personnel to have access to classified material and/or to enter into areas requiring a security clearance, each Contractor employee requiring such access must have an individual security clearance commensurate with the required level of access prior to contract performance. Individual clearances shall be maintained for the duration of employment under this contract, or until access requirements change.

(c) The Contractor shall obtain a Department of State building pass for all employees performing under this contract who require frequent and continuing access to Department of State facilities in accordance with Bureau of Diplomatic Security Instructions.

(d) Performance of this contract shall be in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification and FAR 52.204-2 "SECURITY REQUIREMENTS."

(e) Classified material received or generated in the performance of this contract shall be safeguarded and disposed of in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

H-032 - ORGANIZATIONAL CONFLICT OF INTEREST - General

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware…